Reigate Stepping Slon8s Ltd Annual report and financi81 st8t8menEs 37 M8rh 2023 Reigate Stepping Stones Ltd Annual report and financial statements Registered Charity No. 1136374 Company No. 07236238 31 March 2023
Reig8le Stepping Stones Ltd Annual pOrt and financial slatements 31 March 2023 Contents Legal and administrative informalion Trustees. Report statement of trustees, responsibililies in respect of the annual report and the financial statements Independent Examination report to the members of Reigate Stepping Stones Ltd Statement of Financial Activilies Balance Sheel Notes to the Accounts
Reigète Stepping Stones Ltd Annual pOrt and finan¢ial stalemenfs 31 Mah 2023 LEGAL AND ADMINISTRATIVE INFORMATION Reigate Stepping Stones Ltd Registered charity No. 1136374 Trustee5 1 Directors E E Chisholm D G Hills M Hudson D W Murphy V E Murphy R D Reeves R J Wallis Bankers HSBC Bank plc 18 High Street Reigate Surrey RH2 9AY Independent Examiner GBJ LLP 27 Hatchlands Road Redhill Surrey RH16RW Registered Office 51 Addison Road Caterham Surrey CR3 SLU
R8igate Stepping Stones Ltd Annual fftport and financial st8temèftts 31 March 2023 Trustee's Annual Report Objectives and Activities The main object of Reigate Stepping Stones Ltd is to provide a sense of normality lo people with mental health illness with somewhere to meet in a relaxed environment with like-minded people. Reigate Stepping Stones Ltd aims to provide a variety of formal and informal activities that would enable mental health users to gain confidence and self-esleem. To this end, the Charity's premises are open twice a week, 52 weeks of the year, when allowed by any pandemic restrictions. The Charity's unrestricted funds may be used for general purposes for the benefit of the Charity. Public Benefit Statement The Trustees confirm that they comply wilh Iheir duty to have regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. Achievements and Performance The Charity has provided support for members with help in maintaining. improving their health and wellbeing by providing the Social Group twice a week and giving them the opportunity to use the Slar Recovery Programme to help their wellbeing. The Charity also supplies a regular Newsletter which advertises a variety of activities I workshops that other organisations are providing which may be of benefit to them. Two Trustees continue to attend East & Mid Surrey FOCUS {Surrey and Borders Partnership NHS Foundation Trust}, Mid & East Stakeholders meetings, Voluntary Action Reigate and Banstead meetings and any other appropriate meetings to promole and network with other organi5ations. Besides these, they also promote Reigate Stepping Stones at various events and with the intention to endeavour to obtain more volunteers to help the running of the organisation. Financial Review During the period the Charity received a total income of £439k being £1 Ok in grant money from Richmond Fellowship under a long-lerm agreement to run the drop in, £1 Ok from providing staff to Redhill Safe Haven and an amazing £413k in a legacy from a friend of the charity. There was also £4k of investment income and £1 k from membership fees where those attending pay a contribution towards a drink and sandwich. This compares lo £29k total income last year. During the period there was a total expenditure of £25k of which £16 was of salaries of staff for the drop-in and the Redhill Safe Haven and £5k in rent for the drop-in premises. The overall financial performance recorded a net surplus of income over expenditure of £414k1£1 k excluding the legacy). The Trustees have decided to designate the legacy for long-term project that is still to be evaluated and decided upon. The amount has been added to the initial funds al the setup of the charity. Pagc
Reig818 Stepping Stones Lld Annuèl report antl finèncial statements 31 March 2023 Plans for the Future The legacy receipt at such a high level was unexpected and so high that it takes the charity to a polential new level of activity. In consullalion with the National Council for Voluntary Organisations, the Trustees are considering what it can now do and will commission an external review to explain the options. They do not was to do anything rash and quickly that is not sustainable. structure Governance and Management The governing document of the Charity is the constitution adopted on 8 Septernber 2009, as amended by special resolution on 28 April 2010. The seven Trustees are also the Management Committee ofthe Charity. They meet regularly to review activities, finance, and look to the future. Trustee Induction Trustees, appointments are made al the Annual General Meeling on recommendation of the Trustees and do not require the approval of any external authority. Reigate Stepping Stones Ltd seeks to appoint Trustees who can advance the objects of the charity through their professional expertise, local knowledge, and experience. New Trustees are made aware of their responsibility using resources of the Charity Cornmission. Further guidance is provided to the Trustee and training when this is needed. Relationships with Related Parties l External Bodies Funding continued Ihroughout 202212023 via Richmond Fellowship Redhill. Continued funding has been granted by Surrey County Council Adult Mental Health Team for the next year with the possibility of funding for another year after. The Charity continues lo work with Richmond Fellowship Redhill and Surrey Heartlands Clinical Commissioning Group regarding the Redhill Safe Haven. This is for the benefit of people in mental distress who need support outside normal working hours of which many are our rnembers in a "social" elernent. The Safe Haven is open three hundred and sixty-five days a year from 6'.00pm to 11-.00pm with acc8ss lo professional help beside having two recovery workers. Investment Policy and Performance The Charity's investment powers are broad bul subject to a restriction that no speculative investments. Due to uncertainty of plans for the legacy, the funds have been held on three- month money market deposit this year. Reserves Policy 11 is the policy of the Charity lo keep total reserves at a level so running costs can be met for the following two years. At year end unrestricted reserves total £24,815. The Directors believe that the current level of reserves will enable the Charity to meet its committed costs and obligations for this period. To this end the Trustees set up the Designated Programme Fund with £19,200 which includes the monies received upon the creation of Reigate Stepping Stones Ltd. The level of Pag¢ 3
R8igale Slepping Slon8s Lld Annual port and finèncial slatemenls 31 March 2023 funds is lo cover the cosl of running the Charity for the next Iwelve months. The legacy receipt has been designated for the time being as well until a decision on ils long term use is decided. Risk Management Policy The Trustees have examined the major strategic, business, and operalional risks which the Charity faces and confirm that systems have been established to enable regular reports lo be produced so that necessary steps can be taken to lessen these risks. Golng Concern Basis The Trustees have reviewed the impact of the recent pandemic and the downside scenarios have been considered. For this reason, they continue to adopt the going concern basis in preparing the accounts. Small Company Rules This report has been prepared in accordance with the provisions applicable lo companies entitled to the small companies, exemption. Mr Dave Murphy Chairman Date: 27 November 2023 Ptsge 4
Reig8te Slepping Stones Lld Annu81 report and financial st8lements 31 March 2023 Statement of Trustees. responsibilities in respect of the annual report and the finan¢lal slatements Under charity law, the trustee is responsible for preparing a Trustee's Annual Report and the financial slalements in accordance with applicable law and regulations. The Iruslee is required lo prepare the financial statements in accordance with UK Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. The financial statements are required by law to give a true and fair view of the slate of affairs of the charity and of the incoming resources and application of resources for that period. In preparing these financial statements, generally accepted accounting practice entails that the trustee.. select suitable accounting policies and then apply them consistently., make judgements and eslimales thal are reasonable and prudent., slate whether applicable UK Accounting Standards and the Statement of Recommended Practice have been followed, subject lo any material departures disclosed and explained in the financial slalements; slate whether the financial statements comply with the trust deed, subject to any material departures disclosed and explained in the financial slalemenls; assess the charity's ability to continue as a going concern. disclosing, as applicable, matters related to going concern,. and use the going concern basis of accounting unless they either intend lo liquidate the charity or to cease operations or have no realistic alternalive but lo do so. The trustee is required to act in accordance with the trust deed of the charity, within the framework of trust law. They are responsible for keeping accounting records which are sufficient lo show and explain the charily's transactions and disclose at any time, with reasonable accuracy, the financial position of the charity at that lime, and lo enable the trustee lo ensure that. where any 518tements of accounts are prepared by them under section 132111 of the Charities Act 2011, those slatemenls of ac¢ounts comply with the requirements of regulations under that provision. They are responsible for such internal control as they determine is necessary lo enable the preparation of financial slalements that are free from material misslalement, whether due lo fraud or error, and have general responsibility for taking such steps as are reasonably open to them lo safeguard the assets of the charity and to prevent and delecl fraud and other irregularities. The trustee is responsible for the maintenance and integrity of the financial and other information included on the charity s website. Legislation in the UK goverr)ing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. By Order of the Trustee Signed.. 27 November 2023 Date Chairman Pag¢ 5
Reigate Slepping Sltsnes Lld Annu81 tèport and fin8nGial stètements 31 March 2Q23 REIGATE STEPPING STONES LTD INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF REIGATE STEPPING STONES LTD We report on the accounts of the charity for the year ended 31 March 2023, which are sel out on pages 71011. Respective responsibilities of Trustees and Examiner The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under seclion 14412} of the Charities A¢1 2011 Ilhe 2011 Acll and that an independent examination is needed. 11 is our responsibility to.. examine the accounts under section 145 of the 2011 Act., follow the procedures laid down in the Gener81 Directions given by the Charity Commission under section 14515llbl of the 2011 Act., and slate whether parti¢ular matters have come to our allenlion. Basis of Independent Examiners, Report Our examination was carried out in accordan with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those rocords. It also Includes consider81ion of any unusual items or disclosures in Ihe accounts and seeking explanations from the Trustees concerning any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a 'lrue ané fair view, and the report is limited lo those matters sel out in the statement below. Independent Examiners, Statement In connection with our examination. no matteT has come lo our attention= 11 which gives us reasonable cause lo believe that, in any material respect, the requirements lo keep accounting records in accordance with section 130 of the 2011 Act., and lo prepare accounts which accord with the accounting records and comply with the a¢¢ounling requirements of the 2011 Act have not been mel.. or 21 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts lo be reached. GBJ LLP Date.'I£November 2023 Chartered Accountants Independent Examiners 27 Hatchlands Road Redhill Surrey RH1 6RW P.2ge 6
Reigate Slepping Stones Lld Annual report anc¢ finanGi81 slètements 31 March 2023 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 Unrestricted Funds De$Sgnated 31 March 2023 31 Mar¢h 2022 Funds Total Funds Total Funds Income and Endowments Grants Op8rations Dtsnalions 2nd Legacies Income from Investments Total lrteome and Endowment 10,000 10,836 1.202 4,035 26,073 10,000 10.836 414,202 4,035 439,073 10.000 17,804 950 413.000 413,000 28,757 Expenditure Expenditu on Raising Funds Expenditure on Charitable Activities Other Expenditure Total Expenditure 123,7871 11,5001 125,2871 123,7871 11,5001 125.2871 128,3761 11001 128,4761 Net IncomèllExpenditure} 786 413.000 413,786 281 Nèt GainsllLossesl on Investments Net Movemènt In Funds 786 413,000 413.786 281 Re¢onciliation of Funds Total funds brought forward Total funds carried forward 24,029 24,81 S 19.200 432,200 43,229 457,015 42.948 43.229 The notes on pages 9 to 11 form part of these financial statements. All income and expenditure is derived from continuing operations. Patc 7
Reigate Stepping Stones Ltd Annualreport and financial stslements 31 March 2Q23 BALANCE SHEET AS AT 31 MARCH 2023 31 March 2023 31 March 2022 Fixed Assets Investments Current Assets Debtors (Note 51 Prepayments Cash at bank and in hand 10,728 11.998 447.996 458,724 31.540 43.538 Total Current Assets Current liabilities CreditDrs'. Amounts falling due within one year INole 61 11,7091 13091 Net Current Assets I ILiabilitiesl 457,015 43,229 Total Net Assets 457,015 43,229 Funds of the Charity Unrestricted Funds Designated Funds Total Funds 24.815 432.200 24.029 19,200 43.229 457.015 The notes on pages 9 to 11 form part of these accounts. The charitable compayy is entitled lo exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. The members have not required the company lo obtain an audit of ils financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companigs Act 2006. The Iruslees acknowl&dge their responsibilities for lal ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (bl preparing financial statements which give a true and fair view of the state of affairs of the charitable Company as al the end of each financial year arid of ils surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating lo financial statements, so far as applicable to the chaNtable company. These financial slalemenls have been prepared in accordance with the provisions applicable lo charitable companies subject lo the small companies regime. The financial slalemenls on pages 10 to 11 and accompanying notes were approved by the Board of Trustees on 27 November 2023 and were signed on ils behalf by.. Mr Richard Wallis Trustee Company registered number.. 07236238 Pd¥Tc ¥
R8igate Stepping sfon8s Ltd Annual r8POrt and financial statements 31 M8rch 2023 NOTES TO THE ACCOUNTS Note 1 Principal Accounting Policies Basis of Preparation The financial slalements have been prepared under the historical cost convention with items recognised al cost or transaction value unless otherwise slated in the relevant notelsl to these accounts. The financial slalemenls have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK 8nd Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable in the Unitsd Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011. The Trust conslitules a public benefit entity as defined by FRS 102. The financial statements have been prepared on a going concem basis which the Trustees consider lo be appropriate for the following reasons. The business rnodel of the charity is such that its charitable activities are limited to those which it has sufficient funds lo support from th8 excess of funding received over the costs of administering the charity. The charity therefore has no specific commitments and no commilled costs beyoncs its fixed costs of operation which are detailed in note 5. The Trustees have reviewed the cash flow forecasts for a period of al least 12 months from the date of approval of these financial slalements which indicate that the charity will have sufficient funds to meet its liabilities as they fall due for that period. The Trustees have also considered the implications of COVID-19 on these cash flow forecasts and consider that because of its operating model explained above, even if no further funding is received in the 12-month period, the charity has sufficient cash reserves lo pay all commilled Costs. Consequently. the Trustees are confident that the charity will have sufficient funds lo continue lo meet ils liabilities as they fall due for at least 12 months from the dale of approval of the financial statements." b} Income and Endowments All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably. Donalions are recognised when the Charity has been notified in writing of both the amount and settlement date. If a donation is subject lo conditions that require a level of performance before the charity is enlilled lo the funds, the income is deferred and not recognised until either those conditions are fully met. or the fulfilment of those conditions is wholly within the control of the charity, and il is probable that those conditions will be fulfilled in the reporting period. Gifts in kind are valued at estimated fair market value at the lime of receipt. Legacy gifts are recognised on a case-by-case basis following the granting of probate when the adminislralorlexeculor for the estate has communicated in writing both the amount and selllement dale. Sf the gift is in the form of an asset other Ihan cash, or a financial asset traded on a recognised stock exchange, recognition will be subject lo the value of the gift being reliably measurable with a degree of reasonable accuraGy and the title to the asset having been transferred lo the Charity. Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity., this is normally upon no11ficalion of the interest paid or payable by the bank. Expenditure Recognition Liabilities are recognised as expenditure as soon as there is a leg81 or constructive obligation committing the Charity to that expenditure, it is probable that settlement will be required. and the amount of the obligation can be measured reliably.
Reigale Slepping Stones Ltd Annual port and finèncièl statements 31 March 2023 All expenditure is accounted for on an accruals basis. All expenses including support costs and governance costs are allocated or apportioned lo the applicable expenditure headings. For more information on this allribulion refer to note lel below. dl Allocation of support and governance co$t5 Support cost5 have been allocated between govemance costs and other support costs. Governance costs comprise all costs involving the public ac¢ounlability of the charity and ils compliance with regulation and good practice. These costs include costs related to stalulory audit and legal fees. Governance costs and support eosts relating to charitsble activities have been apportioned across the funds as a percentage offunds held in eath department fund. The allocation of support and governance costs is analysed in note 5. Expenditure on raising funds The costs of generating funds are those costs attributable to generating ineome, resources for the charity, other than those CDSts ineurred in undertaking charitable activities or the costs ineurred in undertaking trading activities in furtherance of the Charity's objects and consist of investment management costs and certain legal fees. Expenditure on charitable activities Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objects of the charity. These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to the direct costs. The lolal costs of each category of charitable expenditure therefore include grants made. governance costs, and an apportionment of overheads as shown in note 6. gl Irrecoverable VAT Irreeoverable VAT is charged against the expenditure heading for which il was incurred. h) Structure of funds Designated funds are funds for The Trustee has chosen to earmark these funds for specific areas within the general charitable purposes (see note 131. Unrestricted funds are available for use al the discretion of the Trustee for general charitable purposes relating to the following= Realised galns and losses All gains and losses are taken lo the Statement of Financial Activities as they arise. Realised gains and losses on investments are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired after the first day of the financial yesr. Unrealise(J gain5 and losses are calculated as the difference between the fair value al the year end and their Garrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Aclivilies. Pensions The Charity uses the NEST Pensions scheme and has covered ils pension liabilities. Note 2 Related party transactions and trustees, expenses and remuneration The charity does not have any related parties. The charity does pay expenses to any Trustee al the HMRC rate for travel and actual reimbursement of other expenditure. No Trustees received any remuneration from the Company. Travel expenses of £68912022.. £1,013) were paid lo two Truslees.s Note 3 Grant Commitments The charity has no grant commilmenls. Pa¥vc In
Reigale Stepping Stones Ltd Anntral Trport 8nd financial statements 31 March 2023 Nole 4 Events after reporting period There were no events after the reporting period. Note 5 Debtors 31 March 2023 31 March 2022 Trade Debtors Other Debtors 3.663 7.913 Note 6 Creditors 31 March 2023 31 March 2022 Other Creditors Accruals 1,500 209 100 209 309 Note 7 Breakdown of Charitable Activitiès Expenditure on charitable activities have all been to meet the charity's objectives. Unreslricled Funds 31 March 2023 Unreslricled Funds 31 March 2022 Staff salarie5 Rent Printing, Postage and Slalionery Telephone and Inlernel Sundries and Activities Payroll Fees Insurance Volunteers, Travel Expenses 15,765 4.940 621 118 237 456 961 689 19,970 4,905 685 146 121 552 960