CHESTERFIELD AND DISTRICT SHOPMOBILITY LTD DIRECTORS' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Blue Cloud Accounting Solutions Limited 128 Saltergate Chesterfield Derbyshire S40 1NG
Doc ID: cd45fdf99d99ca1c526270ef592aad1a30dac802
Chesterfield And District Shopmobility Ltd Directors' Report and Unaudited Financial Statements For The Year Ended 31 March 2025
Contents
| Contents | |
|---|---|
| Page | |
| Company Information | 1 |
| Directors' Report | 2—4 |
| Independent Examiner’s Report | 5 |
| Income and Expenditure Account | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8—11 |
Doc ID: cd45fdf99d99ca1c526270ef592aad1a30dac802
Chesterfield And District Shopmobility Ltd Company Information For The Year Ended 31 March 2025
Directors, Trustees and Management Committee Mr Colin Mitchell (Chair) Mrs Elaine Hinde (Treasurer) Mr Anthony Hayden Mr Paul Eardley Company Number 07106728 Charity Number 1136369 Registered Office and Business Address Ground Floor New Beetwell Street Chesterfield S40 1QR Accountants Blue Cloud Accounting Solutions Limited 128 Saltergate Chesterfield Derbyshire S40 1NG Bankers Barclays Chesterfield Branch 37 Rose Hill Chesterfield S40 1LS
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Chesterfield And District Shopmobility Ltd Company No. 07106728 Directors’ Report For The Year Ended 31 March 2025
The Board present their twelfth annual report and financial statements for the year ended 31 March 2025.
Directors, Trustees and Management Committee
The directors, trustees and management committee who held office during the year are shown on Page 1 of this report.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Chesterfield & District Shopmobility is a charitable company, limited by guarantee, incorporated 16 December 2009 and is registered with the Charity Commission, registration number 1109952. It’s memorandum and articles of association were adopted 18 December 2009 under company registration number 07106728 to govern it’s affairs. The company was originally registered as Shopmobility Derbyshire Ltd but changed its name to Chesterfield and District Shopmobility Ltd on 21 October 2011. The company eventually commenced active trading 1 April 2013 replacing the services previously operated through its unincorporated organisation.
The liability of members in the event of the company being wound up is limited to a sum not exceeding £10. The memorandum of association restricts the use of the company’s income and property, such that they must be applied solely towards the objects of the organisation and specifically disallows the payment of any dividend, bonus or profits to it’s members.
Tax Status
The company is a company limited by guarantee, a registered charity and is exempt from corporation tax and income tax.
Trustees
The board of Trustees also acts as the management committee and is responsible for the overall governance of the charity. It meets on a regular basis to review the general running, strategic direction and policies of the charity. The trustees are also directors of the company. Director/trustees are either elected on the recommendation of members of Chesterfield and District Shopmobility Ltd, fellow director/trustees or coopted and the minimum number of director/ trustees is 3 with a current maximum of 15. One third of the director/trustees shall retire at each annual meeting along with all newly appointed director/trustees. At this year’s annual meeting the following director/trustees will retire and will be seeking re-election:
The board delegates certain powers and responsibilities relating to the daily management and administration of the charity. These powers are controlled by the need to regularly report back to the main board in order that any decisions made under delegated powers are fully ratified.
OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
The company’s objects and principal activities are to:
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Provide people within our catchment area who have mobility difficulties, whether permanent or temporary, with suitable means of personal transport that enables them to maintain as much freedom and independence as their condition allows. Thus expanding their opportunities and enhancing their quality of life.
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Relieve the needs of people who are elderly, poor, disabled, or lack adequate and safe passenger services by providing Shopmobility and other allied services within Chesterfield, North East Derbyshire, Bolsover and surrounding areas with the aim of improving their mobility and conditions of life.
The director/trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives.
ACHIEVEMENTS AND PERFORMANCE
The director/trustees’ main priority remains to ensure that the services delivered under our previously unincorporated organisation, and that users have come to value, particularly in the Chesterfield area, continue. This enables the organisation to offer all users the higher quality of life they have experienced and enjoyed over the past 34 years.
Plans for the future
The coming year is looking a little more positive. We continue with the development of our membership with the surrounding Derbyshire community and the many visitors to Chesterfield, also to promoting our leisure and Community services particularly holiday hire.
It is the desire and aim of the board to eventually become a self-sustaining company which is a continued development and priority.
Reserves Policy
The aim of the company is not to make profits but to use any surplus funds to promote and finance the future growth of the organisation.
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Chesterfield And District Shopmobility Ltd Company No. 07106728 Directors' Report For The Year Ended 31 March 2025
FINANCIAL REVIEW
This 12th year since incorporation has again been extremely difficult against the backdrop of ever declining shortage of funding opportunities and the further reduction in some of our current funding sources. We have had to diversify to the local needs of disabled people to remain a viable provider of a much-needed services within our area.
Budgetary and financial controls continue to be reviewed and improved in order to reduce the risk of over expenditure and to mitigate the effect of reduction in income in any one financial year.
Principal Sources of Funding
The principal source of funding for the charity has historically been Chesterfield Borough Council, which has enabled us to operate our core services as well as covering staff costs and rental of the premises. Due to funding cuts the council are unable to provide further funding for the foreseeable future. Other avenues for funding grants are being explored, however, in the meantime, the principal source of funding has become our Hire Services, which totalled £28,989 in the year ending 31/03/2025 and is included in ‘Hire Charges and Other Income’ in the Statement of Financial Activities on Page 6.
Free Reserves
Free reserves available for use by the charity are deemed to be those that are readily realisable, less funds whose uses are restricted or designated for specific purposes. The calculation excludes fixed assets that will continue to be used in the day to day running of the charity.
Risk Management
The board are continuing to review all of the major risks to which the charity is exposed. Where appropriate, systems or procedures are being established or strengthened to mitigate the risks the charity faces. Internal control risks are being minimised by the implementation of procedures for the authorisation of all transactions and projects.
Procedures are in place to ensure ongoing compliance with health and safety of staff, volunteers, members and visitors to our operational centre. These procedures are periodically reviewed to ensure they continue to meet the needs of the charity. DBS checks are carried out for all director/trustees, staff and volunteers.
Chairperson’s Report
This year again has been another busy and challenging time for the charity. To begin, I would like to thank all those volunteers, trustees, staff and members that have given time, resources, funding or donations to Chesterfield and District Shopmobility and of course we continue to work with Chesterfield Borough Council Community Services and Links (C.V.S) to explore future funding streams.
The demand for the daily service fluctuates with members using the scheme on a regular basis over a monthly period and we continue to attract new membership and visitors to the town. This has been achieved by word of mouth and a sustained publicity campaign.
Our servicing repair and breakdown facilities continue to increase due to new members who require the flexibility and continued independence Shopmobility brings - we provide a free equipment loan facility that gives peace of mind and continued mobility to our members whilst their equipment is being repaired. Shopmobility also signed up 340 new users, highlighting the need for this service in our catchment area.
We wish to strengthen the partnerships made by continuing work we do in the private sector, Chatsworth house and working with Shopmobility U.K. to promote the important work carried out by Shopmobility within the U.K.
We continue in what are difficult times for the voluntary sector with our small team of dedicated volunteers and staff - I again thank them for their support.
For the year ended 31 March 2026 it is important that the board has a good blend of experience and skills to lead the charity and we are always looking for trustees from our membership to bring new skills to the board and welcome applications. Please contact us for an informal chat if you are interested. On behalf of the Board of Trustees of Chesterfield and District Shopmobility, I am pleased to present my report together with the financial statements for the Charity for the year ending 31st March 2025.
Colin Mitchell Chairperson
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Chesterfield And District Shopmobility Ltd Company No. 07106728 Directors' Report For The Year Ended 31 March 2025
Statement of Directors’ Responsibilities
The management committee are responsible for preparing the Directors' Report and the financial statements in accordance with applicable law and regulations.
Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing the financial statements the directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgments and accounting estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The directors are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Small Company Rules
This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
On behalf of the board
Mr Colin Mitchell Director
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Chesterfield And District Shopmobility Ltd Independent Examiner’s Report For The Year Ended 31 March 2025
Report of the Independent Examiner
I report to the trustees on my examination of the accounts of the above charitable company for the year ended 31 March 2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charitable company’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
The charity’s gross income exceeded £25,000 and I am qualified to undertake the examination by being a qualified member of The Association of Accounting Technicians.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
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Chesterfield And District Shopmobility Ltd Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025
| Unrestricted Funds 2025 Notes £ Incoming Resources From generated funds Voluntary Income: Donations 1,294 Grants 10 5,063 JRS (Furlough) - Investment Income - From Charitable Activities: Hire charges and other income 43,481 Total Income Resources 49,838 Resources Expended Charitable Activities 11 40,308 Workshop Activities 12 9,690 Governance Costs 13 2,207 Total Resources Expended 52,205 Net incoming (outgoing) (2,367) Transfer between funds and PY adj - Net incoming (outgoing) funds (2,367) Fund balances b/f at 01/04/2024 5,495 Fund balances c/f at 31/03/2025 3,128 |
Unrestricted Funds 2025 Notes £ Incoming Resources From generated funds Voluntary Income: Donations 1,294 Grants 10 5,063 JRS (Furlough) - Investment Income - From Charitable Activities: Hire charges and other income 43,481 Total Income Resources 49,838 Resources Expended Charitable Activities 11 40,308 Workshop Activities 12 9,690 Governance Costs 13 2,207 Total Resources Expended 52,205 Net incoming (outgoing) (2,367) Transfer between funds and PY adj - Net incoming (outgoing) funds (2,367) Fund balances b/f at 01/04/2024 5,495 Fund balances c/f at 31/03/2025 3,128 |
Restricted Funds 2025 £ - - - - - |
Total Funds 2025 £ 1,294 5,063 - - 43,481 |
Total Funds 2024 £ 745 12,452 - - 47,372 |
|---|---|---|---|---|
| 49,838 | - | 49,838 | 60,569 | |
| 40,308 9,690 2,207 |
- - - |
40,308 9,690 2,207 |
51,313 12,350 4,747 |
|
| 52,205 | - | 52,205 | 68,410 | |
| (2,367) - |
- - |
(2,367) - |
(7,841) - |
|
| (2,367) 5,495 |
- - |
(2,367) 5,495 |
(7,841) 13,336 |
|
| 3,128 | - | 3,128 | 5,495 |
The notes on pages 8 to 11 form part of these financial statements.
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Chesterfield And District Shopmobility Ltd Balance Sheet As At 31 March 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible Assets | 3 | 618 | 1,693 | ||
| 618 | 1,693 | ||||
| CURRENT ASSETS | |||||
| Debtors | 4 | 1,478 | 1,650 | ||
| Cash at bank and in hand | 3,651 | 6,292 | |||
| 5,129 | 7,942 | ||||
| Creditors: Amounts Falling Due Within One Year | 5 | (2,619) | (4,140) | ||
| NET CURRENT ASSETS (LIABILITIES) | 2,510 | 3,802 | |||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 3,128 | 5,495 | |||
| NET ASSETS | 3,128 | 5,495 | |||
| RESERVES | |||||
| Other reserves | - | (2,486) | |||
| Income and Expenditure Account | 3,128 | 5,495 | |||
| MEMBERS' FUNDS | 3,128 | 5,495 |
For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
On behalf of the board
Mr Colin Mitchell Director
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Chesterfield And District Shopmobility Ltd Notes to the Financial Statements For The Year Ended 31 March 2025
1. General Information
Chesterfield And District Shopmobility Ltd is a private company, limited by guarantee, incorporated in England & Wales, registered number 07106728 . The registered office is Ground Floor, New Beetwell Street, Chesterfield, S40 1QR.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared under the historical cost convention and in accordance with Financial Reporting Standard 102 section 1A Small Entities "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006, as well as the Charities SORP FRS 102.
2.2. Fund Accounting
Unrestricted funds are available for use in accordance with the charitable objects and at the discretion of the trustees.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
2.3. Incoming Resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
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Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
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Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in the statements.
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Investment income is included when receivable.
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Incoming resources from charitable trading activities are accounted for when earned. Incoming resources from grants, when related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
2.4. Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of it’s activities and services for it’s beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
Governance costs include costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
All costs are allocated between expenditure categories of the statement of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis.
2.5. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Plant & Machinery 25% Straight Line Motor Vehicles 25% Straight Line Office and Computer Equipment 50% Straight Line
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Chesterfield And District Shopmobility Ltd Notes to the Financial Statements For The Year Ended 31 March 2025
3. Tangible Assets
| Cost As at 1 April 2024 Additions As at 31 March 2025 Depreciation As at 1 April 2024 Provided during the period As at 31 March 2025 Net Book Value As at 31 March 2025 As at 1 April 2024 4. Debtors Due within one year Trade debtors VAT Other taxes and social security 5. Creditors: Amounts Falling Due Within One Year Trade creditors Other creditors Accruals and deferred income |
Plant & Machinery £ 4,647 - |
Motor Vehicles £ 355 - |
Motor Vehicles £ 355 - |
Office & Computer Equipment £ 858 - |
Total £ 5,860 - |
|---|---|---|---|---|---|
| 4,647 | 355 |
858 |
5,860 | ||
| 3,086 945 |
355 - |
726 130 |
4,167 1,075 |
||
| 4,031 | 355 | 856 |
5,242 | ||
| 616 | - | 2 | 618 | ||
| 1,561 | - | 132 | 1,693 | ||
| 2025 £ - 1,478 - 1,478 2025 £ 1,619 - 1000 2,619 |
2024 £ - 1,650 - |
||||
| 1,650 | |||||
| 2024 £ 3,050 - 1090 |
|||||
| 4,140 |
6. Average Number of Employees
Average number of employees, including directors, during the year was: 3 (2024: 3) No employee received annulments of more than £60,000.
7. Trustee Remuneration and Related Party Transactions
No trustee received any remuneration during the period.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.
8. Company limited by guarantee
The company is limited by guarantee and has no share capital.
9. Taxation
The whole of the charity company’s income is exempt from taxation and is used solely for charitable purposes, therefore no tax charge has been provided for in these accounts.
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Chesterfield And District Shopmobility Ltd Notes to the Financial Statements (continued) For The Year Ended 31 March 2025
10. Grants
| Chesterfield Borough Council Derbyshire Voluntary Action Freemasons BMG East Midlands Derbyshire County Council Foundation Derbyshire |
Unrestricted Funds 2025 £ - 481 - 693 1,889 2,000 5,063 |
Restricted Funds 2025 £ - - - - - - - |
Total Funds 2025 £ - 481 - 693 1,889 2,000 5,063 |
Total Funds 2024 £ 9,755 - 1,940 757 - - 12,452 |
|---|---|---|---|---|
11. Charitable Activities
| Wages Employers’ Pension Training Staff & volunteer expenses Rent & premise expenses Insurance Equipment Hire Vehicle expenses Computer software Repairs, renewals and maintenance Printing, postage and stationery Advertising Telephone and broadband Professional fees Bank charges Depreciation of plant and equipment Depreciation of office/computer equip Sundry expenses Other interest and penalties |
Unrestricted Funds 2025 £ 22,071 180 - 1,566 4,888 1,286 297 2,635 304 63 248 2,658 2,809 160 - 945 130 68 - 40,308 |
Restricted Funds 2025 £ - - - - - - - - - - - - - - - - - - - - |
Total Funds 2025 £ 22,071 180 - 1,566 4,888 1,286 297 2,635 304 63 248 2,658 2,809 160 - 945 130 68 - 40,308 |
Total Funds 2024 £ 24,243 367 - 1,776 4,617 1,652 348 4,552 230 197 284 7,406 3,060 105 560 1,040 310 191 375 51,313 |
|---|---|---|---|---|
12. Workshop Activities
| Materials and waste disposal 13. Governance Costs Accountancy and Independent Examiner’s fees |
Unrestricted Funds 2025 £ 9,690 9,690 Unrestricted Funds 2025 £ 2,207 2,207 |
Restricted Funds 2025 £ - - Restricted Funds 2025 £ - - |
Total Funds 2025 £ 9,690 9,690 Total Funds 2025 £ 2,207 2,207 |
Total Funds 2024 £ 12,350 12,350 Total Funds 2024 £ 4,747 4,747 |
|---|---|---|---|---|
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Chesterfield And District Shopmobility Ltd Notes to the Financial Statements (continued) For The Year Ended 31 March 2025
14. Movement in Funds
| Unrestricted Funds General Funds Designated Contingencies Restricted Funds Total Funds |
At 31 March 2024 £ 5,495 - 5,495 |
Income £ 49,838 - 49,838 |
Expenditure £ (52,205) - (52,205) |
Transfers/PY Adj £ - - - |
At 31 March 2025 £ 3,128 - 3,128 |
|---|---|---|---|---|---|
The purpose of each fund is as follows:
Designated Contingencies
To try to provide a reserve fund against redundancy or other unforeseen circumstances.
Restricted Funds
Balance of funds received but not fully expended during the period.
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