CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
TRUSTEES’ REPORT
AND
FINANCIAL STATEMENTS (Independently Examined)
FOR THE YEAR ENDED 31 MARCH 2022
1
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
For the year ended 31 March 2022
| CONTENTS | |
|---|---|
| Page | |
| Legal and Administrative Information | 3 |
| Report of the Management Committee | 4 - 6 |
| Independent Examiners Report | 7 - 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 - 11 |
| Notes to financial statements | 12 - 17 |
2
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
For the year ended 31 March 2022
LEGAL & ADMINSTRATIVE INFORMATION
| Company Number | 07106728 | |
|---|---|---|
| Charity Number | 1136369 | |
| Business Address | ||
| & Registered Office | Ground Floor | |
| Multi-storey Carpark | ||
| New Beetwell Street | ||
| Chesterfield | ||
| Derbyshire | ||
| S40 1QR | ||
| Management Committee | ||
| (All Trustees) | Mr C Mitchell | (Chair) |
| Mrs E Hinde | (Treasurer) | |
| Mrs C Mitchell | (Company Secretary) | |
| Mr P Eardley | ||
| Mr A Hayden | ||
| Independent Examiner | Archway Management Services | |
| Fox Cottage | ||
| 11 Main Street | ||
| Newthorpe | ||
| Nottinghamshire | ||
| NG16 2EX | ||
| Bankers | Barclays Bank Plc | |
| Chesterfield Branch | ||
| 37 Rose Hill | ||
| Chesterfield | ||
| S40 1LS |
3
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Report of the Management Committee For the year ended 31 March 2022
The Board present their ninth annual report and financial statements for the year ended 31 March 2022. The members who served on the Board during the year and up to the date of this report are shown on page 3 of this report
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Chesterfield & District Shopmobility is a charitable company limited by guarantee incorporated 16 December 2009 and is registered with the Charity Commission, registration number 1109952. Its memorandum and articles of association were adopted 18 December 2009 under company registration number 07106728 govern its affairs. The company was originally registered as Shopmobility Derbyshire Ltd but changed its name to Chesterfield and District Shopmobility 21 October 2011. The company eventually commenced active trading 1 April 2013 replacing the services previously operated through its unincorporated organisation
The liability of members in the event of the company being wound up is limited to a sum not exceeding £10. The memorandum of association restricts the use of the company’s income and property, such that they must be applied solely towards the objects of the organisation and specifically disallows the payment of any dividend, bonus or profits to its members.
Tax Status
The company is a company limited by guarantee, a registered charity and is exempt from corporation tax and income tax.
Trustees
The board of Trustees also acts as the management committee and is responsible for the overall governance of the charity. It meets on a regular basis to review the general running, strategic direction and policies of the charity. The trustees are also directors of the company. Director/trustees are either elected on the recommendation of members of Chesterfield and District Shopmobility Ltd, fellow director/trustees or coopted and the minimum number of director/ trustees is three with a current maximum of 15. One third of the director/trustees shall retire at each annual meeting along with all newly appointed director/trustees. At this year’s annual meeting the following director/trustees will retire and will be seeking re-election: -
Christine Mitchell Colin Mitchell
The board delegates certain powers and responsibilities relating to the daily management and administration of the charity. These powers are controlled by the need to regularly report back to the main board in order that any decisions made under delegated powers are fully ratified.
OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
The company’s objects and principal activities are to: -
- Provide people within our catchment area who have mobility difficulties, whether permanent or temporary, with suitable means of personal transport that enables them to maintain as much freedom
4
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Report of the Management Committee (continued)
For the year ended 31 March 2022
-
and independence as their condition allows. Thus expanding their opportunities and enhancing their quality of life
-
Relieve the needs of people who are elderly, poor, disabled, or lack adequate and safe passenger services by providing Shopmobility and other allied services within Chesterfield, north East Derbyshire, Bolsover and surrounding areas with the aim of improving their mobility and conditions of life.
The director/trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives
ACHIEVEMENTS AND PERFORMANCE
The director/trustees’ main priority remains to ensure that the services delivered under our previously unincorporated organisation and that users have come to value, particularly in the Chesterfield area continue. This enables the organisation to offer all users the higher quality of life they have experienced and enjoyed over the past 33 years.
Plans for the future
The coming year is looking a little more positive with the possible lifting of Covid 19 severe restrictions on regular activities but we shall seek to continue with the development of our membership with local people along with the many visitors to Chesterfield and its surrounding areas and also seek to expand our leisure services particularly the Tracks and Trails available in Chesterfield and surrounding areas. It is also the desire and aim of the board to eventually become a self-sustaining company which is taking longer than anticipated.
Reserves Policy
The aim of the company is not to make profits but to use any surplus funds to promote and finance the future growth of the organisation.
FINANCIAL REVIEW
This 9th year since incorporation has again been extremely difficult against the backdrop of ever declining shortage of funding opportunities and the further reduction in some of our current funding sources along with restrictions due to the Covid pandemic which were eased towards the end of the financial year. We have had to tailor our services to the available resources to aim at remaining a viable provider of a much needed service company within our area.
Budgetary and financial controls continue to be reviewed and improved in order to reduce the risk of over expenditure and to mitigate the effect of reduction in income in any one financial year.
5
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Report of the Management Committee (continued)
For the year ended 31 March 2022
Principal Sources of Funding
The principal source of funding for the charity is: - Chesterfield Borough Council, which enables us to operate our core services within Chesterfield and also covers the staff’ costs and the rental of our premises, our income generation of the charity supports our remaining services.
Free Reserves
Free reserves available for use by the charity are deemed to be those that are readily realisable, less funds whose uses are restricted or designated for specific purposes. The calculation excludes fixed assets that will continue to be used in the day to day running of the charity.
Risk Management
The board are continuing to review all of the major risks to which the charity is exposed. Where appropriate, systems or procedures are being established or strengthened to mitigate the risks the charity faces. Internal control risks are being minimised by the implementation of procedures for the authorisation of all transactions and projects.
Procedures are in place to ensure ongoing compliance with health and safety of staff, volunteers, clients and visitors to our operational centre. These procedures are periodically reviewed to ensure they continue to meet the needs of the charity. DBS checks are carried out for all director/trustees, staff and volunteers.
Chairman’s Report
This year has been another busy and challenging time for the charity.
To begin, I would like to thank all those volunteers, trustees, staff and members that have given time, resources, funding or donations to Chesterfield and District Shopmobility and of course our main funders Chesterfield Borough Council who due to their funding cuts are unable to fund us for the future, I would like to thank all the many council staff who have worked with us over the last 30 yrs. plus.
The demand for the daily service fluctuates with members using the scheme on a regular basis over a monthly period and we continue to attract new membership and visitors to the town this has been achieved by word of mouth and a vigorous publicity campaign spearheaded by Christine Mitchell.
Our reputation for being a first-class service continues, meeting the needs of our members is our priority.
Due to Covid there had been an increase in our long term, short term hire, through our advertising we have seen an increase in the boot scooter hire and l believe this is due to the changing habits of those at risk and using local facilities more.
Our servicing repair and breakdown facilities continue to increase due to new members who require the flexibility and continued independence we provide our free equipment loan facility that gives peace of mind and continued mobility to our members.
Shopmobility also signed up 280 new users, approximately one each day we were open, highlighting the need for this service in Chesterfield
6
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Report of the Management Committee (continued)
For the year ended 31 March 2022
It is important that the board has a good blend of experience and skills to lead the charity and we are always looking for trustees from our membership to bring new skills to the board and welcome applications. Please contact us for an informal chat if you are interested.
On behalf of the Board of Trustees of Chesterfield and District Shopmobility, I am pleased to present our report together with the financial statements for the Charity for the year ending 31[st] March 2022
Colin Mitchell
Chairperson.
7
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Independent Examiner’s Report on the unaudited Financial Statements of
Chesterfield & District Shopmobility Ltd
_____________
I report to the trustees on my examination of the accounts for Chesterfield & District Shopmobility Ltd for the year ended 31 March 2022
RESPECTIVE RESPONSIBILITES OF THE TRUSTEES
As the charity’s trustees (you are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (The 2011 Act)
BASIS OF THE INDEPENDENT EXAMINER'S REPORT
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act; and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act;
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:-
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Bernard Wale Archway Management Services Fox Cottage, 11 Main Street Newthorpe NG16 2EX
8
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Statement of Financial Activities (Incorporating the Income & Expenditure) – Independently Examined
For the year ended 31 March 2022
| Incoming Resources: From generated funds Voluntary Income: Donations Grants J R S (Furlough) Investment Income From Charitable Activities: Hire Charges and Other Income Total Incoming Resources Resources Expended Charitable Activities Workshop Activities Governance Costs Total Resources Expended Net incoming(outgoing) Resources before transfers Transfer between Funds Net incoming (outgoing) funds for the year Funds balances b/fwd. at 1 April 2021 Fund Balances C/fwd. at 31 March 2022 2 3 |
Unrestricted Funds 2022 £ 628 30980 - - 43132 74740 54277 11722 630 66629 - - 8111 20894 29005 |
Restricted Funds 2022 £ - - 2267 - 2267 2267 - 2267 - - - ____- - |
Total Funds 2022 £ 628 30980 2267 - 43132 77007 46846 15584 630 68896 - 8111 20894 29005 |
Total Funds 2021 £ 465 38147 - - 29850 68462 46846 15584 580 63010 5452 5452 15442 20894 |
|---|---|---|---|---|
9
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Balance Sheet – Independently Examined
As at 31 March 2022
| Notes 2022 £ Fixed Assets Tangible Assets Current Assets Debtors Cash at bank and in hand Creditors: amounts falling Due within one year Net Current Assets Net Assets Represented by: - Unrestricted Funds General funds Designated funds Restricted funds Total Funds 2 |
2022 £ - 22449 22449 3565 |
Total Funds 2022 £ 2991 26014 29005 29005 - - 29005 |
Total Funds 2021 £ 2991 - 7282 |
Total Funds 2021 £ 2991 - 7282 |
|---|---|---|---|---|
| _ | 10273 10621 ______ 20894 |
|||
| 20894 - - |
||||
| _ | 20894 _ |
In approving these financial statements as Directors/Trustees of the charitable company we hereby confirm:
-
that for the year stated above the company was entitled to the exemption from audit under section 477 of the Companies Act 2006 relating to small companies
-
that no notice has been deposited at the registered office of the charitable company pursuant to Section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2020; and
-
that we acknowledge our responsibilities for: - ensuring that the charitable company keeps accurate accounting records which comply with Section 386 of the Companies Act 2006, and
-
Preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year then ended in accordance with the requirements of Sections 394 and 395, and which otherwise comply with the provisions of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
10
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
These financial statements are prepared with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008)
Approved by the trustees on 8[th] December 2022 and signed on their behalf by:
___
Mr C Mitchell
Chairperson
11
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Notes to the Financial Statements – Independently Examined For the year ended 31 March 2022
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.
1.1 Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ issued in March 2005 (SORP 2005).
1.2 Fund Accounting
Unrestricted funds are available for use in accordance with the charitable objects and at the discretion of the trustees.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
1.3 Incoming Resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
-
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
-
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in the statements.
Investment income is included when receivable.
12
Notes to the Financial Statements – Independently Examined For the year ended 31 March 2022
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
- Incoming resources from charitable trading activities are accounted for when earned. Incoming resources from grants, when related to performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
1.4 Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure
includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
Governance costs include costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity
All costs are allocated between expenditure categories of the statement of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly; others are apportioned on an appropriate basis.
1.5 Tangible fixed assets and depreciation
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in most cases is estimated to be 4 years. Computer equipment is written off over 2 years.
1.6 Leasing commitments
Any rentals paid under operating leases are charged against income on a straight line basis over the lease term.
13
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
Notes to the Financial Statements – Independently Examined For the year ended 31 March 2022
| INCOMING RESOURCES 2 3 4 Grants Chesterfield Borough Council Voluntary Action Lottery Grant HMRC JRS Resources Expended Charitable Activities Wages Rent, rates & insurances Vehicle expenses Worksop Customer Repairs Training Workshop Fleet Staff & volunteers expenses Telephone & Broadband Advertising/publicity Print, postage & stationery Office maintenance Cleaning & sundries Depreciation Professional Fees Meetings Loss on Sale of Fixed Asset Sundry Exps Finance Charges Governance costs Independent Examiners fees Staff Costs and numbers Salaries and wages Social security costs |
Unrestricted Funds 2021 £ 21789 - 9191 - ____ 30980 Unrestricted Funds 2021 £ 26757 5672 2618 9812 - 2409 288 2895 7562 2785 570 320 517 3204 - - 309 281 65999 |
Restricted Funds 2021 £ - 2267 - __ 2267 Restricted Funds 2021 £ 2267 - - - - - - - - - - - - - - - - 2267 |
Total Funds 2021 £ 21789 - 9191 2267 - - _____ 33247 Total Funds 2021 £ 29024 5672 2618 9812 - 2409 288 2895 7562 2785 570 320 517 3204 - - 309 281 68266 630 28187 837 29024 |
Total Funds 2020 £ 21789 614 - - - - ______ 22403 |
|---|---|---|---|---|
| Total Funds 2020 £ 24897 4393 2848 9022 44 2867 2705 5541 2240 565 229 139 5520 310 - 398 - |
||||
| 61719 | ||||
| 580 | ||||
| 24243 654 |
||||
| 24897 |
14
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
No employee received emoluments of more than £60,000
The average number of employees during the period, calculated on the basis of full time equivalents was 6
5. Trustee remuneration & Related Party transactions
No trustee received any remuneration during the period
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period.
6
Taxation
The whole of the charity company’s income is exempt from taxation and is used solely for charitable purposes, therefore no tax charge has been provided for in the accounts,
15
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
| 7 Tangible Fixed Assets Cost/Valuation At 1 April 2021 Additions Disposals As at 31 March 2022 Depreciation At 1 April 2021 Charge for the year Disposals At 31 March 2022 Net book value 31 March 2022 At 31 March 2021 Debtors Trade Debtors Other debtors & prepayments Creditors Amounts falling due within one year Deferred Income Other Creditors & accruals Total |
Motor Vehicles £ 355 - - 355 355 - - 355 - 1125 |
Wheelchairs & Scooters £ 1217 1310 - 2527 - 327 - 327 2200 1392 |
Plant & Equipment £ 425 525 (80) 870 425 131 - 556 314 425 |
Office Equipment £ 595 - - 595 59 59 - 118 477 662 2022 £ - - - 3565 - 3565 |
Total £ 2592 1835 (80) |
|---|---|---|---|---|---|
| 4347 | |||||
| 839 517 - |
|||||
| 1356 2991 |
|||||
| 3604 2021 £ - - |
|||||
| - | |||||
| 7229 - |
|||||
| 7229 |
16
CHESTERFIELD & DISTRICT SHOPMOBILITY LTD
| 10 Movements in Funds Unrestricted Funds General Funds Designated – contingencies Restricted Funds |
At 31 March 2021 £ 20894 - - 20894 |
Incoming Resources £ 77007 - 2267 79274 |
Outgoing Resources £ 68896 - 2267 71163 |
Transfers £ - - - - |
At 31 March 2022 £ 29005 - - |
|---|---|---|---|---|---|
| 29005 |
The purpose of each fund is as follows:-
Designated – Contingencies
To try to provide a reserve fund against redundancy or other unforeseen circumstances
Restricted Funds -
Balance of funds received but not fully expended during the period
17