## **Trustees’ Annual Report for the period** ## **From 1[st] January 2022 Period start date To 31[st] December 2022 Period end date** ## **Charity name: Eccleshall Show Society** ## **Charity registration number: 1136342** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To encourage and promote community**
**interest in country pursuits in and**
**around Eccleshall, Staffordshire**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To provide an annual show for the**
**benefit of the inhabitants of Eccleshall**
**and the surrounding area, and the**
**general public, to include equestrian,**
**agricultural, dogs, craft, and other**
**interests and pursuits.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have continued to have**
**regard to the guidance issued by the**
**Charity Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The policy is to make distributions out**
**of any surplus income from each show**
**to support charitable trusts,**
**organisations or institutions which**
**benefit people and pursuits in the**
**county of Staffordshire. **| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The annual show in 2022 was a record,**
**partly owing to the fact that no show**
**had been held in the previous two years**
**because of the pandemic. It was a**
**record in terms of people attending and**
**money raised; and the trustees have**
**since made grants of £5,730 to local**
**charities and organisations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity’s financial position at the**
**end of the period is very healthy; after**
**allowing for working capital to put on**
**next year’s show there is £58,390 in**
**reserve. **| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The show operates on a narrow margin**
**at the best of times, and a wet year**
**usually produces a loss. It is therefore**
**the policy of the charity to hold enough**
**in reserves to cover two rainy years. **| |Amount of reserves held|Para 1.22|**£58,390**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about the**
**charity continuing as a going concern.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity’s principle source of funds**
**is the income it raises from putting on**
**the annual show. Over 98% of its**
**income is derived from this.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Surplus funds are held in a CAF bank**
**account.**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risk facing the charity is a**
**run of wet shows.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Company incorporated by guarantee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The board of directors/trustees**
**considers who might bring a positive**
**contribution to the board and invites**
**that person to join.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Other name the charity uses Registered charity number Charity’s principal address **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Edward Lambert|Chairman||| ||MaryCartmail|Secretary||| ||Amanda Graham|Treasurer||| ||Robert Cartmail|President||| ||Hazel Bradshaw|In charge of
horticulture||| ||Felicity Stubbs|In charge of dog
show||| ||Sheila Kettle|Show announcer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Corporate trustees – names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A - none** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Amanda Graham **Full name(s)** Amanda Graham **Position (eg Secretary,** Treasurer **Chair, etc) Date** 11/09/2023 CHARITY COMMISSION FOR ENGLAND AND WALES E¢cl98h311 Show Soelety Charity No ifan eriod Period end ate 1136342 Annual accounts for the P8Th0d start d8t8 0110112022 To 3111212022 Section A Statement of financial activities Restrlcted income funds Recommended categorles by activity Unrestrlcted fvnds Endowment fund$ Prlor year funds Totsl funds Incoming r9s0urces INote 31 Income and 8ndowments from: Oonalions and1gg8cleg Charita￿e 8cttwbes othfrtrndlng aCti￿lIeS Irr¢$8lments F01 F02 F03 FD4 FOS 1iy) 45.753 2,920 191 100 45,753 2,920 191 S02 Sfj3 156 242 S8P8rale item rf ineoma Other Total Resourcos ¢xp¢nded (Note 6) EXpendI￿re on.. 48.964 48.964 398 20 873 10.703 20,873 Chadl?ble aGlivil68 3,838 S8par8fr m8terf81 liem of OlhBr S10 Totgl 31,576 31,576 3,838 Net incomellexpendlturel before investment galn511105sesl $13 17.388 17,388 3,440 gairrsllloss831 on knvesbrerts S14 Net incomeJ{expenditurel Extraordinary items Transfers between funds Other recognised gainslllosses): S15 17,388 17,388 3,440 S18 S1T Galn¥ a￿1098690￿ r@vdUatiL￿ offixed &88ets lorfhe ￿1￿5 itsè Other gainslllo8$891 S18 S19 Net movement In funds 17,388 17,388 3,440 Reconclliation of funds.. Total funds b[￿ght.￿a 41,002 58.390 41,002 58,390 44,492 Total funds carried fonyard Section B Balance sheet Restricted Unr&8trlctod Incomo funds funds Eccleshall Show Society. 31st December 2022 Endowment Totsl thls fund5 year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 (Note 141 1.206 1,206 1,406 Total fixed assets 1.206 1,206 1,406 Current assets Stock8 Debtors Investments Cash at bank and In hand (Note 24) Total current assets (Nole 191 225 57.431 57.431 ,431 57,431 39,589 39,814 B10 Creditors: amounts falllng due within one year (Note 201 B11 247 247 168 Net current aSSet￿{lISbi1Ities) B12 57,184 57,184 39,646 Total assets less Current liabilities B13 41,052 Creditors: amounts falllng due after one year {Note 201 Provisions for liabilities B14 B15 Total net assets or liabilities Funds of the Charity Endowment funds Restricted Income funds Unrestricted funds Revaluation reserve B16 58,390 58,390 41,052 B17 B18 B19 58,390 58,390 41,052 B20 Total funds B21 58.390 8,390 41,052 Signed by one or trustees on behalf of all the trustees Oale of approval ddlmml Slgnature Print Name Amanda Graham 1110912023 CC17a (Excell 1210912023 Section C Notes to the accounts Note 1 Basis of preparation This secuon should be completed by all charities. 1.1 Basis of accounting These accounts have been prepared under the historical cost convention Iwth items recognised at cost or transaction value unless otherwse stated in the relevant note(s) to these accounts. CC17a IExcell 1210912023 Seetlon C Notes to the accounts lcontl Note 3 Analy¥l3 of Income fvnd* Totsl fvnd8 Prforymr 818 Donation8 and 19gacle8'. Donaions and rfts GiftAid aaes Gener81 grants prov¥Jed by govemmenvother charities Membershp 8ubscriptK)n5 and 5pon50rshry)s wb,Ich 8re'.n 8ub848nce donat￿￿$ 1(Kl 100, Donatsd gorxls, f8￿[..lIeS and services Other Totsl 1tX) Charitsble activities-. The Ewbsh?11 Show 45.753 45.753 other Totsl 45,753 other tradln9 activities.. Other Oper8Ung Incfxne 2.¥20 Other Total 2.¥20 156 Incomè from investments.. Interest income Dividend income Rental and leasin other 191 191 242 income Total 191 191 242 Saparate materiAI item of Intome.. Total other: Conversion of Endowfnent funds into income Gain on dlsposal ol a tangwe fixal asset held for ehari s own use Gain on di5pcsal ol a progr8mft￿ relat& investrTEnl Royal4ie5 frorn the eyplott8b.on of IntelWu ro hts Other Total TOTAL INCOME 48,984 CC17a IExGell 1210912023 Section C Notes to the accounts Icontl Note 6 Analysi$ of axpèndllure Thhyear La8t year Restdctsd Unr•Btritt•d Ino(Ane EndtyMreDt fund fvnd ndi Analysis endtture on rafsln funds.. Incurr&d Seeking donetcns InouriEd seoking leg2oes ncurred seeking gran15 Operallng mambership and soclal lotterie$ Stsging fundrak8'.ro events fund• Sncorne fynd¥ Total fvnrlts 20.873 Fudoising agents Operating c*.arfty Shops Owrating a Ir8ding CL¥npaiy undert8king wn-chsritsble tmdlng Advertsslng, marke'.ing. cirect mail 8nd St8rl up costs incurred In generating new Source of futbfft income Database developTr.enl costs Other l.'ading actniities Rent ¢olleclion, property repairs and mainlen9nee ch?rge3 Total expendltsJr8 on ral8lng funds 20.873 20,873 Expenditure on charitable activitiès.. General ad￿l￿1$￿tIVe expens88 Legal and profes8Dnal Costs 6.597 6.597 3.378 3.378 460 4.1C6 460 Total expendltyre on ¢harit8blp 10 703 3.838 Separate matsrial Item of expense Total other Totsl other expendlture TOTAL EXPENDtTURE 31.576 31,576 3.838 3.838 other Infomwtion- An#ly$l$ of 8xpendlture Dn charttable activities Th18 year GTant Support fundlng or Costs Last year Grart f￿nd1fflg of Support Costs Gtlvltlp& Activi1188 ndertakon dlrec Tot81 th18 ActNIIIÉs ufid&rt8ken dlrecti A¢￿VIty cr progiamme Yotal lyst yèar The EcclÈsk%all Show 0.703 Total 10,7C3 CC17a IExcell 12109r2029 Section C Notes to the accounts Icontl Note 14 Tanglble fixed assets Please complete thls note If the oharlty ha¥ any tsnglbts fi*￿assets 14.1 Cost or valuation F￿ehOld land & bulldln98 Other land & tsjlldlngs Planl machinery and rnotcr vehicles Flxtures, fitungs 4nd equI￿gnt Total Al the beglnnlng of the year Addllion8 10,861 992 992 Revaluation8 Disposals Tian8fer8' At end ol the year 11.853 11,853 14.2 DepreGlatlon and Impaimiènts -Bas15 Straight Line - Rate 20% At beginnlng of the year Disposals 9,455 9,455 DeprBciallon 1,192 1.192 Impairrnenl Transfers. Al end of the year 10,647 10.647 14.3 Net book value Net book value at the beginning ol the year 1,406 1,406 Nel book value al the end of the year 1,206 1,208 CC17a (Ext8 1210912023 Section C Notes to the accounts (contl Note19 Debtors and prepayments Please complete this note if the charity has any debtors orpr¢payments. 19.1 Analysis of debtors This year Last year Trade debtor8 Prepayments and a¢crued Income Other debtor8 225 225 Total Please complete 19.2 where a material debtor is re¢overable more than a year after the reportsng date. 19.2 Analysis of debtors recoverable In more than 1 year (included (n debtord above) Thi5 year Last yaar Trade debtors Prppayments and accrued income Other debtors Total CC17a (Excell 1210912023 Section C Notes to the accounts Icont) Note 20 Credttors and accruals Please complete this note Irthe charity has any creditors oraccmals. 20.1 Analysis of creditorn Amounts falling due within one year This ygar Last year Amounts falling due after more than one year Thls year Last year Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for ¢onlra¢ts or performance-related grants A¢cruals and deferred income Taxation and so¢lal securlty other credltors 247 168 Totsl 20.2 Deferred income Please complete thls note rfthe ¢harity has deferredincome. This year Last ear Pleas¢ explaln the reasons why Income Is defeffed. Movement in deferred income account This year Last year Balance at the start of the reportlng period Amounts added in current period Amounts released to Income from prevlous periods Balance at the end of the reporting period CC17a {ExcBD 1210012023 Sectioii C Notes to the accoijnts Note 24 Cash at bank in hand Thls yèar L8Sty8ar Short tenn ￿5b IrwestsDeDts I1￿ than 3 months matyrftyda¢•l Short tem dBppslt$ Cash at b•nk and on hand Oth•r Toki 57.431 39.58D 57,431 39.589 C¢178 IExceQ 1210W2U2? CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Eccleshall Show Society On accounts for the year ended 31 December 2022 Charity no {if any} 1136342 Set out on pages 1to9 I report to the twstees on my examination of the accounts of the above charity ('the Trusf> for the year ended 31 December 2022. Responsibilities and As the charTty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in acGordance with the requirements of the Ch8rities Act 2011 rthe Acr). I report in respect of my examination of the Trust's accounts carried OLrt under Sec￿on 145 of the 2011 Act and in carying out my examination, I have follow ble Directions given by the Charity Cornmission under ction 145{5){b) o ve completed my examinatio me to my attention (otherthan the examination which gives me c respect: aGcounting records were the Act or the accounts do not a Independent examiner's statement I confimi that no material matters have at disclosed below ') in connection with use to believe that in. any material ot kept in accordance with section 130 of with the accounting records I have no COn￿mS and h with the examinat. n to oper understa ing ease delete th eco icha thea e across no other matters in connection ention should be drawn in orderto enable a unts to be reached. raGkets rfthey do not appty. Signed: Date: Rya uds Relevant professional quallficationls) or body lif any): AÉW Address: Newport House, Newport Road Stafford ST16 3RS IER October 2018 Section B Dlsclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). No disclosure required Give here brief details of any items that the examiner wishes to disclose. IER October 2018