2022-12-31-accounts

Zambia and Malawi Community Partnership Chairpersons Report 2022

UK Reg Number : 1136225

Registered Address : 2 Ivy Close, Akeley, MK18 5GZ

Chair : Katharine Rhiannon James.

Treasurer : Michael Layland James.

Other Trustees : John Greener, Alison Greener and Keith Hare.

The Zambia and Malawi Community Partnership [ZMCP] is managed by the trustees, who meet for a minimum of two ordinary meetings, plus an annual general meeting each year. New recruits are identified by getting interested people involved with the work of the charity and then discussing trusteeship with them.

Activities, Achievements and Performance

This year saw a big step up in the work of ZMCP in Malawi and we continued our support of the Ngoli Scholarship in Zambia.

• Ngoli Scholarship – The aim of the scholarship is to support intelligent but disadvantaged and vulnerable students, who would not otherwise be able to afford it, to get a good secondary and tertiary education. We also support them to find paid employment as we believe this is the main benefit we hope to achieve from our work. It benefits them, their families, their communities and the Zambian economy. We are currently supporting:

• A degree qualified teacher – working as a volunteer. We are hopeful that the Zambian Government are likely to employ another big cohort of teachers in the coming months.

• Two qualified nurses – one has been successful in getting a job in NHS Scotland and has starting to pay 5% of his salary back into the scholarship. The other is working in Northern Province Zambia.

• Three qualified midwives (two male) working as volunteers and three more nurses/midwives in training.

• Three students at medical school.

• Two students doing business courses, one of whom is being mentored by one of the trustees and is now doing paid remote book-keeping for his business.

• Two students doing further professional development while working.

• Eight students at high school.

• Ngoli School

• We continue to support the school with a budget for the science lab. Science exam results are higher than before the science lab was built.

• Tafika – Youth organisation in Malawi

• We continue to support Tafika in delivery of a self-grown feeding programme at 10 schools in northern Malawi as a pilot project with Mary’s Meals (UK NGO). Tafika mobilise the community to prepare land designated by the chief, sew biofortified maize and soya (with extra vitamins and iron), then tend the crops, harvest them, mill the maize, build cook shelters, prepare daily porridge and feed it to the school children. Early measurement indicates that attendance in the schools rose from 65% to 85% following the

start of feeding. This is a significant step in the need to support improvements in education and benefits the children themselves as well as having a wider societal benefit.

• Tafika are keen to have their own income and to determine how it is spent to benefit their communities rather than continued reliance on aid. We are working with them to find investors and to build a hostel for students from the local nursing college. This has been a challenging project to undertake but we are really pleased that the hostel is almost complete and will be filled with paying tenants soon. We have also supported the planting of a 12-acre commercial forest. In 10 to 15 years’ time this will provide a steady income as an acre per year is cropped on a rolling basis and the stumps left to resprout. In the meantime, the tree nursery is likely to produce more seedlings than required in 2023 and seedlings can be sold at a profit.

• Tomato Greenhouses – We have supported Tafika to link with Scottish/Malawian Not For Profit business - Malawi Fruits. Funding has been pulled together for a borehole and three greenhouses. The work is due to start in August 2023. The business case demonstrates the income the women hope to achieve in this ‘guaranteed price, farm-gate deal’. It also benefits Tafika as the women will put time into tending the forest as well as the tomatoes.

• Cookstoves – Tafika volunteers were shown how to teach communities to build simple mud-brick cook stoves that use 1/3 of the wood and generate less smoke. They are now demonstrating how to build these in a number of communities.

• Boreholes – A successful relationship with US NGO Formidable Joy has resulted in more than 10 boreholes being drilled in Tafika communities. This has increased the availability of clean safe water and its proximity to the schools.

• IT Equipment

• We have successful persuaded NHS Lanarkshire to channel their surplus IT equipment to Turing Trust who send equipment out to Malawi for lease to schools rather than send the equipment to a crusher. We are working on other organisations.

• Tiko

• We continue to support Tiko community in Zambia by providing an online route for donors to make donations and claim UK tax relief.

Objectives for 2023:

• To continue to support the students in our Ngoli Scholarship, with as many as possible of them finding paid employment at the end of their studies and contributing back into the scholarship to sustain the support future students.

• To grow the capacity of Tafika volunteers in project management and financial skills so that they can manage and expand the self-feeding programme in conjunction with Mary’s Meal without ZMCP support.

• To bring the two income generating projects with Tafika to fruition where income is beginning to be generated (it will take until at least 2024 for these projects to generate profit).

• To support the Tomato Greenhouse project through to production of income generating tomatoes and management of the project without ZMCP input.

• To raise sufficient funds directly, through grant funding or finding investors to cover the current liabilities of seeing the existing Ngoli Scholarship students through to the end of their tertiary education and the income generating projects with Tafika through to income generation.

Financial Report for ZMCP

The charity took on many more projects in Malawi during this financial year leading to an increase in expenditure.

Overall, the financial position remains stable and the charity has enough cash to cover its liabilities in 2023. The charity formally operates with negligible overheads and only needs to carry around one hundred pounds to cover its bank charges in order to remain operational.

However, ZMCP has an ongoing commitment to the students on the scholarship scheme and with costs for that scheme running at around £20,000 per annum this could be said to be a regular liability. The charity could choose to wind up at the end of any financial year and leave the students to fund themselves, but this is obviously an undesirable outcome. As a result, the charity endeavours to carry reserves of around £20,000 to cover a one-year period for the scholarship.

The full accounts for the charity, along with the examiners report are attached below:

	Zambia and Malawi Community Partnership	Zambia and Malawi Community Partnership	Zambia and Malawi Community Partnership	Zambia and Malawi Community Partnership	Zambia and Malawi Community Partnership	1136225		CC16a
	Receipts andpayments accounts
	For the period from		Period start date		To	Period end date
			01/01/2022			31/12/2022
Section A Receipts and payments
	Unrestricted funds		Restricted funds		Endowment funds	Total funds		Last year
	to the nearest £		to the nearest £		to the nearest £	to the nearest £		to the nearest £
A1 Receipts
Donations via DonorSee	705		-		-	705		-
Tax reclaimed from HMRC	5,364		-		-	5,364		448
Donations via Sustainably	106		-		-	106		189
Donations via PayPal	-					-		2,025
Interest Earned	83		-		-	83		5
Payroll GivingIncome	5,261		-		-	5,261		7,974
Donations via CAF donate	2,943		-		-	2,943		5,363
MonthlyDonors	858		-		-	858		360
Donations via JustGiving	5,666		-		-	5,666		4,729
Other Donations	26,370		-		-	26,370		8,408
Sub total(Gross income for AR)	47,358		-		-	47,358		29,501
A2 Asset and investment sales, (see table).
	-		-		-	-
	-		-		-	-		-
Sub total	-		-		-	-		-
Total receipts	47,358		-		-	47,358		29,501
A3 Payments
Payment for Ngoli Projects	19,543		-		-	19,543		17,175
Payments for Tikondane Projects	11,300		-		-	11,300		11,000
Payments for Tafika Projects	40,080		-		-	40,080		-
Payments for Bakashana Projects	2,057		-		-	2,057		-
Bank Charges	81		-		-	81		96
Foreign Exchange Charges	300		-		-	300		150
Other Expenses	885		-		-	885		-
	-		-		-	-		-
	-		-		-	-		-
**Sub total **	74,246		-		-	74,246		28,421
A4 Asset and investment purchases, (see table)
	-		-		-	-
	-		-		-	-
**Sub total **	-		-		-	-		-
Totalpayments	74,246		-		-	74,246		28,421
Net of receipts/(payments)	- 26,888		-		-	- 26,888		1,080
A5 Transfers between funds	-		-		-	-		-
A6 Cash funds lastyear end	64,911		-		-	64,911		63,831
Cash funds thisyear end	38,023		-		-	38,023		64,911

S8ction B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds to nearest£ Endowment funds tonearest£ L.Itegori•s B1 Cash funds CNF Cash Account 1B,197 CAF Gold Account 19￿26 Toral cash funds 38,023 Unr•slrict•d funds to neare5t£ Re5trid•d funds to nearest£ Endowm•nt funds toneare5t£ Detsi15 Fund kn whlch assetbek>ngs Cost{wtionall CuNènt¥0￿¢ loptK>nal} Detsils B3 Investment assets Fund th whkh assetbek>ngs Details Cost{wtionall C￿N￿nt¥8￿J* loptK>nall B4 Assets retained for the charity's own use Fund towhich rektes Arnountdue al due Detsi15 BS Llabllwes Signed by one or two trustees Signature Print Name Date of roval Michael James K8tharine James 2510112023 2510112023

Independent examiner's report on the accounts

----- Start of picture text -----
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name
members of Zambia and Malawi Community Partnership
On accounts for the year 2022 Charity no 1136225
ended (if any)
Set out on pages 1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/12/2022.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent The charity’s gross income was between £25,0000 and £250,000 and I am
examiner's statement suitably capable of undertaking the examination of these accounts.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
 the accounting records were not kept in accordance with section 130
of the Charities Act; or
 the accounts did not accord with the accounting records; or
 the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a ‘true and fair’ view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Date: 01/07/2023
Signed:
Name: DEE MCINTOSH
Relevant professional FELLOW OF THE INSTITUTE AND FACULTY OF ACTUARIES SINCE
qualification(s) or body 2006
(if any):
Address: 27 JUNIPER PARK ROAD
EDINBURGH
EH14 5DX
----- End of picture text -----

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .

Zambia and Malawi Community Partnership 1136225 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1/1/2022 12/31/2022

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds

Section A Receipts and payments Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
A1 Receipts Donations via DonorSee 705 Tax reclaimed from HMRC 5,364 Donations via Sustainably 106 Donations via PayPal - Interest Earned 83 Payroll GivingIncome 5,261 Donations via CAF donate 2,943 MonthlyDonors 858 Donations via JustGiving 5,666 Other Donations 26,370 47,358 - - Sub total - Total receipts 47,358 A3 Payments Payment for Ngoli Projects 19,543 Payments for Tikondane Projects 11,300 Payments for Tafika Projects 40,080 Payments for Bakashana Projects 2,057 Bank Charges 81 Foreign Exchange Charges 300 Other Expenses 885 - - Sub total 74,246 - - Sub total - Total payments 74,246 Net of receipts/(payments) - 26,888 A5 Transfers between funds - A6 Cash funds last year end 64,911 Cash funds this year end 38,023 to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	to the nearest £	to the nearest £ 705 5,364 106 - 83 5,261 2,943 858 5,666 26,370 47,358 - - - 47,358 19,543 11,300 40,080 2,057 81 300 885 - - 74,246 - - - 74,246 - 26,888 - 64,911 38,023	to the nearest £
		- - - - - - - - - -	705	-
			5,364	448
			106	189
			-	2,025
			83	5
			5,261	7,974
			2,943	5,363
			858	360
			5,666	4,729
			26,370	8,408
			47,358	29,501
		- - -	-
			-	-
			-	-
		-	47,358	29,501
		- - - - - - - - - -	19,543	17,175
			11,300	11,000
			40,080	-
			2,057	-
			81	96
			300	150
			885	-
			-	-
			-	-
			74,246	28,421
		- - -	-
			-
			-	-
		-	74,246	28,421
	-	- - - -	- 26,888	1,080
	-		-	-
	-		64,911	63,831
	-		38,023	64,911

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details CAF Cash Account CAF Gold Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 18,197 - 19,826 - - - 38,023 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Michael James Katharine James Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Michael James	1/25/2023
		Katharine James	1/25/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Zambia and Malawi Community Partnership

On accounts for the year 2022 Charity no 1136225 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent The charity’s gross income was between £25,0000 and £250,000 and I am examiner's statement suitably capable of undertaking the examination of these accounts.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 01/07/2023

Signed: Name: DEE MCINTOSH Relevant professional FELLOW OF THE INSTITUTE AND FACULTY OF ACTUARIES SINCE qualification(s) or body 2006 (if any):

1

Oct 2018

IER

Address: 27 JUNIPER PARK ROAD

EDINBURGH EH14 5DX

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER