2025-05-31-accounts - Wycombe Community Arts Centre

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REGISTERED COMPANY NUMBER: 03994409 (England and Wales) REGISTERED CHARITY NUMBER: 1136161

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

FOR

WYCOMBE COMMUNITY ARTS CENTRE

Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH

WYCOMBE COMMUNITY ARTS CENTRE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

		Page
Report of the Trustees	1	to	2
Independent Examiner's Report		3
Statement of Financial Activities		4
Balance Sheet		5
Notes to the Financial Statements	6	to	12

WYCOMBE COMMUNITY ARTS CENTRE (REGISTERED NUMBER: 03994409)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Charity constitution

The objects of the charity are:

to promote the arts for the benefit of the public in the Wycombe district by encouraging access to, engagement with and participation and creativity in the arts;
to advance the education of the public in the area of benefit in the arts;
to further or benefit the residents of the Wycombe district, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to provide facilities, in particular but not limited to a community centre, in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for residents;
to advance for the benefit of the public in the area of benefit such other purposes as are exclusively charitable under the law of England and Wales as the trustees may resolve from time to time.

Policy on reserves

The charity aims to hold three months operating costs in free reserves.

Risk management

The major risks facing the Charity have been reviewed and systems have been established to mitigate those risks.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

03994409 (England and Wales)

Registered Charity number

1136161

Registered office

Wycombe Community Arts Centre St John's Desborough Road High Wycombe Buckinghamshire HP11 2PU

Trustees

Ms A Baughan Councillor For Rymede And Micklefield R A Collins Company Director Ms A De Grey Director Ms Z File Teacher (appointed 11/7/2024) Ms J Hamilton Costume/fashion Designer (appointed 17/7/2024) S Kearey Accountant (appointed 17/7/2024) R M H Pollock Director Ms A Tambourine Accountant (appointed 17/7/2024) S Tate School Technical Manager

Page 1

WYCOMBE COMMUNITY ARTS CENTRE (REGISTERED NUMBER: 03994409)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2025

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Wycombe Community Arts Centre for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).

Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 31 March 2026 and signed on its behalf by:

R A Collins - Trustee

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WYCOMBE COMMUNITY ARTS CENTRE

Independent examiner's report to the trustees of Wycombe Community Arts Centre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 May 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paul Woodburn FCA The Institute of Chartered Accountants in England and Wales

Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH

31 March 2026

Page 3

WYCOMBE COMMUNITY ARTS CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2025

Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 698 Charitable activities 3 Events 95,719 General grants 52,000 Children's art club 5,379 Holiday activities and food 1,709 DesFest 500 Wycombe celebrates 1,000 Chair festival 2,495 Art school foundation 3,847 Other income 15 Total 163,362 EXPENDITURE ON Raising funds 4 640 Charitable activities 5 Events 56,627 General grants - Children's art club 2,810 Holiday activities and food 732 DesFest 290 Wycombe celebrates 825 Chair festival 2,215 Art school foundation 1,500 Other 106,141 Total 171,780 NET INCOME/(EXPENDITURE) (8,418) RECONCILIATION OF FUNDS Total funds brought forward 39,602 TOTAL FUNDS CARRIED FORWARD 31,184	Restricted fund £ - - 34,470 - - - - - - - 34,470 - - 37,450 - - - - - - - 37,450 (2,980) 37,450 34,470	31/5/25 31/5/24 Total Total funds funds £ £ 698 4,496 95,719 110,845 86,470 54,617 5,379 - 1,709 - 500 - 1,000 - 2,495 - 3,847 - 15 233 197,832 170,191 640 - 56,627 70,695 37,450 - 2,810 - 732 - 290 - 825 - 2,215 - 1,500 - 106,141 90,209 209,230 160,904 (11,398) 9,287 77,052 67,767 65,654 77,054	31/5/25 31/5/24 Total Total funds funds £ £ 698 4,496 95,719 110,845 86,470 54,617 5,379 - 1,709 - 500 - 1,000 - 2,495 - 3,847 - 15 233 197,832 170,191 640 - 56,627 70,695 37,450 - 2,810 - 732 - 290 - 825 - 2,215 - 1,500 - 106,141 90,209 209,230 160,904 (11,398) 9,287 77,052 67,767 65,654 77,054
			170,191
			- 70,695 - - - - - - - 90,209
			160,904
			9,287 67,767
			77,054

The notes form part of these financial statements

Page 4

WYCOMBE COMMUNITY ARTS CENTRE (REGISTERED NUMBER: 03994409)

BALANCE SHEET 31 MAY 2025

Unrestricted fund Notes £ FIXED ASSETS Tangible assets 12 12,070 CURRENT ASSETS Debtors 13 2,767 Cash at bank and in hand 50,947 53,714 CREDITORS Amounts falling due within one year 14 (34,600) NET CURRENT ASSETS 19,114 TOTAL ASSETS LESS CURRENT LIABILITIES 31,184 NET ASSETS 31,184 FUNDS 16 Unrestricted funds Restricted funds TOTAL FUNDS	Restricted fund £ - - 34,470 34,470 - 34,470 34,470 34,470	31/5/25 Total funds £ 12,070 2,767 85,417 88,184 (34,600) 53,584 65,654 65,654 31,184 34,470 65,654	31/5/24 Total funds £ 14,719 10,416 91,376 101,792 (39,457) 62,335 77,054 77,054 39,604 37,450 77,054

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 May 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 May 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 31 March 2026 and were signed on its behalf by:

R A Collins - Trustee

The notes form part of these financial statements

Page 5

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 20% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Government grants

The charity recognises grants based on the accrual model.

Grants relating to revenue are recognised in income on a systematic basis over the periods in which the charity recognises the related costs for which the grant is intended to compensate.

Grants relating to assets are recognised in income on a systematic basis over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income and not deducted from the carrying amount of the asset.

Page 6

continued...

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

2. DONATIONS AND LEGACIES Donations 3. INCOME FROM CHARITABLE ACTIVITIES Activity Venue hire Events Ticket sales Events Bar sales Events Grants General grants Ticket sales Children's art club Grants Children's art club Grants Holiday activities and food Grants DesFest Grants Wycombe celebrates Grants Chair festival Ticket sales Art school foundation Grants received, included in the above, are as follows: General grants Children's art club Holiday activities and food DesFest Wycombe celebrates Chair festival 4. RAISING FUNDS Other trading activities Bad debts	31/5/25 £ 698 31/5/25 £ 37,615 8,199 49,905 86,470 1,674 3,705 1,709 500 1,000 2,495 3,847 197,119 31/5/25 £ 86,470 3,705 1,709 500 1,000 2,495 95,879 31/5/25 £ 640	31/5/24 £ 4,496 31/5/24 £ 36,351 10,107 64,387 54,617 - - - - - - -
		165,462
		31/5/24 £ 54,617 - - - - - 54,617 31/5/24 £ -

continued...

Page 7

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

5. CHARITABLE ACTIVITIES COSTS

CHARITABLE ACTIVITIES COSTS
Events General grants Children's art club Holiday activities and food DesFest Wycombe celebrates Chair festival Art school foundation	Direct Costs £ 56,627 37,450 2,810 732 290 825 2,215 1,500
	102,449

6. SUPPORT COSTS

		Human		Governance
	Management	resources	Other	costs	Totals
	£	£	£	£	£
Other resources expended	30,065	70,730	4,696	650	106,141

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

	31/5/25	31/5/24
	£	£
Depreciation - owned assets	2,649	3,231

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 May 2025 nor for the year ended 31 May 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 May 2025 nor for the year ended 31 May 2024.

9. STAFF COSTS

	31/5/25	31/5/24
	£	£
Wages and salaries	84,720	50,297
Social security costs	908	-
Other pension costs	2,347	-
	87,975	50,297
The average monthly number of employees during the year was as follows:
	31/5/25	31/5/24
Administration staff	2	2
Bar staff	2	2
	4	4

No employees received emoluments in excess of £60,000.

continued...

Page 8

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,496 Charitable activities Events 110,845 General grants 17,167 Other income 233 Total 132,741 EXPENDITURE ON Charitable activities Events 70,695 Other 90,209 Total 160,904 NET INCOME/(EXPENDITURE) (28,163) RECONCILIATION OF FUNDS Total funds brought forward 67,767 TOTAL FUNDS CARRIED FORWARD 39,604 11. FUNDS	Restricted fund £ - - 37,450 - 37,450 - - - 37,450 - 37,450	Total funds £ 4,496 110,845 54,617 233
		170,191
		70,695 90,209
		160,904
		9,287 67,767
		77,054

General fund

The General fund is used to further the objectives and aims of the charity. Given the level of investments held by the charity to generate funds, the trustees consider the quantum of this fund at the year end to be reasonable.

Rothschild fund

The charity receives funding under a grant arrangement which is classified as a restricted fund, as the income may only be applied for specific purposes defined by the grantor.

Under the terms of the agreement, the charity is permitted to utilise £50,000 per annum from the total funds received. The grants are received annually in advance; however, the annual funding period does not align with the charity's accounting year end. As a result a portion of the funds received are restricted at the reporting date.

continued...

Page 9

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

12. TANGIBLE FIXED ASSETS

12.	TANGIBLE FIXED ASSETS
			Fixtures
			and
			fittings
			£
	COST
	At 1 June 2024 and 31 May 2025		27,978
	DEPRECIATION
	At 1 June 2024		13,259
	Charge for year		2,649
	At 31 May 2025		15,908
	NET BOOK VALUE
	At 31 May 2025		12,070
	At 31 May 2024		14,719
13.	DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
		31/5/25	31/5/24
		£	£
	Trade debtors	2,664	8,666
	Other debtors	103	-
	Prepayments and accrued income	-	1,750
		2,767	10,416
14.	CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
		31/5/25	31/5/24
		£	£
	Bank loans and overdrafts (see note 15)	30,352	34,304
	Trade creditors	2,220	3,942
	Social security and other taxes	943	1,211
	Accruals and deferred income	1,085	-
		34,600	39,457
15.	LOANS
	An analysis of the maturity of loans is given below:
		31/5/25	31/5/24
		£	£
	Amounts falling due within one year on demand:
	Bank overdrafts	30,352	34,304

continued...

Page 10

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

16. MOVEMENT IN FUNDS

At 1/6/24
£
Unrestricted funds
General fund
39,602
Restricted funds
Rothschild
37,450
TOTAL FUNDS
77,052
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
163,362
Restricted funds
Rothschild
34,470
TOTAL FUNDS
197,832
Comparatives for movement in funds
At 1/6/23
£
Unrestricted funds
General fund
67,767
Restricted funds
Rothschild
-
TOTAL FUNDS
67,767
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
132,741
Restricted funds
Rothschild
37,450
TOTAL FUNDS
170,191

Net
movement
At
in funds
31/5/25
£
£
(8,418)
31,184
(2,980)
34,470
(11,398)
65,654
Resources
Movement
expended
in funds
£
£
(171,780)
(8,418)
(37,450)
(2,980)
(209,230)
(11,398)
Net
movement
At
in funds
31/5/24
£
£
(28,163)
39,604
37,450
37,450
9,287
77,054
Resources
Movement
expended
in funds
£
£
(160,904)
(28,163)
-
37,450
(160,904)
9,287

continued...

Page 11

WYCOMBE COMMUNITY ARTS CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2025

16. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

		Net
		movement	At
	At 1/6/23	in funds	31/5/25
	£	£	£
Unrestricted funds
General fund	67,767	(36,581)	31,186
Restricted funds
Rothschild	-	34,470	34,470
TOTAL FUNDS	67,767	(2,111)	65,656

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund Restricted funds Rothschild TOTAL FUNDS	Incoming resources £ 296,103 71,920 368,023	Resources Movement expended in funds £ £ (332,684) (36,581) (37,450) 34,470 (370,134) (2,111)	Resources Movement expended in funds £ £ (332,684) (36,581) (37,450) 34,470 (370,134) (2,111)
			(2,111)

17. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 May 2025.

Page 12