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2021-03-31-accounts

Blackmore Vale RDA

Charity No. 1136113

Company No. 07258463

Trustees' Report and Unaudited Accounts

31 March 2021

Blackmore Vale RDA Contents

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Summary Income and Expenditure Account 7
Balance Sheet 8
Notes to the Accounts 9 to 13
Detailed Statement of Financial Activities 14 to 15

Page 1

Blackmore Vale RDA Trustees Annual Report

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 07258463

Charity No. 1136113

Principal Office

Cherrington Farm Cottage North Cheriton Templecombe Somerset BA8 0AP

Registered Office

Cherrington Farm Cottage North Cheriton Templecombe Somerset BA8 0AP

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

D. Brock D. Chambers P. Copeland E.M.G. Farquharson C.M.G. Finlay (Resigned 16 February 2021) A.E. Hales S. Liddon M.J.M. Woodhouse T.A. Woodhouse

Accountants

Charltons Accountancy Limited The Offices Middle Farm Charlton Horethorne Sherborne DT9 4NL

Bankers

Lloyds Bank plc 9 High Street Yeovil Somerset BA20 1RN

Page 2

Blackmore Vale RDA Trustees Annual Report

OBJECTIVES AND ACTIVITIES

The Charity was one of three groups founded by Lady Koelle in the early 1970s. The group took its original name Henstridge RDA from its first home based in Henstridge Airfield. Since then the group has moved around the Blackmore Vale area and is now based at North Cheriton. The main purpose of the charity as set out in its governing document is to enable as many disabled people as possible of all ages and abilities to ride a horse.

The group is one of 500 member groups of the Riding For The Disabled Association, whose patron is the Princess Royal. The group rides up to four days per week and accommodates anyone with a disability. Riders can ride on either a real pony or one of two mechanical horses helping them to benefit physically and mentally from riding. There is no charge associated with riding. The group is run by Trustees and relies entirely on voluntary help except for our self-employed Stable Staff. The group also relies entirely upon donations to fund its activities and undertakes regular fundraising events.

The trustees have given due consideration to the Charity Commission's guidance on the public benefit requirement. The main activities undertaken to further the charity's purpose for the public benefit include: In October 2016 the charity ceased hiring ponies in order to obtain a better control over their access and wellbeing. The charity owned 1 pony and had 5 further ponies on long term loan at the beginning of the accounting year. The ponies on long-term loan allow the charity to further its activities for public benefit. Unfortunately 2 of the ponies were put down during the year as a result of old age /arthritis and have not been replaced. The charity does however have an offer of two ponies on loan as and when they are needed. All 4 of the remaining ponies are kept at Cherrington Farm Cottage. In addition there are two mechanical horses kept on site. The charity uses 3 part-time self employed Stable Staff to help with their daily care. Due to an increase in the amount of paperwork required to be completed by the charity one of the Stable Staff has also recently started to assist with administrative duties. The number of riders and volunteers fluctuates continually and due to the coronavirus pandemic both have fallen this year, the number of registered riders is approximately 61 and volunteers are around 30. The charity normally operates 4 days per week however due to the pandemic riding has not been possible for the majority of the accounting year. Riding has been limited to a number of sole riders on the mechanical horses when coronavirus restrictions have allowed, this has therefore only been for short term periods during the year. This has only been possible due to the purchase of a remote control for one of the mechanical horses and by keeping numbers on the yard to a minimum in order to comply with coronavirus restrictions.

ACHIEVEMENTS AND PERFORMANCE

Due to the company's support group constantly fundraising this has enabled the charity to continue alongside the support of individual donations. This year fundraising has been very difficult and the charity lost the support of a benefactor who previously covered the cost of pony feed, bedding and farrier costs as a result of the pandemic. Despite this monies and donations have been received from various other sources to help to pay for re-surfacing of the stable floors and also to provide funds for rubber flooring to be laid in the stables. The charity relies on donations from various donors, whose support is very much valued. In addition there have been a number of fundraising activities including Christmas card sale, sponsored bike rides, book sales, collection tins,vegetable and manure sales and various other smaller events. The charity also receives money from online shopping fundraising sites 'Easyfundraising' and 'Amazon Smile' , with the number of supporters for both sites continuing to increase. Due to the coronavirus pandemic some of the usual charitable events have unfortunately not been possible and have been postponed. The charity relies on the Trustees and their support group's efforts to raise funds and has been assisted in the past by the Edward Gostling Foundation who have funded a disabled loo as well as providing match funding.The charity's performance during the year has allowed it to provide access to approximately 60 disabled people of varying ages but only when permitted by relaxation of coronavirus restrictions. This has benefited the disabled riders both mentally and physically. The charity has provided a service making riding more accessible to disabled people in the wider community.

Page 3

Blackmore Vale RDA Trustees Annual Report

FINANCIAL REVIEW

The trustees consider the financial performance by the charity during the year to have been satisfactory, especially considering the difficulties it has faced as a result of the coronavirus pandemic. Despite the pandemic the charity has still maintained a good revenue from fundraising and general donations. The charity has managed to complete works to the stable floors and lay new rubber flooring in the stables in the year costing over £6,000, inclusive of the deposit paid last year.

The Charity's policy on reserves is as follows: The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately 12 months of charitable expenditure. The trustees consider that this level will provide sufficient funds to ensure that support and governance costs are covered if the charity is unable to obtain donations or fundraising monies. The balance held as unrestricted funds at 31 March was £45,995 (2020 £56,180). The charity does not currently have any restricted funds. The trustees intend to try to maintain the level of fundraising income and donations and expect spending to continue to be lower next year but are aware that due to ongoing Coronavirus pandemic fundraising opportunities may continue to be limited.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The governing document of the charity is the Memorandum and Articles of Association establishing the company under company legislation. By operation of law all, trustees are directors under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilities, as such, under both company and charity legislation.

The methods adopted for the recruitment and appointment of new trustees are as follows: The committee shall admit new Trustees to membership in accordance with the Articles, to only include such persons that are interested in actively furthering the objects of the Company and as the committee may see fit. The Committee will discuss and consider potential new Trustees in Trustee Meetings and if any individuals are considered to be suitable for the role those individuals will be approached and invited to become a Trustee.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

T.A. Woodhouse Trustee 31 July 2021

Page 4

Blackmore Vale RDA Independent Examiners Report

Independent Examiner's Report to the trustees of Blackmore Vale RDA

I report to the charity trustees on my examination of the accounts of Blackmore Vale RDA for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alison Cooper Accountant Charltons Accountancy Limited The Offices Middle Farm Charlton Horethorne Sherborne DT9 4NL 31 July 2021

Page 5

Blackmore Vale RDA Statement of Financial Activities

for the year ended 31 March 2021

Notes
Income and endowments from:
Donations and legacies
4
Other trading activities
5
Total
Expenditure on:
Raising funds
6
Other
7
Total
Net gains on investments
Net (expenditure)/income
8
Transfers between funds
Net (expenditure)/income
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2021
£
21,270
4,075		 Total funds
2021
£
21,270
4,075		 Total funds
2020
£
29,909
30,225
25,345
950
34,580		 25,345
950
34,580		 60,134
800
35,902
35,530
-		 35,530
-		 36,702
-
(10,185)
-		 (10,185)
-		 23,432
-
(10,185) (10,185) 23,432
(10,185)
56,180		 (10,185)
56,180		 23,432
32,748
45,995 45,995 56,180

Page 6

Blackmore Vale RDA Summary Income and Expenditure Account

for the year ended 31 March 2021

Income
Gross income for the year
Expenditure
Depreciation and charges for impairment of
fixed assets
Total expenditure for the year
Net (expenditure)/income before tax for
the year
Net (expenditure )/income for the year		 2021
£
25,345
25,345
31,604
3,926
35,530
(10,185)
(10,185)		 2020
£
60,134
60,134
31,413
5,289
36,702
23,432
23,432

Page 7

Blackmore Vale RDA Balance Sheet

at 31 March 2021

Company No.
07258463
Notes
2021
£
Fixed assets
Tangible assets
10
-
-
Current assets
Debtors
11
-
Cash at bank and in hand
46,151
46,151
Creditors:Amount falling due within one year
12
(156)
Net current assets
45,995
Total assets less current liabilities
45,995
Net assets excluding pension asset or liability
45,995
Total net assets
45,995
The funds of the charity
Restricted funds
13
Unrestricted funds
13
General funds
45,995
45,995
Reserves
13
Total funds
45,995		 2020
£
3,926
3,926
1,431
50,979
52,410
(156)
52,254
56,180
56,180
56,180
56,180
56,180
56,180

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 31 July 2021

And signed on its behalf by:

T.A. Woodhouse Trustee 31 July 2021

Page 8

Blackmore Vale RDA Notes to the Accounts

for the year ended 31 March 2021

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Income

Recognition of income Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.

Income with related Where income has related expenditure the income and related expenditure is reported expenditure gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the the SoFA legacies when receivable and only when the Charity has unconditional entitlement to the income.

Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the gift/donation to donations and gifts which it relates. Donated services and These are only included in income (with an equivalent amount in expenditure) where the facilities benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value at the revaluation of fixed end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Blackmore Vale RDA Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot expenditure be fully recovered, and is reported as part of the expenditure to which it relates.

Expenditure on raising These comprise the costs associated with attracting voluntary income, fundraising trading funds costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and services charitable activities in the furtherance of its objects, including the making of grants and governance costs.

Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.

Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

100/33% deduction in first Freehold property year/straight line Plant and machinery 33% straight line

Some items of plant and machinery are written off 100% in first year where the Trustees consider this to be appropriate.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 10

Blackmore Vale RDA Notes to the Accounts

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

3
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Other trading activities
Total
Expenditure on:
Raising funds
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
Donations- various
5
Income from other trading activities
Various fundraising events		 Unrestricted
£
21,270
21,270
Unrestricted
£
4,075
4,075		 Unrestricted
funds
2020
£
29,909
30,225
60,134
800
35,902
36,702
23,432
23,432
23,432
32,748
56,180
Total
2021
£
21,270
21,270
Total
2021
£
4,075
4,075		 Total funds
2020
£
29,909
30,225
60,134
800
35,902
36,702
23,432
23,432
23,432
32,748
56,180
Total
2020
£
29,909
29,909
Total
2020
£
30,225
30,225

Page 11

Blackmore Vale RDA Notes to the Accounts

6 Expenditure on raising funds

Fundraising trading costs
Various fundraising events
7
Other expenditure
Cost of upkeep and care of
ponies
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs
8
Net (expenditure)/income before transfers
This is stated after charging:
Depreciation of owned fixed assets
9
Staff costs
No employee received emoluments in excess of £60,000.
10 Tangible fixed assets
Cost or revaluation
At 1 April 2020
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charge for the year
At 31 March 2021
Net book values
At 31 March 2021
At 31 March 2020		 Unrestricted
£
950
950
Unrestricted
£
19,278
-
3,926
10,529
847
34,580
2021
£
3,926
Land and
buildings
£
29,611
29,611
26,034
3,577
29,611
-
3,577		 Total
2021
£
950
950
Total
2021
£
19,278
-
3,926
10,529
847
34,580
Plant and
machinery
£
35,891
35,891
35,542
349
35,891
-
349		 Total
2020
£
800
800
Total
2020
£
25,088
25
5,289
3,029
2,471
35,902
2020
£
5,289
Total
£
65,502
65,502
61,576
3,926
65,502
-
3,926

Page 12

Blackmore Vale RDA Notes to the Accounts

11 Debtors

Prepayments and accrued income
12 Creditors:
amounts falling due within one year
Trade creditors		 2021
£
-
-
2021
£
156
156		 2020
£
1,431
1,431
2020
£
156
156
13 Movement in funds
Restricted funds:
Unrestricted funds:
General funds
Revaluation Reserves:
Total funds
14 Analysis of net assets between funds
Net current assets
15 Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 April
2020
56,180
56,180		 Incoming
resources
(including
other
gains/losses)
£
25,345
25,345
At 1 April
2020
£		 Resources
expended
£
(35,530)
(35,530)
Unrestricted
funds
£
45,995
45,995
Cash flows
£		 At 31 March
2021
£
45,995
45,995
Total
£
45,995
45,995
At 31 March
2021
£
50,979 (4,828) 46,151
50,979
50,979		 (4,828)
(4,828)		 46,151
46,151
16 Related party disclosures
Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 13

Blackmore Vale RDA Detailed Statement of Financial Activities

for the year ended 31 March 2021

Income and endowments from:
Donations and legacies
Donations- various
Other trading activities
Various fundraising events
Total income and endowments
Expenditure on:
Costs of other trading activities
Various fundraising events
Total of expenditure on raising funds
Other expenditure
Cost of upkeep and care of ponies
Premises costs
Premises repairs and maintenance
General administrative costs, including
depreciation and amortisation
Depreciation of arena and disabled loo
Depreciation of Plant and machinery
Equipment expensed
Repairs and maintenance
General insurances
Sundry expenses
Legal and professional costs
Accountancy and bookkeeping
Secretarial and administrative assistance
Other legal and professional costs
Total of expenditure of other costs
Total expenditure
Net gains on investments		 Unrestricted
funds
2021
£
21,270
21,270
4,075
4,075
25,345
950
950
950
19,278
19,278
-
-
3,577
349
552
8,049
1,915
13
14,455
510
77
260
847
34,580
35,530
-		 Total funds
2021
£
21,270
21,270
4,075
4,075
25,345
950
950
950
19,278
19,278
-
-
3,577
349
552
8,049
1,915
13
14,455
510
77
260
847
34,580
35,530
-		 Total funds
2020
£
29,909
29,909
30,225
30,225
60,134
800
800
800
25,088
25,088
25
25
3,577
1,712
572
573
1,857
27
8,318
420
1,760
291
2,471
35,902
36,702
-

Page 14

Blackmore Vale RDA Detailed Statement of Financial Activities

Net (expenditure)/income
Net (expenditure)/income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 (10,185)
(10,185)
-
(10,185)
56,180
45,995		 (10,185)
(10,185)
-
(10,185)
56,180
45,995		 23,432
23,432
-
23,432
32,748
56,180

Page 15