ISLE OF WIGHT STREET PASTORS pies STREET (INCOPORATING ISLE OF WIGHT SCHOOL PASTORS) HyiAa)y PASTORS
TRUSTEES’ ANNUAL REPORT AND ACCOUNTS 2024
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| Contents | Page number | |
|---|---|---|
| Administrative Information | 2 | |
| Structure, Governance, and Management | 3 | |
| Charitable Activities | 4 | |
| Street and School Pastors in 2024 | 4 | |
| The Year in Statistics | 5 | |
| Future Plans | 7 | |
| Financial Review | 8 | |
| Preparation of Accounts | 9 | |
| Independent Examiner’s Report | 10 - 11 |
|
| Financial Statements | 12 - 17 |
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Administrative information
Trustees
Robert White (Chair)
Tracey Dancy (Vice Chair)
The Reverend Emma Cooksey (Resigned August 2024)
Georgie Porter
Ian Peters
Kevin Farrow
Malc Stevens (Treasurer) (Appointed September 2024)
Staff
Suzanne McCaffery (Coordinator, Street Pastors) Sally Murphy (Coordinator, School Pastors)
Elizabeth Taylor-Lucas (Administrator)
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Structure, Governance, and Management
Isle of Wight Street Pastors is a company limited by guarantee, number 07200287, and a registered charity, number 1136110, governed by a memorandum and articles of association.
The charity is governed by a board of trustees who are also directors of the company. All references to trustees in this report can also be read as directors. The trustees are responsible for the effective governance of the charity, its strategic direction and setting the policy framework. Responsibility for day to day running of the initiatives is delegated to the coordinators, though major or contentious issues are referred to the trustees.
Trustees are elected by members of the charity at the annual general meeting. A third of trustees retire from office each year but may be reappointed to serve a further term. The existing trustees make recommendations to the meeting regarding suitable candidates who have the necessary skills, experience and abilities required to ensure the board of trustees is able to offer effective governance. The trustees may also co-opt new trustees during the year who serve until the next AGM when they retire but may be reappointed by members.
Isle of Wight Street Pastors operates the Street Pastors and School Pastors initiatives. Ascension Trust (registered charity number 1127204) provides a number of services to Isle of Wight Street Pastors and licences the Street and School Pastors branding for the local initiative’s use; in return Isle of Wight Street Pastors pays a licence fee and agrees to meet nationally agreed quality standards. The charity enjoys good relations with neighbouring initiatives and local coordinators meet regularly to share good practice.
The trustees and coordinators routinely examine the business, reputational and operational risks when preparing strategic plans and developing new projects. In addition, the charity works closely with Ascension Trust, using their expertise of Street and School Pastor initiatives across the UK, to further minimise risk.
Charitable Activities
The charity exists to deliver three charitable purposes. It aims to promote public protection, provide relief for people at risk and advance an understanding of the Christian religion by means of offering care, compassion and support. We achieve this through the delivery of two initiatives:
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Street Pastors – caring for and protecting vulnerable people on the streets at night and acting as a positive presence to dissuade anti-social behaviour and a calming influence in tense and volatile situations. Street Pastors patrol in Newport, Ryde and occasionally in Cowes.
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School Pastors - providing safety and reassurance to school students around the school site during the school day and a positive adult presence. School
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pastors work in four secondary schools: Carisbrooke College, Medina College, Ryde Academy and The Bay CofE Secondary School.
In planning the activities of the charity, the trustees have had regard to the Charity Commission's guidance on public benefit. This year we have continued to operate the Street and School Pastors initiatives on the Isle of Wight in pursuit of our objects for the public benefit. The following report outlines the highlights of the year and demonstrates how our activities benefit the public.
Street and School Pastors in 2024
Street Pastors
Street Pastors have had another fantastic year. Their Co-ordinator, Suzanne McCaffery, continues to develop strong professional relationships with relevant partners, thereby increasing the benefit of Street Pastors’ work to the wider public.
Closer working with local bus company, Southern Vectis, facilitated the opening of Newport Safe Space at the bus station on 12[th] July. This has been a great success, offering a welcoming and warm hub for those feeling vulnerable. It is open whenever Newport is being patrolled and is now also used by those on patrol.
Early in 2024, Street Pastors were invited by the organisers to patrol within the Isle of Wight Festival site, in addition to patrolling the route between the Festival site and Newport town centre. This involved a massive amount of preparatory work but work that was worthwhile undertaking. Such was the significance to Ascension Trust that its Chief Executive Officer, Bejoy Pal, was among the many mainland Street Pastors who joined local ones to patrol. Funding, accommodation and transport to support involvement in the festival were all provided by individuals, churches and other organisations. The purchase of team radios, initially for the festival, has improved communication between patrols, and with Prayer Pastors, Venue Security Staff and the Police. Several other major events were patrolled in 2024.
Prayer Pastors uphold Street Pastors throughout every patrol, at the patrol base or from home. In fact, neither Street Pastors nor School Pastors would do their work without this prayer support.
School Pastors
It has been another busy and exciting year for School Pastors, with Coordinator Sally Murphy heading up a team of twelve School Pastors, supported by fourteen Prayer Pastors. School Pastors patrol, mentor and support students and staff in the four schools mentioned under Charitable Activities.
Almost every week of each school term, School Pastors support students who are experiencing a wide range of challenges. Listening plays a significant part in this support. Many of the issues are complex and distressing and they sometimes have a
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detrimental effect upon behaviour. The impact of School Pastors’ compassionate care is greatly appreciated by all concerned.
In the academic year 2023-2024, School Pastors had the privilege of mentoring 74 different students across the Ryde, Medina and Carisbrooke campuses, in addition to patrolling at all sites. Because The Bay CofE Secondary school is faith-based, it has been possible to lead assemblies and join in other Christian celebrations such as the visit of the Archbishop of Canterbury in October 2024.
Although School Pastors mentored fewer individual students in the 2023-24 academic year, they completed more mentoring sessions. This is because the students needed to be supported for longer periods of time. They do not have a time limit on how long they can support a student, with many of their students remaining in contact over several years and even after leaving secondary school education.
The Year in Statistics
The impact of the charitable activities is difficult to quantify using statistics, but the value can be discerned from individual comments by those who have been helped and the ongoing appreciation and support of the Police, schools and venues. As well as monitoring feedback on the streets and in schools we keep track of a number of key statistics to check how we are doing.
| 2023 | 2024 | |
| Street Pastors | ||
| Patrols | 42 | 85 |
| Man/woman hours | 649.5 | 1651.5 |
| Meaningful conversations* | 579 | 3026 |
| Tense/difficult situations | 20 | 169 |
| Bottles of water distributed | 233 | 516 |
| Bottles picked up | 194 | 153 |
| Pairs of flip-flops distributed | 19 | 38 |
| Foil blankets distributed | 6 | 69 |
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| Prayer offered and/or requested | 4 | 10 |
| School Pastors | ||
| Number of patrols | 138 | 183 |
| School Community Events | 21 | 26 |
| Number of mentoring sessions | 555 | 581 |
| Number of Drop-In sessions | 0 | 0 |
| Man/woman hours | 1155.5 | 1094.75 |
| Number of students mentored | 109 | 74 |
| Support offered for anti-social behaviour | 26 | 33 |
| Safeguarding issues reported to school staff | 18 | 26 |
- In our statistics we use the term “meaningful conversations” to describe interactions with people that go beyond a “hello, how are you?” It might be a discussion about spirituality, listening to a story of loss or helping reassure someone who is frightened. These conversations are important to our work and can make life-changing differences to people, hence they are specifically recorded. We also have lots of casual interactions which go unrecorded but can often be more significant than we could anticipate.
Statement of Appreciation by the Board of Trustees
The Board of Trustees is very grateful to all staff and volunteers for them going so many extra miles in 2024. We have watched our staff team almost reach breaking point on several occasions due to workload and expectations, but by the grace of God and the determination of all involved, streets have been patrolled, the Safe Space staffed, and our four schools have been the subject of compassionate care. It is impossible to measure the positive impact of this work, challenging anti-social behaviour and exclusion for example, but we never fail to recognise its importance.
Board members are also very grateful to all who fund Street and School Pastors through donations and grants. The work is truly one of partnership.
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Future Plans
Much of our work is ongoing and our core aim into 2025 is to continue to support as many people as possible on the streets and in our schools. We will continue to develop and strengthen essential and beneficial partnerships and become ever more responsive to the priorities of those who have primary responsibility for the areas in which we operate, especially the Police and the school authorities. A corporate understanding of the key issues affecting the evening economy and school students and staff will mean that Street and School Pastors continue to have a significant role in community life.
Ascension Trust’s training regime has resulted in a backlog of people waiting to take up their responsibilities. It is hoped that this can be overcome to get more volunteers onto the streets and into our schools. We are grateful for the very good relationship that we have with the Trust. Similarly, relationships with the Island’s churches and communities are vital, hence communication needs to be the subject of continuing improvement.
Greater involvement by Street Pastors in significant events seems likely, and the demand for School Pastors is increasing, hence awareness raising and recruitment, within the context of the reasonable needs of other ministries, will be significant activities, as will seeking greater financial support through donations and grants. Social media and appropriate networking will play a significant role. Staff are working to their limits such that increasing hours or expanding the structure will be kept under review, as will the beneficial sharing of resources and governance with other Christian ministries.
Keeping our policies and procedures up to date and supporting our Coordinators in vital but time-consuming report writing, performance monitoring and financial tracking are essential. The appointment of a new Trustee and Treasurer, Malc Stevens, has improved our financial accountability.
Ultimately, to fulfil our charitable activities, we must ensure that our work is honouring God and that it is carried out with the love and humility of Jesus Christ.
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Financial Review
Reserves Policy
Isle of Wight Street Pastors aim to hold free reserves to suffice a bridge of 3 months' full operating costs for our mission, and in addition to cope with a loss of funding for up to 12 months. With a target level of approximately £20,000. At the end of 2024 our free reserves (excluding restricted and designated funds) stood at £22,757.27 (2023: £19,361). This is a slight increase on 2023 due to increased public donations during the festival period and remains above our target level. If our reserves drop below 75% of the full required target amount (This would be £15,000) or grant funding is expected to end, then the trustees have an emergency plan to increase income and/or decrease expenditure immediately and monitor progress and changes tentatively. Despite this level of preparation, the trustees acknowledge that reserve levels will vary depending on certain things (Cost of living/taxes/HMRC paye changes and payroll differences etc.) However, we aim to keep them above the target level without allowing them to grow to an excessive level. If reserves reach 25% more than the target (This would be £25,000) then the trustees will review means for using the excess funding to further the charitable objectives through new programmes or reducing fundraising activities.
Investment Policy
Isle of Wight Street Pastors do not hold long-term investments; we use all income generated to support day-to-day work.
Main sources of income
In 2024, our main sources of income were donations and grants. Donations were the largest source of funds, at £15,302.91, which accounts for 50.1% of our annual income. We received Grant Funding this year of £15,245. We are immensely grateful to the Office of the Police and Crime Commissioner, Garfield and Weston Foundation, and Newport and Carisbrooke Community Council.
Expenditure
All our income generated is used to fund our charitable activities and expenditures and is closely monitored by our team of designated trustees to ensure correct use and procedures are implemented. Accounts are monitored monthly by our Treasurer and Administrator and any issues or changes to these are reported to the board of trustees for immediate rectification.
The main cost to us as a charity is the employment of our three paid members of staff. Two part-time Coordinators and a part-time administrator. Whilst the administrator works across both of our initiatives, the coordinators are designated to either the Street or the School pastor initiatives specifically. While the Trustees are aware of the cost of staffing the charity, they also believe it is an essential requirement to support the progress and delivery of our mission. The dedication of
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the staff to the two initiatives is undeniable and their work is seen daily through the delivery of our charitable objectives when supporting our community and also in bountiful personal testimonies. The staff are responsible for a broad range of work including facilitating training, organising patrols, supervising volunteers, liaising with member churches, working in partnership with other groups and organisations to improve the effectiveness of Isle of Wight Street Pastors, promoting the scheme and monitoring its effectiveness, ensuring the projects comply with legislation and good practice, maintaining necessary records and recruiting new volunteers and sourcing funding.
Preparation of accounts
This report, including the following financial statements were prepared by Elizabeth Taylor-Lucas (Administrator), approved by the trustees on 11/10/2025 and subsequently signed on behalf of the board by Malc Stevens (Treasuring Trustee). Date: 17/11/2025
Signed by:
Print name: Malc Stevens (Treasuring Trustee)
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ISLE OF WIGHT STREET PASTORS
INDEPENDENT EXAMINATION OF ACCOUNTS
FINANCIAL YEAR ENDING 31[ST] DECEMBER 2024
INTRODUCTION
I have been requested to undertake an independent examination of the accounts of Isle of Wight Street Pastors for the financial year ending 31[st] December 2024. Isle of Wight Street Pastors is a Registered Charity (No. 1136110) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of Annual
Accounts. I confirm that I have no other role or relationship with the Charity or its Trustee’s and there are no circumstances in the
examiner’s judgement that would reasonably lead to the perception that the examiner is not independent.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
To assist my examination I have been provided with Excel
spreadsheets containing all relevant accounting records, together with access to bank statements, payroll records and other supporting financial records held on an account with Xero.
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SCOPE OF EXAMINATION
The examination of accounts has included the following actions –
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1.Checking the consistency of records contained on the Excel
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spreadsheets, that detailed expenditure and income statements reconcile with the accounts summary.
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2.Reconciliation of accounting records to bank statements. The bank statements as at 1[st] January and 31[st] December 2024 were
inspected and agreed to the Trustee Annual Report and Accounts.
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Examination of financial statements as contained in the Trustees Annual Report and Accounts.
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The Reserves Policy targets a desired level of reserves and this level of reserves was maintained in the year.
CONCLUSION
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect in which the accounting records were not kept in accordance with section 130 of the Charities Act; or · the accounts did not accord with the accounting records; or · the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
GARETH HUGHES BA (HON) FORMER CPFA
28[th] October 2025
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Financial Statements
Isle of Wight Street Pastors’ Statement of Financial Activities For the year ended December 31, 2024
| 2024 | 2024 | 2024 Total | 2023 | Note | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| Funds | Funds | ||||
| £ | £ | £ | £ | ||
| Income | |||||
| Donations and grants | 30,557.68 | 0 | 30,557.68 | 40,290.00 | 2 |
| Other trading activities | 0 | 0 | 0 | 0 | 3 |
| Investments | 0 | 0 | 0 | 0 | 4 |
| Other Income | 0 | 0 | 0 | 0 | |
| Total income | 30,557.68 | 0 | 30,557.68 | 40,290.00 | |
| Expenditure | |||||
| Raising funds | 0 | 0 | 0 | 0 | |
| Charitable activities | 30,953.85 | 0 | 30,953.85 | 42,926.00 | |
| Total expenditure | 30,953.85 | 0 | 30,953.85 | 42,926.00 | 5 |
| Net income/(expenditure) | 396.17 | 0 | 396.17 | (2,636.00) | 5 |
| Net movement in funds | 396.17 | 0 | 396.17 | (2,636.00) | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 22,757.27 | 0 | 22,757.27 | 19,361.00 | |
| Total funds carried | 22,757.27 | 0 | 22,757.27 | 19,361.00 | |
| forward |
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Balance Sheet as at 31st December 2024
| Balance Sheet as at 31st December 2024 | |||
|---|---|---|---|
| 31st December | 31st | Note | |
| 2024 | December | ||
| 2023 | |||
| £ | £ | ||
| Fixed assets | 1,783.24 | 1,682 | 6 |
| Tangible assets | (1,595.44) | (785) | |
| Total fixed assets | 187.80 | 917 | |
| Current assets | |||
| Debtors | (4,579.76) 5,309 |
5,309 | 7 |
| Cash at the bank and in hand | 24,720.92 | 20,611 | |
| Total current assets | 20,141.16 | 25,920 | 8 |
| Liabilities | |||
| Creditors: amounts falling due within one year | 2,428.31 | (6,579) | 9 |
| Net current assets or liabilities | 22,569.47 | 19,361 | |
| Total assets less current liabilities | 22,757.27 | 19,361 | |
| Total net assets or liabilities | 22,757.27 19,361 |
19,361 | |
| The funds of the charity | |||
| Unrestricted funds | 22,757.27 | 19,361 | |
| Restricted funds | 0 | 0 | |
| Total charity funds | 22,757.27 | 19,361 |
For the financial year in question, the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Signed by:
Date: 17/11/2025
Malc Stevens (Treasuring Trustee)
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Notes to the Financial Statements
1. Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1 02) and the Companies Act 2006.
Isle of Wight Street Pastors meets the definition of a public benefit entity under FRS 1 02. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Incoming resources
Income received has been classified as either unrestricted or restricted. Unrestricted funds are general funds which can be used for Isle of Wight Street Pastors' ordinary purposes. Restricted funds have been given, collected or donated for a specific purpose and it is a requirement of charity law that they be used for that purpose. Incoming resources are accounted for gross.
Voluntary income is received by way of grants, donations or gifts and is included in full in the Statement of Financial Activity when receivable. Grants, where entitlement is not conditional on the delivery of specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of service by volunteers has not been included in these financial statements.
Investment income is included when receivable.
Resources expended
Expenditure is recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to that category. Expenditure is accounted for gross.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Capitalisation of fixed assets
Tangible fixed assets are capitalised if they can be used for more than one year and are valued at cost or a reasonable value on receipt. Individual items of expenditure with a purchase price not exceeding £100 are recognised as expenditure in the year of acquisition. Individual items exceeding £100 are depreciated on a straight-line basis over the estimated life of the asset, which for equipment is three years.
Taxation
The charity is exempt from corporation tax on its charitable activities.
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Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds are for a specific purpose, and charity law requires that they be used for that purpose.
Street Pastors and School Pastors are two initiatives set up by the charity to address specific needs of care, safety and the reduction of crime in the community. Where funds have been provided specifically for one initiative or other narrower purposes they are accounted for as restricted funds.
2. Income from donations and grants
Account
Unrestricted Funds
Turnover
| Turnover | |
|---|---|
| Donations: Church other | 304.30 |
| Donations: Church Regular | 749.00 |
| Donations: Corporate other | 36.11 |
| Donations: Corporate regular | 3,000.00 |
| Donations: Events | 57.00 |
| Donations: Individual other | 1,292.00 |
| Donations: Individual Regular | 4,121.50 |
| Donations: Recruits | 340.00 |
| Gift Aid Tax | 0.00 |
| Grants: OPCC | 7,745.00 |
| Grants: Other | 7,500.00 |
| Interest Income | 12.77 |
| Other Revenue | 5,400.00 |
| Total Turnover | 30,557.68 |
3. Income from other trading activities
There was no income from other trading activities in the financial year of 2024.
4. Investment income
There was no investment income in the financial year of 2024.
5. Analysis of total charitable expenditures
| 5. Analysis of total charitable expenditures | |
|---|---|
| Expenditure breakdown | |
| Advertising & Marketing | 0.00 |
| Audit & Accountancy fees | 0.00 |
| Employers National Insurance | 1,393.89 |
| Fundraising expenses | 0.00 |
| General Expenses | 1,235.81 |
| Giveaways | 0.00 |
| Insurance | 0.00 |
| IT Software and Consumables | 259.92 |
| Legal Expenses | 0.00 |
| Licence Fee | 3,694.97 |
| Pensions Costs | 1,080.48 |
| Printing & Stationery | 0.00 |
| Rent | 175.00 |
| Salaries | 21,801.51 |
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| School Resources | 0.00 |
|---|---|
| Telephone & Internet | 40.00 |
| Training & DBS Expenses | 705.03 |
| Travel – National | 150.84 |
| Uniform | 38.40 |
| Total Administrative Costs | 30,953.85 |
6. Tangible fixed assets
As an added asset, the Trustees allocated a certain amount in 2021 for It and Technology upgrades to be used at the discretion of the Trustees to benefit Charitable works.
7. Debtors
| 7. Debtors | ||
|---|---|---|
| 2024 | 2023 | |
| Accounts Receivable | 28.50 | 0 |
| Grant Instalment | (3,509.84) | 2,930 |
| Cash Float | 20.00 | 20.00 |
| Gift Aid Tax Receivable |
(1,118.42) | 2,379 |
8. Cash at bank and in hand
| 2024 | 2023 | |
|---|---|---|
| Lloyds Bus Bank Instant | 5,116.18 | 5,088 |
| Lloyds Treasurer's Account | 19,604.74 | 15,523 |
| Total | 24,720.92 | 20,611 |
9. Creditors: amounts falling due within one year
| 2024 | 2023 | |
|---|---|---|
| Isle of Wight Street Pastors | 525.73 | |
| PAYE & NIC Payable | (61.33) | |
| Pensions Payable | 2,519.50 | |
| Wages Payable – Payroll | (5,412.21) | |
| (2,428.31) | (6,579) |
10. Licence fee
Street Pastors is an international movement set up by Ascension Trust. Isle of Wight Street Pastors is under the umbrella of the Ascension Trust and has been supported by them in the initial set up and on-going running. The Licence fee is the payment to the Ascension Trust to cover this on-going support, including advice and guidance, training, insurance, supply of uniforms, development of operating protocols, brand management and development and quality assurance. This is calculated annually as 15% of income.
11. Trustees' remuneration and benefits
No trustee received any remuneration during the year. No trustee was reimbursed any expenses during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
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12. Consultancy
No consultancy fees were paid during the period.
13. Ultimate controlling party
The charitable company is governed by its members. No one member has sufficient voting rights to control the charitable company.
Trustees’ Annual Report and Accounts 2024