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2021-12-31-accounts

St Michael & All Angels, Bishop’s Cleeve with

The Ascension, Southam

Annual Parochial Church Meeting Sunday 29th May 2022

3.00pm in St Michael’s Church

Reports & Financial Statement

St Michael and All Angels at Bishop’s Cleeve with the Church of the Ascension at Southam

Annual Meeting of the Parish and Annual Parochial Church Meeting

Sunday 29 May 2022 at 3pm, at St Michael’s Church

AGENDA

Opening Prayers and Welcome

A register will be taken of those present, and apologies will be noted.

VESTRY MEETING

Re-election of our Churchwardens for the coming year.

ANNUAL PAROCHIAL CHURCH MEETING

Approval of 2021 Minutes

Matters Arising

Reports

All statutory reports are included in the APCM booklet and are published on the website.

Any questions for clarity or discussion should be sent in advance of the APCM by email to PCC Secretary Zoe Homes zhomes@stmichaelsbishopscleeve.co.uk by midday on Friday 27 May. Electoral Roll

PCC Secretary’s Report

Financial Statements (see churchwebsite. Copies available on PCC Noticeboard in church.)

Churchwardens’ Report on the Fabric, Goods and Ornaments of the Parish

Deanery Synod Report

Additional reports -

Children & Families Ministry Report

Life Groups at St Michael’s

Elections

Elections to the PCC - Barbara Farmer, Jennifer Waller, Glenda Green

Participation

Pre-submitted Questions

Closing Prayers

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Parish of Bishop’s Cleeve with Southam

Annual Meeting of the Parish and Annual Parochial Church Meeting

Sunday 27 June 2021 at 3pm, St Michael’s Church, Bishops Cleeve

DRAFT MINUTES

Attendees

A register was taken of those present, and apologies were noted (please see Appendix A).

Opening

Malc Allen [MA], Rector and Chair of this APCM meeting, welcomed everyone to the meeting, and opened in prayer.

He reminded those present that whilst we were gathered for formal business, this was also an Act of Worship to God, an opportunity in the life of our Church to look back over the last year and mark a point from which to move forward.

ANNUAL MEETING OF THE PARISH (Vestry Meeting)

MA explained that this the point that we re-elect our Church Wardens for the coming year. Ann and Andrew were elected last year, and they are both willing to stand again, and as there have been no other nominations or any objections, they can be elected without discussion or vote.

Ann Jessop and Andrew Young were duly elected as Church Wardens for the coming year.

MA shared that he is pleased to be working with Ann and Andrew, they have been working brilliantly together as a team, together with John who looks after Southam, and have been an excellent support to the Church and leadership team. Andrew concentrates on Church life, while Ann specialises in the Church building and all that entails. They have both helped immeasurably over this last year of the pandemic, ensuring we are safe to open and operate when we have chosen to do so. And all done with Jesus at the centre, with careful thought and prayer.

ANNUAL PAROCHIAL CHURCH MEETING

Approval of 2020 Minutes

Those present were happy the minutes of the last APCM held on 17 October 2020 are a true and accurate record, and MA signed these for the Church files.

2. Matters Arising

There were no Matters Arising sent in advance, and none were brought to the meeting.

Reports

Church members received the following reports in advance, and no comments or questions were submitted ahead of the meeting.

3. Electoral Roll

There are 233 people on the roll. In the last year we have had people six leave and four people join.

MA thanked Ro Hunt for her work on this and noted that this is a baton Ro would like to pass on to someone else during the course of the coming year. Any Church member interested in looking after the Church Electoral Roll should speak to Ro in the first instance.

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4. PCC Secretary’s Report

MA thanked Louise Titley for her work as PCC Secretary up until October 2020 and Zoe Homes for taking on the role and providing the report for APCM. The report charts the breadth of discussions in this period, providing an overview of what has been going on at the Church.

MA is keen that PCC is about the Church mission and fellowship as well as finances and the building and thanked all members for being open to wide ranging discussions on these topics.

5. Audited Accounts and Financial Report

A video explaining the Financial Report was provided in advance and played at the meeting (also available on the website).

The 2020 accounts were signed off by PCC earlier in the year. Church members are encouraged to read the Financial Handbook, available on the website. Any future questions about the accounts or handbook should go to the PCC Secretary by email.

MA noted that the reports show better news than we might have been expecting, given the last 18 months. The Church Gift Day will be on Sunday 4 July and will be an opportunity to give over and above what we’d normally give if we are able. Part of this will be to help with the described deficit, but it is also about supporting Church Family Ministry and our Mission Partners. More details about the Gift Day are available on the website and Facebook.

MA asked that his thanks to Dan for looking after the Church accounts, and all that entails, is recorded.

6. Churchwardens’ Report on the Fabric, Goods and Ornaments of the Parish

MA thanks Ann and Andrew for their report, there were no questions or comments.

7. Deanery Synod Report

MA thanked Sue Blakey, Bob Simms and Louise Titley for acting as our Deanery Synod representatives, and asked Church members to pray for the Synod as they discuss management and financial matters over the coming months.

8. Safeguarding Report

MA thanked Angie and Ann for their work in ensuring we are fully compliant with the Safeguarding guidance.

The above statutory reports were approved en-bloc by those present. Proposer: Ann Jessop | Seconder: Tony Dixon

Some additional reports on the life of the Church over the last year have been published on the St Michael’s website, and Church members are encouraged to read those and pray for the activities being run in our community.

Elections

9. Elections to the PCC

As there are sufficient places on PCC for those who wish to join, there did not need to be a vote.

John Donovan, James Hall and Dan Snape were all duly re-elected to PCC for another three years.

No new members were nominated for election on this occasion.

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Participation

10. Pre-submitted Questions

Attendees had been asked to submit questions in advance, but we had not received any, so MA opened the meeting to questions.

Maggie asked about whether the results of the survey on Worship would be published. MA confirmed the results were very much in line with what we had been doing, but will check about publication. But MA wondered if the results were of continued relevance a year on.

Ann Jessop thanked John Donovan for acting as Church Warden for Southam, which helps her greatly. MA confirmed he is very thankful to John for his hard work.

Thanks and Scripture

MA offered his personal thanks to a number of individuals and groups who have been of particular support to him over the last few months:

MA asked… Will we return back to normal? What will it be like? What is God calling us back to? Something different? Something adventurous? Something beyond our Church walls? Are we up for it? God is calling us to something new and wonderful, risky and scary, adventurous where we might make mistakes. But we must be encouraged that God’s people have been here before, and we will thrive as we move forward.

MA shared some verses from Scripture including these from Hebrews 10:

So now wrap your heart tightly around the hope that lives within us, knowing that God always keeps his promises! Discover creative ways to encourage others and to motivate them toward acts of compassion, doing beautiful works as expressions of love. This is not the time to pull away and neglect meeting together, as some have formed the habit of doing. In fact, we should come together even more frequently, eager to encourage and urge each other onward as we anticipate that day dawning.

We have been here before. It is tempting to pull back, settle back and relax into life. But we must not do that; we must strive for more.

MA prayed.

At the end of the meeting, MA invited Richard Reakes forward to say a few words about his new appointment as Rector of the Countesthorpe Benefice of the Four Saints near Leicester.

MA closed meeting with a blessing at 3.50pm.

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Appendix A: Those in Attendance

Names NOT on Electoral
Roll		 Names NOT on Electoral
Roll
Rev Malc Allen * Barbara Jordan
Rev Bill Blakey * Sally Lavis
Sue Blakey Sue Mann
Tony Dixon John Munden
John Donovan Ann Nixson *
Kelly Dunn John Nixson *
Glenda Green Fran Rawlinson
Linda Hall Simon Roper
Alan Hazell Rev Richard Reakes *
Maureen Hazell Rev John Sharpe *
Kate Higham Rev Maggie Sharpe *
Zoe Homes Louise Titley
Mary Hughes Wendy Treble
Ro Hunt Jenny Waller
Ann Jessop Andrew Young

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REPORTS

Electoral Roll

At the APCM last year we had 233 members listed. Two names have been removed and seven new members added. The roll now stands at 238

If you have not filled in an application yet but would like to be on the Electoral Roll as a member of our Church family, forms are available online, and from the office. Please speak to Fran or a member of the PCC if you would like to be included in the roll.

Ro Hunt

PCC Secretary Report for APCM

This report covers the period between the APCM in June 2021 and April 2022.

PCC met six times in this period, in August, September, November, February and twice in April. We returned to in-person meetings in September, and have enjoyed once again being able to undertake church business in this way.

PCC business has very much been aligned with the mission of our church, and PCC members have continued to support the desire to bring health and wellbeing issues and its relationship with faith to the heart of teaching and action. We have spent the majority of our time together discussing the ministry of our parish.

We have also met twice for fellowship, which has been a welcome opportunity to consider our own personal wellbeing, how we can best serve our Church and the Lord, and to bring PCC business to God in prayer.

In addition to our own PCC meetings, we have also had two joint PCC meetings with our counterparts in the WGO parish, to discuss the recruitment of our new Team Vicar. This included the Preliminary Vacancy Meeting with Archdeacon Phil, and one to formally adopt our new Benefice Profile. While that process has now been paused in order that we can work towards recruiting a new Team Rector, it was a welcome opportunity for the two PCCs to get to know each other a little better and work together towards a common goal. While we are sad that Rev Malc will soon be retiring, we look forward to being fully involved with the new Team Rector recruitment process over the coming months.

Over this period, PCC has:

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In everything we have done and through every topic we have discussed over the last eleven months, we have collectively done our best to always look to Heaven for guidance, use our gifts to serve God as both individuals and as a group, been graceful in our discussions, and prayerful in our decision making. The year ahead will no doubt continue to present its challenges, especially as we look to recruit both a Team Rector and Team Vicar to our benefice, but we hope and pray we will look back and see continued and new developments in our mission to bring Jesus to those around us.

My formal thanks to all PCC Members, including those who also sit on Standing Committee and are involved in the Core Appointment Team, for all their support, work, and prayerful doing of church business.

I would also like to add my thanks on behalf of the PCC to Rev Malc Allen for his ministry and service, and for joyfully and skilfully leading our PCC discussions over the last few years. This is certainly the end of an era for our benefice. May God bless you in your retirement, and us as we adjust to this new period in the life of our churches.

Prepared by Zoe Homes, PCC Secretary, April 2022

PCC Calendar

PCC FellowshipMorning Saturday11 June 10am to 12noon In Church
StandingCommitee Tuesday14 June 2022 7.45pm to 8.45pm In Church
PCC Tuesday 28 June 2022 7.45pm to 9.15pm In Church
StandingCommitee Tuesday30 August 2022 7.45pm to 8.45pm In Church
PCC Tuesday 13 September 2022 7.45pm to 9.15pm In Church
PCC FellowshipMorning Saturday29 October 2022 10am to 12noon In Church
StandingCommitee Tuesday15 November 2022 7.45pm to 8.45pm In Church
PCC Tuesday 29 November 2022 7.45pm to 9.15pm In Church
StandingCommitee Tuesday24 January2023 7.45pm to 8.45pm In Church
PCC Tuesday 7 February 2023 7.45pm to 9.15pm In Church

Minutes

Minutes of PCC meetings and related papers are made available on the noticeboard in church following approval, and on request to the PCC Secretary by email.

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Agenda Items

The deadline for any agenda items and related papers is always 12noon on the Thursday prior to each Standing Committee meeting date.

Requests should be sent in writing to our PCC Secretary via zhomes@stmichaelsbishopscleeve.co.uk in as much detail as possible.

Fellowship Mornings

Note that no formal business is carried out at PCC Fellowship Mornings, these are opportunities to come together for worship and prayer.

APCM Report – Finance

The Financial Statements for year ended December 2021 can be found on the church website along with a video report from our treasurer, Dan Snape. Paper copies of the statements are also available to view on the PCC noticeboard in church.

Look at the bottom of the homepage of our website - https://www.stmichaelsbishopscleeve.co.uk/

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Report from Churchwardens Andrew Young & Ann Jessop for St Michael’s and John Donovan Deputy Churchwarden for Southam for the PCC April 2022 and for the APCM May 2022

This report covers the year 2021, with some reference to the first part of 2022.

The churchwardens

The churchwardens for St Michael’s in Bishop’s Cleeve are Andrew Young and Ann Jessop. John Donovan is Deputy Churchwarden for the Church of the Ascension at Southam. All three will stand again at the 2022 APCM. All three are willing to speak to you about any matters that concern you.

The Benefice

The Benefice is looking quite different this year as Team Vicar Richard left in August 2021, and Team Rector Malc has announced his intention of retiring at the end of September 2022. Now, more than ever, our two parishes, with four churches, need to work together and help each other.

Andrew says this

Through 2021 and into 2022 we have seen much change in our parish as we moved between and then out of lockdowns, we saw Richard leave us for a new role in Leicestershire, and Malc announced his impending retirement.

During this past year I have been involved in a number of areas of the church via the Church Leadership Team, via our PCC, and via Ann and her great team in her role while she looks more at the fabric than I do, as well as many of the outward facing activities such as church watch and interactions around the main building and graveyard.

With Richard leaving us in August 2021, I was voted in as Parish Representative for St Michael’s, working with both John Donovan as rep for Southam and Jean Wickens as rep for Woolstone, Gotherington and Oxenton, to deal with the vacancy created. A working model was proposed to both PCCs in the benefice to help us to effectively produce the required Benefice profile document. After much prayer, discussion, and hard work by many to collate all the required data, we summarised our key areas of strength and areas to focus on, as well as providing details of the vicarage, and the many valuable ministries we have. There was also a considerable focus on the Person Profile section about what we, as God’s people, are looking for in our next Team Vicar. This involved my speaking to many of you to get feedback, input, thoughts, and wisdom, as people were praying about this and sharing what they got from that. We had managed to get to the point where our joint PCCs had approved the profile when Malc intimated to us that he was planning on retiring in September this year, thereby leading to us to pause the recruitment for a new Team Vicar, as instead we would focus on appointing a new Team Rector first.

The Churchwardens across the benefice have been engaged with the Archdeacon and Area Dean about timings and process for this recruitment and we are pushing for a level of pace not normally seen in C of E recruitment of clergy, given the circumstances we find ourselves in as we come out of Covid times to find ourselves with potentially no permanent clergy in role from September. There is a tentative timetable agreed with the Archdeacon, which is quicker than would normally be scheduled, and that will hopefully see us with a new Team Rector in role mid-December 2022.

Alongside this, I have led the recruitment process for the new Administration Lead within our busy Church Office and am now working with Fran Rawlinson to ensure the office is set up and running as she sees fit, with Fran stepping into the senior role.

In my role, I have also offered support and input on various topics within the Church Leadership Team and I helped to run the Living in Life and Faith course within the church during March and April.

I am always happy to speak to anyone about our missional activities, the Rector and Vicar recruitment process, or anything else people would like to discuss. Just let me know and we can catch up.

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Ann says this

The law

The Representation Rules require that the churchwardens bring to the APCM a report upon the fabric, goods and ornaments of the church or churches of the parish, under section 51 of the Care of Churches and Ecclesiastical Jurisdiction Measure 1991. Therefore, much of this report is about the buildings and contents. The inventory is available to view at this meeting. The 2019 quinquennial report is also on view. The building and contents are an inheritance which we have a duty to care for and to hand down to future generations. The 1991 Measure also says Any person or body carrying out functions of care and conservation under this Measure or under any other enactment or rule of law relating to churches shall have due regard to the role of a church as a local centre of worship and mission. So, the churchwardens and those assisting them are directly concerned in the main aims of the church and share the vocation to live the Christian life. We are all one body.

Fabric in 2021-2, St Michael’s, compiled by Ann Jessop

We are constantly aware of the cost of maintaining such an important building and we mitigate the expenses by reclaiming the VAT, by applying for grants from outside sources for special projects, by regular and determined work by our volunteers wherever possible.

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Fabric in 2021-2, Southam Church, compiled by John Donovan

We are up to date with the required tests and checks, including fire extinguishers and electrical equipment.

Prior to re hanging the very special painting of the Veronica Legend, which Jo Winson so expertly restored, a roofing contractor was engaged to rectify the leaking roof, and the tubular conduit that the bell rope is threaded through. When all this work was completed, a decorator was engaged to paint the East wall, where the Veronica painting hangs. Four coats of Lime wash were applied; the resulting finish was a marked improvement to the wall and acted as a fitting background for the painting to be re hung against.

The humidity levels in the church have been stable, no doubt the now watertight roof has contributed toward this.

No quinquennial work on the church is outstanding; we do expect a quinquennial inspection sometime in the next twelve months.

Other St Michael’s matters

Covid 19

Like everyone else working in our two churches, our team has been severely challenged by Covid-19. Now, we are in a more normal situation, and the churches have resumed many of their normal activities, though with a reduced number of services. Infection rates are still high and we still take careful precautions, particularly with our process for Holy Communion.

Heritage

In 2021 we were unable to hold any heritage events, tours, or open days. There is still work to be done in sorting and cataloguing our interesting collection of documents and other items in the porch room.

With the help of Linda Hall, we hope to produce something for the Queen’s Jubilee, with an Open Afternoon on 5[th] June, potentially to include history, music, flowers, bunting, a new tree.

Safety, Training, Hygiene

To avoid unnecessary meeting and mixing during the pandemic, we suspended all live training courses in Safeguarding, First Aid, Food Hygiene, Fire Safety. Some of these can be covered by online training. We hope to build up our training programme and our skills base in the coming years. We are pleased to work with John Nixson, our newly appointed Safeguarding Officer.

A recent visit from the Environmental Health Officer resulted in our achieving a 5* rating for the church kitchen. This endorsement is down to the leadership and vigilance of Jane Powell and Anne Nixson.

Emergency services now ask for our What3words, rather than a postcode. See What3words.com for further details.

For our two churches, the words are as follows.

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Churchyard (Report compiled in consultation with Ro Hunt)

Ours is a closed churchyard which means there can be no new burials. (The exception is that existing plots can be opened to receive the remains of another family member, if there is room.) The Closed Churchyard became the responsibility of Tewkesbury Council in 1990. Subsequently, the church wished to provide better maintenance than the Borough was delivering, so they took on themselves some maintenance work in return for an annual grant from the Borough. In September 2019 we entered into a formal contract with the Borough, defining the level of the annual payments to us (£6,000, index linked) and the extent of our duties, which include care of lawns, gates, walls, trees, paths, graves. The Borough still will have ultimate responsibility. We can only manage on this small budget because our volunteers put in so much work.

This is a space which is so important to the whole community. Three rights of way cross it, and the public frequently meet us here. The grass is cut by Gotherington Garden Services (Vince Larcombe). The benches are cleaned regularly and treated each year. The Garden of Remembrance continues to be lovingly cared for by Keith and Annie Hawkes, while Tony Dixon and Ro Hunt tend the garden by the priests' door. A memorial stone on the West side, near the Memorial Garden, commemorates those who have made a significant contribution to church life. Those persons who are honoured in this way will have their names and stories included in a loose-leaf book to be kept in church.

Since the APCM last year, there have been several new developments.

The Ethos

The churchwardens are supported by a team whose Ethos Statement is as follows.

  1. With our church leaders and all church members we strive to uphold the Diocese Mission Statement, the St Michael’s Mission Statement, and the St Michael’s PCC Code of Practice.

  2. As a Team with special responsibilities, we describe our ethos as follows:

  3. We maintain our faith, hope and love in all that we do for this church.

  4. God is in all that we do.

  5. To labour is to pray.

We assist the churchwardens as needed in all their duties.

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The People

Churchwarden Andrew Young works closely with the Rector and Church Leadership Team and his activities are described elsewhere in this report. The rest of the Team work closely with Churchwarden Ann Jessop. Tony Dixon works hard with Ann at training stewards, who serve and welcome at all our services, which was particularly challenging during the pandemic. Tony mostly manages outdoor work and maintenance work. Nick Watson works closely with Tony and is responsible for the flag. We are grateful to have the continued support of John Donovan who finds time to complete skilled building and joinery tasks in St Michael’s as well as carrying out his duties at Southam. Sandy Meade and Jenny Waller are our leading stewards and carry out routine safety tasks and liturgical duties. Ro Hunt is now on the team specifically for churchyard responsibilities. John Nixson has joined us recently and takes part in all our activities. All members take part in planning, gardening, working parties, meeting contractors, taking care of our congregations. Two of the team are trustees of St Michael’s Centre. Two have previously been churchwardens. Two have previously been PCC Secretaries. One has previously been a PCC Treasurer. One is our Safeguarding Officer. All are experienced and tactful in church work and are committed to the Christian life. Members are also variously involved in children’s work, ecumenical work, Transitional Cleeve, Hospital Chaplaincy, First Aid, Street Pastors, and other activities. This is a very experienced and effective team.

There is also a much wider Team of workers who are dusters, polishers, launderers, flower arrangers, church-watchers, caterers, gardeners, stewards, welcomers, First Aiders, bellringers. They have worked as needed in 2021 but, during the pandemic, some of these teams were laid off, so that we were not constantly meeting and risking spreading the virus. Gradually, we have built up the teams again and our church is constantly busy and often open. We are always ready to welcome new helpers on our rotas.

End of churchwardens’ report.

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Tewkesbury & Winchcombe Deanery Synod Report 2021

Your Deanery Synod reps are Bob Simms, Sue Blakey and Louise Titley

The full Deanery Synod has met twice this year: once by Zoom in June 21 and once in person in Jan 22. A summary of discussions is recorded below.

In June

In September/October treasurers met to discuss Parish Share

In January

The next meeting will take place on 15 June 22.

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Safeguarding Report

Why safeguard?

Safety and wellbeing for ourselves and others are key for us all in every aspect of our lives, including within the church family. Sometimes we can find ourselves in situations of responsibility for ensuring that others are protected from harm or that any concerns or allegations are responded to appropriately.

The Church of England, together with many other organisations, has had to look extremely carefully and critically at the way that Safeguarding concerns are dealt with and the steps taken to reduce the possibility that harm may occur. The publication of the Independent Inquiry into Child Sexual Abuse (IICSA) report into the Church of England in 2020 was a key landmark in the church’s revision and development of Safeguarding nationally and has led to significant changes and new processes.

The local church has an essential role to play in bringing policies and practices to life on a day-to-day basis. Although some of the requirements may seem challenging, they provide a clear baseline for building positive and progressive approaches to everything that we do as a church within the parish and the benefice, increasing safety of everyone.

It is important to recognise that every one of us might become the victim of harm or abuse and every one of us has the potential to cause harm or abuse to another, often unintentionally. Adopting a committed approach to Safeguarding by weaving it into the way that we live out church life offers the opportunity to reduce risk and ensure that concerns are dealt with well.

Safeguarding fits closely within the areas of church life that we have been looking at recently, especially in the context of the teaching about Living Well Together and Living in Love and Faith.

What is Safeguarding?

Safeguarding describes the way that we organise, deliver, manage, and review all aspects of our church life. This includes taking care about the way that we recruit and support everyone who plays a role with children, young people, and vulnerable adults within and on behalf of the church and making sure that we listen with care to any concern or allegations so that they can be dealt with in a timely and appropriate manner.

Each parish is required to appoint a Parish Safeguarding Officer (PSO) who has responsibility for promoting good Safeguarding practice, for monitoring the way that Safer Recruitment processes (including DBS checks) are followed, for making sure that training requirements are met and for ensuring that any concerns or allegations are dealt with in accordance with CofE and statutory requirements, working closely with the Diocese of Gloucester Safeguarding Team.

Safeguarding at St Michael’s and Church of the Ascension

The Parish has adopted a Safeguarding Policy which reflects the requirements set out by the Diocese and keeps this under regular review through the PCC.

Summary information about Safeguarding including contact details for the PSO, the Diocesan Safeguarding Team and statutory agencies can be found on the noticeboard by the café in St Michael’s and on the church website.

The Safer Recruitment processes for anyone taking on a role with children, young people or vulnerable adults is processed via the Church Office. This includes completion of applications for DBS Disclosures which are processed by an organisation called Thirty-One Eight (previously the Churches Child Protection Advisory Service) who act as intermediaries with the Disclosure and Barring Service (DBS) on behalf of the Diocese.

DBS Disclosure Certificates for church roles must now be reviewed every three years, this is a tighter requirement than was previously the case. For new applications it is worth considering signing up to

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the DBS Update service, free for volunteers, and linking the new certificate to this service. This reduces the need for new applications at the point of review and is supported via the Diocesan Safeguarding Team. If you know that your DBS Certificate needs reviewing or updating, please contact the Church Office.

Safeguarding Dashboard

The Diocese has recently started to promote a new resource for parishes, the Safeguarding Dashboard. This enables the PSO to track and review Safeguarding data and to develop an easy-tofollow Action Plan to address any gaps and deficits. The Action Plan can be shared with the PCC to support and track progress. The Dashboard also collects all the data previously submitted to the Diocese for annual reporting purposes, reducing the demands on parishes.

As the new PSO I am starting to collect the relevant information to complete an Action Plan report to the PCC.

Training

Safeguarding training modules continue to be available online although face-to-face training sessions are now returning following the interruption forced by the Covid restrictions.

A wider range of roles now require completion of at least the Basic Awareness training module to ensure that Safeguarding issues are understood and addressed as comprehensively as possible within church life. The Diocese provides a detailed schedule of training required for each role.

I was able to attend the first PSO Induction course run recently by the Diocesan Safeguarding Team, offering a chance to talk through expectations, to meet PSOs from other parishes and to meet two members of the Diocesan Team. The Team intends to build a pattern of routine follow-up contacts with PSOs to support us in our role.

As well as ensuring that everyone completes the minimum required training modules for their role, I hope that we will be able to deliver some thematic training and information sessions to get to grips with issues that can have an impact on safety and wellbeing, for example looking at safe and savvy use of the internet and social media platforms.

Support from the Diocese

The Diocesan Safeguarding Team have provided clear and supportive advice when required, enabling issues to be progressed effectively.

And finally

Please feel free to chat to me or contact me if there is anything about Safeguarding that you would like to discuss, especially if you have any concerns or questions.

Tel: 07591 221660

Email: safeguarding@stmichaelsbishopscleeve.co.uk

If you are worried about the immediate safety of anyone, please call the Police on 999.

John Nixson Parish Safeguarding Office May 2022

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Additional Reports on the life of the Church

Children and Families Ministry Report 2020-2022

The children and families’ ministry team have been running two busy weekly baby & toddler groups, which remained open throughout every possible period during the pandemic, except when legally forced to close. We have met a new class of ’20-21 babies, when local baby groups remained closed and we are currently working with over 40 families, at least 20 different families in both Praise and Play 1 on Mondays and Praise and Play 2 on Thursdays. These groups have provided a lifeline to isolated parents and carers during the pandemic and many risk assessments and new ways of delivery had to be overcome during this time. We use a baby signing session, based on Makaton sign language, singing and prayers, Godly Play stories, nursery rhymes, and parachute games, catering for both babies and toddlers. Pastoral support and the welcome are a major strength of our groups.

We have continued to run a small Oasis Parents’ group with creche and more focused Christian content in church during the pandemic, now headed up by Lucy Barbour, our Pioneer Minister, with CFM support. We hope to move this group to St Michael’s Centre shortly, refreshing its content and mission, with new mums joining the group recently. This group is for all parents or carers of children of any age - use of the creche is not compulsory! A joint P&P/Oasis social is planned for July 2022 to encourage more from P&P groups to join Oasis.

There remains a Godly Playroom in St Michael’s Church, and Godly Play is one of our varied expressions of Children’s Sunday morning and toddler group ministry. One member of our congregation has recently trained to be a Practitioner of Godly Play. Sunday morning children’s groups at St Michael’s run on the third Sunday of the month, under the new pattern of services, which includes Nightlights - our supervised creche for 0-3’s, Sparklers – our Godly Play session for 4-8’s, and Blaze , our youth group for 9-13’s. We also have a Nightlights creche on the first Sunday for our intergeneration café-style service.

CFM has been fully involved with leading baptism Alpha preparation courses for parents/Godparents throughout much of the pandemic, (with 3 full Alpha zoom courses and two shorter zoom alpha courses having run since summer 2020). CFM conducted pastoral follow-up with parents post-alpha, supporting parents into life groups and one to one discipleship where possible.

CFM has continued working with vulnerable families, issuing Foodbank vouchers, and accessing other funding sources where appropriate, and positive safeguarding work.

A Benefice-wide community holiday club has run every year for 5 years until lockdown, the numbers of children attending increasing to 72 places in 2019, with priority places given to most vulnerable families. During the pandemic it could not run. We truly thank God that our two Holiday Club Leaders, Marion and Andrew were saved from Covid-19, and we thank all who were praying for them, and others who were gravely ill during the pandemic.

In 2021, the CFM team gathered holiday club and toddler group families for a special family café-style service run as an alternative to Halloween and also for our Christingle service. Birthday cards continue to be sent to holiday club children. This year, despite Tammy and Mal Shaw coming forward to lead a holiday club - time, a reduction in holiday club ministry team available, and lack of available venue has led to this not going ahead.

18

This year through careful listening to God, who is always doing new things, we are feeling led to grow young people in faith with a small group of children now in secondary school (those too old for holiday club), to take part in a Youth Alpha week planned for August 2022.

Nine young people have provisionally booked and we will look to organise a baptism/confirmation service afterwards, as at least one young person wants to be baptised. CFM is meeting with Amy Todd, the new youth development adviser and has also contacted Tim O’Leary, leader of Cleeve School CU to look for opportunities for working together/sharing good practice, as part of the Youth Alpha project, and developing a realistic youth agenda going forward. Lucy and CFM team also plan to meet with Sportily (church). Sallie Mumford

We are pleased to say Jaffa reopened in March 2022. JAFFA is a thriving lunchtime Bible club at BCPA primary school with 23 children on the rota, many coming every week. This is the result of the hard work of Judith Jenkins and her team which Melinda joined recently.

Many of the children were going to this club two years ago and are now coming back, post-covid. The school and the headteacher are very supportive, and the team feel blessed to be able to share the Gospel with the children in a child friendly, non-judgemental way. Melinda Morris

Lego Bible Club : Melinda and her team have run the first Lego Bible Club session this term, with 2 children attending from BCPA. Numbers are slowing increasing and Melinda has a strong team with her in this new initiative. It is aimed at school years 4-6, but this may be extended to younger year groups to enable more children to attend. Melinda Morris

Urban Saints continued to meet online throughout lockdown returned to meeting face to face in St Michael’s Centre in September. We have games, craft, news time and Bible time. Our young leader Gabby Snape has been a great help. Numbers have grown over the past year and we are continuing to grow, including feed-through from Jaffa. The second hall in SMC has been booked to enable this growth. We do need more members to join this growing outreach ministry. Tammy and Mal Shaw

Challenges: We are acutely aware that we do not have a bespoke Youth provision or Youth Minister in this Benefice, although it is our strong desire to have one. Like many other churches, we face the challenge of reducing numbers of available ministry team members across all teams since Covid, which has limited what we are currently able to do, such as holiday club, schools work and Sunday morning children’s ministry, plus the restrictions on visitors into schools. We continue to trust that God will guide us with His priorities and His good plans.

Additionally, although not under the remit of CFM team, our lovely ‘Open The Book’ Teams were serving our primary schools in the Benefice, until Covid called a halt to visitors into schools. Although there are now opportunities for OTB to return to schools, and possible opportunities for bible clubs in other schools, we lack enough ministry team members to make this happen.

CFM team hours have also been reduced due to personal health and economic factors, with Sallie currently aiming to work 20 hours per week, and Melinda 10 hours. Please bear with us, we are doing as much as we can within the hours available.

A huge thank you to everyone who has worked in all our children and families’ teams throughout the pandemic and beyond. None of this would happen without your loving commitment, faithfulness, dependability, prayerfulness, support and laughter. Bless you all.

Sallie Mumford Melinda Morris

19

Life Groups Report 2021

Another challenging year with constantly changing Covid restrictions, but Life Groups kept meeting and supporting one another. Many groups chose virtual meetings using Zoom as a consideration to those more vulnerable, but others took the opportunity to meet face to face, sometimes indoors but frequently outdoors as the weather and daylight allowed. WhatsApp messages asking for prayer support were used by many groups.

Inevitably such testing times have resulted in some losses. One fairly new group hadn’t formed a strong enough bond together and has disbanded, whilst another group of older members found the challenges of Zoom too difficult and no longer meet.

Whilst groups choose their own topics for study for much of the year, there have been 2 courses which all groups were encouraged to follow as a church-wide exercise. Fortunately both were available free of charge online.

At the start of the year Lifting the Lid covered areas of mental health and faith. It was a very well resourced and presented course and covered a range of topics not normally discussed such as depression, anxiety, eating disorders and suicide. Some topics were quite challenging but overall it was felt that the discussion and further resources available were incredibly useful.

Pastoral Principles was used in the autumn as preparation for the Church of England’s discussion on Living in Love and Faith. This course gave us as a church community the opportunity to examine afresh our life together with topics including fear, prejudice, silence and hypocrisy. The aim of the course being to enable churches to be a living, compassionate, caring and safe environment. Time will tell how much we have taken on board.

For many their Life Group gave the teaching and support that kept them strong in their faith at a time when church gatherings were a very strange environment with masks, no singing and little chance to talk to each other. This was only possible with the commitment and love shown by all the leaders as they shepherded those in their care, together with the mutual support of their members. Thank you to all of them.

Heb 6:10

God is not unjust, He will not forget your work and the love you have shown Him, as you have helped His people and continue to help them.

Sue Blakey

20

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Prepared by ADM Accountancy Services Limited

Contents

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 2 of 17

Independent Examiners Report

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

We report on the accounts of the charity for the year ended 31 December 2021.

Respective responsibilities of trustees and examiner

Basis of opinion

Opinion

The accounts, including the revenue account and balance sheet, are in agreement with the accounting records kept by the society under s75 of the Co- operative and Community Benefit Societies Act 2014;

Signature. . . . . . . . . . . . . . . . . . . . . . . . . . .

Andrew Moss

ADM Accountancy Services Ltd

10 Homelands Commercial Centre

Bishops Cleeve

Cheltenham

Date: TBC

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 3 of 17

FINANCIAL STATEMENTS V4

Statement of Financial Activities

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
NOTES
UNRESTRICTED
RESTRICTED
2021 TOTAL
2020 TOTAL
Incoming resourses
Incoming resources from donations, legacies and similar
Gift aided income
1
169,663
-
169,663
145,687
Collections and donations
2
17,529
8,802
26,331
19,772
Legacies and similar
3
3,000
1,000
4,000
-
Incoming resources from operating activities
Investment income
4
53
-
53
489
Other incoming resources
Weddings
12,893
-
12,893
2,272
Funerals
17,080
-
17,080
14,295
Income (Baptism)
100
-
100
-
Income (RC contribution)
-
-
-
4,800
Grants
25,788
7,935
33,723
44,732
Total Other incoming resources
55,861
7,935
63,796
66,099
Total Incoming resourses
246,105
17,737
263,842
232,047
Resources expended
Other expenditure
Direct costs
114,234
-
114,234
116,764
Administration
15,295
788
16,083
16,948
Clergy expenditure
8,138
-
8,138
3,900
Salaries
68,706
-
68,706
69,592
Repairs and maintenance
8,720
19,748
28,468
58,835
Utilities
13,926
-
13,926
13,350
Total Other expenditure
229,020
20,537
249,556
279,389
Transfer of Funds
(12,253)
12,253
-
-
Total Resources expended
216,767
32,790
249,556
279,389
Net surplus (deficit) for the year
29,339
(15,053)
14,286
(47,342)
NOTES
UNRESTRICTED
RESTRICTED
2021 TOTAL
2020 TOTAL
1. Gift Aided Income
Income (PGS)
134,470
-
134,470
123,840
Income (Gift Aid)
6,349
-
6,349
7,891
Income (Gift Aid to be claimed)
1,377
-
1,377
3,726
Income (Standing Orders)
5,052
-
5,052
7,624
Income (Electronic Donations)
22,415
-
22,415
2,606
Income (Fabric)
-
7,637
7,637
7,979
Total Gift Aided Income
169,663
7,637
177,300
153,666

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 4 of 17

Statement of Financial Activities

NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
2. Collections and Donations
Income (Cash and cheque donations) 17,529 465 17,994 11,792
Total Collections and Donations 17,529 465 17,994 11,792
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
3. Legacies and Similar
Income (Legacies) 3,000 1,000 4,000 -
Total Legacies and Similar 3,000 1,000 4,000 -
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
4. Investment Income
Income (Banking Interest) 53 - 53 489
Total Investment Income 53 - 53 489
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
5. Other Incoming Resources
Income from weddings 9,988 - 9,988 2,112
Income from funerals 17,080 - 17,080 14,295
Income (Baptism) 100 - 100 -
Income (RC contribution) - - - 4,800
Grants 25,788 7,935 33,723 44,732
Total Other Incoming Resources 52,956 7,935 60,891 65,939
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
6. Other Expenditure
Direct costs 114,224 - 114,224 116,764
Administration expenses 15,295 788 16,083 16,948
Repairs and maintenance 8,720 19,748 28,468 58,835
Utilities 13,926 - 13,926 13,350
Administration salaries 68,706 - 68,706 69,592
Clergy expenses 8,138 - 8,138 3,900
Total Other Expenditure 229,010 20,537 249,546 279,389

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 5 of 17

FINANCIAL STATEMENTS V4

Balance Sheet

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve As at 31 December 2021

As at 31 December 2021
NOTES 31 DEC 2021 31 DEC 2020
Fixed Assets
Tangible Fixed Assets 2 2,973 2,140
Investments (Savings Bonds) - 5,000
Total Fixed Assets 2,973 7,140
Current Assets
Debtors and prepayments 4 - 3,746
Cash at bank and in hand 5 128,686 110,758
Total Current Assets 128,686 114,504
Liabilities: amounts falling due withinone year
Other creditors and accruals 6 4,802 9,072
Rounding - -
Net Current Assets 123,884 105,431
Total Assets 126,857 112,571
Funds
Restricted Funds 7 9,299 24,352
Unrestricted Funds 8 117,558 88,219
Total Funds 126,857 112,571

The accounts were approved by the board of trustees on TBC and signed on its behalf by:

M Allen

Charity No. 1135929

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 6 of 17

FINANCIAL STATEMENTS V4

Notes to the Financial Statements

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

1. Accounting Policies

Basis of preparing the financial statements

The financial statements are prepared under the historical cost convention adopting the following principle accounting policies all of which

Incoming resources - Donations and gifts are reflected in the financial accounts when they are received.

Resources expended - Expenditure is included in the financial accounts as incurred.

Investments - Investments are included in the financial accounts at the lower of cost or estimated value.

Reserves - The PCC will maintain three month's costs in general reserves at all times.

References to churches - All figures that relate to The Ascension Southam are noted as such. All other figures relate to St Michael's Bishops Cleeve.

Tangible fixed assets

Depreciation is provided, at the following annual rates in order to write off each asset over its estimated useful life.

Account Method Rate
Church and Office Equipment Straight Line 25%

Investments

Fixed asset investments are stated at cost less any provision for diminution in value.

2021
2020		 2021
2020		 2021
2020
2. Tangible Assets
Office and church equipment
Cost
Opening Balance
3,154
3,154
Church and Office Equipment
1,996
-
Total Cost
5,150
3,154
Depreciation
Opening Balance
(1,014)
(226)
Less Accumulated Depreciation on Church and Office Equipment
(1,163)
(788)
Total Depreciation
(2,177)
(1,014)
Total Office and church equipment
2,973
2,140
Total Tangible Assets
2,973
2,140

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 7 of 17

FINANCIAL STATEMENTS V4

Notes to the Financial Statements

2021 2020
3. Investments
£5,000 Savings (income) Bonds - 5,000
Total Investments - 5,000
2021 2020
4. Debtors
Prepayments and accrued income - 3,746
Total Debtors - 3,746
2021 2020
5. Cash at Bankand in Hand
Petty Cash 70 70
PCC Current Account 46,800 39,232
Business Reserve Account 37,518 20,176
Closed - The CBF CofE Deposit Fund - 2,093
Southam Current Account 44,299 49,187
Total Cash at Bank and in Hand 128,686 110,758
2021 2020
6. Creditors
Accounts payable 2,546 5,729
Accruals and deferred income 2,256 3,344
Other creditors - -
Total Creditors 4,803 9,073

7. Restricted Fund

Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £ £
Children and Families 1 14,253 0 (12,253) 2,000
Fabric and
Development		 2 6,293 10,333 ( 15,993) 633
Rope 3 1,681 700 ( 50) 2,331
Churchyard 4 2,125 6,204 ( 4,494) 3,835
Organ 5 500 500
Totals 24,352 17,737 ( 32,790) (12,253) 9,299

  1. This Fund is used to fund the work of the Children and Family Minister.

  2. Fabric and Development Fund - This fund is used for maintenance and improvement of the fabric of the church.

  3. Rope Close Fund - This fund is used for the maintenance of the church bells and ropes.

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 8 of 17

Notes to the Financial Statements

  1. Churchyard Fund - This fund is for the maintenance of the churchyard and graveyard.

  2. Organ Fund - This fund is for the service of the organ.

8. Unrestricted Fund

These funds have been designated and reviewed annually by the Trustees from unrestricted general funds for the following specific purposes.

Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £
Southam Church -
General		 1 665 11,888 ( 11,778) 775
Southam Church - Fabric 2 48,523 40 ( 5,038) 43,525
Total Designated 49,188 11,928 ( 16,816) 44,300
General 3 39,031 242,445 (210,218) 71,758
Total Unrestricted 88,219 254,373 (227,034) 116,058

  1. Southam Church General - The fund is used for the upkeep and maintenance of the Church of the Ascension Southam. 2. Southam Church Fabric Fund - The fund is used for the maintenance and improvement of the fabric of the Church of the Ascension.

  2. It is PCC policy that the general reserves should at all times hold one month's of expenditure in reserves; and this should be increased. General reserves also include the Designated Funds shown in note 9.

9. Designated Fund

The following Designated Funds are included within the General Fund as PCC reserve the right to use the funds for other purposes if needed.

Designated Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £ £
Designated Children and
Families Fund		 1 0 5,972 ( 2,210) 21,368 25,130
Designated Fabric Fund 2 0 2,729 ( 3,654) 5,925 5,000
Designated Organ Fund 3 10,000 10,000
Designated Emergency
Fund		 4 350 250 600

  1. Designated Children and Families Fund - The fund is designated, but not restricted, to be used to fund the work of the Children's and Family Minister.

  2. Designated Fabric Fund - The fund is designated, but not restricted, to be used for the maintenance and improvement of the fabric of the Church of the Ascension.

  3. Designated Organ Fund - The fund is designated, but not restricted, to be used for the servicing of the organ.

  4. Designated Emergency Fund - The fund is designated, but not restricted, to be used for emergency support to those in need at the discretion of the Rector and in accordance with the rules laid out in the financial handbook.

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 9 of 17

FINANCIAL STATEMENTS V4

Children and Families Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

For the year ended 31 December 2021
2021 2020
Childrens and Families Fund Account
Opening Balances 14,253 11,434
Income
Children and families grants and donations - 11,500
Total Income - 11,500
Expenditure
Children and families expenses - 8,681
Total Expenditure - 8,681
Transfer to designated Children & Families Fund
Transfer of Funds (12,253) -
Closing Balance 2,000 14,253

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 10 of 17

FINANCIAL STATEMENTS V4

Fabric and Development Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Fabric and Development Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Fabric and Development Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Fabric Fund Account
Opening Balance
6,293
9,347
Income
Donations and grants
9,833
13,470
Other
500
-
Total Income
10,333
13,470
Expenditure
Admin
788
935
Repairs and maintenance
15,205
38,602
Total Expenditure
15,993
39,538
Transfer of funds from Unrestricted
Transfer of Funds
-
23,014
Closing Balance
633
6,293

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 11 of 17

FINANCIAL STATEMENTS V4

Rope Close Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Rope Close Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Rope Close Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Rope Close Fund Account
Opening Balance
1,681
1,815
Income
Donations
700
-
Total Income
700
-
Expenditure
Repairs and maintenance
50
134
Total Expenditure
50
134
Closing Balance
2,331
1,681

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 12 of 17

Churchyard Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Churchyard Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Churchyard Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Churchyard Fund Account
Opening Balances
2,125
-
Income
Grants received
6,204
6,100
Total Income
6,204
6,100
Expenditure
Repairs and maintenance
428
-
Other expense
4,066
3,975
Total Expenditure
4,494
3,975
Closing Balance
3,835
2,125

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 13 of 17

Organ Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

2021 FINAL 2020 FINAL
NOTES ACCOUNTS - ACCOUNTS -
ORGAN ORGAN
Income
Legacy income 500 -
Total Income 500 -
Closing funds 500 -

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 14 of 17

FINANCIAL STATEMENTS V4

General Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
General Fund Account
Opening Balance
39,031
84,155
Income
Gift aided income
29,419
13,737
Collections and donations
4,950
9,276
Investment income
28
268
Roman Catholic contribution
-
4,800
Wedding, funerals and baptism
29,522
16,567
Grants
22,788
22,072
Legacies
3,000
-
Income (PGS)
134,470
123,840
Income (Southam contribution)
10,017
11,130
Total Income
234,195
201,690
Expenditure
Expense
Parish Share
94,596
103,915
Diocesan Board of Finance Payment
9,764
2,227
Parish Fee (Stewarding)
3,072
1,300
Wedding additional costs
2,905
160
Parish Fee (Funeral)
805
615
Music
827
839
Specified donations
142
4,825
Children and families expenses
2,123
702
Administration expenses
14,952
15,880
Clergy expenses
8,138
3,900
Salaries
68,706
63,092
Repairs and maintenance
3,279
14,127
Utilities
12,911
12,218
Total Expense
222,221
223,800
Transfer of Funds to Restricted Funds
Transfer of Funds
(12,253)
23,014
Closing Balance
63,258
39,031

The General Fund includes the following designated funds:

Designated Children and Families Fund Designated Fabric Fund

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 15 of 17

Southam Church - General Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Southam Church - General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Southam Church - General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Southam Church -General Fund Account
Opening Balance
665
3,858
Income
Collections and donations
2,539
2,004
Income (Other Grants)
3,000
-
Investment income
25
11
Gift aided income
4,605
5,814
Gift Aid SDS
1,168
1,866
Other income
551
-
Total Income
11,888
9,694
Expenditure
Income (Southam contribution)
10,017
11,130
Administration expenses
343
133
Repairs and maintenance
403
493
Utilities
282
416
Insurance
733
716
Total Expenditure
11,778
12,887
Closing Balance
775
665

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 16 of 17

Southam Church - Fabric Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Southam Church - Fabric Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Southam Church - Fabric Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Southam Church - Fabric Fund Accounts
Opening Balance
48,523
49,304
Income
Investment income
-
210
Collections and donations
40
513
Total Income
40
723
Expenditure
Other repairs and maintenance
5,038
1,504
Total Expenditure
5,038
1,504
Closing Balance
43,525
48,523

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 17 of 17

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Prepared by ADM Accountancy Services Limited

Contents

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 2 of 17

Independent Examiners Report

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

We report on the accounts of the charity for the year ended 31 December 2021.

Respective responsibilities of trustees and examiner

Basis of opinion

Opinion

The accounts, including the revenue account and balance sheet, are in agreement with the accounting records kept by the society under s75 of the Co- operative and Community Benefit Societies Act 2014;

Signature. . . . . . . . . . . . . . . . . . . . . . . . . . .

Andrew Moss

ADM Accountancy Services Ltd

10 Homelands Commercial Centre

Bishops Cleeve

Cheltenham

Date: TBC

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 3 of 17

FINANCIAL STATEMENTS V4

Statement of Financial Activities

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Statement of Financial Activities
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
NOTES
UNRESTRICTED
RESTRICTED
2021 TOTAL
2020 TOTAL
Incoming resourses
Incoming resources from donations, legacies and similar
Gift aided income
1
169,663
-
169,663
145,687
Collections and donations
2
17,529
8,802
26,331
19,772
Legacies and similar
3
3,000
1,000
4,000
-
Incoming resources from operating activities
Investment income
4
53
-
53
489
Other incoming resources
Weddings
12,893
-
12,893
2,272
Funerals
17,080
-
17,080
14,295
Income (Baptism)
100
-
100
-
Income (RC contribution)
-
-
-
4,800
Grants
25,788
7,935
33,723
44,732
Total Other incoming resources
55,861
7,935
63,796
66,099
Total Incoming resourses
246,105
17,737
263,842
232,047
Resources expended
Other expenditure
Direct costs
114,234
-
114,234
116,764
Administration
15,295
788
16,083
16,948
Clergy expenditure
8,138
-
8,138
3,900
Salaries
68,706
-
68,706
69,592
Repairs and maintenance
8,720
19,748
28,468
58,835
Utilities
13,926
-
13,926
13,350
Total Other expenditure
229,020
20,537
249,556
279,389
Transfer of Funds
(12,253)
12,253
-
-
Total Resources expended
216,767
32,790
249,556
279,389
Net surplus (deficit) for the year
29,339
(15,053)
14,286
(47,342)
NOTES
UNRESTRICTED
RESTRICTED
2021 TOTAL
2020 TOTAL
1. Gift Aided Income
Income (PGS)
134,470
-
134,470
123,840
Income (Gift Aid)
6,349
-
6,349
7,891
Income (Gift Aid to be claimed)
1,377
-
1,377
3,726
Income (Standing Orders)
5,052
-
5,052
7,624
Income (Electronic Donations)
22,415
-
22,415
2,606
Income (Fabric)
-
7,637
7,637
7,979
Total Gift Aided Income
169,663
7,637
177,300
153,666

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 4 of 17

Statement of Financial Activities

NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
2. Collections and Donations
Income (Cash and cheque donations) 17,529 465 17,994 11,792
Total Collections and Donations 17,529 465 17,994 11,792
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
3. Legacies and Similar
Income (Legacies) 3,000 1,000 4,000 -
Total Legacies and Similar 3,000 1,000 4,000 -
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
4. Investment Income
Income (Banking Interest) 53 - 53 489
Total Investment Income 53 - 53 489
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
5. Other Incoming Resources
Income from weddings 9,988 - 9,988 2,112
Income from funerals 17,080 - 17,080 14,295
Income (Baptism) 100 - 100 -
Income (RC contribution) - - - 4,800
Grants 25,788 7,935 33,723 44,732
Total Other Incoming Resources 52,956 7,935 60,891 65,939
NOTES UNRESTRICTED RESTRICTED 2021 TOTAL 2020 TOTAL
6. Other Expenditure
Direct costs 114,224 - 114,224 116,764
Administration expenses 15,295 788 16,083 16,948
Repairs and maintenance 8,720 19,748 28,468 58,835
Utilities 13,926 - 13,926 13,350
Administration salaries 68,706 - 68,706 69,592
Clergy expenses 8,138 - 8,138 3,900
Total Other Expenditure 229,010 20,537 249,546 279,389

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 5 of 17

FINANCIAL STATEMENTS V4

Balance Sheet

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve As at 31 December 2021

As at 31 December 2021
NOTES 31 DEC 2021 31 DEC 2020
Fixed Assets
Tangible Fixed Assets 2 2,973 2,140
Investments (Savings Bonds) - 5,000
Total Fixed Assets 2,973 7,140
Current Assets
Debtors and prepayments 4 - 3,746
Cash at bank and in hand 5 128,686 110,758
Total Current Assets 128,686 114,504
Liabilities: amounts falling due withinone year
Other creditors and accruals 6 4,802 9,072
Rounding - -
Net Current Assets 123,884 105,431
Total Assets 126,857 112,571
Funds
Restricted Funds 7 9,299 24,352
Unrestricted Funds 8 117,558 88,219
Total Funds 126,857 112,571

The accounts were approved by the board of trustees on TBC and signed on its behalf by:

M Allen

Charity No. 1135929

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 6 of 17

FINANCIAL STATEMENTS V4

Notes to the Financial Statements

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

1. Accounting Policies

Basis of preparing the financial statements

The financial statements are prepared under the historical cost convention adopting the following principle accounting policies all of which

Incoming resources - Donations and gifts are reflected in the financial accounts when they are received.

Resources expended - Expenditure is included in the financial accounts as incurred.

Investments - Investments are included in the financial accounts at the lower of cost or estimated value.

Reserves - The PCC will maintain three month's costs in general reserves at all times.

References to churches - All figures that relate to The Ascension Southam are noted as such. All other figures relate to St Michael's Bishops Cleeve.

Tangible fixed assets

Depreciation is provided, at the following annual rates in order to write off each asset over its estimated useful life.

Account Method Rate
Church and Office Equipment Straight Line 25%

Investments

Fixed asset investments are stated at cost less any provision for diminution in value.

2021
2020		 2021
2020		 2021
2020
2. Tangible Assets
Office and church equipment
Cost
Opening Balance
3,154
3,154
Church and Office Equipment
1,996
-
Total Cost
5,150
3,154
Depreciation
Opening Balance
(1,014)
(226)
Less Accumulated Depreciation on Church and Office Equipment
(1,163)
(788)
Total Depreciation
(2,177)
(1,014)
Total Office and church equipment
2,973
2,140
Total Tangible Assets
2,973
2,140

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 7 of 17

FINANCIAL STATEMENTS V4

Notes to the Financial Statements

2021 2020
3. Investments
£5,000 Savings (income) Bonds - 5,000
Total Investments - 5,000
2021 2020
4. Debtors
Prepayments and accrued income - 3,746
Total Debtors - 3,746
2021 2020
5. Cash at Bankand in Hand
Petty Cash 70 70
PCC Current Account 46,800 39,232
Business Reserve Account 37,518 20,176
Closed - The CBF CofE Deposit Fund - 2,093
Southam Current Account 44,299 49,187
Total Cash at Bank and in Hand 128,686 110,758
2021 2020
6. Creditors
Accounts payable 2,546 5,729
Accruals and deferred income 2,256 3,344
Other creditors - -
Total Creditors 4,803 9,073

7. Restricted Fund

Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £ £
Children and Families 1 14,253 0 (12,253) 2,000
Fabric and
Development		 2 6,293 10,333 ( 15,993) 633
Rope 3 1,681 700 ( 50) 2,331
Churchyard 4 2,125 6,204 ( 4,494) 3,835
Organ 5 500 500
Totals 24,352 17,737 ( 32,790) (12,253) 9,299

  1. This Fund is used to fund the work of the Children and Family Minister.

  2. Fabric and Development Fund - This fund is used for maintenance and improvement of the fabric of the church.

  3. Rope Close Fund - This fund is used for the maintenance of the church bells and ropes.

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 8 of 17

Notes to the Financial Statements

  1. Churchyard Fund - This fund is for the maintenance of the churchyard and graveyard.

  2. Organ Fund - This fund is for the service of the organ.

8. Unrestricted Fund

These funds have been designated and reviewed annually by the Trustees from unrestricted general funds for the following specific purposes.

Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £
Southam Church -
General		 1 665 11,888 ( 11,778) 775
Southam Church - Fabric 2 48,523 40 ( 5,038) 43,525
Total Designated 49,188 11,928 ( 16,816) 44,300
General 3 39,031 242,445 (210,218) 71,758
Total Unrestricted 88,219 254,373 (227,034) 116,058

  1. Southam Church General - The fund is used for the upkeep and maintenance of the Church of the Ascension Southam. 2. Southam Church Fabric Fund - The fund is used for the maintenance and improvement of the fabric of the Church of the Ascension.

  2. It is PCC policy that the general reserves should at all times hold one month's of expenditure in reserves; and this should be increased. General reserves also include the Designated Funds shown in note 9.

9. Designated Fund

The following Designated Funds are included within the General Fund as PCC reserve the right to use the funds for other purposes if needed.

Designated Fund Note Opening
Balance		 Fund
Income		 Fund
Expenditure		 Transfers Closing
Balance
£ £ £ £ £
Designated Children and
Families Fund		 1 0 5,972 ( 2,210) 21,368 25,130
Designated Fabric Fund 2 0 2,729 ( 3,654) 5,925 5,000
Designated Organ Fund 3 10,000 10,000
Designated Emergency
Fund		 4 350 250 600

  1. Designated Children and Families Fund - The fund is designated, but not restricted, to be used to fund the work of the Children's and Family Minister.

  2. Designated Fabric Fund - The fund is designated, but not restricted, to be used for the maintenance and improvement of the fabric of the Church of the Ascension.

  3. Designated Organ Fund - The fund is designated, but not restricted, to be used for the servicing of the organ.

  4. Designated Emergency Fund - The fund is designated, but not restricted, to be used for emergency support to those in need at the discretion of the Rector and in accordance with the rules laid out in the financial handbook.

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 9 of 17

FINANCIAL STATEMENTS V4

Children and Families Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

For the year ended 31 December 2021
2021 2020
Childrens and Families Fund Account
Opening Balances 14,253 11,434
Income
Children and families grants and donations - 11,500
Total Income - 11,500
Expenditure
Children and families expenses - 8,681
Total Expenditure - 8,681
Transfer to designated Children & Families Fund
Transfer of Funds (12,253) -
Closing Balance 2,000 14,253

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 10 of 17

FINANCIAL STATEMENTS V4

Fabric and Development Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Fabric and Development Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Fabric and Development Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Fabric Fund Account
Opening Balance
6,293
9,347
Income
Donations and grants
9,833
13,470
Other
500
-
Total Income
10,333
13,470
Expenditure
Admin
788
935
Repairs and maintenance
15,205
38,602
Total Expenditure
15,993
39,538
Transfer of funds from Unrestricted
Transfer of Funds
-
23,014
Closing Balance
633
6,293

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 11 of 17

FINANCIAL STATEMENTS V4

Rope Close Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Rope Close Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Rope Close Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Rope Close Fund Account
Opening Balance
1,681
1,815
Income
Donations
700
-
Total Income
700
-
Expenditure
Repairs and maintenance
50
134
Total Expenditure
50
134
Closing Balance
2,331
1,681

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 12 of 17

Churchyard Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Churchyard Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Churchyard Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Churchyard Fund Account
Opening Balances
2,125
-
Income
Grants received
6,204
6,100
Total Income
6,204
6,100
Expenditure
Repairs and maintenance
428
-
Other expense
4,066
3,975
Total Expenditure
4,494
3,975
Closing Balance
3,835
2,125

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 13 of 17

Organ Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

2021 FINAL 2020 FINAL
NOTES ACCOUNTS - ACCOUNTS -
ORGAN ORGAN
Income
Legacy income 500 -
Total Income 500 -
Closing funds 500 -

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 14 of 17

FINANCIAL STATEMENTS V4

General Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
General Fund Account
Opening Balance
39,031
84,155
Income
Gift aided income
29,419
13,737
Collections and donations
4,950
9,276
Investment income
28
268
Roman Catholic contribution
-
4,800
Wedding, funerals and baptism
29,522
16,567
Grants
22,788
22,072
Legacies
3,000
-
Income (PGS)
134,470
123,840
Income (Southam contribution)
10,017
11,130
Total Income
234,195
201,690
Expenditure
Expense
Parish Share
94,596
103,915
Diocesan Board of Finance Payment
9,764
2,227
Parish Fee (Stewarding)
3,072
1,300
Wedding additional costs
2,905
160
Parish Fee (Funeral)
805
615
Music
827
839
Specified donations
142
4,825
Children and families expenses
2,123
702
Administration expenses
14,952
15,880
Clergy expenses
8,138
3,900
Salaries
68,706
63,092
Repairs and maintenance
3,279
14,127
Utilities
12,911
12,218
Total Expense
222,221
223,800
Transfer of Funds to Restricted Funds
Transfer of Funds
(12,253)
23,014
Closing Balance
63,258
39,031

The General Fund includes the following designated funds:

Designated Children and Families Fund Designated Fabric Fund

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 15 of 17

Southam Church - General Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Southam Church - General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Southam Church - General Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Southam Church -General Fund Account
Opening Balance
665
3,858
Income
Collections and donations
2,539
2,004
Income (Other Grants)
3,000
-
Investment income
25
11
Gift aided income
4,605
5,814
Gift Aid SDS
1,168
1,866
Other income
551
-
Total Income
11,888
9,694
Expenditure
Income (Southam contribution)
10,017
11,130
Administration expenses
343
133
Repairs and maintenance
403
493
Utilities
282
416
Insurance
733
716
Total Expenditure
11,778
12,887
Closing Balance
775
665

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 16 of 17

Southam Church - Fabric Fund

The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve For the year ended 31 December 2021

Southam Church - Fabric Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021		 Southam Church - Fabric Fund
The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve
For the year ended 31 December 2021
2021
2020
Southam Church - Fabric Fund Accounts
Opening Balance
48,523
49,304
Income
Investment income
-
210
Collections and donations
40
513
Total Income
40
723
Expenditure
Other repairs and maintenance
5,038
1,504
Total Expenditure
5,038
1,504
Closing Balance
43,525
48,523

FINANCIAL STATEMENTS V4 The Parochial Church Council of the Ecclesiastical Parish of Bishops Cleeve Page 17 of 17