2021-06-22-accounts - Radiotherapy UK

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Trustees’ Annual Report for the period
Period start date Period end date
Day Month Year Day Month Year
From 23 June 2020 To 22 June 2021
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Charity name Action Radiotherapy - ACORRN
Other names charity is known ACORRN
by
Charity registration number 1135902
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Objectives and Activities

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SORP reference
Summary of the Para 1.17 1. To promote, support and encourage
purposes of the research into radiotherapy, radiobiology
charity as set out in and allied subjects, and the
dissemination of the useful results of
its governing
such research by such actions as:
document
a. Promoting and facilitating multidisciplinary
collaboration between researchers and
practitioners in radiotherapy and its allied
subjects
b. Informing patients and the public about
practice and research in radiotherapy and
its allied subjects, and engaging patients
and the public in the development of
research projects
c. Awarding grants as appropriate
2. To advance and benefit the practice of
radiotherapy and its allied subjects to
relieve sickness and preserve good
health by such actions as:
a. Promoting and facilitating multidisciplinary
networking and sharing of expertise and
best practice
b. Promoting and encouraging the study of
the science and practice of radiotherapy
and its allied subjects
c. Promoting and facilitating increased
involvement of allied professions
d. Facilitating development and
dissemination of best practices in
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radiotherapy and its allied subjects
e. Disseminating knowledge concerning all
aspects of the science and practice of
radiotherapy and its allied subjects
f. Promoting and facilitating education and
training in the research and practice of
radiotherapy and its allied subjects
Summary of the main Para 1.17 and 1. Continuing development of the Action
1.19
activities in relation to Radiotherapy website.
those purposes for the The current site continues to serve its purpose of
public benefit, in being a resource for radiotherapy patients and
particular, the those working in the profession. We have further
activities, projects or developed it this year particularly adding
services identified in information about the APPG for Radiotherapy and
the accounts.
patient support/advocacy work with our
campaigns. However, as the charity has
developed, and technology moves forward we
believe the current site is no longer fit for purpose
as the charity’s front of house. We recognise the
need for a more up to date, professional site to
provide current information to patients,
professionals, industry and interested parties. To
enable the hosting of webinars and podcasts and
provide a more streamlined journey that is easier
to navigate. We are seeking input on what is
needed and plan to outsource a redesign.
2. Radiotherapy4Life (Professional’s
campaign) and #Catchup with cancer
(patient campaign)
Action Radiotherapy is proud to be the chosen
charity partner of Radiotherapy4Life which has
continued again this year. We help support
Radiotherapy4Life’s campaigns by providing
administrative and research support. We have
conducted surveys and data analysis to
determine the current issues faced by front-line
staff. Our front-line staff Champion’s Network and
industry network hold regular meetings with the
Radiotherapy4Life team, providing radiotherapy
intelligence, sharing experience and suggesting
vendor neutral solutions.
In July 2021 in response to patient’s needs we co-
founded the #CatchUpWithCancer campaign
#Catchup With Cancer. This a is a patient
campaign that aims to highlight the COVID-19
induced cancer backlog and seeks to proposed
realistic solutions to the backlog. This campaign
has continued this year and the charity provide
support for patients and interpretation of
research.
3. Further development of Champions Network
Our Champion’s Network is an active network of
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radiotherapy professionals who offer frontline
insights, mutual support, education and research
sharing.
We promote radiotherapy careers through
collating open radiotherapy job listings on the
Daily News and to the Action Radiotherapy
website.
4.General fundraising/events
The charity has continued to receive donations
via JustGiving and DonorBox from privately
organised fundraising events. There are 3 regular
donors who give in total £45 per month via a
recurring payment. In total we have raised
£10,258.76 (up from £9,464 (minus £216
JustGiving costs). We have continued to utilise
Facebook Fundraisers (£145) – where users create
fundraisers on their birthday to a chosen charity.
Similarly, we have signed up to Amazon Smile
(£53.51) and receive a percentage of the users’
spend. We were unable to undertake our usual
“ Running for Radiotherapy ” July event due to
Covid restrictions and so instead a team of
professionals and industry ran virtual races on x3
successive weekends with high social media
communication. Running for radiotherapy July
2020 This was both good for morale and mental
health of the profession but also raised funding.
5. Our response to Covid-19
The charity, at beginning of the pandemic,
committed to providing support for those in the
radiotherapy profession
and patients receiving radiotherapy. This
continued in 2021. The radiotherapy workforce is
technology based and so electronic and social
media communications have been utilised for
rapid dissemination of information and collection
of feedback and concerns. When Covid-19 hit we
worked incredibly hard to collect and share up to
date resources and guidelines via social media for
healthcare professionals and are continuing to do
this. Our engagement rate increased during this
time meaning more people were picking up our
social media posts. This underlines that we are
seen as a reliable and current information source
and that our posts stand out. This is particularly
impressive given the amount of “noise” on social
media, especially during the pandemic.
The Action Radiotherapy Champions Network
devised online tools and information to assist
therapy radiographers in dealing with their
changing roles at the height of the Covid-19
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pandemic. We provided a wide variety of online
resources to help safeguard a person’s wellbeing
and that of their colleagues. The resources
included tips for approaching self-care including
a number of positive coping strategies
individuals could adopt within their Radiotherapy
department and at home. We provided a daily
update on publications about the COVID-19
pandemic and its effects on cancer patients and
services and in radiotherapy in particular.
6. Action Radiotherapy secretariat to APPG
Action Radiotherapy continues to act as
secretariat to the All-Party Parliamentary Group
for radiotherapy (APPG-RT).
The group aims to be the voice in Parliament of
cancer patients, their families and of those who
work within the radiotherapy field. The APPG now
has 45 (up from 38 the previous year)
members/officers from various political
parties/House of Lords.
Recent publications by the APPGRT can be found
here.
7. Media relations
The #CatchUpWithCancer campaign has have
had almost weekly press coverage including BBC
breakfast, Sky news, ITV news and all major print
publications, and is now a major campaign in the
UK.
More information can be found here
8. Expanded and enhanced communication
channels
Our media channels are a very strong aspect of
our work and profile and we are well respected in
our reach and content .
(i) Daily News: This again has performed
strongly with Daily News subscribers
having increased from 1,315 to 1,466 this
year.
(ii) Twitter: The AR Twitter feed continues to
grow, and the number of followers has
increased to 4,773, up from 3,910 a year
ago.
(iii) Facebook: The Facebook page followers
have regularly increased and as of June
2021 stand at 1,735. (2020 = 1584)
(iv) Instagram: Our following sits at 1,224
compared to 364 in 2020. We now have a
dedicated Champion volunteer who
oversees the charity’s account and has
developed a patient advocacy group
currently feeding into the new website re-
design from a patient’s perspective.
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(v) Media references: This year there has
been increased media coverage of the lack
of radiotherapy funding in the UK due to
the effects of COVID-19 highlighting the
lack of utilisation and investment in the
treatment as well as the lack of patient
knowledge as to what radiotherapy can
achieve. To support AR and R4Ls media
work we continue to work with the press
offices for the Royal College of Radiologists
and the offices of Tim Farron MP.
10. Patient Advocacy Group
We have a group of patients that are engaged
and support the charity and its work. We are in
regular contact via social media with the group
communicating on the needs of the patient and
helping us to raise awareness of the importance
of radiotherapy. Currently the Advocacy Group is
assisting the charity with the new website build
from a patient’s perspective. This is an area for
growth, and we plan to create a suite of resource
available on the new website for patients to
access which will explain their treatment and
provide additional information to help them on
the road to recovery.
Statement confirming Para 1.18 Action Radiotherapy has had regard to the
whether the trustees guidance issued by the Charity Commission on
public benefit.
have had regard to
the guidance issued
Action Radiotherapy is committed to making
by the Charity
available to the public, information regarding
Commission on public
radiotherapy treatment and its benefits, providing
benefit
opportunities for radiotherapy professionals to
share information as well as campaign for better
funding for radiotherapy treatment in the UK.
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Policy on grant making We do not currently have the funds to offer grants
however we will continue to review this.
Para 1.38
Policy on social We will continue to respond to those wishing to
investment including Para 1.38 take part in running or cycling events while
program related raising awareness for Action Radiotherapy.
investment Whether individuals or teams of runners take part
we support them by providing Action
Radiotherapy, a JustGiving page to collect
donations and any advice they need from running
tips to fundraising.
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Contribution made by The Champions Network member currently runs
volunteers Para 1.38 the Charity’s social media Instagram account and
patient advocacy group on a voluntary basis.
Other
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Achievements and Performance

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SORP reference
Summary of the main As well as the activities noted above, the charity
achievements of the has achieved the following this year for the
charity, identifying the benefit of patients, professionals, and the wider
difference the charity’s Para 1.20 community:
work has made to the
circumstances of its 1. We supported the APPG for Radiotherapy in
beneficiaries and any
arranging a cancer summit of professionals
wider benefits to society and MPs to look for solutions to the Covid
as a whole.
induced cancer crisis and in particular the
radiotherapy solutions available. A document
was sent to the Secretary of State for Health
and Social care. Cancer Summit May 2021
2. We undertook a Flash Survey of professionals
to understand the disruption that Covid-19
and the recovery were causing the front-line
radiotherapy workforce - 229 responses in
May 2021. The results were shared with the
professionals and APPG -RT to explain what
was needed for front line staff one year on
form the start of Covid AR Flash Survey May
2021
3. We coordinated a letter signed by 243
radiotherapy professionals to the Government
last year on 3 June 2020 resulted in a
response from the cancer minister in
September 2020 Reply from Jo Churchill MP,
cancer minister at DHSC agreeing to the
accelerated rollout for (SABR) to April 2021
backed by £14M funding. This will allow
around 3,000 extra patients to be treated with
advanced radiotherapy and increase the
number of patients cured.
4. We held a virtual world cancer day event on 4
February 2021 World Cancer Day 2021
Radiotherapy4Life. 2075 supporters emailed
their MPs to ask them to attend. 34
parliamentarians attended and 75 signed a
cross party letter explaining why more
investment was needed in radiotherapy to
help catch up with the cancer backlog. 16,000
people viewed the video we prepared for the
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event.
5. We held a webinar on ‘Late Effects’ on 19
November 2020 linking patients and
professionals that has been viewed by over
500 people on the website and supports the
case for referral clinics for cancer survivors
with late effects from pelvic radiotherapy.
Webinar
6. The Charity featured on Panorama: Britain’s
Cancer Crisis 6 July 2020 Panorama | Action
Radiotherapy. We provided real time
information and support to patients and
explained the issues around radiotherapy and
the Covid pandemic. This led to the setting up
of the #catchup with cancer campaign which
has supported patients and professionals with
information and research and advocacy.
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Additional information (optional)

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You may choose to include further statements where relevant about:
Achievements against N/A
Para 1.41
objectives set
N/A
Performance of
fundraising activities Para 1.41
against objectives set
Other Corporate Partnerships
Varian: Action Radiotherapy continues to send
out a daily radiotherapy news bulletin every
Other continued weekday morning kindly sponsored by Varian
since October 2017.
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Financial Review

Review of the charity’s Para 1.21 The Charity, over the last 12 months, has financial position at the employed x3 experts on a part-time, freelance end of the period basis to help with managing the professional network and social media/communications. The Charity received a significant increase in

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funding this financial year due to the campaigns
we ran, and ended the year with £98,662.60 in
hand. There are plans to use the additional
income to appoint dedicated resources going
forward and to undertake a website re-launch.
During 2020/2021 The Charity has managed to
continue its work within its limited budget by
using its contacts and generous donations in kind
(resources) from Price Jones Ltd.
The Charity is confident that fundraising can be
increased through corporate and public
fundraising in 2021/2022 now as it has
significantly increased its profile due to additional
activities and campaigning.
Statement explaining the Para 1.22 The Charity assesses its financial income at the
policy for holding beginning of each financial year and only plans to
reserves stating why they spend on regular activities within its annual
are held budget. The charity has no employees but pays
for assistance as required and within the annual
budget. Additional funds raised are used to
support specific new projects which are only
started when funds are in place. The Trustees
ensure that The Charity does not risk running into
debt other than noted above or develop cash flow
problems. The charity’s strategic spending plans
are flexible and can be adapted for any level of
charitable income.
Amount of reserves held Para 1.22 -£99,212.31 (excluding the related party loan
mentioned below)
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 The Charity has a long-term interest-free loan
in deficit from related party Price Jones Ltd which is
repayable at £2,500pa. The balance at June 2021
is £22,672.00.
Explanation of any Para 1.23 There are no current uncertainties regarding the
uncertainties about the charity continuing as a going concern.
charity continuing as a
going concern
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Additional information (optional)

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You may choose to include further statements where relevant about:
The charity’s principal The Charity’s main source of funds for this
sources of funds Para 1.47 reporting period were:
(including any 1. Public Donations via JustGiving, direct
donations and running for radiotherapy
fundraising)
fundraising events (to raise awareness)
2. We have received generous corporate
donations from: Varian Medical Systems,
Viewray, Elekta & Brainlab.
3. Radiotherapy4Life has been a major source of
donations this year to assist Action
Radiotherapy running the Radiotherpay4Life
campaign 2019-2021, having donated
£61,680.
Investment policy and Para 1.46 We do not currently hold enough reserves to
objectives including any warrant an investment policy.
social investment policy
adopted
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	A description of the principal risks facing the charity	Para 1.46	Current Challenges 1. Restructuring of operations now The Charity is larger to streamline responsibility and delegate authority and engagement of individuals to contribute to The Charity at all levels. 2. Aligned to the restructure, dedicated staf will be recruited to work on The Charity and so to help it grow going forward. 3. To consider attracting Trustees from the Business world 4. Fundraising post Covid-19. 5. Meeting current need/expectation without having the necessary funding.

Future initiatives

Other

The following are considered to be priorities for the coming year:

Review and update the structure of The Charity as it grows and seek additional Trustees
Create an Advisory Board comprised of professionals and patients
Appoint dedicated resources to run The Charity
Develop and implement a plan to generate more recurring funds
Update our website and have clear associated messaging and branding.
Develop a roadmap for this year for cancer events that we want to actively be involved in
Expand our social media reach
Mature the support and resources we can offer patients

Structure, Governance and Management

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Description of
charity’s trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection Para 1.25 Original Trustees were nominated and elected
methods including by the ACORRN Scientific Steering Committee.
details of any New Trustees are nominated by the same
constitutional process and are elected by consensus of the
Board of Trustees.
provisions e.g.
election to post or
name of any person or
body entitled to
appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

The Action Radiotherapy - ACORRN Constitution has two byelaws determining the charity’s Policies and financial and banking procedures. These Para 1.51 byelaws have been agreed by the Board of procedures adopted Trustees. Action Radiotherapy - ACORRN is the for the induction and charity which supports the activities of the training of trustees existing Academic Clinical Oncology and Radiobiology Research Network (ACORRN). This is a national radiotherapy research network

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which supports UK radiotherapy research and
development
within the NHS. The day-to-day management of
the business of the charity is the responsibility
of the Board of Trustees (see above).
The charity’s Strategic management of the research network
organisational as a mechanism to deliver The Charity’s
structure and any objectives is the responsibility of the ACORRN
wider network with Para 1.51 Trustees.
which the charity
works
Action Radiotherapy - ACORRN works closely
with other radiotherapy stakeholders to further
Relationship with any Para 1.51 the development and delivery of radiotherapy.
Partner organisations (e.g. professional colleges,
related parties
charities and scientific organisations) are
represented on the Scientific Committee and
therefore input into Action Radiotherapy –
ACORRN’s strategies.
The Board of Trustees do not consider there to
Other be any major risks associated with The Charity
and its actions. The Charity assesses its financial
income at the beginning of each year and only
plans to spend on regular activities within its
annual budget. The Charity only has minimal
long-standing financial commitments and pays
for assistance (staff) as required and within the
annual budget. Additional funds raised are used
to support specific new projects which are only
started when funds are in place. The Trustees
ensure that The Charity does not risk running
into debt or develop cash flow problems. The
Charity’s strategic spending
plans are flexible and can be adapted for any
level of charitable income. Therefore, lower than
expected income would not cut short or
otherwise adversely affect Action Radiotherapy -
ACORRN’s charitable activities. If required in the
future, the Board of Trustees will develop
mechanisms for risk analysis and mitigation.
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Reference and Administrative details

Charity name Action Radiotherapy - ACORRN Other name the charity ACORRN uses Registered charity 1135902 number Charity’s principal 4 Abbotsbury House address 139 Abbotsbury Road London W14 8EN

Names of the charity trustees who manage the charity

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Dates acted if Name of person (or
Trustee name Office (if any) not for whole body) entitled to appoint
year trustee (if any)
Professor Patricia Chair Board of Trustees
1
Price
2 Dr Christy Goldsmith Secretary Board of Trustees
3 Ms Tanya Levine Treasurer Board of Trustees
Dr Clive Harmer Medical Board of Trustees
4
Advisor
Professor Philip Medical Board of Trustees
5
Mayles Advisor
6
7
8
9
10
11
12
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements None for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

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The trustees declare that they have approved the trustees’ report
above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Professor Pat Price
Position (e.g. Secretary, Chair
Chair, etc
Date 29.10.2021
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CHARIIY COMMISSION FOR ENGLANO Ahlo WALE5 Receipts and ments accounts CC16a For the ptriiod from To Section A Receipts and payments Endl7n&rt lunds fund4 rgt•l L•si y toth• rV•M•t £ T•th•A•v••tE t0th•a•Ile n•ar••t¢ Al Rfrcol Con&On$ 111.119 09 Sub tot•l(Gross 7com8 for AR) 41,363 2 A88Qt and Inv•tm¢ntMI•¥, 1$8 t•bl• Sub total Tot•1 rncelpts 111.119 111,IB 41,3fj3 AgP m•nls r¢yMion Olvmtr1• rrnunk•lon¥ m•ai UPd•t• Lolln r•pa Gern•r idrfn co IT & W•bsrt• hai R&licther4py conts*t Alp 50 1140 2.767 2.SJO 140 1717 7t2 ¢0 4.•33 Sub totèi 4412 A4 Asset and Invoslmont pur¢h4sts, s¢e tsble Sub total 592 Net of recwpts/(PaentsJ A5 Transferg bety¥o&n fvn•Js A6 Cash funds last y•ar end C8sh funds this year end 361 CCXX R1 accfAJnts (551 3010912021

Section B Statement of assets and Ilabilities at the end of the period unre¥trlcted nds io n84rgs1£ Èndowment fvnds toTh•areBtE thJnd¥ tj n•Ar•ste B1 Ca8h fund8 99312 Toil tash funds 99212 Unmtrletsd lunds R•tstwl¢tod fund8 Éndowm•nt fuad cuYNnt¥•iu• D•lall• CoBtIDpUoNII B3 Inveutm¢nt a•••ts Fundto¥yh •tb• ¢uir•nt¥ilu• DotallB B4 As8et• rotalnod for tho charlty's Own UAe Fund du• Oelp115 85 Liabiliti•$ 21,872 Mrtrustee5 behsllof all Ihe irus Dale of &onatur8 Print Name CCXX arrAiunls{SS) 3010912021

Independent Examiner's Report to the Trustees of ACORRN – Action Radiotherapy

I report to the trustees on my examination of the accounts of ACORRN – Action Radiotherapy for the year ended 22 June 2021.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Susan Redmond FCA DJH Mitten Clarke Manchester Limited Chartered Accountants St George's House 56 Peter Street Manchester M2 3NQ

1 November 2021

ACORRN – ACTION RADIOTHERAPY YEAR ENDED 22 JUNE 2021 NOTES TO ACCOUNTS

Interest-free loan

The charity received an interest-free loan from Price Jones Limited, a company in which one of the trustees Professor Patricia Price is a director and shareholder. The loan currently stands at £22,672 and is repayable at £2,500 per annum beginning 1 July 2017.

Related party transactions

During the year there was a further £12,000 (2020: £9,333) paid to Price Jones Limited. These were for general administrative costs, and costs relating to the All Party Parliamentary Group for Radiotherapy. All transactions were considered to be at arm’s length.

During the year donations of £61,680 were received from Radiotherapy4Life Limited, a company in which one of the trustees Patricia Price is a director and shareholder.

Independent Examiner's Report to the Trustees of ACORRN – Action Radiotherapy

I report to the trustees on my examination of the accounts of ACORRN – Action Radiotherapy for the year ended 22 June 2021.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. (‘the Act’).

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records.

See Accounts document for signed version

Susan Redmond FCA Lloyd Piggott Limited Chartered Accountants St George's House 56 Peter Street Manchester M2 3NQ

……………………..

ACORRN – ACTION RADIOTHERAPY YEAR ENDED 22 JUNE 2021 NOTES TO ACCOUNTS

Interest-free loan

Related party transactions

During the year donations of £61,680 were received from Radiotherapy4Life Limited, a company in which one of the trustees Patricia Price is a director and shareholder.