## **OPEN HEART MINISTRY** ## TRUSTEES ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 CHARITY REGISTRATION No: 1135874 CONTENTS Page 2 Legal and Administrative Information Pages 3 to 6 Report of the Trustees Page 7 Statement of Financial Activities Page 8 Balance Sheet Pages 8 to 10 Notes to the Financial Statements Page 10 Independent Examiner’s Report 1 ## OPEN HEART MINISTRY ## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 LEGAL AND ADMINISTRATIVE INFORMATION CHARITY NUMBER 1135874 START OF FINANCIAL PERIOD 1 April 2020 END OF FINANCIAL PERIOD 31 March 2021 TRUSTEES AT 31 MARCH 2020 Gary Griffiths Sally Cox Graham Heaton REGISTERED ADDRESS 22 NYEWOOD LANE BOGNOR REGIS PO21 2QB DATE OF INCORPORATION 11 May 2010 GOVERNING DOCUMENT TRUST DEED DATED 26 FEBRUARY 2007 ## Charitable objects 1) TO ADVANCE THE CHRISTIAN FAITH IN ACCORDANCE WITH THE STATEMENT OF BELIEFS APPEARING IN THE SCHEDULE HERETO IN SUCH PARTS OF THE UNITED KINGDOM OR THE WORLD AS THE TRUSTEES MAY FROM TIME-TO-TIME THINK FIT. (2) TO FURTHER CHRISTIAN EDUCATION INCLUDING PRIMARILY BUT NOT LIMITED TO, THE USE OF ARTS IN CHRISTIAN WORSHIP AND THE EQUIPPING OF INDIVIDUALS AS MISSIONARIES IN THE CHRISTIAN FAITH IN SUCH PARTS OF THE UNITED KINGDOM OR THE WORLD AS THE TRUSTEES MAY FROM TIME-TO-TIME THINK FIT. (3) TO PROMOTE AND FULFIL SUCH OTHER CHARITABLE PURPOSES BENEFICIAL TO THE COMMUNITY IN SUCH PARTS OF THE UNITED KINGDOM AND THE WORLD AS THE TRUSTEES MAY FROM TIME-TO-TIME THINK FIT. 2 ## OPEN HEART MINISTRY ## FOR THE YEAR ENDED 31 MARCH 2021 REPORT OF THE TRUSTEES ## **Objectives and activities** The charitable company objects are shown on page 2. ## AIM AND PURPOSE Open Heart Ministry aims to advance the kingdom of God through inclusive mission, teaching, pastoral, evangelistic and social care. The ministry is based in Bognor Regis where a church was established in January 2018 at North Bersted, Bognor Regis. Outreach to different ethnic cultures is a particular emphasis. To enable church participants to grow spiritually as well as in their practical daily worship. To enable the people of Bognor Regis and further afield to see Open Heart Church as a place of shelter and refuge. ## OBJECTIVES AND ACTIVITIES The Trustee Management Group is committed to enabling as many people as possible to find new life in Jesus. Our services and worship are combined with prayer, scripture, music, and sacrament. When planning our activities, the Trustee Management Group have considered the Charity Commission’s guidance on public benefit and seeks to reach out to those who are lonely. The specific guidance on charities for the advancement of religion involves the church community in living out their life through: - - a. Worship and prayer, sharing the gospel and developing knowledge and trust in Jesus. - b. Provision of pastoral care for local people. - c. Mission and outreach work in the U.K. and further afield. - d. Encouraging new expressions of worship through music and creative arts, having regard to culture and ethnicity. - e. Partnering and supporting other churches who need support and want to flow together in mission. - f. Providing opportunities for people from different cultural backgrounds to come together, share their dreams and develop their gifts. ## ACHIEVEMENTS AND PERFORMANCE Open heart church offers weekly services, weekly house groups and weekly prayer meeting. The church is growing slowly with a congregation of between 20-40 people each week. Everyone is encouraged to play their part involving commitment and a sense of belonging. Several the congregation can preach, lead worship and prayers as well as engage in pastoral work. Everyone is welcome and people often come with specific prayer requests. The church supports overseas missionaries through visits and hospitality as well as financial support. However, the global pandemic has meant restrictions to overseas visits, but a significant increase in online participation by people overseas during the past year. 3 At the end of March 2020, the coronavirus pandemic meant that the pattern and platform of meeting together for worship, prayer, house groups and development of youth work was forced to change. With the imposition of national lockdowns, it was necessary to embrace technology and meet online. Despite teething problems, all meetings were streamed successfully, and equipment has been upgraded, as necessary. Despite the pandemic we helped establish a church in Portugal and there are plans for this to further develop during the coming year as restrictions ease. ## TRUSTEE MANAGEMENT MEETINGS The Trustees meet regularly to consider all aspects of Open Heart Church and mission. The emphasis is on both practical and spiritual issues. The giving pattern and financial management is always an item for consideration. During the pandemic lockdown meetings were held online. ## ECUMENICAL RELATIONSHIPS We are part of churches together in Bognor Regis although meetings have been curtailed during the pandemic. One of our Home groups attracts people from several different churches across the Town. ## PASTORAL CARE Most of the pastoral care is undertaken by Pastor Marcelo Guimaraes. However, prayer requests are responded to by different members of the congregation and taken to the weekly prayer meeting. ## BUILDINGS Open heart Ministry does not own any buildings. The Jubilee Hall in North Bersted is rented for weekly services, but payment is only required when the building is used so no building costs were incurred during lockdown periods. Prior to the pandemic the Beehive centre owned by Kings Gate church was used by one of the house groups on Thursday evenings. ## FINANCIAL REVIEW There has been a small decrease in giving during the past year probably linked to the pandemic. This has not restricted the churches financial commitments, or the support offered to overseas mission. ## VOLUNTEERS We would like to thank those who have given their time freely including those who set up the hall each week, provide tea and coffee, music, and worship and those who teach the children. Also, thanks to the treasurer as all accounting and secretarial roles are voluntary for which we are very grateful. 4 ## STRUCTURE, GOVERNANCE AND MANAGEMENT The trustee management group meets four times a year with additional meetings as required. The annual church meeting is normally convened to ensure transparency and encourage the church to participate in church planning and the vision. The national lockdown meant that no church meeting took place this year. Trustees: Gary Griffiths, Graham Heaton, Sally _Cox_ CHAIR: GARY GRIFFITHS TREASURER: CAROL GRIFFITHS PASTOR: MARCELO GUIMARAES NON-TRUSTEE MEMBER: DAVE CHAFFE 5 OPEN HEART MINISTRY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 Statement of Trustee's responsibilities: The Charities Act require the Board of T￿￿¢¢$ to prepare financial ststernents for each financial year which gii'e a true and fair view of the state of affairs of the charity as at the end of the financial year and of the Surplus or deficit of the charkty. In preparing those financial statements the Board is requI￿d to: _ - select suitable accounting p)li¢ies and then apply them consistently. - make judgements and estimates that are re&sonable and prudent" and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in b￿lneSS. - stsle whether applicable accounting standantq and statrments of recommended p￿tICe have been followed subject to any nmterial departures disclosed and explained ID the fllwAcial slatements. The Trustees are also responsible for maintaining adw accounting rewrd8 which disclose with reasonable accuracy at any time the fi[￿iCial position of the charity and which are sutticient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2(MJ6 and comply with regulations. made under the Charities Act. They are also re$ponsiblc for safeguarding the a&sets of the ¢lwAty and hence for taking. reasonable steps for the preveDtioD and detection of frdud and other irregularities. The trustees are also responsible for the contents of the trustees. ￿POr¢ and the responsibility of the independent examiner in relation to the trust¢es' rep)rt is limited to examining the report and ensuring that. on the face of the repor¢ there are no inconsistencies with the figures disclosed in the fmancial statements. These accowits have been prepared in accordance with the provisions applicable to companies subject to the small companies. regime. I approve the attached statement of fir￿n¢la1 activiti¢s and balance sheet for the year ended 31 March 2021 and ¢onfirn) that I have made availabl¢ all inforniation necessary for its preparation. Signature....4..-*<¥e.-.- 107tF A44& IJ£ I 2021 PRINT: ## OPEN HEART MINISTRY ## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 ||Unrestricted Restricted|TOTAL|TOTAL| |---|---|---|---| |||20/21|19/20| |INCOME AND ENDOWMENTS FROM:|||| |Donations (including Gift Aid) 3|24,968 -|24,968|29,898.| |Sale Mini bus|3,200|3,200|| |TOTAL INCOME|31,374 -|31,374|
29,898| |EXPENDITURE ON:|||| |Charitable Activities 4a|26,571 -|26571|24,299| |TOTAL EXPENDITURE|26,571 -|26,571|24,299| |NET INCOME/(EXPENDITURE)|4,803 -|4,803|5,5599| |Reconciliation of funds:|||| |Total Funds Brought Forward|9,230 -|9,230|3,631| |TOTAL FUNDS CARRIED FORWARD|14,033 -|14,033|9,230| Notes Movements on all reserves and all recognised gains and losses are shown above. All the organisation's operations are classed as continuing. 7 OPEN HEART MINISTRY BALANCE SHEET AS AT 31 MARCH 2021 Unrestrictol R&stricted 31.3.2021 31.3.2020 No* Fixed A&8ets: Tangible assets 3,075 Cutrent Assets Debiors: Cash at bank and ID hand 14.033 14.033 6,155 TOTAL CURREKf ASSETS cr￿ltors. amounts falling due within one year NET CURREPU ASSETS 14.033 14.033 6.155 TOTAL ASSETS le&s current liabilitie5 Creditors: atnounts falling due in more than one year NET ASSETS Funds of the Charity _ _ General Funds Designated Funds Restricted Funds 14,033 14,033 6.155 Total Funds 14,033 14.033 6.155 Approved by the Trustees on ....lo.... sr .2021. and sI￿d on theirbehalf by......... Tn￿te¢. PRINT: Notes to the Financial Statements ## 2. TANGIBLE FIXED ASSETS The charity held no tangible fixed assets at the balance sheet date 31 March 2021. A Minibus was sold during the period for £3,200 it had book value of £3,075 on 31 March 2020. ## 3. INCOME FROM: All donations were unrestricted. ## 4. EXPENDITURE ON: Unrestricted Restricted TOTAL TOTAL a) Charitable Activities 20/21 19/20 Travel costs 981 - 981 4774 Food / Accommodation - - - 119 Insurance 340 - 340 255 Hall Hire 924 - 924 3303 Admin /Pastoral Costs 15751 - 15751 8200 Operational Consumables 1080 - 1080 1496 Gifts 4002 - 4002 3305 Minibus book value 3075 - 3075 2167 Other 130 - 130 680 Governance and Support Preparation of Statutory Accounts 288 - 288 TOTALS 26,571 - 26,571 24,299 ## 5. DESIGNATED FUNDS The charitable company held no designated funds at the balance sheet date (31 March 2021). ## 6. RESTRICTED FUNDS The charitable company held no restricted funds at the balance sheet date (31 March 2021). All direct costs and governance and support costs relate to the core activity of the charity. ## 7. DEBTORS AND PREPAYMENTS The charitable company had no debtors at the balance sheet date (31 March 2021). 8. Creditors and accruals: amounts falling due within one year 9. Creditors and accruals: amounts falling due in more than one year 9 ## 10.RESERVES POLICY The trustees have considered the level of reserves they wish to retain, appropriate to the charity’s needs. This is based on the charity’s size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to full fill its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## 11.PUBLIC BENEFIT The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the trustee’s report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. ## 12.RISK ASSESSMENT The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## 13 Assets These are capitalised if they can be used for more than one year and they cost at least £1000. They are valued at cost and if gifted then at the value to the charity on receipt. 10 ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** I report to the trustees on my examination of the accounts of the above Charitable incorporated organisation for the year ended 31st March 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). ## **Responsibilities and basis of report** I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - t[he accounting records were not kept in accordance with section 130 of the Charities Act; or ] - • t[he accounts did not accord with the accounting records; or ] - t[he accounts did not comply with the applicable requirements concerning the form and ] content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Daryl Martin Date: 6/08/2021 Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 11