**Charity Registration No. 1135830**
**Company Registration No. 07174573 (England and Wales)**
# **CENTRAL SURREY VOLUNTARY ACTION LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Trustees** C Gifford - Chair M Hicks - Vice Chair S Hubbard (Appointed 21 January 2021) P Tajasque - Treasurer from 21 (Appointed 21 January January 2021 2021) R Turner **Charity number** 1135830 **Company number** 07174573 **Principal address** The Mayflower (The Point) Lyons Court Dorking Surrey RH4 1AB **Registered office** The Mayflower (The Point) Lyons Court Dorking Surrey RH4 1AB
**Independent examiner**
F J Wilde FCCA MBA DChA Warner Wilde 4 Marigold Drive Bisley Surrey GU24 9SF
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees report|1 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 20|
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The Trustees present their report and financial statements for the year ended 31 March 2021.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
## **Objectives and activities**
Central Surrey Voluntary Action ( " CSVA") seeks to 'Support the Voluntary, Community and Faith Sector (“VCFS”) in Elmbridge, Epsom and Ewell, and Mole Valley'. CSVA has continued to evaluate its work and keep its funders fully informed about the work that they have supported.
The Aims and Objectives, as laid down in the constitution of the Company and further defined and developed by the Directors with the support of the staff and volunteers, are set out below and define clearly the actions by which the charitable and public benefit is achieved:
- To research and prioritise specific needs of voluntary and community organisations in Central Surrey and develop action plans to meet them, contributing to the monitoring of unmet needs, informing funding partnerships by sharing this information with relevant agencies, including the Voluntary Community and Faith Sector (“VCFS"), and then working with all those groups in the VCFS who can make the appropriate response to fulfil these needs.
- To provide services and support to the VCFS and to provide the use of equipment and practical services, information on, and signposting to, appropriate help on organisational issues, information on, and signposting to, appropriate funding streams.
- To provide a liaison service promoting cross sector relationships, with support and encouragement to all in the VCFS.
-To provide an independent voice for the VCFS in Central Surrey, representing the sector to other agencies, statutory and public to ensure that their voice is heard and that a comprehensive response is given.
- To contribute to strategic partnerships and to encourage the local VCFS to have a closer relationship with statutory, public and private partners, ensuring that accurate and comprehensive information is relayed to the rest of the VCFS in Central Surrey.
- To provide an effective and accessible Volunteer recruitment and placement service, ensuring Best Practice in the management and support of Volunteers in the VCFS in Central Surrey.
- To develop a volunteering ethos in Central Surrey via liaison work with schools, businesses, public bodies and any other relevant agencies.
- To create an efficient organisational infrastructure; a fair, supportive, and safe working environment; clear and effective financial management.
The Directors confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
- 1 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The figures for Total Incoming Resources and Charitable Expenditure in the Financial Statements do not fully reflect the total resources made available to and utilised by CSVA. Very significant resources of valuable time and skills are provided by V olunteers who work to support CSVA's Volunteer Centres, particularly during 2020/21 due to the Covid pandemic. We were supported by 40 volunteers to deliver shopping services and 15 volunteers to pick up prescriptions over 12 months . Charity accounting protocols do not currently permit the recording of this volunteer time in the Statement of Financial Activities. However, FRS 102 does suggest that some sort of indicative value be put on the value of volunteers' contributions and in the case of CSVA this would be the equivalent of two extra full-time staff members. As stated also elsewhere, the Directors are unpaid; it is considered that their services represent the equivalent of an average of at least one day per week of professional service.
## **Achievements and performance**
## **Review of the Charitable Activities for Year 2020-21**
It has been another very busy year for all the staff and volunteers at CSVA. Facilitation and support services continue to be delivered to the voluntary, community and faith sectors. The following list shows examples of CSVA's activities over the year taking in to consideration the COVID -19 pandemic:
1. Continued delivery of the "Aspire" project, which helps vulnerable people move into voluntary and employed work. We have supported on line and via telephone as COVID restrictions have made supported volunteering more difficult to deliver.
2. Advice and information to local voluntary organisations on funding sources and applications as well as on governance, constitutional matters and COVID guidance.
3. Collaboration with local Health and Social Care partners providing voluntary support for vulnerable people. In particular providing volunteers to vaccination hubs, shopping service and medication pick up.
4. Developing voluntary support for social prescribing referrals.
5. Continuing and further developing our Disclosure and Barring Service (DBS) facility for local organisations.
6. Working to improve the online volunteering database offer in conjunction with others, particularly as it affects local organisations.
7. Encouraging Corporate Social Responsibility.
8. Promotion of volunteering opportunities through our website and our social media presence, as well as through local social outlets such as Surrey Libraries both in Epsom and Ewell and Mole Valley.
9. Regular distribution of the CSVA Newsletter please refer further to the CSVA website. www.centralsurreyvoluntaryaction.co.uk
10.Working with the Mid Surrey Valuing People board and with the Patient Advisory Network for Surrey Downs Clinical Commissioning Group ("SDCCG").
11. Providing Training for the sector.
12. Undertaking an environmental survey with Earthwatch Europe.
13. Undertaking a shopping service for shielding people: 900 shops completed by 40 volunteers
14. Undertaking medication pickup: delivering 336 prescriptions
15. Developing a check in and chat service delivering 4,080 telephone calls
16. A funding advisor role - with searches and templates for individual organisations.
17. Covid Champion networks in Elmbridge, Epsom and Ewell and Mole Valley.
- 2 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
The Point in Dorking, in line with COVID restrictions has not been open to the public but continues to be a vital resource as office accommodation to our tenants. The Point continues to be used as a Polling Station by the District Council.
Elmbridge and Epsom Volunteer Centre continue to provide valuable advice and support for volunteers and voluntary organisations in the Boroughs through online and telephone support.
Volunteer Centre Accreditation certificates for both the Volunteer Centres were awarded in July 2016. The accreditation has been extended until March 2022. In the year, the Centres have referred on 1494 people and have placed 615 volunteers.
## **Financial review**
## **Results of Operation**
The Directors are continually reviewing the possibilities of both increasing core and non-core funding and economising on costs.
The Company had previously adopted a reserves policy which aimed to achieve and maintain a level of unrestricted reserves which represents at least twelve months' expenditure and had been making good progress to this objective. It is considered that such reserves are required to:
- Cover staff redundancy costs in the event of closure .
- Bridge the timing difference between the start of each financial year and the receipt of core income.
- Provide funds for unexpected contingencies including further unannounced reductions of funding.
## **Financial Statements**
It is the Directors' view that practically all the Company's e xpenditure relates to charitable purposes. Time spent by staff on governance and fundraising is too small to measure. Directors are unpaid and provide advice on governance, strategic and operational matters on a voluntary basis.
Except as detailed in the Financial Statement s, CSVA has no deficit on any of its funds and it does not hold assets. There has been no change in accounting policy this year and there is no subsidiary undertaking; there are no investments.
## **Principal funding sources**
The Directors of CSVA would like to take this opportunity to thank Epsom and Ewell Borough Council, Elmbridge Borough Council, Mole Valley District Council, and Surrey County Council for their continued support in their core funding for the organisation. This support is greatly valued by all the Directors, staff and volunteers who carry out the work of CSVA.
The Directors make a regular review of the major financial risks to which CSVA may be exposed and the ways in which such risks may be mitigated. CSVA applies prudent policies in its financial operations, with any significant expenditure requiring formal authorisation by the Directors and decides for appropriate insurance cover.
- 3 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **Future plans**
The COVID pandemic has changed the environment we have been working within.
- Our staff have worked mainly from home during 2020/21 and looking forward we will be introducing a hybrid system of home working and office base.
- We will be growing our Social Prescribing team to 4 members. The growing referrals to this service reflects the stress and anxiety created in our communities due to the COVID lockdowns.
- We will role out the Fishing and Friendship project to Mole Valley
- We will develop a Surrey Downs volunteering project with Helpforce and Surrey Downs Health and Care
- We will develop the funding advisor role particularly in Elmbridge
- With Surrey Public Health we will develop the Community Champions Network
- We will continue the "Aspire" Project and to develop opportunities that will support this work.
As previously indicated, the Charity is actively exploring ways of increasing its incoming resources and will maintain its firm hold on its cost basis while at the same time recognising the expertise of and the valuable work undertaken by its staff.
The staff team and volunteers of CSVA, along with the Directors, will ensure that the services and support for the voluntary sector will continue to be delivered and developed still further for the benefit of the communities of Elmbridge, Epsom, Ewell, Mole Valley and Surrey generally.
## **Structure, governance and management Governing document**
The organisation is a charitable company limited by guarantee, incorporated on 2 March 2010 and registered as a charity on 6 May 2010. The C ompany was established under and is governed by its Memorandum and Articles of Association which established the objects and powers of the charitable company; these Articles have been formally amended subsequently to clarify certain governance matters. In the event of the company being wound up Members are required to contribute an amount not exceeding one pound.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
C Gifford - Chair
M Hicks - Vice Chair S Hubbard (Appointed 21 January 2021) P Tajasque - Treasurer from 21 January 2021 (Appointed 21 January 2021) R Turner L Beighton (Retired 29 October 2020) C J F Drage - Treasurer to 14 May 2020 (Retired 14 May 2020) R Frisby (Retired 29 October 2020) G Mann (Retired 29 October 2020) N Mustapha (Retired 14 May 2020) F Stephenson (Retired 5 May 2021) B Watts (Deceased 15 December 2020)
- 4 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT)**
## **(CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
New Directors are recruited by recruiting representatives from organisations in the VCFS sector or for their expertise and this recruitment is carried out by positive action from the Chief Officer, Chairman and current Directors of CSVA. All prospective Directors complete a Skills Audit report. This is also used to help recruit new Directors. New Directors are interviewed by the Chairman and usually one other Director and introduced to the work and methods of CSVA by assistance from other Directors and the Chief Officer.
If Directors are appointed to the Board during the year, they are confirmed in appointment at the next Annual General Meeting. Current Directors are re-elected by a similar process on a rotational basis as laid down in the Company's constitution. The general rule is that Directors must be subject to re- election at least every three years.
## **Organisational structure and management**
## **Official support**
Regular contact is maintained with Funders by the Chair and the Chief Officer who report regularly to the Directors accordingly.
The Trustees report was approved by the Board of Trustees.
.............................. C A Gifford, Chairman
Trustee Dated: .........................
- 5 -
CENTRAL SURREY VOLUNTARY ACTION LIMITED
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF CENTRAL SURREY VOLUNTARY ACTION LIMrrED
I report to the Tw¥tees on my examlnation of the financi81 statemenis of Central SuTrey Voluntary Action
Ummed (the Charity) for the y•arendwJ 31 March 2021.
RO•poltsI1lllo8 and b*#l• of v•port
As the Trusl&&$ of the Charity (and atso its dlrectors for the purposes of compary law) you are responslble
for the preparatlon of the financial Statements in attordance vlth the requirements of the Companies Act
2006 (thè 2006 .
Having satisfied mysew that the financial stslemerts of the Charty are not rnqulred to bg audlted under Part
16 of the 2006 Act and are ¢ligitAe for Independent examSnall¢)n. I report in re8pèct of my examlnatlon of th8
Charlty'8 finanGlal sLknments carried oul nr section 145 of thè Charities Acl 2011 (the 2011 Act). In
carrying out my examination I havo follrn4pd all the applcable DIr•Cn¥ grien by the Charlty Comml88lon
under 8eth.on 145151{b) of the 2011 ACL
Ind•p•nd•nt •xamln•rf• •tst•m•nt
Slnce the Charfty's gross Income exceeded È250,000 your •x•min•r rrrf*t bo a membar of a l)ody118led
lection 145 of the 2011 ACL I confirm that l am qu$fied to urKI?rtake the examinalhryn because l am a
momr ol the AMod•llon of Ch•rt•r•d Cwtsf*d Accounl4nt8. whlcth 18 on• of th• li8t•d bo(li•8.
I hav• completeil my examination. l ¢onflm that rK* matters have coma to my attentlon In ¢onron vhth
the èx•mlnatlon gfvlng me ¢auso to hkneve that in any materl•l respect..
accountlng records re not kept In reyct of tho Chanty 35 rtqulred by lectlon 386 of t 2006 Art
or
the Ilnand818tatem•nt8 do not aCC•)rd vAlh tho•e records.. or
th• flnandal 8tatements do not comply vAlh the accounting rowlrements of lectlon 398 ol the 2006 AGt
other than any r•qulr•ment that th¢ •ccounts give • tNè vlew vthlch i• not • mattw wnslderèd
as part of an independent ex8mlnation.' or
the finan¢lal ststements have not been preparèd In acc•ra wlh the m•lhods and prindpleJ of tho
Stalemellt of Recommended Pro¢ti¢e for aw)unllng and reporting ty chartfjeg applICab lo charRle8
prep8rlng th•lr a¢unIS in a¢GOrd8n with thè Flnandal Reportlro Standard applicablg in tho UK and
Republic of IreL4nd (FRS 1021.
I have no concerna and have come no other matters in eonnecti¢)n with the examlnalon lo which
attentlon 8houkl bo diovm kn thls rewt in d•r to embl• a proper understandlng of thg fvianrial $tatomonts
to be reached.
F J Wlde FCCA M8A DChA
mer Wlldo
4 MartgoI¥t
Bisley
Surrey
GU24 9SF
Dated..
Loi¥
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2021**
**2021**
**Notes**
**£**
**£**
**Income from:**
Grants, d onations and
legacies
**3**
131,346
1,000
Charitable activities
**4**
63,238
182,569
Investments
**5**
60
-
**Total income**
194,644
183,569
**Expenditure on:**
Charitable activities
**6**
162,044
178,142
**Net incoming/**
**(outgoing) resources**
**before transfers**
32,600
5,427
Gross transfers
between funds
(1,800)
1,800
**Net income/(expenditure)**
**for the year/**
**Net movement in funds**
30,800
7,227
Fund balances at 1
April 2020
88,349
11,805
**Fund balances at 31**
**March 2021**
119,149
19,032|**Total**Unrestricted
Restricted
funds
funds
**2021**
2020
2020
**£**
**£**
**£**
132,346
120,516
-
245,807
71,754
67,060
60
196
-
378,213
192,466
67,060
340,186
189,906
93,613
38,027
2,560
(26,553)
-
-
-
38,027
2,560
(26,553)
100,154
85,789
38,358
138,181
88,349
11,805|Total
2020
**£**
120,516
138,814
196
259,526
283,519
(23,993)
-
(23,993)
124,147
100,154|
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 7 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **BALANCE SHEET**
## _**AS AT 31 MARCH 2021**_
|**Notes**
**Fixed assets**
**11**
Tangible assets
**Current assets**
**12**
Debtors
Cash at bank and in hand
**Creditors: amounts falling due within**
**14**
**one year**
Net current assets
**Total assets less current liabilities**
**Creditors: amounts falling due after**
**15**
**more than one year**
**Net assets**
**Income funds**
**16**
Restricted funds
Unrestricted funds - general|**2021**
**£**
32,443
105,389
137,832
(3,550)|**£**
7,463
134,282
141,745
(3,564)
138,181
19,032
119,149
138,181|**2020**
**£**
15,746
93,012
108,758
(12,822)|**£**
4,218
95,936|
|---|---|---|---|---|
|||||100,154
-|
|||||100,154|
|||||11,805
88,349|
|||||100,154|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.
The Trustees acknowledges her responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on .........................
..............................
C A Gifford, Chairman
**Trustee**
**Company Registration No. 07174573**
- 8 -
**CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **Charity information**
Central Surrey Voluntary Action Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is The Mayflower (The Point), Lyons Court, Dorking, Surrey, RH4 1AB.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the Charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the Charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
## **1.4 Income**
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
A liability is recognised when either a legal or constructive obligation is identified. Irrecoverable VAT is categorised in the same way as the cost it relates to.
- 9 -
**CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
**(Continued)**
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings 25% reducing balance Computers 25% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
## **1.7 Impairment of fixed assets**
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
## **1.8 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.9 Financial instruments**
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
- 10 -
**CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **1 Accounting policies**
## **(Continued)**
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
## **1.10 Employee benefits**
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **1.11 Retirement benefits**
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
## **1.12 Leases**
Leases are classified as finance leases whenever the terms of the lease transfer substantially all the risks and rewards of ownership to the lessees. All other leases are classified as operating leases.
Assets held under finance leases are recognised as assets at the lower of the assets fair value at the date of inception and the present value of the minimum lease payments. The related liability is included in the balance sheet as a finance lease obligation. Lease payments are treated as consisting of capital and interest elements. The interest is charged to net income/(expenditure) for the year so as to produce a constant periodic rate of interest on the remaining balance of the liability.
## **2 Critical accounting estimates and judgements**
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 11 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **3 Grants, d onations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**general**
**2021**
**2021**
**£**
**£**
Donations and gifts
3,333
1,000
Grants Receivable
128,013
-
131,346
1,000
**Grants receivable for core activities**
Epsom & Ewell Borough Council
7,989
-
Elmbridge Borough Council
26,338
-
North West Surrey CCG
-
-
Surrey County Council
81,686
-
Mole Valey District Council
12,000
-
128,013
-|**Total**Unrestricted
funds
general
**2021**
2020
**£**
£
4,333
-
128,013
120,516
132,346
120,516
7,989
7,989
26,338
10,000
-
23,841
81,686
78,686
12,000
-
128,013
120,516|
|---|---|
## **4 Charitable activities**
|**Charitable**
**Income**
**DBS Income**
**2021**
**2021**
**£**
**£**
Services provided
under contract
40,166
-
Restricted Fund Grants
182,569
-
Charitable rental
income
14,826
-
Other income
5,000
3,246
242,561
3,246
Analysis by fund
Unrestricted funds -
general
59,992
3,246
Restricted funds
182,569
-
242,561
3,246|**Total**
**2021**
**Charitable**
**Income**
**DBS Income**
**2020**
**2020**
**£**
**£**
**£**
40,166
47,397
-
182,569
67,060
-
14,826
20,964
-
8,246
1,390
2,003
245,807
136,811
2,003
63,238
69,751
2,003
182,569
67,060
-
245,807
136,811
2,003|**Total**
**2020**
**£**
47,397
67,060
20,964
3,393
138,814
71,754
67,060
138,814|
|---|---|---|
- 12 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **5 Investments**
||**Unrestricted**|Unrestricted|
|---|---|---|
||**funds**|
funds|
||**general**|
general|
||**2021**|
2020|
||**£**|
£|
|Interest receivable|60|
196|
|**Charitable activities**|||
||**Charitable**|
**Charitable**|
||**Expenditur e**|
**Expenditur e**|
||**2021**|
**2020**|
||**£**|
**£**|
|Staff costs|187,932|
147,324|
|Depreciation and impairment|1,261|
1,452|
|The Point - Rent and Rates|33,495|
90,555|
|Quintet - Rent|2,375|
3,825|
|IT and communications|14,059|
27,950|
|Disclosure and Barring Service costs|3,434|
3,184|
|Staff training and travel|62,002|
2,427|
|Bad debt written off|-|
1,054|
||304,558|
277,771|
|Grant funding of activities (see note 7)|32,500|
-|
|Share of support costs (see note 8)|1,282|
3,320|
|Share of governance costs (see note 8)|1,846|
2,428|
||340,186|
283,519|
|**Analysis by fund**|||
|Unrestricted funds - general|162,044|
189,906|
|Restricted funds|178,142|
93,613|
||340,186|
283,519|
## **6 Charitable activities**
- 13 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **7 Grants payable**
|**Charitable**
**Expenditur e**
**2021**
**£**
Grants to institutions:
Active Prospect
5,000
Appeer CIC
5,000
Mid Surrey Mencap
5,000
Cobham Link
2,500
Surrey Coalition Diabled People
5,000
The Westway
5,000
Surrey Choices
5,000
32,500|2020
£
-
-
-
-
-
-
-
-|
|---|---|
## **8 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Subscriptions and
Memberships
125
-
General Expenditure
305
-
Bank Charges
69
-
Insurance
783
-
Independent Examiner's
Fees
-
1,591
Trustees Expenses
-
255
1,282
1,846
Analysed between
Charitable activities
1,282
1,846|**2021**
Support
costs
Governance
costs
**£**
£
£
125
192
-
305
2,266
-
69
60
-
783
802
-
1,591
-
1,750
255
-
678
3,128
3,320
2,428
3,128
3,320
2,428|2020
£
192
2,266
60
802
1,750
678
5,748
5,748|
|---|---|---|
## **9 Trustees**
One (2020: one) trustee had £255 (2020: £678) of reimbursed expenses.
- 14 -
**CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **10 Employees**
## **Number of employees**
The average monthly number of employees during the year was: 8 (2020: 7) of these employees were part time.
|Management
Charitable Activites
Administration
**Employment costs**
Wages and salaries
Social security costs
Other pension costs|**2021**
**Number**
3
3
5
11
**2021**
**£**
178,062
9,035
835
187,932|**2020**
**Number**
3
3
4
10
**2020**
**£**
139,370
7,288
666
147,324|
|---|---|---|
14 (2020: 15) people were employed during the year, 3 (2020: 8) of these people did not work for the whole accounting period. 5 part time administrators (2020: 4) equate to 1.5 (2020: 1) Full Time Equivalent. 3 part time and one full time Charitable Activities employees (2020: 3 part time) equate to 2 (2020: 1) Full Time Equivalent.
The total cost of Key Management Personnel for the year was £74,471 (2020: £74,517) including employer's national insurance and pension contributions. Key Management Personnel is defined as the Chief Officer and Deputy Chief Officer roles.
There were no employees whose annual remuneration was £60,000 or more.
- 15 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**11**
**Tangible fixed assets**
**Fixtures and**
**fittings**
**Computers**
**£**
**£**
**Cost**
At 1 April 2020
28,278
5,256
Additions
-
4,962
Disposals
-
(456)
At 31 March 2021
28,278
9,762
**Depreciation and impairment**
At 1 April 2020
28,002
1,314
Depreciation charged in the year
69
1,192
At 31 March 2021
28,071
2,506
**Carrying amount**
At 31 March 2021
207
7,256
At 31 March 2020
276
3,942
**12**
**Debtors**
**2021**
**Amounts falling due within one year:**
**£**
Trade debtors
20,655
Other debtors
682
Prepayments and accrued income
11,106
32,443
**13**
**Finance lease commitments**
Future minimum lease payments due under finance leases:
**2021**
**£**
Within one year
960
Within two and five years
3,564
4,524|**Total**
**£**
33,534
4,962
(456)
38,040
29,316
1,261
30,577
7,463
4,218
**2020**
**£**
15,736
10
-
15,746
**2020**
**£**
-
-
-|
|---|---|
The charity has entered into a finance lease arrangement to purchase a photocopier. The lease is over a period of five years, the interest rate is fixed at the contract date, the lease is on a fixed repayment basis.
- 16 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**14**
**Creditors: amounts falling due within one year**
**Notes**
Obligations under finance leases
**13**
Other creditors
Accruals and deferred income
**15**
**Creditors: amounts falling due after more than one year**
**Notes**
Obligations under finance leases
**13**|**2021**
**£**
960
1,390
1,200
3,550
**2021**
**£**
3,564|**2020**
**£**
-
-
12,822
12,822
**2020**
**£**
-|
|---|---|---|
- 17 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **16 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|**Movement in funds**
**Balance at**
**1 April 2019**
**Incoming**
**resources**
**Resources**
**expended**
**Balance at**
**1 April 2020**
**£**
**£**
**£**
**£**
Carers' Support Mole Valley [Training and admin support]
12,940
-
(12,940)
-
Age Concern Mole Valley [Support services]
7
-
(7)
-
Carers' Support Walton [Admin support]
600
-
(323)
277
Veterans' Support Association [Funds management]
2,830
7,123
(7,421)
2,532
Musical Memories [Fund holding]
805
115
(920)
-
Surrey County Council [Learning Disabilities - admin
support]
2,736
-
-
2,736
Elmbridge Borough Council [Fishing and friendship]
-
1,007
(140)
867
Surrey County Council [Social prescribing - support
services]
13,995
48,278
(62,273)
-
Elmbridge Borough Council [Love of learning - project
work]
3,000
-
(3,000)
-
Health Consultation [Improving healthcare]
-
9,912
(6,312)
3,600
Leatherhead Diabetes [Walk & Talk project]
-
625
(277)
348
Walton Charity [Time Bank management]
1,445
-
-
1,445
Adult Learning Disibilities
-
-
-
-
Community Foundation Surrey Income
-
-
-
-
COVID Shopping
-
-
-
-
COVID salaries
-
-
-
-
COVID DBS
-
-
-
-
Dorking & Surrounds
-
-
-
-
Earthwatch Europe [Plastic pollution]
-
-
-
-
Tackling Inequalities Fund
-
-
-
-
38,358
67,060
(93,613)
11,805|**Movement in funds**
**Incoming**
**resources**
**Resources**
**expended**
**£**
**£**
-
-
-
-
-
-
300
(4,650)
-
-
-
(2,736)
500
-
92,646
(92,879)
-
-
-
(2,511)
1,500
-
-
-
40,000
(40,000)
18,149
(5,846)
500
(4,388)
22,885
(20,421)
500
(94)
962
(678)
1,000
(1,000)
4,627
(2,939)
183,569
(178,142)|**Transfers**
**Balance at**
**31 March 2021**
**£**
**£**
-
-
-
-
-
277
-
(1,818)
-
-
-
-
-
1,367
-
(233)
-
-
-
1,089
-
1,848
-
1,445
-
-
-
12,303
1,800
(2,088)
-
2,464
-
406
-
284
-
-
-
1,688
1,800
19,032|
|---|---|---|
- 18 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 MARCH 2021**_
## **16 Restricted funds (Continued)**
Deficits on specific Restricted Funds are considered to be recoverable from future incoming resources. Accordingly no transfer from the Unrestricted Fund is required at 31/3/2021.
- 19 -
## **CENTRAL SURREY VOLUNTARY ACTION LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 MARCH 2021**_
|**17**
**Analysis of net assets between funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**2021**
**2021**
**£**
**£**
Fund balances at 31
March 2021 are
represented by:
Tangible assets
7,463
-
Current assets/
(liabilities)
115,250
19,032
Long term liabilities
(3,564)
-
119,149
19,032|**Total**Unrestricted
funds
Restricted
funds
**2021**
2020
2020
**£**
£
£
7,463
4,218
-
134,282
84,131
11,805
(3,564)
-
-
138,181
88,349
11,805|Total
2020
£
4,218
95,936
-
100,154|
|---|---|---|
## **18 Related party transactions**
## **Transactions with related parties**
During the year the Charity entered into the following transactions with related parties:
|**Rent Payable**
**2021**
**2020**
**£**
**£**
Walton on Thames Chairty
3,825
2,375
3,825
2,375
**Rent and Maintenance**
**Income**
**2021**
**2020**
**£**
**£**
Age Concern
4,725
9,855
Close family relationship with Key
Management Personnel
-
-
4,725
9,855|**Employment**
**2021**
**£**
-
15,921
15,921|
**2020**
**£**
-
909
909|
|---|---|---|
- 20 -