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Draft Financial Statements
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Charity registration number 1135686 (England and Wales) Company registration number 06796428
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
AJ Chapman D J Maxwell JE Mount W J Young P Clarke M D Marlow M CH Trembath
(Appointed 18 November 2024)
Charity number 1135686
Company number 06796428
Registered office
Oakley House Headway Business Park 3 Saxon Way West Corby Northamptonshire NN18 9EZ
Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
CONTENTS
| Page | |
|---|---|
| Trustees’ report | 1-2 |
| Statement of trustees’ responsibilities | 3 |
| Statement of financial activities | 3) |
| Balance sheet | 6 |
| Notestothefinancialstatements | 7-15 |
Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2025
The trustees present their annual report and financial statements for the year ended 30 September 2025.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deeds, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016).
Objectives and activities
The charity's objects are:
To promote and advance for the benefit of the public agriculture, horticulture and rural crafts and skills in all their branches by the improvement of livestock and the demonstration and showing of livestock, machinery, drafts, products, methods and processes connected with agriculture and agricultural education in particular through the holding of shows.
To make such grants and donations to such registered charities as the trustees see fit.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
The board of directors and trustees were pleased with the results of another successful show which generated record levels of income. The show generated sufficient funds to allow for the trustees to set aside a sum of £23,750 to be allocated to charitable causes.
Financial review
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates approximately to the overall fixed costs of the following annual show.
The closing non-designated funds of £42,104 are considered sufficient to cover ongoing costs and the fixed costs for next year’s show.
Under the Memorandum and Articles of Association, the charity has the power to invest funds in any way the trustees are agreed on.
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
All section leaders complete risk assessments and trained stewards are present at all activities. This remains under constant review.
Structure, governance and management
The charity has been set up as a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 20 January 2009 as amended by a resolution dated 19 March 2010. It is a registered charity with the Charity Commission with a registered number 1135686.
Membership is open to all individuals who in the opinion of the Council are desirable persons to be admitted. Each member agrees to contribute £10 in the event of the charity winding up.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025
Trustees
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
AJ Chapman
D J Maxwell
JE Mount
W J Young
P Clarke
M D Marlow M CH Trembath (Appointed 18 November 2024)
The charity may by ordinary resolution appoint a director or the directors may appoint a director. At each annual general meeting one third of the directors must retire from office. The directors manage the business of the charity.
Risk policy
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
All section leaders complete risk assessments and trained stewards are present at all activities. This remains under constant review.
The trustees’ report was approved by the Board of Trustees.
MC H Trembath
Trustee
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2025
The trustees, who are also the directors of Blaston & District Agricultural Show Society for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
| report to the trustees on my examination of the financial statements of Blaston & District Agricultural Show Society (the charity) for the year ended 30 September 2025.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006.
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2 _ the financial statements do not accord with those records; or 3 the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is nota matter considered as part of an independent examination; or
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4 _ the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of {reland (FRS 102).
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
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James Hathaway
Dated: Mv farj2e2 <
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025
| Unrestricted | Unrestricted | Total | Total | ||
|---|---|---|---|---|---|
| funds | funds | ||||
| general | bursary | ||||
| 2025 | 2025 | 2025 | 2024 | ||
| Notes | £ | £ | £ | £ | |
| Income and endowments from: | |||||
| Donations and legacies | 2 | 67 | - | 67 | 64 |
| Charitable activities | 3 | 103,089 | - | 103,089 | 88,212 |
| Other trading activities | 4 | 6,760 | - | 6,760 | 4,936 |
| Other income | 5 | 812 | . | 812 | - |
| Total income | 110,728 | - | 110,728 | 93,212 | |
| Expenditure on: | |||||
| Raising funds | 6 | 27,358 | - | 27,358 | 21,343 |
| Charitable activities | 7 | 81,755 | - | 81,755 | 63,667 |
| Total resources expended | 109,113 | - | 109,113 | 85,010 | |
| Net income for the year/ | |||||
| Net movement in funds | 1,615 | - | 1,615 | 8,202 | |
| Fund balances at 1 October 2024 | 40,489 | 4,000 | 44,489 | 36,287 | |
| Fundbalancesat30September2025 | 42,104 | 4,000 | 46,104 | 44,489 |
The statement of financial activities includes all gains and losses recognised in the year.
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
BALANCE SHEET
AS AT 30 SEPTEMBER 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Fixed assets | |||||
| Tangible assets | 1 | 7,924 | 563 | ||
| Current assets | |||||
| Stocks | 12 | 977 | 1,455 | ||
| Debtors | 13 | 927 | 1,356 | ||
| Cash at bank and in hand | 62,295 | 59,557 | |||
| 64,199 | 62,368 | ||||
| Creditors: amounts falling due within | 14 | ||||
| one year | (26,019) | (18,442) | |||
| Net current assets | 38,180 | 43,926 | |||
| Total assets less current liabilities | 46,104 | 44,489 | |||
| The funds of the charity | |||||
| Unrestricted funds - general | 17 | 42,104 | 40,489 | ||
| Unrestricted funds - bursary | 16 | 4,000 | 4,000 | ||
| 46,104 | 44,489 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2025.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the trustees on EB Bhan
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M CH Trembath Trustee
Company registration number 06796428 (England and Wales)
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Draft Financial Statements BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
- 1 Accounting policies
Charity information
Blaston & District Agricultural Show Society is a private company limited by guarantee incorporated in England and Wales. The registered office is Oakley House, Headway Business Park, 3 Saxon Way West, Corby, Northamptonshire, NN18 9EZ.
- 1.1 Accounting convention
The accounts have been prepared in accordance with the charity's governing documents the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
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1.2 Going concern The trustees are confident that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
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1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Incoming resources Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
- 1.5 Resources expended Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2025
- 1 Accounting policies
(Continued)
1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and machinery 33% per annum of cost
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
- 1.8 Stocks Stocks are stated at the lower of cost and net realisable value.
1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less.
1.10 Financial instruments The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2025
1 Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
2 Income from donations and legacies
| Unrestricted | — | Unrestricted | |||
|---|---|---|---|---|---|
| funds | funds | ||||
| 2025 | 2024 | ||||
| £ | £ | ||||
| Donations | and | gifts | 67 | 64 |
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025
| 4 | Income from other trading activities | ||
|---|---|---|---|
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Membership subscriptions and sponsorships | 6,760 | 4,936 | |
| 5 | Other income | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| general | general | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Interest received | 12 | - | |
| Hire of equipment | 800 | - | |
| 812 | - | ||
| 6 | Raising funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Governance costs | 27,358 | 21,343 | |
| 27,358 | 21,343 |
ev
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025
ri
Charitable activities
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Bar purchases | 8,872 | 6,372 | |
| Friday night costs | 778 | 841 | |
| First aid costs | 3,078 | 1,900 | |
| Prize money | 1,640 | 1,287 | |
| Hire of plant & equipment | 27,770 | 21,370 | |
| Show lunches | 4,699 | 3,804 | |
| Entertainment and licences | 2,166 | 5,249 | |
| Rosettes and badges | 2,097 | 1,760 | |
| Show materials | 6,905 | 5,084 | |
| Donations | 23,750 | 16,000 | |
| 81,755 | 63,667 | ||
| Governance costs | |||
| 2025 | 2024 | ||
| £ | £ | ||
| Bank charges | 904 | 872 | |
| Depreciation | 1,039 | 958 | |
| Independent examiner | |||
| fees | 412 | 360 | |
| Secretarial assistance | 3,100 | 2,400 | |
| Printing and stationery | 5,023 | 4,500 | |
| Computer costs | 2,287 | 3,174 | |
| General office expenses | 2,191 | 2,505 | |
| Marketing | 6,756 | 3,539 | |
| Insurances | 2,202 | 2,176 | |
| Health and safety | 3,444 | 859 | |
| 27,358 | 21,343 |
8 Governance costs
9 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
10 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025
11. Tangible fixed assets
| 11. | Tangible fixed assets | |||
|---|---|---|---|---|
| Plant and | ||||
| machinery | ||||
| £ | ||||
| Cost | ||||
| At 1 October 2024 | 11,265 | |||
| Additions | 8,400 | |||
| At 30 September 2025 | 19,665 | |||
| Depreciation and impairment | ||||
| At 1 October 2024 | 10,702 | |||
| Depreciation charged in the year | 1,039 | |||
| At 30 September 2025 | 11,741 | |||
| Carrying amount | ||||
| At 30 September 2025 | 7,924 | |||
| At 30 September 2024 | 563 | |||
| 12 | Stocks | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Finished goods and goods for resale | 977 | 1,455 | ||
| 13 | Debtors | |||
| 2025 | 2024 | |||
| Amounts falling due within one year: | £ | £ | ||
| Trade debtors | - | 956 | ||
| Prepayments and accrued income | 927 | 400 | ||
| 927 | 1,356 | |||
| 14 | Creditors: amounts falling due within one year | |||
| 2025 | 2024 | |||
| Notes | £ | £ | ||
| Deferred income | 15 | - | 30 | |
| Other creditors | 26,019 | 18,412 | ||
| 26,019 | 18,442 |
;
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2025
15 Deferred income
| Deferred income | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Arising from bookings in advance | - | 30 |
| Deferred income is included in the financial statements as follows: | ||
| 2025 | 2024 | |
| £ | £ | |
| Deferred income is included within: | ||
| Current liabilities | - | 30 |
| Movements in the year: | ||
| Deferred income at 1 October 2024 | 30 | - |
| Released from previous periods | (30) | - |
| Resources deferred in the year | ” | 30 |
| Deferredincomeat30September2025 | - | 30 |
16 Unrestricted funds - bursary
These are unrestricted funds which are material to the charity's activities.
| At | 1 | October | Transfers | At 30 | ||
|---|---|---|---|---|---|---|
| 2024 | September | |||||
| 2025 | ||||||
| £ | £ | £ | ||||
| 4,000 | - | 4,000 | ||||
| Previous | year: | At | 1 | October | Transfers | At 30 |
| 2023 | September | |||||
| 2024 | ||||||
| £ £ £ |
||||||
| : 4,000 4,000 |
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Draft Financial Statements
BLASTON & DISTRICT AGRICULTURAL SHOW SOCIETY
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025
17 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 1 October | Incoming | Resources | Transfers | At 30 | |
|---|---|---|---|---|---|
| 2024 | resources | expended | September | ||
| 2025 | |||||
| £ | £ | £ | £ | £ | |
| General funds | 40,489 | 110,728 | (109,113) | - | 42,104 |
| Previous year: | At 1 October | Incoming | Resources | Transfers | At 30 |
| 2023 | resources | expended | September | ||
| 2024 | |||||
| £ | £ | £ | £ | £ | |
| General funds | 36,287 | 93,212 | (85,010) | (4,000) | 40,489 |
| Analysis of net assets between | funds | ||||
| Unrestricted | Unrestricted | Total | |||
| funds | funds | ||||
| general | bursary | ||||
| 2025 | 2025 | 2025 | |||
| £ | £ | £ | |||
| At 30 September 2025: | |||||
| Tangible assets | 7,924 | - | 7,924 | ||
| Current assets/(liabilities) | 34,180 | 4,000 | 38,180 | ||
| 42,104 | 4,000 | 46,104 | |||
| Unrestricted | Unrestricted | Total | |||
| funds | funds | ||||
| general | bursary | ||||
| 2024 | 2024 | 2024 | |||
| £ | £ | £ | |||
| At 30 September 2024: | |||||
| Tangible assets | 563 | - | 563 | ||
| Current assets/(liabilities) | 39,926 | 4,000 | 43,926 | ||
| 40,489 | 4,000 | 44,489 |
18 Analysis of net assets between funds
of Bon