COMPANY REGISTRATION NUM8ER: 06221780 CHARrrY REGISTRATION NUMBER: 1135678 REGISTRAR OF COMPANIES Brogdale Collections Company Limited by Guarantee Financial Statements 31 December 2023 25nW2024 COPAPAMES HIXJSE BURGESS HODGSON LLP Chartered accountants & statutory auditor Camburgh House 27 New Dover Road Canterbury Kent CT13DN
Brogdale Collections Company Limited by Guarantee Financial Statements Year ended 31 December 2023 Page Trustees, annual report (incorporating the directoff s report) Independent auditor's report to the members Statement of financial activities (including income and expenditure account) 12 Statement of financial position 13 Notes lo the financial statements 14
Brogdale Collections Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) Year ended 31 December 2023 The trustees, who are also the dilOr5 for the purrx)ses of company law, psent their report and the financial statements of the charity for the year ended 31 December 2023. Reference and administrative details Registered charity name Brogdale Collecbons Charity registration number 1135678 Company registration number 06221780 Principal office and re9lStered 1-3 Brogdale Farm office Brogdale Road Faversham Kenl ME13 8XZ The trustges N G Franklin CGLane H T Pellit AJ HillEr D A Josephs MJTngg PARoe R C Church SPBRew TFGLaDell {Appoinled 6 February 2023) {Appointed 26 September 20231 {Resi9ned 6 February 20231 {Appoinled 15 July 2023) {Resigne($ 8 September 20231 {Resigned 16 May 2023> Auditor Burgess Hodgson LLP Chartered accountsnts & statutory auditor Camburgh House 27 New Dover Road Canterbury Kent CT1 3DN
Brogdale Collections Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (conilnuedj Year ended 31 December 2023 Structure. governance and management Governing document The charity is controlled by its governing document, a deed of trust, and constitutes 8 limited company. lirniled by guarantee. as defined by the Companies Act 2006. Brogdale Collections was incorrted on 23 April 2007. and became a registered charity on 27 April 2010. The company 15 consb"luted by its revised Memorandum and ArtleS of Association, dated 14 April 2010, which were drawn up on registration as a charity- Recruitment and appointment of new trustees There are between 4 and 6 Trustee meetings each year. Trustees have both general interests and expertise regarding Brogdale Collections, as well as special experience and hence the provision of specialist assistance including assisting the Executs"ve and parbcipaling on vanous projeel teams. This is in addition lo the specific roles of Chair, Treasurer, Honorary Secretary and a Director deputed lo act as the key liaison betsveen the Board and the Executive. Brogdale Collections welcomes new Trustees, wrth relevant expertise and enthusiasm. They would be given a ftjll induction, including tours of the sile and the National Fruit Collection as well as a history of the Chaiity, its current policies and ils projects. plans and aspirations There are between 4 and 6 Trustee meetings each year. In particular we will be seeking to recruit a Trustee who has the capacity and desire to move into the role of liaison beeen the TnJstees Inonxecutivel and the Management team Ilhe executive). Organisatlonal structure The board of trustees meets regularly throughout the year to ensure appropriate governance and to eslablish the strategic direcb.on of the organisation. and monitoring 115 progress. whilst delegating the day to day responsibility for the operations of the charitable ¢ompany lo the Operations Manager. Related parties Tliere is an interesl-free loan trom Mr A J Hillier who previously served as a trustee. At 31.12.23. this amounted lo £173,893. Mr Hillier has confim)ed that Ihis thn will not need to be repaid in the near future. Objectives and activities Obhectives Brogdale is home to The Natsonal Fruit Collecb'on {NFC} - one of the largest and most diverse in the world. As such it is a national as well as a al asset. in temis of our heritage. h0CUltural history and diversity. Brogdale Collections is the charity whose aims are to provide access for the public lo the Collection and Publ engagement with the Collectson. This includes visits to 8rogdale, including guided tours organized by the Charity. It also includes providing informab"on, delivering courses and education, organising festivals and events, as well as outreach activities promoting the local. nalional and international significance of the Collection, the importance of horticulture and biodNersity. of healthy eating and lifestyles. the environment a5 well as our hetttage. Brogdale offers a rich diversity of fruit trees. which enable the publi¢ to enjoy nature and the environment. particulaily at blossom time and al harvest when a wide range of varieties can be sn,
Brogdale Collections Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (c¢7ntinu8dJ Year ended 31 December 2023 lasted and bought. Brogdale Collections aims lo ensure that this can continue. Without the Charity. there would be no public access lo Ihe Nab"onal Fruit Collects"on. and little public profile. Without this public interest and profile. the Colleclwjn and the other trees at Brogdale could be at risk. Several old orchards al 8rogdale were planned to be grubbed up, including some NFC orchards as part of a planned regeneration every 20 years or so. But these orchards contain many old and rare varieties and are of interest lo Ihe general public. Brogdale Collecbons has taken over their management, and the associated costs. Wthout the Chanty these trees al Brogdale would be lost forever. Since the NFC is a scientific collecb"on, there are restrietTons on the types of access, so the Charity organizes guided tours. The public does not have general access without the guides. However, the orchards managed by the Charity do not have such limitslions, so the public has been able lo visit them more freely. and even for PYO which enables the range and diversity of fruil to be enjoyed by all. As well as the heritage and history, greater emphasis is being asked for, and being provided regarding the importance of our food, Ils origins. rts sustsinability and the need for a healthy diet and lifestyle. Vve offer customised food aclivits.es and events, using our extensive knowledge, skills. and experience and In collaboration with outstanding partners. Increasing people's understanding of the role food plays in their daily lives, will encourage positive choices, habtts and behaviors, resulting in an increase in personal and community wellbeing. All these activities are rooted in the National Fruit Col*lion which increases public awareness and commitment for this unique nalional asset. Inthilsl many know about Brogdale and the National Fruit coltIon, and fully support our objectives, many do not realise that Brogdale Collections. the Charity receives no Govemment or direct funding for its activities. Hence it relies on its own incorne generation and the support of key funding organisalions. We are also very reliant on a small dedicated team who organize all the activities for Brogdale Collections, working very hard and delivering excellent festivals and events, public, schools and group visits. and superb informalion and education, working c105ely with our invaluable team of volunteers. Brogdale Collections relies heavily on these local volunteers, and we are extremely grateful. In Setting the charity's objectwes, the trustees have given carelul consideration to the Charity Commission's guidance on publ benefit. The trustees are satisfied that the charity's aclivits'es have been for the public benefit. Achievements and perfomian¢e Trends pre Covid Since 2008, our visitors increased each year. until Covid in 2020. The Charity had developed a wide ran9e of events and festivals. Relationships wilh schools. other organisalions and partners also grew significantly. The Charity had also become more financially secure. This had enabled il to investigate and lo plan new inits"alives which would enhance the enjoyment and the education of the public, and of groups visiting. Our festivals and events are key to our visitor numbers and revenue. The Autumn harvest period has enjoyed the 5ucces5 of the apple fests.val which traditionally was the highlight of our year land key lo income generalionl. This has now been augmented by the cider festival. This had grown significantly, lo provide a second major Autumn festival. We also Introduced other festtvals and events during the year. In particular. the Spring season has seen the development of the Hanami festival, with special significance relating to the ornamentals al Brogdale. This is now a significant event attraeb'ng widespread interest, and with Easler celebrations. it now forrns an important start to our'season" However. the ornamental trees at Brogdale are not seen as a core part of the National Fruit Collection by Defra and were removed. The Charity invested significanlty in a new ornamental orchard, with
Brogdale Collections Company Limited by Guarantee Trustees. Annual Report Ilncorporating the Directorfs Report) (continuedj Year ended 31 December 2023 many more varieties and a greater diversty and with cultivafs offering better disease resistance. It also Cated a k)nger flowering season. This was an extra cost and will take several years to be fully developed. Trends post Covid Covid in 2020 stopped our growth. with vtsitors not able lo visit. and events cancelled. Fortunately, our reserves and careful management. plus extemal support meant that we survived. Bul Coming out of Covid the Charity had lo lake a cautious approach. We had a150 reduced the team and did not have the resources to re-instate roles previously filled. A large percentage of our visitors come for the events and festivals. In 2023 of the tsvo spnng events, the immaturity of the new ornamentsls and the bss of the old NFC trees, meant that the Hanami fe5tivilie5 were very limited. The only summer event relates to the chery harvest. BLrt in 2023 there was an exceptional crop failure, due to the frosts in the spring, so chery events had lo be cancelled. It also meant a maior loss of revenue from fruil sales. The major events are in the Autumn. But such previous events and festivals required significant investment of money and resources in advance. Since they were all subject lo the vagarie5 of the weather, there was always a risk. Without the level of reseThes prior lo Covid. il ThEant that the types and Costs of such events had lo be reduced. wtth the resulling loss of visitors. As an alternative lo major apple festival, we launched a series of "Heritage Orchard Day5" These proved very popular, with the public able lo visit our orchards. pk and taste the dtversity of frutt and the range of vaneties, and to bul to enjoy at home. In common with "tourism" in general, and the expenence of similar attractions. visitor behaviour was slow lo recover, and rt has taken several years for visrtor pattems and levels to become re-eslablished. Hence general orchard visrtors were lower than hoped. Appioximatety 55 - 60% of income is self-generated by the Charity though its visitors. Hence the lower level of visitors hit the Charity hard. Bul also, the funding dimale was difficult, as many had used funds during the Covid period and were taking a rn0 measured view post Covid. Hence the hoped for level of funding was not met. Fortunately, this seems to be temporary. and al the en¢Y of 2023 we saw 8 significant improvement. and had several significant grant applications approved, lo be received earty in the new year. This gives cause for optimism for 2024. Education Covid also stopped school visits, but through intensive efforts we rebounded well in 2022 and we maints1ned those levels in 2023. There were 37 school visits and 3 outreach visits. In total 1532 children participated. The most popular modules were Living Science Ispringleady Summer). and Fruit & Harvest ISummerlAulumnl. bul other nK)dules included Measurement, Evolution. Weather and Cooking. The most popular year group visib.ng was Year 1, but most years were represented up to year 5. We also organised a series of Kid's Activity Days. with the Wild Cooking Classroom being the most popular. Other days included Wld Weather. Bea5be days, 8ee Safaris, a World Music workshop and Juicing. Attendances were up 75°/o on the previous year, at 753. Hence a total of almost 2300 children enjoyed their time with the Charity.
Brogdale Collections Company Limited by Guarantee Trustees. Annual Report (Incorporating the Directorfs Report) (continued) Year ended 31 December 2023 With our current resources we can only cook with a maximum of 15 pupils al one lime. Schools like to bring al least 30 children in one visit. This required extra planning and slaff as we 'lurn-around' the cooking room al lunchtime to swap the groups. The increased number of school visits a150 meant that our function rooms were not able to be booked out for commercial income such a5 meetings. However, the expansion of these activities has been very limiled by the availability of space and equipment During 2019 the Charity investigated various allernalive plans for space at Brogdale. The space would include fXible areas with equipment for cooking and for demonstrations, for events and for exhibitions. These plans reached an advanced stage at the end of 2019 and were due to be implemented in early 2020. However. the advent of Covid 19 meant that such a heavy financial commitment would have been unwise. with ftjnds needing lo be channelled to suNiving the pandemic and ils effects. Post Covid such extra space ha5 not been )ssIble. Fruit The availability of such a diverse selection of fruit for visilots to see. taste and buy is a core part of our mission. We work closely with our partners al Brogdale who are responsible for managing the orchards. Bul in March 2019. they closed the fruit shop on sile. As an alternative we have worked with Tiddly Pomme. a rela1r on sile. as a way of offering fruit to the general public. Fruit is core to our mission with it being key that visitors can see, lasle and buy fruit at Brogdale. Ihoul it. the whole being of the Charity is threatened This has involved the Charity taking on a significant financial commitment, with ils orchards, and the reswnsibility of harvesting the fruit itself. Bul it does mean that the public can enjoy not only the trees at Brogdale bul also its fruit Fundraising activities Having built LJP a good track record of success, and becoming more financially viable, the Charity suffered from the difficult posl-covid situation in 2023 and funds generated were below expectation5. We are extremely grateful to these funding bodies, especially those that continue to support us year after year. Several grants were received late in 2023 and hence this gives us confidence for 2024. Flnanclal review Financial position Total incoming resources foi the year 2023 totalled £284,190 compared to £290.256 in the prior year. Total resources expensed in 2023 were £332.097 compared lo £281.223 in Ihe prior year. The main expense is staff cost of £135,162. Other significant costs are direct expenses relating to our main festival events and educational visits. The financial result for the year 2023 was nel expenditure of £47,907 cornpared lo nel income of £9.033 in the prior year. This to total funds at the end of 2023 being in a deficit of £43,758 compaied lo a surplus of £4,149 in the prior year. The charity has a heatthy cash balance of £82.584 at the end of 2023. Compared to £137.374 in the previous year. Reserves policy The Trustees have a tsrgel of holding reserves equivalent to 3 mnths operakn'ng expendrture. However so far this has nol been possible due to Brogdale Colleelions going through a developrnenvgrowth phase. Al the end of year net current assels were £80.426. A £173,893 interest free Iruslee'5 loan is also due, however the trustee concerned has confirmed this will not be recalled in the foreseeable future_ On this basis the Trustees consKJer that Ihe assets are suffi'cient for the
Brogdale Collections Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (contlnued) Year ended 31 December 2023 purpose of Brogdale Collections, eonb.nued viabilty. Going concern After making appropriate enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For thi5 reason they continue lo adopt the going concern basis in preparing the financial slalements. Trustees. responsibilities slatement The Iruslees, who are also directors for the purposes of company law. are responsible for preparing the trustees, report and the financial stslements in accordance with applicable law and United Kingdom Accounbng Stsndards (United Kingdom Generally Accepted Accounting Practieel. Company law requires the charity Iruslees lo prepare financial statements for each year whieh give a true and fair view of the state of affairs of the charitable wmpany and the incoming resources and application of re5our¢es, including the income and expendiluie. for that period. In preparing these financial statements. the trustees are required to.. select suitable accounting policies and then apply them consistently.. observe the methods and principles in the applicable Charities SORP., make judgments and accounting estimates that are reasonable and prudent", prepare the financial stalemenls on the going concern basis unless it is inappropriate lo presume that the charity will continue in business. The Iruslees a SponsIble for keeping adequate accounting ordS thal are sufficient lo show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them lo ensure that the Iinancial statements comply with the Companies Act 20CE. They are also responsible for safeguarding the a55ets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Plans for future periods The Charity plans lo invest nre in ils festivals and events. as resources and funds allow. This will encourage more people to come lo Brogdale. As Ihe new ornamental tree colleclion malLJres, we will reinstate a full Hanami Festival in the Spring. We also seek lo make greater use of the orchards il has saved, and now manages, providing a wider diversity of ftuit to a greater audience. The Charity plans lo extend ils education looking to reach more children, and schoo15 both in the area and further afield, especially those in cities in an increasingly urbanized world. Thi5 includes extending the outreach program. There are currenuy plans for the sale of Brogdale Farm in earfy 2024. the site both for the NFC and for the Charity. The NFC has a long-term lease and the Charity has a short lerm lease. Bul discussions suggest Ihal the change in ownership should not prejudice either enb"ty. and indeed may create a favourable and longer-terTn ftrture. We look forwarrj to such discussions with the new owners to create that exciting vision. The immediate future and the economic and tourism climates suggest that in the short-term progress will be difficult and limited. The Charity has ambib.ous plan5. but the priority will be lo re-eslablish visitor numbers and lo generate KIre financial stsbility before putting these into practice. But. together with our supporters. funders. staff and volunteers we are oplimisb"c.
Brogdale Collections Company Limited by Guarantee Trustees, Annual Report (Incorporating the Directorfs Report) (coniinuedj Year ended 31 December 2023 Trustees, responsibilitie5 Statement The trustees, who are also directors for the purposes of company law. are responsible for preparing the Iruslees. report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepled Accounting Pracb'cel. Company law requires the charity tiustees lo prepare financial statements lor each year which give a true and fair view of the stale of affairs of the charitable company and the irtcoming resources and application of resources. including the income and expenditure, for that period. In preparing these financial statemenls. Ihe Iruslees are required lo.. select suitable accounting policies and then apply them consislenuy.. observe the methods and principles in the appluble Chartties SORP.. make judgments and accounting esb'mates that afe reasonable and prLent'. prepa the financial ststements on the going concem basis unless il is inapprcpriate to presume that the charity will conbnue in business. The Iruslees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reanable accuracy al any time the financial position of the charity and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and.hence for taking reasonable steps for the prevention and detecbon of fraud and other irregularities. Auditor Each of the persons who is a trustee at the date of approval of this repjrt Confirms that-. so far as they are aware, there is no relevant audrt infomiation of which the charity's auditor is unaware", and they have taken all steps that they ought to have taken as a tru%te.•. tn make themselvès aware of any relevant audit infomialion and to establish that the charity's auditor is aware of that information. Small eornpany provisions This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. The trustees, annual report was approved on Iru5tees by". and signed on beha of the board of MJfrfg9 Trustee
Brogdale Collections Company Limited by Guarantee Independent Auditorfs Report to the Members of Brogdale Collections (continuedj Year ended 31 December 2023 Opinion We have audited the financial statements of Brogdale Collectr"ons (the 'charity'l for the year ended 31 December2023 which comprise the slalemenl of financial activities lincluding income and expenditure account), stalemenl of financial position and the relaled notes. Including a summary of significant accounbng policies. The financial repotb.ng framework Ihal has been applied in their preparation is applicable law and United Kingdom Accounting Standard5, including FRS 102 The Financial Reporting Standard appluble in the UK and Republic of Ireland (Unrted Kingdom Generally Accepted Accounling Practice). In our opinion the financpl slaternents.. give a true and fair view of the slate of the charity's affairs as at 31 December 2023 and of rt5 Incoming resources and applicats.on of resources, including its Income and expenditure, for the yeai then ended., have been property prepared in accordance with United Kingdom Generally Accepted Accounting Practice- have been prepared in accordance wth the requirements of the Cornpanies Act 20(. Basis for opinion We conducted our audit in accordance with Intetnational Stsndaids on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those slandarés are further described in the auditor's responsibilities for the audit of the financial stslements seclion of our report We are independent of the charity in accordance with the ethical iequirements Ihal are relevant lo our audil of the financial statements in the UK, including the FRC'S Elhical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is Sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial stslemenls. we have concluded that the trustees. use of the going concern basis of accounting ID the preparation of the financial slatements is appropriate. Based on the work we have performed. we have not enti[d any material uncertainties relating to events or conditions that. individualty or collectively, may cast significant doubl on the charty's ability to continue as a going cOnrn for a period of at least tsvelve months from when the financial statements are authori5ed for issue. Our re5ponsibililies and the resFKJnsibilits"es of the trustees with respect to going concern are described in the relevant secbon5 of this report. Other information The other information comprises the informatr.ortr included in the annual report. other than the financial 5talemenls and our auditor's report thereon. The trustees are responsible for the other infomiation. Our opinion on the financial staternenls does not cover the other information and, except to the exienl otherwise explicidy stsled in our report. we do not express any form of assurance conclusion thereon. In connection with our audit of the financial slatemenls. our resF(snsibility is lo read the other information and, in doing so. consider whether Ihe other infomiatson is materially inconsislenl with the financial slatemenls or our knowledge obtained in the audit or otherwise appears lo be materially misslaled. If we identify such material inconsistencies or apparent material misstatements, we are required to detemine whether there is a material misststemenl in the financial statements or a
Brogdale Collections Company Limited by Guarantee Independent Auditor's Report to the Members of Brogdale Collections (¢tsninu¢dJ Year ended 31 December 2023 material misslalement of the other informab"on. If. based on the work we have perfom)ed. we conclude that there is a material misstatement of this other information. we are required to report that fact. We have nothing lo report in this regard. Opinions on other matters prescr•bed by the Companies Act 2006 In our opinion, based on Ihe work undertaken in the course of the audit." the information given in the Iruslees. report for the financial year for which the financial statements are prepared is consislenl with the financial statements". and the tnjstees. report has been prepared in accoTdan¢e with applicable legal requirements. Matters on which w9 are required to report by exception In the light of the knovAedge and understsnding of the charity and ils environment oblained In the course of the audit, we have not identified material misstatements in the trustees. report. We have nothing lo report in res1 of the following matters in relalK)n to which the Companies Act 2006 requires us lo report lo you if. in our opinion_" adequate accounting records have not been kepL or retums adequale for our audil have not been received from branches not visited by us," or the financial ststemenls are not in agreernenl with the accounknng records and returns.. or certain disclosures of InJ51ees' remuneration specffied by law are not made. or we have not received all the information and explanations we require for our audil. or the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies. exemplions in preparing the directors, report and from the requirement to prepare a strategic report. Responslbllltles of trustees As explained more fvlly in the Iruslees. responsibilities statement, the Iruslees (who are also the directors for the purposes of company law} are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such intemal control as the Iruslees determine is necessary lo enable the preparation of financial statements that are free from material misslatemenl, whether due lo fraud or error. In preparing the financial stalemenls, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing. as applicable. matters related to going concern and using the going concern basis of accounting unless the Iruslees either intend to liquidate the charity or to cease operations. or have no realistic alternative but lo do so Auditor's responsibiltties for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misslatemenL whether due lo fraud or error, and lo issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance, bul is not a guarantee that an audit conducted in accordance with ISAS (UK) will always delect a material mi5Statement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on
Brogdale Collections Company Limited by Guarantee Independent Auditor's Report to the Members of Brogdale Collections (contsnued) Year ended 31 December 2023 the basis of these financial stalerrenls. Irregularities, including fraud. are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, ouuined above. lo delecl material misstalemenls in respect of irregularities. including ftaud. The extent lo which our procedures are capable of detecting irregularities. including fraud is detailed below". We identify and assess the risks of material misstatement of the financial statements, whether due lo fraud or error, and then design and perform audit procedures responsive to those risks. including oblaining audit evidence Ihat is sufficient and appropriale lo provide a basis for our opinion. In identifying and assessing risks of material misstatement in respect of irregularities. including fraud and non-compliance with laws and regulations, we have considered.. the nature of the Industry, control environment We also eonsider the results of our enquiries of management, rel*ing tr)their own ideftlifie8tion and assessment of the risks of irregulanlies and possible related fraud. This includes reviewing available documentstion on their policies and procedures and performing tests of controls to evidence Iheif effectiveness. Throughout the audit testing we are considering the incentives that may exist within the org8nis8tion for fraud. Key areas include liming of reccgnising income around the year end, posting of unusual journals. In common with all audits under ISAS IUKI, we are also required to perform specific p{oceduS to reswnd to the risk of management override_ We ensure we have an understanding of the f&vant laws and regulations and remain alert lo possible non-complianee throughout the audit. Despite proper planning and audit work in accordance with auditing standards there are inherent limitations and unavoidable risk that we may not delect some irregularities and maleiial misslalemenls in the financial slalemenls. We are not responsible for preventing non-compliance and cannot be expected lo detect non-compliance with all laws and iegulations. As part of an audit in accordance with ISAS IUKI. we exercise professional judgment and maintain professional scepticism throughout the audit. We also.. Idenlfy and assess the risks of material misststemenl of the financial statements. whether due to fraud or error. design and perfom audit procedures responsive lo Ih05e risks. and obtain audit evidenee that is sufficient and appropriate lo provide a basis for our opinion The risk.of not detecting a material misstalemenl resuhing from fraud is higher than for one resulting from error, as fraud may involve collusion. forgery. intentional omisSn$. misrepresenlalions, or the override of inlemal control. Obtain an understanding of intemal control relevant lo the audit in order to design audit procedures that are appropriate in the circumstances. bul not for the purpose of expressing an opinion on the effectiveness of the intemal control. Evaluate the approprialene55 of accounting policies used and the reasonableness of accounting èsb"mates and ielaled dtsclosures made by the trustees. Conclude on the appropriateness of the trustees, use of the going concern basis of accounting and, based on the audrt evidence obtained. whether a material uncertainty exists related to events or conditions that rnay cast significant doubt on the charity's ability lo continue as a going concern. If we conclude that a material uncertainty exists, we are Tequired to draw attention in our auditor's report lo the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained 10
Brogdale Collections Company Limited by Guarantee Independent Auditor's Report to the Members of Brogdale Collections (continued) Year ended 31 December 2023 up to the date of our auditor's report. However. future event5 or conditions may cause the charity lo cease to conlinue as a going conrn. Evaluate the overall presentation. structure and conlenl of the financial statements, including the disclosures, and whether the financial statements represent the undetying transacl*)ns and events in a manner that achieves fair presentation. We communicate with those chaTged with governance regarding. among other matters, the planned scope and liming of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audiL Use of our report This report is made solety to the charty's members, as a body. in accordance with Chapter 3 of Part 16 of the Companies Act 20(. Our audit work has been undertaken so that we might state to the charity's members those matters we are required to state lo them in an audilorfs report and for no other puipose. To the fullest extent permitted by law, we do not accept or assume responsibility lo anyone other than the charity and the charity's members as a body. for our audit work, for this report, or for the opinions we have formed. Andrew Collyer {Senr Statutory Auditor) For and on behalf of Burgess Hodgson LLP Chartered accounlanls & statutory auditor Camburgh House 27 New Dover Road Canterbury Kent CT1 3DN 121oF/20LF 11
Brogdale Collections Company Limited by Guarantee ststement of Financial Activities (including income and expenditure account) Year ended 31 December 2023 2023 Restricted funds Total fund$ Total funds 2022 Unreslricled funds Note Income and endowments Donations and legacies Charitable activities Other trading activitS Investment income 15.327 178,048 3.180 15,327 265,672 3,180 9,429 276,115 4,703 87.624 Total income 196.566 87.624 284,190 290,256 Expenditure Expenditure on raising funds.. Costs of raising donations and legacies Expendilure on charitable activities ToLIl expenditure 5.512 240.582 5,512 326,585 20,839 260.384 10,11 86.003 246.094 86.003 332,097 281,223 Net lexpenditUTeifincome and net movement in funds (49,528) 1.621 147,9071 9.033 Reconciliation of funds Total funds brought forward Total funds carried forward (38.187) (87.715) 42,336 4,149 {43,7581 14.884} 4,149 43.957 The 51aternent of financial acbvitie5 includes all gains and losses recognised in the year. All income and expendrture derNe from continuing activities. The notes on pages 14 to 23 forrn part ot these financial $tatem•nts. 12
Brogdale Collections Company Limited by Guarantee Statement of Financial Position 31 December 2023 2023 2022 Note Fixed assets Tangible fixed assets 17 49,709 51,689 Current a$$ets Stocks Debtors Cash at bank and in hand 18 19 1,067 11.998 82.584 1,067 4,739 137,374 95.649 143.180 Creditors-. amounts falling due within one year Net current assets 20 15.223 16,827 80,426 126.353 Total assets less current liabilities 130,135 178,042 Creditors: amounts falling due after more than one year 21 173.893 173.893 Nel Ilablllties 143.7581 4,149 Funds ofthe charity Restricted funds Unreslricled funds 43.957 187,7151 143,7581 42,336 138,1871 4,149 Total charity funds 24 These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. These fin8nei81 statements were approved by the board of tnjstees and aulhorised for issue on .1%,. PrtV.,&f*£t, and are signed on behalf of the board by.. M J Trlgg Truslo• The notes on pages 14 to 23 fonn part ol these financial statements. 13
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements Year ended 31 December 2023 General inforfnation The charity 15 a public benefft entity and a private company limited by guarantee, registered in England arKI Wales and a registered charity in England and Wales. The address of the registered office is 1-3 Bfogdale Fam). Brogdale Road. Faversham. Kent. ME13 8XZ. Statement of compliance These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland., the Slalement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 Ichaflties SORP IFRS 102}l and the Companies Act 2006 Accounting policies Basis of preparation The financial statements have been prepared on the historical cost basis. The financial statements are prepared in sterling. whh is Ihe fvnclKJnal currency of the enlity. Going concem The Iruslees have considered the going concem position of the charity taking into account post yearnd perforfflance. forecasts and the financial position of the charity. Despite a net tot81 funds deficit of £43.758 and an unrestricled fvnds deficit of £87.715. the trustees believe the charity is a going concern. This is mainly due to the fact that the long term creditors of £173,893 is an interest free connecled party loan and the party ¢on¢emed has confirmed this will not be recalled in the foreseeable future. At the end of year net Current assets were £88.426. Therefore, there are no material uncertaintres atL)ut the charity's ability lo continue. Judgements and key sources of estimation uncertainty The preparation of the financial ststements requires manageEnt to rnake judgements, eslimales and assumptions that affect the amounts reported_ These eslirnale5 and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed lo be reasonable under the circumstances. Fund accounting Unreslricled funds are available for use at the discretion of the tnJstees to further any of the charity's purposes. Designated fvnds are unrestricted funds earmarked by the trustees for partiCLtlar future project or commitment Restricted funds are subjected to restrÈctions on their expenditure declared by the donor or through the terms of an appeal. an¢Y fall into one of two sub4lasses- restricted income funds or endowment lunds. 14
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 31 December 2023 Accounling policies {continuedJ Incoming resources All incoming resources are included in the slalemenl of financial activities when entitlement has passed lo the charity.. il is probable that the OnoMiC benefits associated with the transaction will flow to the charity and the amount can be reliably meosured. The following specffic policies are applied lo partlar categories of income.. income from donations or grants is recognised when there is evidence of entitlement to the gift. reIpt is probable and its amount can be measured reliably. legacy income is recognised when receipt is probable and enliWernent 15 established. income from donated goods is measured al the fair value of the good5 unless thi5 IS impractical to measure reliably, in which case the value is derived from the cost lo the donor or the estimated resale value_ Donated facilits.es and services are recognised in the accounts when received if the value can be reliabty measured. No amounts are included for the contribub.on of general volunteers. income from contracts for the supply of seNices is reeognised with the delivery of the Contracted serviee. This is classified as unreslricled fvnds unless there is a contractual requirement for it to be spent on a particular purpose and retumed if unspent, in which case il may be regarded as (estricled. Resources expended Expenditure is recognised on an accruals basis as a liability is incurred Expenditu includes any VAT which cannot be fully recovered. and is classified under headings of the statement of financial activities lo which it lateS.. expenditure on raising furKls includes the costs of all fundraising activities. events. non-charitable trading activities, and the sale of donated goods. expenditure on charitable activrties includes all costs incurred by a charity in undertaking aelivities that further its charitable aims for thp. bpnefil of tts benefiGiaricJ, including those support costs and costs relating lo Ihe govemance of the charity apportioned to charitable activities. other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expendrture on charitable activities. I costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single actwity are allctaled directly to that activity. Shared costs are apportioned tseeen the acts'vities they contribute lo on a reasonable, justifiable and consistent basis Tangible assets Tangible assets are initially recorded al cost. and subsequently stated at cosl less any accumulated depreciation. 15
Brogdale Collections Company Limited by Guarantee Notes to the Financial Ststements (confr"nuedJ Year ended 31 December 2023 Accounting policies (continued) Depreciation Depreciation is Calculated so as to write off the cost Of valuation of an asset. le55 its re5Klual value, over the useful economic life of that asset as follows.. Weather ststion Beastie Garden Office equipment Other fixed assets 15Y• reducing balance 15% reducing balan 15¢Jh reducing balance 15Vo ieducing balan Stocks Stocks are measured at the lower of cost and estimated selling price less costs lo complete and sell. Cost includes all costs of purchase. costs of conversion and other c051s incurred in bllnging the stock to ils present localh)n and condition. Government grants Government grants are recogni5ed using the accrnal model. Under the accrual model. government grants relating lo venue are recognised on a 5yslematic basis over the periods in which the company recognises the related costs for which the grant is intended to compensate. Grants Ihal are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which il becomes receivable. Financial instruments Financial instrunEnls are classified and accounted for, aeeording to the substsnce of the conlraclual arrangements entered into. Debtors and creditors with no stated interest rate and recetvable or payable within one year are recorded at transaction pnce. Any losses arising from impairment are recognised in the profil and loss account in other adminislralive expenses. Loans and borrowings are inttially recognised at the transaction price including transaction costs. Subsequently, they are measured at amorbsed cost using the effective interest rate method, less impairment. If an arrangement constitutes a finance transaction it is ff*asured at present value. Defined contribution plans Contributions to defined contributDn plans are recognised as an expense in the period in which the related service is provided. Limited by guarantee The company. is a private rnPany limited by guarantee. and consequently does not have a share capital. Each of it5 members is liable to contribute an amount not exceeding £1 towards Ihe assets of the company in the event of liquidation. 16
Brogdale Collections Company Limited by Guarantse Notes to the Financial Statements (continu¢dJ Year ended 31 December 2023 Donations and legacies Unrestricted Funds Restricted Total Funds Funds 2023 Donations Voluntary donations 3.327 3.327 Grants Government grant income 12.000 12,000 15,327 15,327 Unrestricted Funds Restricted Total Funds Funds 2022 Donations Voluntary donations 1.429 4.000 5.429 Grants Governmenl grant income 4,000 8,000 4,000 1.429 9,429 Charitable activities Unrested Funds Restricted Total Funds Funds 2023 Fruit collection tours and education Festivals and events Grants 8,376 81,318 88.354 87.624 96,000 81,318 88.354 178,048 87,624 265.672 Ufirestricted Funds Restricted Total Funds Funds 2022 Fruit collection tours and edUCatn Festivals and events Grants 93.704 49,355 10,001 93.704 49.355 133.056 123.055 153.060 123.055 276.115 17
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (c¢)nlinuedJ Year ended 31 December 2023 Other trading activities Unrestricted Totsl Funds Unrestricted Totsl Funds Funds 2023 Funds 2022 Room and equipment hi Other income Gift AKJ 2,138. 2,138 3.012 303 1.388 3,012 303 1,388 1.042 1,042 3.180 3.180 4.703 4,703 Investment incorne unreStrted Total Funds Unrestricted Total Funds Funds 2023 Funds 2022 Bank interest receivable Costs of raising donations and legacies Unreslricled Funds Restricted Total Funds Funds 2023 Costs of raising donations and legacies - Donations 5,512 5,512 Unrestricted Funds Restn'cled Total Funds Funds 2022 Costs of raising donations and legacies - Donations 10,786 10.053 20,839 10. Expenditure on charitable activities by fund type Unrestricted Funds Restn'cted Totsl Funds Funds 2023 All charitable activities Support costs 159,686 80,896 86.003 245.689 80.896 240.582 - 86.003 326.585 UnrestrKled Funds Reslricled Total Funds Funds 2022 All charitsble acb'vilies Support costs 88,037 64,490 92,289 15,568 180,326 80,058 152.527 107,857 260,384 18
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (continuedj Year ended 31 December 2023 11. Expenditure on charilable activities by activity type Activities undertaken direcuy Support Total funds 05ts 2023 Total fund 2022 All charitable activities Governance costs 245.689 245,689 80,896 180.326 80.058 80,8 245,689 80.8 326.585 260,384 12. Net lexpenditureifincorne Net lexpenditurellincome is stated after chargingl{credikn'ngl'. 2023 2022 Depreciation of tangible fixed assets 1.980 9,074 13. Auditors remuneration 2023 2022 Fees payable for the audit of the ffinanck31 stslements 8,000 14. Independentexamination fees 2023 2022 Fees payable to the independent examiner for. Independent examination of the financial statements 1.500 15. Staff costs The lolal staff costs and employee benefits for the reporting perK)d are anaSed as follows.. 2023 2022 Wages and salaries Social security costs Employer contributions to pension plans Other employee benefits 127,227 5,355 2,580 1,485 93,518 4,136 2,184 391 136,647 100,229 The average head count of employees during the year was 13 (2022.. 10}. The average number of full-time equivalent employees during the year is analysed as follows.. 2023 No. 2022 No. Charitable activities Administralion, Marketing and Commercial 19
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (conlityu¢(l) Year ended 31 December 2023 15. Staff costs {conlinuedJ No employee received empk)yee benefits of rwre than £60,1)00 during the year12022'. Nil). 16. Trustee remuneralion and expenses No remuneration or other benefits from employment with the charity or a related entity were received by the trustees_ No Iruslee expenses have been incurfed. 17. Tangible fixed assets Weather station Beastie Office Other fixed Garden equipment assets Total Cost At 1 January 2023 and 31 December 2023 6,278 14.750 20.231 132,613 173.872 Depreciation At 1 January 2023 Charge for the year At 31 December 2023 3.910 355 8.C60 1,004 15.849 621 94,364 122,183 1,980 124,163 4.265 16.470 94,364 Carrying amount At 31 December 2023 2,013 2,368 5,686 3.761 38.249 49,709 At 31 December 2022 6,690 4.382 38,249 51,689 18. Stocks 2023 2022 Raw materials and consumables 1.c7 1,067 19. Debtors 2023 2022 Trade debtors Prepayments and accrued income Other debtors 5,019 4,448 2,531 (4,691} 7.378 2.052 11.998 4.739 20
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (continued) Year ended 31 December 2023 20. Credltots: amounts falling due within one year 2023 2022 . Bank loans and overdrafts Trade creditors Accruals and defeired income Social security and other taxes other creditors 1.035 1.032 8.229 2.378 2.549 4,213 9,275 2,806 533 15.223 16.827 21. Creditors: amounts falling due after more than one year 2023 2022 Other creditors 173.893 173,893 22. Pensions and other post retirement benefrts Defined contribution plans The amount recognised in income or expenditure as an expense in relation lo defined contribution plans was £2,58012022." £2,184). 23. Government grants The amounts recognised in the financial slatemenls for govemment grant5 are as follows". 2023 2022 Recognised in income from donations and legacies-. Government gfanls income 12,000 4,000 24. Analysis of charitable funds Unrestricted funds At 31 December 2023 At 1 January 2023 Incor Expenditure Transfers General funds 138.1871 1,566 1246,0941 187.7151 At 31 Oecember 2022 At 1 January 2022 Income Expenditure Transfers General funds 134.0751 159.201 1163,3131 {38,1871 21
Brogdale Collections Company Limited by Guarantee Notes to the Financial Statements (continu¢dJ Year ended 31 December 2023 24. Analysis of charitable funds {conts"nuedJ Restricted funds At 31 December 2023 At 1 January 2023 In¢offe Expenditure Transfers Bee Project 8easlie Garden Space garden Weather slat¥)n Core funding Driveway World Music garden Filming project Brogdale book Education equipment Fund Raising Manager School Travel REST- Hanami Other fvnds 5.115 18251 600 {812} {3601 4,303 11,185) 600 1,444 {1201 (65.000) 65.000 1.583 545 593 7.843 6.030 2.000 1,583 111 593 7,177 4,883 (4341 16661 (1,1471 112,0001 {2,8681 10.000 5.470 5.000 2.154 5.000 7.602 5,000 11.846 17,288 (2,5961 186,0031 15,0001 42.336 87.624 43.957 Al 31 December 2022 At 1 January 2022 Irm Expenditure Transfers 8ee Project Beastie Garden Space garden Weather stslion Core funding Driveway World Music garden Filming project Brogdale book Education equipment Fund Raising Manager School Travel REST- Hanami Other funds 5.893 1274) 604 1.684 1778) 1551) 141 1120) {104.100) 1667) 5,115 18251 600 1,564 104.100 2,250 545 593 1.343 1735) 1,583 545 593 7,843 6.030 2.000 6.500 8.455 12,000 (1.690) (10,000) 17.288 17.288 29,191 131.055 (117.910) 42.336 22
Brogdale Collections Company Limited by Guarantee Notes to the Financial Ststements leorttsnuedj Year ended 31 December 2023 25. Analysis of net assels between funds Unreslricted Funds Reslricled Total Funds Funds 2023 Tangible fixed assets Current asse15 Creditors less th8n 1 year Creditors greater than 1 year Net Ilabilltles 42,010 51,692 115.2231 1173,8931 {95.4141 7,699 43,957 49,709 95,649 {15,2231 1173.893) {43,7581 51.656 Unrestricted Funds Restrted Total Funds Funds 2022 Tangible fixed as5els Current assets Creijilors less than 1 year Creditors greater than 1 year Net liabilities 43,071 109,462 (16,827) {173,893} 138.187) 8.618 33,718 51,689 143,180 116,8271 1173,8931 4,149 42,336 26. Related parties There is an interest free loan from a fonw Trustee. At the year end the balance due was £173,89312022.' £173.8931. 23