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CHARITY REGISTRATION NUMBER: 1135541
PHOEBE
Unaudited indpendently examined accounts
31 March 2025
Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Financial statements
Year ended 31 March 2025
| Pages | |
|---|---|
| Trustees' annual report | 1 to 6 |
| Independent examiner's report to the trustees | 7 to 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 |
| Statement of cash flows | 11 |
| Notes to the financial statements | 12 to 20 |
Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report
Year ended 31 March 2025
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Reference and administrative details
Registered charity name PHOEBE Charity registration number 1135541 Principal office 6 Great Colman Street Ipswich Suffolk IP4 2AD
The trustees
The trustees who served during the year and at the date of approval were as follows:
S Chinenyanga (Chair) I Chikoti K Ozor (Appointed 05/11/2024) T Tapera Y Zekarias S Aezad (Resigned 05/11/2024) Independent examiner A Robinson FCA Lovewell Blake LLP Chartered accountants First Floor Suite 2 Hillside Business Park Bury St Edmunds IP32 7EA
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report (continued)
Year ended 31 March 2025
Objectives and activities
About PHOEBE
PHOEBE, sometimes marketed as P.H.O.E.B.E (Promotion of Health, Opportunity, Equality, Benevolence, and Empowerment) with either term used throughout these accounts, is a registered charity, with established strong roots withing the Ipswich community, offering by and for specialist advice, advocacy, support and counselling services to black, Asian, minority ethnic, and migrant women in Suffolk area.
Objectives and activities
The object of the charity is set out in the charity's constitution as the relief of poverty, sickness and distress for women, particularly (but not exclusively) those coming from black and minority ethnic communities in Suffolk.
PHOEBE offers specialist advice, information, casework, advocacy, counselling, freedom programme and ESOL classes for women. PHOEBE helps BME women find safe temporary accommodation when fleeing domestic violence. We signpost women for immigration advice. PHOEBE has weekly children's activities promoting confidence and building self esteem of all girls in Suffolk. PHOEBE works with vulnerable women in Zimbabwe.
Public benefit
In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commissions guidance on public benefit when setting the objectives for the year.
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report (continued)
Year ended 31 March 2025
Achievements and performance
PHOEBE has maintained its deeply-committed mission towards bringing to the fore the voices of the most vulnerable and marginalised, who often face violence with no recourse to institutional, community or even individual support.
Beyond merely numbers, we seek to assess the tangible impact of our activities and the feedback we’ve received from our service users. Our experiences have led us to conclude that BME women and children and especially those from disadvantaged communities experience improved levels of general wellbeing and an improved quality of life after accessing PHOEBE services.
Our service users also experience greater independence, self-development, confidence, and improved mental health as a result of engagement with our services. In the past year, we have also contributed to the tangible stability and safety of women by enabling their access to financial support and services.
Establishing Permanency
This year the charity continued to create safe spaces for women and children fleeing domestic violence in the East of England by providing a secure and permanent establishment in the heart of Ipswich. By purchasing a second building, we feel that we can embed one of our key objectives for the charity, without the risk of upheaval for the charity or woman seeking refuge on a regular basis. This has however left the charity in need of cash resources at the year end date, which is expanded further in the financial review of these accounts.
We feel this is a significant and positive impact on the future of the charity enabling us to achieve our longstanding goals and in the short term; provide a direct response to the critical need for culturally appropriate, accessible and immediate refuge for Black ethnic minoritised woman with no resources to public funds in Suffolk. Domestic Abuse
This year we are proud to have 2 qualified IDVAs (Independent Domestic Violence Advisors) and one more in training through SafeLives to support the ever-increasing number of DV cases. Through our IDVAs and VAWG outreach workers, we have ensured the continuous provision of Domestic Abuse (DA) services to minoritised and migrant women in Suffolk.
If you wish to read more regarding our Domestic Abuse project please see the annual report preceding these accounts.
Gender Justice and Intersectional Practice Conference
To mark 16 Days of Activism Against Gender-Based Violence 2024, we held our first Gender Justice & Intersectional Practice Conference. Understanding the impact of fostering solidarity between like–minded groups, this conference served as an advocacy tool, challenging the hostile environment caused by racist and anti–migrant narratives.
If you wish to read more regarding our Gender Justice and Intersectional Practice Conference project please see the annual report preceding these accounts.
Counselling
We offered counselling support services to women through our dedicated counselling support worker. She has provided on-demand counselling and advice to help women navigate mental and emotional challenges.
If you wish to read more regarding our Counselling project please see the annual report preceding these accounts.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report (continued)
Year ended 31 March 2025
Establishing a Refuge Space for Minoritised Women and Children Fleeing Domestic Violence
As of the 26th March 2025 we successfully purchased a second building which will be renovated into a safe refuge space for women and children fleeing domestic violence. This space is a direct response to the critical need for culturally appropriate, accessible, and immediate refuge for Black ethnic minoritised women with no recourse to public funds in Suffolk.
If you wish to read more regarding our Establishing a Refuge Space for Minoritised Women and Children Fleeing Domestic Violence project please see the annual report preceding these accounts.
ESOL Classes
This year, we have continued to provide support for a total of 35 migrant, refugee, and asylum-seeking women at both beginner and intermediate levels. These sessions have allowed us to cultivate a multi.cultural, women-only space where learners feel both safe and supported.
If you wish to read more regarding our ESOL Classes project please see the annual report preceding these accounts
Strong Black Girls
The Strong Black Girls project has played a significant role in improving the self-esteem and empowerment of young Black girls within the Suffolk area. Tailored specifically for Black girls, the project has been running successfully with a steadily growing turnout.
If you wish to read more regarding our Strong Black Girls project please see the annual report preceding these accounts.
Self Esteem & Misogyny
As part of our campaign to advocate for the elimination of violence against women and girls, we have continued to engage with 2 primary schools in Ipswich and 2 in West Suffolk. We have provided young girls between the ages of 8 and 11 with lessons focused on positive self-esteem, based on resources from the Dove Self-Esteem Project.
If you wish to read more regarding our Self Esteem & Misogyny project please see the annual report preceding these accounts.
Children Holiday Clubs
Through our holiday clubs, we aimed to address the challenges faced by young people in our community, particularly during school holidays. We have consistently and successfully organised holiday club activities, providing children with opportunities for peer-to-peer interaction, physical activities and games amongst others.
Youth Club
We have held weekly youth club activities on Fridays, where young people engage with their peers, share their experiences and struggles, and participate in positive activities within a safe space. This initiative has helped decrease the risk of young people engaging in anti-social behaviour and gang involvement. Our free activities offer an alternative to these negative lifestyles, while fostering the development of skills that empower children and young people to succeed in education and employment, ultimately setting them up for positive future outcomes.
Physical and Mental Wellbeing
P.H.O.E.B.E continues to run projects which promote the physical health and general wellbeing of women and children from minoritised groups in the Ipswich area.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report (continued)
Year ended 31 March 2025
Sewing Club
We have been offering weekly sewing club sessions for our grandmothers, led by a skilled professional who demonstrates and introduces new techniques in sewing. They have engaged in multiple sewing projects. During the winter months, the grandmothers embraced a new challenge: crocheting, which was taught by one of their own. This space provides a safe and supportive environment where the grandmothers, many of whom live alone, can socialise with their peers, share a cup of tea, and sometimes enjoy a hot meal. This initiative has helped in combating loneliness and significantly contributed to their mental well-being.
Suffolk Black Mothers and Babies
Our black mothers and babies project is a response to Black, minoritised, and migrant women experiencing poor care during pregnancy, birth and post-labour, with some reporting direct and indirect racism. Black women report that they receive little information about their birth choices and maternity rights. Additionally, they are more likely to experience perinatal mental illness and overall face a higher risk of maternal mortality. We are thankful to NHS Suffolk and Essex for the sponsoring of and help in creating this project.
Food Bank
Our food bank project alleviates the burden faced by disadvantaged and minority families due to rising living costs. It has consistently been in high demand, with an increasing number of families attending each week approximately 50 women/week.
If you wish to read more regarding our projects please see the annual report preceding these accounts.
Financial review
The charity's financial activities for the year are shown in the statement of financial activities within these financial statements. These show principal sources of funds for the domestic violence, self-esteem and ESOL projects, and for student social worker placements. This funding has enabled the charity to successfully operate the projects and provide the services detailed in the trustees report.
Total income amounted to £278,370 (2024: £540,056) of which £258,548 (2024: 501,370) related to donations and grants. Total expenditure totalled £338,189 (2024: £395,315). Cash balances reduced significantly at the year end to £6,795 (2024: £169,900) as a result of the purchase of freehold property.
After the year’s activities a balance of unrestricted funds amounted to £433,804 (2024: £474,279).
Reserves policy
The charity's reserves policy is to maintain reserves at a level adequate to protect its ongoing work. This policy is reviewed annually. The charity aims to hold sufficient reserves to cover three months' running costs plus statutory redundancy costs, being a minimum of £35,607 (2024: £40,753).
As at the year end date, the total unrestricted reserves amounted to £433,804 (2024: £474,279) which remains to be carried forward. The charity's free reserves which more accurately reflect unrestricted reserves less those committed to capital expenditure amount to £56,391 (2024: £258,399). The charity continues to seek additional funding to ensure that it can maintain and extend its vital work.
There are no material uncertainties about the charity's ability to continue.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Trustees' annual report (continued)
Year ended 31 March 2025
Plans for future periods
PHOEBE will continue to advocate for the rights and lived realities of BME women and girls of all ages and backgrounds and ensure their concerns do not go unheard. We will continue providing services for women and children of primarily BME and immigrant communities.
If you wish to read more regarding our plans for the future please see the annual report preceding these accounts.
The trustees feel that the additional security provided by the second property will aid in the long term future plans of the charity. It is considered a much needed resource for the woman and girls in the community, in Suffolk and in the East of England.
Structure, governance and management
PHOEBE is an unincorporated charity originally established under its constitution on 8 March 2007 as the Zimbabwe Womens' Resource Centre. It became a registered charity (number 1135541) on 15 April 2010 and is governed by its constitution adopted 8 March 2008 and as amended on 2 October 2012 and by its trustees who meet on a regular basis. The current trustees are as stated in the reference and administrative details to these accounts.
Recruitment and appointment of Trustees
The trustees are elected at the Annual General Meeting. One third of the trustees retire at the Annual General Meeting and are eligible for immediate re-election.
Further trustees may be appointed at any time, at the discretion of the trustees. A new trustee would receive copies of the constitution, the latest annual report and accounts and relevant guidance publications from the Charity Commission.
True and fair override
The financial statements have been prepared to give a true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide atrue and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Independent examiner reappointment
A resolution to appoint A Robinson FCA of Lovewell Blake LLP as independent examiner will be proposed at the next Annual General Meeting.
The trustees' annual report was approved on .............................. and signed on behalf of the board of 26/6/2025 trustees by:
S Chinenyanga (Chair) Trustee
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Independent examiner's report to the trustees of PHOEBE
Year ended 31 March 2025
I report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 March 2025 which comprise the statement of financial activities, balance sheet, statement of cash flows and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
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PHOEBE
Independent examiner's report to the trustees of PHOEBE (continued)
Year ended 31 March 2025
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
A Robinson FCA Independent Examiner
Lovewell Blake LLP Chartered accountants First Floor Suite 2 Hillside Business Park Bury St Edmunds IP32 7EA 27/6/2025
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PHOEBE
Statement of financial activities
Year ended 31 March 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations, grants and legacies | 4 | 113,069 | 145,479 | 258,548 | 501,370 |
| Other trading activities | 5 | 150 | 9,700 | 9,850 | 37,123 |
| Investment income | 1,773 | – | 1,773 | 371 | |
| Other income | 1,817 | 6,382 | 8,199 | 1,192 | |
|
|
|
|
||
| Total income | 116,809 | 161,561 | 278,370 | 540,056 | |
|
|
|
|
||
| Expenditure | |||||
| Raising funds | |||||
| Costs of other trading activities | 655 | 29 | 684 | 2,979 | |
| Charitable activities | 6 | 141,773 | 195,732 | 337,505 | 392,336 |
|
|
|
|
||
| Total expenditure | 142,428 | 195,761 | 338,189 | 395,315 | |
|
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|
|
||
| Net (expenditure)/income before transfer of | |||||
| funds | (25,619) | (34,200) | (59,819) | 144,741 | |
| Transfers between funds | (14,856) | 14,856 | – | – | |
|
|
|
|
||
| Net movement in funds | (40,475) | (19,344) | (59,819) | 144,741 | |
| Reconciliation of funds | |||||
| Total funds brought forward | 474,279 | 165,164 | 639,443 | 494,702 | |
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|
|
|
||
| Total funds carried forward | 433,804 | 145,820 | 579,624 | 639,443 | |
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|
|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 12 to 20 form part of these financial statements.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Balance sheet
31 March 2025
| 2025 | 2024 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Fixed assets | |||||
| Tangible fixed assets | 9 | 523,233 | 371,751 | ||
| Current assets | |||||
| Debtors | 10 | 126,250 | 146,556 | ||
| Cash at bank and in hand | 6,795 | 169,900 | |||
| | | ||||
| 133,045 | 316,456 | ||||
| Creditors: Amounts falling due within | |||||
| one year | 11 | (76,654) | (48,764) | ||
| | | ||||
| Net current assets | 56,391 | 267,692 | |||
| | | ||||
| Total assets less current liabilities | 579,624 | 639,443 | |||
| | | ||||
| Net assets | 579,624 | 639,443 | |||
| | | ||||
| Funds of the charity | |||||
| Restricted funds | 145,820 | 165,164 | |||
| Unrestricted funds | 433,804 | 474,279 | |||
| | | ||||
| Total charity funds | 13 | 579,624 |
639,443 |
These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by: 26/6/2025
S Chinenyanga (Chair) Trustee
The notes on pages 12 to 20 form part of these financial statements.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Statement of cash flows
Year ended 31 March 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Cash flows from operating activities | ||
| Net (expenditure)/income | (59,819) | 144,741 |
| Adjustments for: | ||
| Depreciation of tangible fixed assets | 18,081 | 16,013 |
| Other interest receivable and similar income | (1,773) | (371) |
| Changes in: | ||
| Trade and other debtors | 20,306 | (92,588) |
| Trade and other creditors | 27,890 | 42,025 |
|
|
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| Cash generated from operations | 4,685 | 109,820 |
| Interest received | 1,773 | 371 |
|
|
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| Net cash from operating activities | 6,458 | 110,191 |
|
|
|
| Cash flows from investing activities | ||
| Purchase of tangible assets | (169,563) | (13,671) |
|
|
|
| Net cash used in investing activities | (169,563) | (13,671) |
|
|
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| Net (decrease)/increase in cash and cash equivalents | (163,105) | 96,520 |
| Cash and cash equivalents at beginning of year | 169,900 | 73,380 |
|
|
|
| Cash and cash equivalents at end of year | 6,795 |
169,900 |
The notes on pages 12 to 20 form part of these financial statements.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements
Year ended 31 March 2025
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The operational address and principal office is 6 Great Colman Street, Ipswich, Suffolk, IP4 2AD.
2. Statement of compliance
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
The accounts have been prepared on the going concern basis and the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected income and expenditure for the next 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Income tax
The activities of PHOEBE are exempt from United Kingdom Income and Corporation taxation, provided that the income is applied to charitable purposes.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds where necessary are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
3. Accounting policies (continued)
Income
All incoming is included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received in the way of grants, legacies, donations and gifts and is included in full in the statement of financial activities when receivable. Grants, where entitlement is conditional on the delivery of a specific performance by the charity, are recognised when it is considered probable that the income will be received.
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
Investment income where necessary consists of bank interest and is accounted for when receivable.
Expenditure
All expenditure is accounted for on an accruals basis as a liability is incurred. Expenditure includes any VAT that cannot be recovered and is reported as part of the expenditure to which it relates.
Cost of raising funds comprise of the costs associated with attracting voluntary income and the cost of trading for fundraising purposes.
Charitable expenditure comprises of those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs are included within charitable expenditure. These are costs associated with the constitutional and statutory requirement of the charity and include the accountants fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of resources.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Freehold property - 2% straight line Office Equipment - 25% or 33% straight line
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
3. Accounting policies (continued)
Impairment of fixed assets
A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.
For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.
Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
Debt instruments are subsequently measured at amortised cost.
4. Donations, grants and legacies
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2025 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 2,358 | 929 | 3,287 |
| Grants | |||
| Grants | 110,711 | 144,550 | 255,261 |
|
|
|
|
| 113,069 | 145,479 | 258,548 | |
|
|
|
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2024 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 12,196 | 2,141 | 14,337 |
| Grants | |||
| Grants | 303,584 | 183,449 | 487,033 |
|
|
|
|
| 315,780 | 185,590 | 501,370 | |
|
|
|
- 14 -
Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
5. Other trading activities
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2025 | |
| £ | £ | £ | |
| Fundraising events | 150 | 9,700 | 9,850 |
|
|
|
|
| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2024 | |
| £ | £ | £ | |
| Fundraising events | 33,623 |
3,500 |
37,123 |
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
6. Expenditure on charitable activities
| Unrestricted | Restricted | Total funds | |
|---|---|---|---|
| funds | funds | 2025 | |
| £ | £ | £ | |
| Wages and salaries | 76,423 | 137,527 | 213,950 |
| Staff training and welfare | 1,015 | 3,814 | 4,829 |
| Project activity costs and events | 19,725 | 30,372 | 50,097 |
| Other office costs | 2,742 | 773 | 3,515 |
| Rent and rates | 8,402 | 6,647 | 15,049 |
| Insurance | 2,607 | – | 2,607 |
| Post and stationery | 1,227 | – | 1,227 |
| Software and systems | 7,198 | 1,166 | 8,364 |
| Support Costs | 22,434 | 15,433 | 37,867 |
|
|
|
|
| 141,773 | 195,732 | 337,505 | |
|
|
|
|
| Unrestricted | Restricted | Total funds | |
| funds | funds | 2024 | |
| £ | £ | £ | |
| Wages and salaries | 58,902 | 152,296 | 211,198 |
| Staff training and welfare | 3,153 | 2,226 | 5,379 |
| Project activity costs and events | 39,786 | 48,174 | 87,960 |
| Other office costs | 2,576 | 653 | 3,229 |
| Rent and rates | 17,044 | 12,418 | 29,462 |
| Insurance | 816 | – | 816 |
| Post and stationery | 2,625 | – | 2,625 |
| Software and systems | 10,529 | – | 10,529 |
| Small equipment | 382 | 703 | 1,085 |
| Support costs | 24,766 | 15,287 | 40,053 |
|
|
|
|
| 160,579 | 231,757 | 392,336 | |
|
|
|
|
| Analysis of support costs | |||
| 2025 | 2024 | ||
| £ | £ | ||
| Independent examiners fee | 3,960 | 3,318 | |
| Legal and professional | 8,702 | 12,455 | |
| Property maintenance, repairs and | |||
| replacements | 7,124 | 8,267 | |
| Depreciation | 18,081 | 16,013 | |
|
|
||
| 37,867 | 40,053 | ||
|
|
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
7. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Wages and salaries | 200,582 | 197,303 |
| Social security | 10,166 | 10,447 |
| Pension | 3,202 | 3,447 |
|
|
|
| 213,950 | 211,197 | |
|
|
The average head count of employees during the year was 15 (2024: 17).
No employee received employee benefits of more than £60,000 during the year (2024: Nil).
8. Trustee remuneration and expenses
The key management personnel of the charity comprise the trustees and the charity manager. The total amount of employee benefits received in respect of key management personnel for non trustee related services amounted £50,935 (2024: £50,935). Seven trustees (2024: three trustees) were reimbursed amounts totalling £2,938 (2024: £328) during the year in relation to volunteering expenses and other non trustee related services.
9. Tangible fixed assets
| Freehold | Office | |||
|---|---|---|---|---|
| property | Equipment | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| At 1 April 2024 | 358,416 | 57,202 | 415,618 | |
| Additions | 169,563 | – | 169,563 | |
|
|
|
||
| At 31 March 2025 | 527,979 | 57,202 | 585,181 | |
|
|
|
||
| Depreciation | ||||
| At 1 April 2024 | 13,256 | 30,611 | 43,867 | |
| Charge for the year | 10,559 | 7,522 | 18,081 | |
|
|
|
||
| At 31 March 2025 | 23,815 | 38,133 | 61,948 | |
|
|
|
||
| Carrying amount | ||||
| At 31 March 2025 | 504,164 | 19,069 | 523,233 | |
|
|
|
||
| At 31 March 2024 | 345,160 | 26,591 | 371,751 | |
|
|
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||
| 10. | Debtors | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Trade debtors | – | 306 | ||
| Prepayments and accrued income | 126,250 | 146,250 | ||
|
|
|||
| 126,250 | 146,556 | |||
|
|
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
11. Creditors: Amounts falling due within one year
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Trade creditors | 2,050 | – | |
| Accruals and deferred income | 73,720 | 48,174 | |
| Social security and other taxes | 884 | 590 | |
|
|
||
| 76,654 | 48,764 | ||
|
|
||
| 12. | Deferred income | ||
| 2025 | 2024 | ||
| £ | £ | ||
| At 1 April 2024 | 45,000 | – | |
| Amount released to income | (45,000) | – | |
| Amount deferred in year | 70,000 | 45,000 | |
|
|
||
| At 31 March 2025 | 70,000 | 45,000 | |
|
|
Deferred income relates to conditional grant income received in the year on behalf of projects being completed in following years.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
13. Analysis of charitable funds
Year ended 31 March 2025
Restricted funds
| At 31 Mar | |||||
|---|---|---|---|---|---|
| At 1 Apr 2024 | Income | Expenditure | Transfers | 2025 | |
| £ | £ | £ | £ | £ | |
| Domestic Violence Project | 131,644 | 138,512 | (162,372) | 5,211 | 112,995 |
| Children & Youth Project | 33,520 | 19,650 | (28,369) | 8,024 | 32,825 |
| PHOEBE Zimbabwe | – | 3,399 | (5,020) | 1,621 | – |
|
|
|
|
|
|
| 165,164 | 161,561 | (195,761) | 14,856 | 145,820 | |
|
|
|
|
|
|
| Unrestricted funds | |||||
| General Funds | 474,279 | 116,809 | (142,428) | (14,856) | 433,804 |
|
|
|
|
|
|
| Year ended 31 March 2024 | |||||
| Restricted funds |
| At 31 Mar | |||||
|---|---|---|---|---|---|
| At 1 Apr 2023 | Income | Expenditure | Transfers | 2024 | |
| £ | £ | £ | £ | £ | |
| Domestic Violence Project | 132,583 | 161,640 | (187,106) | 24,527 | 131,644 |
| Children & Youth Project | 34,215 | 23,204 | (25,033) | 1,134 | 33,520 |
| PHOEBE Zimbabwe | – | 4,651 | (20,163) | 15,512 | – |
|
|
|
|
|
|
| 166,798 | 189,495 | (232,302) | 41,173 | 165,164 | |
|
|
|
|
|
|
| Unrestricted funds | |||||
| General Funds | 327,904 | 350,561 | (163,013) | (41,173) | 474,279 |
|
|
|
|
|
Restricted fund purposes:
Domestic Violence Project - This represents funding towards women of the BAME community fleeing domestic violence and included a contribution towards new equipment and premises additions held within the tangible fixed assets of the charity. This fund is otherwise spent and complete with the remaining value representing the net book value of assets yet to be depreciated.
Children & Youth Project - This represents funding towards self-esteem workshops to young girls in schools and the local community and included a contribution towards premises additions held within the tangible fixed assets of the charity. This fund is otherwise spent and complete with the remaining value representing the net book value of assets yet to be depreciated.
PHOEBE Zimbabwe - This represents funding towards women and girls facing issues such as domestic violence and mental health, primarily from black and minority ethnic communities in Zimbabwe. Any overspend is made up from general reserves in each accounting year.
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Docusign Envelope ID: 670D5A26-A895-430A-8DAA-E3B8E82E804B
PHOEBE
Notes to the financial statements (continued)
Year ended 31 March 2025
14. Analysis of net assets between funds
Year ended 31 March 2025
| Net current | |||||
|---|---|---|---|---|---|
| Fixed Assets | assets | Total | |||
| £ | £ | £ | |||
| Restricted funds | 145,820 | – | 145,820 | ||
| Unrestricted funds | 377,413 | 56,391 | 433,804 | ||
|
|
|
|||
| 523,233 | 56,391 | 579,624 | |||
|
|
|
|||
| Year ended 31 March 2024 | |||||
| Net current | |||||
| Fixed Assets | assets | Total | |||
| £ | £ | £ | |||
| Restricted funds | 155,871 | 9,293 | 165,164 | ||
| Unrestricted funds | 215,880 | 258,399 | 474,279 | ||
|
|
|
|||
| 371,751 | 267,692 | 639,443 | |||
|
|
|
|||
| 15. | Analysis of changes in net debt | ||||
| At | |||||
| At | 1 Apr 2024 | Cash flows | 31 Mar 2025 | ||
| £ | £ | £ | |||
| Cash at bank and in hand | 169,900 | (163,105) | 6,795 | ||
|
|
|
16. Related parties
During the year the charity incurred costs of £5,020 (2024: £20,163) received income of £3,399 (2024: £4,651) and made net expenditure after payments of £1,621 (2024: £15,512) from PHOEBE Zimbabwe, a related party charity which has an independent trustee board but has key management personnel in common with PHOEBE. At the year end there was a deficit of £1,621 (2024: £15,512) in the restricted fund which was cleared to £Nil using the general funds of the charity.
During the year the charity paid M Camara, a family member to the Trustee F Camara, amounts totalling £Nil (2024: £441) relating to volunteer expenses.
There were no other related party transactions in this or the prior year.
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