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2021-03-31-accounts

Registered Company number: 06560853 (England and Wales) Charity Registration Number: 1135522

Kingston Race and Equalities Council (A Company limited by guarantee)

Report of the Trustees and Unaudited Financial Statements for the year ended 31 March 2021

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Contents of the Financial Statements For the year ended 31[st] March 2021

Page
Reference and Administrative details 3
Trustees report 4 - 7
Independent Examiners' report 8
Statement of financial activities 9
Balance sheet 10
Notes to the financial statements 11 – 14

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Kingston Race and Equalities Council (A Company limited by guarantee)

Reference and Administrative details for the year ended 31 March 2021

TRUSTEES

REGISTERED OFFICE

Javed Rafiq (Chair) John Farmer (Vice-Chair) David Skelton (Treasurer) Prabha Shetty Heather Buchanan Dr Victor Olisa Fleur Standring Prof Evanthia Lyons Robert Kim Andrew Bessant Kanagasabai Ilankovan Macille To Ben Rowe Neville House 55 Eden Street Kingston Upon Thames KT1 1BW

REGISTERED COMPANY NUMBER 06560853 (England and Wales) REGISTERED CHARITY NUMBER 1135522 INDEPENDENT EXAMINER Nasir Mahmud FCA Chartered Accountant Falcon House 257 Burlington Road New Malden Surrey KT3 4NE

BANKERS

Metro Bank 64-66 Clarence Street Kingston London KT1 1NP

Virgin Money 15-17 Castle Street Kingston upon Thames Surrey KT1 1ST

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Report of the Trustees Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

KREC Objectives and activities

To work towards the elimination of racial discrimination and associated inequalities To promote equality of opportunity and good relations between persons of different racial groups. To address the Human Rights and needs of all communities

In order to achieve these aims KREC carries out the following main areas of work in furtherance of its public benefit duties:

During the year KREC has held one General Council meeting, an Annual General Meeting and a number of consultations and has publicised its activities as widely as possible through conference participation, on its own web site and in the media.

The Trustees consider that the activities undertaken, offered at no or minimal cost, provide benefit to the public and confirm that in exercising their powers and duties, they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission and have complied with their duties under Section 17 of the Charities Act 2011.

Achievements and performance

In addition to providing a comprehensive casework service to our clients within the region, a number of events and projects have been undertaken. During the year KREC:

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Kingston Race and Equalities Council

Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Report of the Trustees Year Ended 31 March 2021

IMPORTANT EVENTS DURING 2020/21

Successfully reviewed Phase Five and produced a summary for this year’s project report of the Kingston Race Equality Scorecard in Partnership with the Runnymede Trust and Royal Borough of Kingston. Seeking funding to allow KREC to continue the Race Equality Scorecard into other London Boroughs. KREC has continued to collaborate closely with the London boroughs such as Croydon, Redbridge and Sutton. Encouraging other London Boroughs to participate in the Race Equality Scorecard. Further funding will to be sought to extend the review of the wider impact of the Race Equality Scorecard Project in light of the Black Lives Matter campaigns and demonstrations.

The annual Kingston Carnival was deferred for 2021 due to the COVID-19 lockdown and disruption caused by the limits on crowds attending and holding festivals such as of Kingston Carnival.

The annual Bike Across Cultures 2021 organised in Partnership with MultiCultural at Richmond Park Kingston Gate had to be deferred due to lockdown and disruptions caused by COVID-19.

KREC Chief Executive John Azah continues to be a member of the Home Office and the Ministry of Housing Communities and Local Government Hate Crime Independent Advisory Group which advises the Government on Hate Crime.

KREC Chief Executive John Azah continues to be a permanent Adviser to the Home Office to Roundtable discussions with the Home Secretary on the recruitment retention and progression of Black and Minority people into the Metropolitan Police Service.

KREC Chief Executive John Azah selected to be a member of the Metropolitan Police Service Use of Force Strategy Group to advise Police on the use of force on BAME and provide a community perspective on crimes.

KREC Chief Executive John Azah continues to be a member of the STRIDE Board of the Metropolitan Police Service.

KREC Chief Executive John Azah continues to be a member of the National Police Chiefs Council Race Religion and Belief Strategic Group.

KREC Chief Executive John Azah continues to be a member of the Kingston Safer Neighbourhood Board (KSNB). This Board holds local Police Officers to account and pursues local Policing priorities.

KREC Chief Executive John Azah re-appointed to a four year term as Governor of the South Thames College Group/Kingston College

KREC continues to collaborate with the Royal Borough of Kingston and holding Black Lives Matter monthly events on Let’s Talk About Race Equality after RBK took a successful BLM Motion to Full Council

Financial review

FINANCIAL RESULTS FOR THE YEAR

The results for the year are as shown in the Accounts. During the year grant funding was received from the Royal Borough of Kingston. Funding was also received for Carnival as well as for the delivery of a project funded by the Ministry of Housing, Communities & Local Government and other activities. In these difficult times KREC needs, as far as possible, to keep its expenditure in line with its income. Overall KREC made a surplus from its unrestricted activities of £11,855 (2019/20: £14,236 surplus).

RESERVES POLICY

The aim of the Trustees is to ensure that KREC holds adequate reserves for working capital purposes and has sufficient funds should it be forced to create redundancies. Overall, this is estimated to be the equivalent of some £30,000. As at 31 March 2021, at £50,382 , unrestricted reserves are now sufficient for these purposes and the Committee will make efforts to maintain them over the coming years. The designated Publication Fund also continues to be shown separately from the General Fund in order to provide long term support for the production and distribution of the multi-faith calendar of festivals and important dates.

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Report of the Trustees Year Ended 31 March 2021

Structure, governance and management

CONSTITUTION

The Kingston Race and Equalities Council (KREC) was incorporated on 9 April 2008 as a company limited by guarantee with its governing document being its Memorandum and Articles.

INDUCTION AND TRAINING OF TRUSTEES

All Trustees of the Limited Company (KREC) are also Trustees of the Charity Kingston Race and Equalities Council. During 2020/21 the Council had in place a programme of training and induction for Trustees. A major feature of keeping Trustees up to date with the work of KREC is covered by regular updates against the work programme and the RBK Performance Monitoring Report.

ORGANISATION STRUCTURE OF KREC AND DECISION MAKING PROCESS

The operational responsibilities of KREC are delegated to the Chief Executive Officer who in turn delegates various duties to staff. As of 31[st ] March 2021, KREC directly employed one member of staff based at its offices in Kingston, Surrey, with one vacancy unfilled at the time.

Chief Executive Officer: John Azah Office Manager: Vacant

RISKS AND INTERNAL CONTROL

The Trustees have overall responsibility for ensuring that KREC has appropriate systems of control, both financial and operational. These systems are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. During the year, the Trustees continued to review the major financial and operational risks facing KREC and continue to monitor on a regular basis the implementation of any changes necessary to ensure that, as far as is reasonable, controls are in place to protect KREC, its members, its staff, the general public and other stakeholders.

STRATEGIC DEVELOPMENT

In order to meet these objectives KREC operates within a business plan and a strategic framework, which was approved in 2013 and reviewed in 2017 by the Trustees. The five areas covered by the business plan are Policy Development and Implementation, Casework and Support for Victims of Hate Crime and discrimination, Community Development, Engagement and Cohesion, Public Education and Awareness raising and Capacity Building, Consultancy, Training, Research and Development. To achieve these aims KREC engages with a wide range of stakeholders, promotes good management and good governance and supports KREC members.

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Kingston Race and Equalities Council

Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Report of the Trustees Year Ended 31 March 2021

Statement as to disclosure of information to Independent Examiner

In so far as the Trustees are aware:

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the report and accounts in accordance with applicable law and regulations. Company law requires the Trustees to prepare accounts for each financial year. Under that law the Trustees have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing these accounts, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board

J Rafiq Trustee

D Skelton Trustee

21 December 2021

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF KINGSTON RACE AND EQUALITIES COUNCIL

I report on the accounts of the charity for the year ended 31st March 2021, which are set out on pages 9 - 14

Respective responsibilities of trustees and examiner

The trustees (who are also directors of Kingston Race and Equalities Council for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the 2011 Act and follow procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act and to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. The examination includes a review of the account records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all of the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report so limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(i) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 386 of the Companies Act 2006 and

(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Nasir Mahmud FCA Chartered Accountant Falcon House 257 Burlington Road New Malden Surrey KT3 4NE

Date: 21.12.2021

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Statement of financial activities for the year ended 31 March 2021

Notes
Income from
Donations
Charitable activities
Other activities
2
3
Bank interest receivable
Total incoming resources
Expenditure on:
Charitable activities
4
Other Activities
5
Total resources expended
Gross incoming / (outgoing resources)
Total funds brought forward
Total funds carried forward		 2020/21
Total
£
Restricted

-
13,776
-
-
13,776
10,674
-
10,674
3,102
12,236
15,338		 2020/21
Total
£

Unrestricted
10,403
39,000
-
92
49,495
41,980
(4,340)
37,640
11,855
35,527
50,382		 2020/21
Total
£


10,403
52,776
-
92
63,271
52,654
(4,340)
48,314
14,957
50,763
65,720		 2019/20
Total
£
12,824
63,125
37,988
139
114,076
53,583
34,020
87,603
26,473
24,291
50,764

The notes on pages 11 to 14 form an integral part of these financial statements.

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Balance sheet as at 31 March 2021

Notes
Current assets
Cash at bank and in hand
Creditors: amounts falling
due within one year
10
Net Current Assets
Net Assets
Funds
Unrestricted funds
General Fund
Publication Fund
11
11
Restricted funds
12
Total funds		 £
73,190
73,190
7,470		 2021
£
65,720
65,720
43,908
6,474
15,338
65,720
£
68,911
68,911
18,147		 2020
£
50,764
50,764
27,024
6,474
17,266
50,764

For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

The financial statements were approved by the Trustees on 21 December 2021 and signed on its behalf by

J Rafiq Trustee

D Skelton Trustee

The notes on pages 11 to 14 form an integral part of these financial statements.

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Notes to financial statements for the year ended 31 March 2021

1. Accounting policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Exemption has been taken from preparing a cash flow statement on the grounds that the charitable company qualifies as a small charitable company.

Kingston Race and Equalities Council meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2. Incoming resources

All incoming resources are included in the statement of financial activities when the company is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the company are recognised when the company becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the company where this can be quantified. The value of services provided by volunteers has not been included. Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. Income from investments is included in the year in which it is receivable.

1.3. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Costs of generating funds comprise the costs associated with attracting voluntary income.

Charitable expenditure comprises those costs incurred by the company in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Equipment costs are considered to be minimal and therefore are charged to the year in which they are purchased.

1.4. Leasing

Rentals payable under operating leases are charged against income on a straight-line basis over the lease term.

1.5. Defined contribution pension scheme

Payments were made to the defined contribution pension scheme of one member of staff during the year (one in 2019/20).

1.6 Going Concern

After making enquiries, the Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements.

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Notes to financial statements for the year ended 31 March 2021

2. Income from Charitable
Activities
Grant from R B Kingston
Other grants
3. Income from Other Activities
Income from publications (e.g. calendar)
Miscellaneous income
Carnival
4. Expenditure on Charitable
Activities
Notes
Staff Costs
6
Project workers
Accommodation Costs
Travelling and Subsistence expenses
Governance costs
Legal and professional fees
Communication and IT
Other office expenses
Miscellaneous
Bank charges
Total resources expended		 2020/21
Total
£
Restricted
-

13,776
13,776
2020/21
Total
£
Restricted
-
-

-
2020/21
Total
£
Restricted

7,527
1,640
625
683
200
10,674		 2020/21
Total
£

Unrestricted
39,000
39,000
2020/21
Total
£

Unrestricted
-
10,495
-
10,495
2020/21
Total
£

Unrestricted
29,413
-
6,875
500
750
832
3,007
68
535
41,980		 2020/21
Total
£

39,000
13,776
52,776
2020/21
Total
£

-
10,495
-
10,495
2020/21
Total
£


36,940
1,640
7,500
1,183
750
832
3,207
68
535
52,654		 2019/20
Total
£
39,000
24,125
63,125
2019/20
Total
£
302
1,180
36,506
37,988
2019/20
Total
£
34,109
-
7,500
2,500
450
814
4,382
247
3,581
53,583

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Notes to financial statements for the year ended 31 March 2021

5. Expenditure on Other
Activities
Calendar – Production costs
Kingston Carnival
Bike Across Cultures
Total resources expended		 2020/21
Total
Restricted
£
-
-
-
-		 2020/21
Total
Unrestricted
£

-
(4,340)
-
(4,340)		 2020/21
Total
£

-
(4,340)
-
(4,340)		 2019/20
Total
£
1,035
32,860
125
34,020

Provisions for potential costs of £4,340 associated with Kingston Carnival 2019 that formed part of the 2019/20 accounts have been written off.

6. Employees
Notes

Wages, salaries and NI
Pension costs
7		 2020/21
Total
£

33,035
3,905
36,940		 2019/20
Total
£
30,252
3,857
34,109

Excludes costs of temporary staff for specific projects.

7. Pension Scheme and Contingent Liability

Kingston Race and Equalities Council participates in The Pensions Trust's Growth Plan, a multi-employer scheme where the share of the assets and liabilities applicable to each employer is not identifiable in respect of defined benefit schemes. Kingston Race and Equalities Council's contributions made to the Plan in the year were £3,905 (2019/20 £3,857) on a defined contribution basis only.

8. Trustees Expenses

Trustees: No Trustees received any payments for services or for expenses during the year (2019/20: nil).

9. Related Party Transactions

Related Party Transactions: £535 was paid in 2020/21 to Mrs Abida Rafiq, wife of the KREC Chair for the provision of catering services for various activities/projects. There were no other related party transactions. (2019/20: nil)

10. Creditors

Accruals 2020/21
Total
£
7,470
7,470		 2019/20
Total
£
18,147
18,147

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Kingston Race and Equalities Council Company limited by guarantee Company number: 06560853 Charity Registration Number: 1135522

Notes to financial statements for the year ended 31 March 2021

11. Unrestricted funds
General Fund
Publications Fund		 At
April
2020

27,024
6,474
33,498		 Transfer
2020/21

5,029
-
5,029		 Incoming
resources

49,495
49,495		 Outgoing
resources
(37,640)
(37,640)		 At
March
2021
43,908
6,474
50,382

Purposes of unrestricted funds

The General Fund is established to further the objectives of the Company and provide funding to cover the management and administration costs should income be insufficient.

The Publications fund is a designated reserve to support the funding of the printing and distribution of a multi-faith calendar of festivals and important dates.

Trustees have agreed to transfer £5,029 from restricted to unrestricted funds. This represents funding that was unspent in the delivery of this project that concluded 7 years ago.

12. Restricted funds
Ministry of Justice grant
MHCLG Grant
MOPAC Grant		 At
April
2020

5,029
12,237
17,266		 Transfer
2020/21
Incoming
resources

(5,029)
-
-
-
-
13,776
(5,029)
13,776		 Outgoing
resources
(4,511)
(6,164)
(10,675)		 At
March
2021
-
7,726
7,612
15,338

Purposes of restricted funds

As above, Trustees have agreed to transfer £5,029 from restricted to unrestricted funds. This represents funding that was unspent in the delivery of this project that concluded 7 years ago.

The grant from the Ministry of Housing, Communities and Local Government was for a project being delivered across two financial years (2019/20 and 2020/21). The amount spent during 2020/21 was £4,511, with the remaining outstanding fund shown as a restricted fund.

A grant from MOPAC was received in 2020/21 for the delivery of a violence reduction projects, funds unspent at the end of 2020/21 are shown as a restricted funding line.

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