2025-03-31-accounts - 1st Woodmancote Scout Group

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AGM 2025

GLV Report

Chair, Ladies and gentleman this is my AGM report for the year ending 31 March 2025.

The annual membership as at 31[st] Jan 2025 stood at Beaver Scouts 72, Cub scouts 108, and Scouts 82. Giving a total group membership without leaders of 261 down (for the first time) about 7%, on last year. We still have a large joining list of over 156 of which 124 are old enough to join now.

As most of you know, The Scout Association now runs a section called Squirrels, for 4 – 6 year olds. We almost opened our first Squirrel drey this term, but had to delay due to lack of Adults.

Thanks to all the Section Leaders across the Group for keeping the young people so busy and organising so many great adventures. These leaders are all volunteers, giving up their time to ensure that the young people of our group have an exciting, adventurous and fun time. Thanks to all.

We also have a superb band of young leaders - these are people – often ex Scouts – aged 14 – 18 who come along and help. They bring with them lots of energy and enthusiasm and my thanks goes to them.

We also have a growing number of volunteers that have returned as adults that went through our group as Cubs, Scouts and Explorers. 2 of our Team Leaders are ex Scouts and 6 ex scouts are team members.

The Group Trustees have met regularly over the last 12 months and, under the chairmanship of Helen, have continued to monitor all aspects of the Group. My thanks to all the Trustees for their continued support and assistance.

During the last year the Scout Association launched a new IT system to manage our Adults and our training. This new system with no name has been launched with so many problems, bugs and issues that have caused a lot of extra work for many of our volunteers.

I have spent the last 24 months actively trying to get us our own Scout hall, through various routes. We have been investigating land ownership in the area, I visited a factory that is able to pre build us a hall when we have land and I even successfully got a grant for £52k towards the building of a hall.

Recently, we were asked if we were interested in running the new hall that has already been built in the homelands estate. This hall has been finished for well over a year but is sadly sitting empty. We spent many hours putting our proposal together but unfortunately we were unlucky and it was not given to us.

This was be a fantastic opportunity to get us a home and the money that we currently pay in Rent to other venues would have paid for the running costs of the hall.

This ends my AGM report.

1st Woodmancote Scout Group Receipts and Payments Account

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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
27,211.75 22,683.50
Less:Membership subscriptions paid on (National/County/Area/District)
(17,226.00) (17,202.00)
Net membership subscriptions retained
9,985.75 5,481.50
Uniform
14.62 51.61
Gift Aid
329.70 9,159.46
Just Giving 117.80 10.00
Other Donations
3,238.35 224.37
Sub total
13,686.22 14,926.94
Activites income
Beaver Activities
1,367.90 1,625.00
Beaver Camp 740.00 928.00
Cub Activities
2,839.00 1,990.50
Cub Camps
9,559.00 4,627.50
Scout Activities
3,422.50 5,675.50
Scouts Camp
11,888.47 14,784.40
Sub total 29,816.87 29,630.90
Fundraising
Carol Singing - 259.85
Wychwood Festival 1,987.58 915.75
May Day
2,182.71 1,900.85
Other fundraising activities - -
Sub total
4,170.29 3,076.45
Grants
Other grants - -
Sub total - -
Total Gross Income 47,673.38 47,634.29
Asset and investment sales, etc. - -
Total receipts 47,673.38 47,634.29
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1st Woodmancote Scout Group Receipts and Payments Account

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Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Administration
Hall Rental
5,539.77 4,244.76
Insurance
354.29 345.70
General Expenditure
1,129.48 1,023.92
Leader Uniform
342.76 446.46
Go Cardless
1,919.82 1,579.87
Sub total
9,286.12 7,640.71
Activities
Beaver Activities
1,392.96 1,954.09
Beaver Camp 1,620.00 892.82
Cub Activities
5,755.96 4,742.22
Cub Camp
8,858.21 7,993.01
Scout Activities
6,222.83 5,846.98
Scouts Camps
9,382.48 16,079.47
Group Activities 200.00 -
Sub total
33,432.44 37,508.59
Fundraising expenses
Wychwood Festival 850.00 550.00
May Day 839.20 711.43
Other fundraising costs - -
Sub total
1,689.20 1,261.43
Other
Group Kit
3,952.91 1,017.52
Remembrance Wreath
30.00 -
Badges/Books/Uniforms
4,430.31 2,959.06
2023 Scout Jamboree
- -
Sub total
8,413.22 3,976.58
Total Gross Expenditure 52,820.98 50,387.31
Asset and investment purchases, etc. - -
Total payments 52,820.98 50,387.31
Net of receipts/(payments) - 5,147.60 - 2,753.02
Funds last year end 39,412.14 42,165.16
Funds this year end 34,264.54 39,412.14
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Statement of assets and liabilities at the end of the year

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2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
33,826.34 38,263.16
Building society account - -
Cash
438.20 1,148.98
Total cash funds
34,264.54 39,412.14
Liabilities
Uncleared Items
- -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Other liabilities - -
Total Liabilities - -
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L3 CHARITY COMMISSION FOR ENGLAND AND WALES

; Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ " members of | 1° Woodmancote Scout Group On accounts for the year | 31/03/2025 ended

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Charity no | 1135491
(if any)
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! report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

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Name: Simo MN RAS COLK
Relevant professional
qualification(s) or body fh C Cc By
(if any):
Address: Ll Con dat Loki
L{, Ut. CN ib At
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IER

October 2018

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

iER

October 2018

1st Woodmancote Scout Group Receipts and Payments Account

----- Start of picture text -----
Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Administration
Hall Rental
5,539.77 4,244.76
Insurance
354.29 345.70
General Expenditure
1,129.48 1,023.92
Leader Uniform
342.76 446.46
Go Cardless
1,919.82 1,579.87
Sub total
9,286.12 7,640.71
Activities
Beaver Activities
1,392.96 1,954.09
Beaver Camp 1,620.00 892.82
Cub Activities
5,755.96 4,742.22
Cub Camp
8,858.21 7,993.01
Scout Activities
6,222.83 5,846.98
Scouts Camps
9,382.48 16,079.47
Group Activities 200.00 -
Sub total
33,432.44 37,508.59
Fundraising expenses
Wychwood Festival 850.00 550.00
May Day 839.20 711.43
Other fundraising costs - -
Sub total
1,689.20 1,261.43
Other
Group Kit
3,952.91 1,017.52
Remembrance Wreath
30.00 -
Badges/Books/Uniforms
4,430.31 2,959.06
2023 Scout Jamboree
- -
Sub total
8,413.22 3,976.58
Total Gross Expenditure 52,820.98 50,387.31
Asset and investment purchases, etc. - -
Total payments 52,820.98 50,387.31
Net of receipts/(payments) - 5,147.60 - 2,753.02
Funds last year end 39,412.14 42,165.16
Funds this year end 34,264.54 39,412.14
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Statement of assets and liabilities at the end of the year

L3 CHARITY COMMISSION FOR ENGLAND AND WALES

; Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ " members of | 1° Woodmancote Scout Group On accounts for the year | 31/03/2025 ended

----- Start of picture text -----
Charity no | 1135491
(if any)
----- End of picture text -----

! report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

IER

October 2018

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

iER

October 2018