## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st Woodmancote Scout Group
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7||||||||||| ||||c/o 5 OakfieldRoad||||||||||| ||||Bishops Cleeve||||||||||| ||||Gloucestershire||||||||||| ||||Postcode||||G|L|5|2|8|L|A| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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14|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Helen Davis|Chair|01/04/2023| ||JulietMorris|Treasurer|01/04/2023| ||Derek Platt|GLV|01/04/2023| ||Andrew Wallace|TM -Cobra|01/04/2023| ||Gareth Farrell|TL-Panther Team|01/04/2023| ||LynseyPlatt|TL - Vipers|01/04/2023| ||Nic Coates|TL - Beavers|01/04/2023| ||Bev Morgan|TL -Cubs|01/04/2023| ||TracyBarrell|TL - Beavers|01/04/2023| ||Caroline Anderson|TL-Beavers|01/04/2023| ||TaniaRandell|ElectedParent|01/04/2023| ||MattWilliams|QM|01/04/2023| ||Charlotte Della|Elected Parent|01/04/2023| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |None||| |||| |||| |||| 1 LT700001 (27 February 2024) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 12 Trustees and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. **Section B** **Structure, governance and management (continued)** 2 LT700001 (27 February 2024) ## **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to our equipment. The Group has sufficient equipment insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Section C** **Objectives and activities** 3 LT700001 (27 February 2024) **The Purpose of Scouting** Scouting exists to actively engage and support young Summary of the objects of the charity set people in their personal development, out in its governing document empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects In the last year we have achieved our objectives by delivering a full and complete program for over 300 young people. Activities have included team games, activities and crafts which help teach integrity, respect and co-operation. Our program allows young people to care for each other and gives them prompts to explore their beleifs and attitudes. Additional details of the objectives and activities (optional information but encouraged as best practice) - You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - • contribution made by volunteers; • policy on investments. The Group can only deliver its objectives by the fantastic support of its volunteer members. We would like to publically thank this great team of people. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D** **Achievements and performance** 4 LT700001 (27 February 2024) Summary of the main achievements of the charity during the year Our Group main achievements this year are: 10 Sections run at full capacity this year with every section offering an opportunity for a night away activity. Our waiting list has continued to grow across all sections. 3 of our members / ex members got invited to attend the World Jamboree. One of our members is the current County Youth Lead |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group also holds extra money for use for the expenses
of planning / biulding a new hall.
**Reserves Policy**
The
Group's policy
on reserves is to
hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board will agree the level of reserves it
considers that the group should hold at our next meeting.| ||| ||We have no funds in deficit| Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); 5 LT700001 (27 February 2024) • how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. - investment policy and objectives; ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. We are investigating moving it to a higher interest account ## ~~a~~ **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) The Group is exploring how we can get our own Scout hall. This is a long term plan and will change our costs and risks ~~a~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Derek Platt Full name(s) ~~eS~~ Position (eg Secretary, Chair) Group Lead Volunteer ~~SS~~ Date D1 4. 0. 1. 2. 4 D M M Y Y ~~a~~ 6 LT700001 (27 February 2024) ## **1st Woodmancote Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
22,683.50 22,769.25
Less:Membership subscriptions paid on (National/County/Area/District)
(17,202.00) (15,261.00)
Net membership subscriptions retained
5,481.50 7,508.25
Uniform
51.61 265.89
Gift Aid
9,159.46 -
Just Giving 10.00 -
Other Donations
224.37 42.90
Sub total
14,926.94 7,817.04
Activites income
Beaver Activities
1,625.00 882.00
Beaver Camp 928.00 1,421.00
Cub Activities
1,990.50 2,849.00
Cub Camps
4,627.50 5,364.00
Scout Activities
5,675.50 4,249.00
Scouts Camp
14,784.40 19,857.03
Sub total 29,630.90 34,622.03
Fundraising
2023 Scout Jamboree
- 4,819.23
Xmas Raffle
- 710.10
Carol Singing 259.85 35.42
Wychwood Festival 915.75 1,321.30
May Day
1,900.85 2,219.46
Sponsored Walk - 1,813.14
Other fundraising activities - -
Sub total
3,076.45 10,918.65
Grants
Other grants - -
Sub total - -
Total Gross Income 47,634.29 53,357.72
Asset and investment sales, etc. - -
Total receipts 47,634.29 53,357.72
**----- End of picture text -----**
## **1st Woodmancote Scout Group Receipts and Payments Account** Year start date Year end date **----- Start of picture text -----**
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Administration
Hall Rental
4,244.76 4,036.30
Insurance
345.70 434.56
General Expenditure
1,023.92 1,236.92
Leader Uniform
446.46 238.20
Go Cardless
1,579.87 1,590.40
Sub total
7,640.71 7,536.38
Activities
Beaver Activities
1,954.09 1,347.06
Beaver Camp 892.82 1,038.48
Cub Activities
4,742.22 3,917.51
Cub Camp
7,993.01 5,316.53
Scout Activities
5,846.98 5,482.65
Scouts Camps
16,079.47 15,478.29
Sub total
37,508.59 32,580.52
Fundraising expenses
Wychwood Festival 550.00 550.00
May Day 711.43 866.55
Other fundraising costs - -
Sub total
1,261.43 1,416.55
Other
Group Kit
1,017.52 336.10
Remembrance Wreath
- -
Badges/Books/Uniforms
2,959.06 3,090.46
2023 Scout Jamboree
- 5,543.58
Sub total
3,976.58 8,970.14
Total Gross Expenditure 50,387.31 50,503.59
Asset and investment purchases, etc. - -
Total payments 50,387.31 50,503.59
Net of receipts/(payments) - 2,753.02 2,854.13
Funds last year end 42,165.16 39,311.03
Funds this year end 39,412.14 42,165.16
**----- End of picture text -----**
## **1st Woodmancote Scout Group** ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
38,263.16 41,150.90
Building society account - -
Cash
1,148.98 1,014.26
Total cash funds
39,412.14 42,165.16
Liabilities
Uncleared Items
- -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Other liabilities - -
Total Liabilities
- -
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees 1st Woodmancote Scout Group On accounts for the year ended 3110312024 Charity no (if any) 1135491 Set out on pages I report to the trustees on my examination of the accounts of the above charity ( the Trust"} for the year ended 31103 12024. Responsibilities and basis of report As the charity's trustees, you are fesponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent I have completed my examination, I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: LS Name: Relevant professlonal qualification{s) or body (if any): Address: £'NJ IL IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to discloso. IER Oct 2018 ## **1st Woodmancote Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
22,683.50 22,769.25
Less:Membership subscriptions paid on (National/County/Area/District)
(17,202.00) (15,261.00)
Net membership subscriptions retained
5,481.50 7,508.25
Uniform
51.61 265.89
Gift Aid
9,159.46 -
Just Giving 10.00 -
Other Donations
224.37 42.90
Sub total
14,926.94 7,817.04
Activites income
Beaver Activities
1,625.00 882.00
Beaver Camp 928.00 1,421.00
Cub Activities
1,990.50 2,849.00
Cub Camps
4,627.50 5,364.00
Scout Activities
5,675.50 4,249.00
Scouts Camp
14,784.40 19,857.03
Sub total 29,630.90 34,622.03
Fundraising
2023 Scout Jamboree
- 4,819.23
Xmas Raffle
- 710.10
Carol Singing 259.85 35.42
Wychwood Festival 915.75 1,321.30
May Day
1,900.85 2,219.46
Sponsored Walk - 1,813.14
Other fundraising activities - -
Sub total
3,076.45 10,918.65
Grants
Other grants - -
Sub total - -
Total Gross Income 47,634.29 53,357.72
Asset and investment sales, etc. - -
Total receipts 47,634.29 53,357.72
**----- End of picture text -----**
## **1st Woodmancote Scout Group Receipts and Payments Account** Year start date Year end date **----- Start of picture text -----**
For the year
01/04/2023 To 31/03/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Administration
Hall Rental
4,244.76 4,036.30
Insurance
345.70 434.56
General Expenditure
1,023.92 1,236.92
Leader Uniform
446.46 238.20
Go Cardless
1,579.87 1,590.40
Sub total
7,640.71 7,536.38
Activities
Beaver Activities
1,954.09 1,347.06
Beaver Camp 892.82 1,038.48
Cub Activities
4,742.22 3,917.51
Cub Camp
7,993.01 5,316.53
Scout Activities
5,846.98 5,482.65
Scouts Camps
16,079.47 15,478.29
Sub total
37,508.59 32,580.52
Fundraising expenses
Wychwood Festival 550.00 550.00
May Day 711.43 866.55
Other fundraising costs - -
Sub total
1,261.43 1,416.55
Other
Group Kit
1,017.52 336.10
Remembrance Wreath
- -
Badges/Books/Uniforms
2,959.06 3,090.46
2023 Scout Jamboree
- 5,543.58
Sub total
3,976.58 8,970.14
Total Gross Expenditure 50,387.31 50,503.59
Asset and investment purchases, etc. - -
Total payments 50,387.31 50,503.59
Net of receipts/(payments) - 2,753.02 2,854.13
Funds last year end 42,165.16 39,311.03
Funds this year end 39,412.14 42,165.16
**----- End of picture text -----**
## **1st Woodmancote Scout Group** ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
38,263.16 41,150.90
Building society account - -
Cash
1,148.98 1,014.26
Total cash funds
39,412.14 42,165.16
Liabilities
Uncleared Items
- -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Other liabilities - -
Total Liabilities
- -
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees 1st Woodmancote Scout Group On accounts for the year ended 3110312024 Charity no (if any) 1135491 Set out on pages I report to the trustees on my examination of the accounts of the above charity ( the Trust"} for the year ended 31103 12024. Responsibilities and basis of report As the charity's trustees, you are fesponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent I have completed my examination, I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: LS Name: Relevant professlonal qualification{s) or body (if any): Address: £'NJ IL IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to discloso. IER Oct 2018