## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 June 2022 **To** 31 May 2023 ## Section A Reference and administration details **Charity name** Bournville Musical Theatre Company **Other names charity is known by** BMTC **Registered charity number (if any)** 1135465 **Charity's principal address** 7 Warren Road Rugby **Postcode** CV22 5LQ **Names of the charity trustees who manage the charity** |1
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|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kris Evans|Chairperson||| ||Sarah Ellis|Treasurer||| ||LilyMoore|Secretary||| ||Adam Slack|Vice-Chairperson||| ||Lottie Flynn|||| ||Stuart McDiarmid|||| ||Sophie Wood|||| ||Rachel Fox|||| ||Yvonne Snowe|||| ||**Name**|**Dates acted if not**
**for wholeyear**||| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Elected by the membership at the Annual General Meeting Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objective of the charity as defined in the constitution is “to educate the public in the dramatic and operatic arts, and to further the development of public appreciation and taste in the said arts.” The charity aims to achieve this objective by: 1. Providing opportunities for performers of all ages and abilities to develop their skills and to experience the benefits of rehearsing and performing musical theatre together. 2. Performing and promoting plays, drama, comedies, operas, operettas and other dramatic and operatic works of educative value to the public. **TAR** March **2012** 2 The charity continued to recruit new members, publicise its activities and provide weekly musical theatre rehearsals for its acting members at The Quaker Meeting House, Cotteridge. The musical theatre web-site (www.bmtcweb.co.uk) was maintained as a key communication channel, as well as accounts held on social media sites and press articles appeared in the local media and on local radio. Additional promotional material was distributed at performances. The charity continued to provide and identify new opportunities for the acting members to perform to the public and the company performed a varied selection of music. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** All trustees have acquainted themselves with the Charity Commission’s guidance on public benefit and confirm that appropriate consideration has been given to it. The company’s activities throughout 2022-2023 have been for the benefit of the public. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **1. Operational Performance** The charity recruited a number of new acting members replacing those that has been lost. Membership now stands around 42 acting members and 3 non-acting members. The recruitment of new members was done in a structured way to ensure an even distribution of males and females with appropriate vocal range. This year BMTC celebrated its 100 year anniversary. Centenary celebrations commenced at the end of last year with the planting of a commemorative tree in a local park. We started this financial year with a Ball, inviting members old and new to celebrate our milestone. For the concert this year the company performed a larger centenary concert at the Crescent Theatre, where they usually hold their main productions, again inviting past performers to join them on stage in celebration. This was well received by audiences and reviews alike and won BMTC the Best Concert award with NODA for 2022. The main production in May 2023 was Crazy For You, held at the Crescent Theatre. The company enjoyed the challenge of the change of pace with this show compared to the previous few years, with lots of dance and high energy numbers. Unfortunately, the ticket sales were lower than we would have expected, at 63%, and we will be looking into why this was the case and if there is anything we can learn from this for future years. We believe we have managed our funds well over the last few years, and have been building up our funds in anticipation of spending more in our centenary year, and so we are in a good position to cover the losses from this show without any impact on future years. ## **2. Fundraising Performance** Funds were raised during the year from subscriptions and donations and by giving performances as shown in the attached financial statement. Additional funds were raised by hiring out BMTC’s microphones to other local companies therefore supporting other societies and local charities by supplying reasonably priced equipment. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The executive committee has resolved to hold reserves to meet the following commitment: a. To ensure the charity’s continued operation in terms of regular rehearsals and performances for a period of one year without income. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| |||| ||Kris Evans|Sarah Ellis| ||
Chairman|Treasurer| ||29/06/2023|| ||29/06/2023|| **TAR** March **2012** 5 **----- Start of picture text -----**
Charity Name No (if any)
Bournville Musical Theatre Company 1135465
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/06/2022 31/05/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Aftershow Party Income 345.00 - - 345 147
Bank interest 76.68 - - 77 3
DVD & Photo sales 997.00 - - 997 276
Centenary Ball Income 2,500.00 - - 2,500 3,500
Charity Fundraising Income - - - - 6
Christmas Party Income 1,290.00 - - 1,290 -
Equipment Hire 150.00 - - 150 160
Fundraising 605.07 - - 605 647
Gift Aid 2,348.87 - - 2,349 -
Membership fees 7,509.50 - - 7,510 4,196
Programme sales 674.43 - - 674 435
Raffle Income 734.30 - - 734 1,013
Refreshment Income - - - - 69
Sponsorship 210.00 - - 210 150
T-Shirt Income 882.00 - - 882 504
Ticket sales 28,012.00 - - 28,012 15,360
Sub total [ 46,334.85 ] - - 46,335 26,466
A2 Asset and investment sales, etc. - - - - -
Total receipts 46,334.85 - - 46,335 26,466
A3 Payments
Band 6,400.00 - - 6,400 4,500
Centenary Ball Expense 6,781.55 - - 6,782 1,119
Charitable Donations 5.70 - - 6 -
Christmas Party Expense 1,265.00 - - 1,265 -
Costumes 711.84 - - 712 812
DVD & Photo Production 634.00 - - 634 -
Equipment Hire / Purchase 966.40 - - 966 135
Insurance 785.47 - - 785 787
Marketing 177.86 - - 178 -
Miscellaneous 813.87 - - 814 55
NODA membership 215.00 - - 215 72
Printing 675.00 - - 675 582
Production team 3,900.00 - - 3,900 3,800
Room Hire 3,995.00 - - 3,995 3,289
Royalties & Lib Hire 4,480.15 - - 4,480 2,622
Scenery 5,167.80 - - 5,168 2,000
Social Events - - - 60
T-Shirt Expense 819.00 - - 819 504
Theatre Hire 7,755.40 - - 7,755 2,014
Sub total [ 45,549.04 ] - - 45,549 22,353
**----- End of picture text -----**
|**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**-**|**-**|**-**|**-**|**-**| |---|---|---|---|---|---| ||||||| ||**45,549.04**|**-**|**-**|**45,549**|**22,353**| |||||**786**|| ||**785.81**|**-**|
**-**||**4,113**| ||**-**
**38,088.15**|**-**
**-**|
**-**

**-**|**-**
**38,088**|**-**
**33,975**| ||**38,873.96**|**-**|
**-**|**38,874**|**38,088**| ||||||| |**Section B Statement of assets and liabilities at the end of the**||||**period**|| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|
**Details**
Signature
**Details**
**Details**
(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
Barclays Community Account
Barclays Community Account (2)
Barclays Business Saver
**Details**||**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**38,873.96**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**| ||||**38,873.96**|**-**|**-**| ||||OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
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**Fund to which**
**asset belongs**
**Cost (optional)**
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**Fund to which**
**asset belongs**
**Cost (optional)**
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**Fund to which**
**Amount due**
**-**
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**-**
KRIS EVANS
Print Name
SARAH ELLIS||OK| ||||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
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**Current value**
**(optional)**
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**When due**
Date of
27/06/2023
27/06/2023| (HARITY (OMIWN Inaepenaent examinerfs report on the accounts Section A Independent Examiner s Report .leport to tha truste8s1 rnomtsors of Bournville Musical Theat￿ Companv On a¢¢ounts for the year ended 31 May 2023 Charity r (If any) 1135465 Set out on Pag￿ | 1-3 Resp•ctlv• The dwrtys trustees are respon$ble for the preparation of me a¢ca)uni¥ responsibilitles of The charty's tnjstees consKler that an audit is not required for this year tru81008 and examin•r urNJer secti<)n 144 of the ChaTitEs Act 2011 (the Charrties Act) ar￿ th* an Independent examination is needed. It is my responsibilrty to.. examine the accounts under sectK)n 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Chanty CommissKJn (uThJer section 145{51(b) of the Charities Act, and to stste whether particular matters have rnme to my attention. 8a•l8 of Independont My eXaMinat￿n was carried out in accordanc* with general Directions given •xamlner's •tatem•nt by the Charty Commission. An examination include8 a review of the accounting records kept by the charity and a comparison of the accounts presented wth those records. It also indudes consideration of any unusual rtems or discFosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all t1￿ evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to th08e matters set out in the statement beloM' Independent In connection wrth my examination, no matter ha8 come to my attentK)n examln•rfs statement (other than that disdosed below ') which gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accountwig records in aC￿rdan￿ wrth section 130 of the Charrties Act., and to prepare accounts ￿lch accord wth the accounting records arKI comply with the accounting requirements of the Charrties Act have rK)t been met: or 2. to which. n my opnion. attention should tr* drawn in order to enable a proper understanding of the accounts to be ￿8￿￿1. ' Ple8se delete Ihe vths in the ts￿Ckets rf Ihey (*• not apply. Slgned: 1011012023 Name: Ailsa Mccarrick Relevant professional l ACA IICAEW membership nurnber IS85￿3) qualilkallonls) or body , (rf any): IER March 2012 Address: 14 Swanshurst Lane M¢)seleY l Bim)in8ham, 813 OAJ Section B Disclosure Only complete if the examinei néeds to h￿h140[11 maieriai oroDit1141.- March 2012 Give here brief details of INO material issues noted durinR re¥￿. any items that the examiner wishes to dlsclose. March 2012