## Caterham Baptist Church
Report and Accounts Year ended 31 December 2023
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
## **CATERHAM BAPTIST CHURCH**
## **LEGAL & ADMINISTRATIVE DETAILS**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|ADDRESS FOR CORRESPONDENCE|4-6 Beechwood Road||
|---|---|---|
||Caterham||
||Surrey||
||CR3 NA||
|GOVERNING DOCUMENT|Declaration of Trust dated 14 April 1986||
||Constitution dated 7 October 2009||
|CHARITY REGISTRATION NUMBER|1135414||
|TRUSTEES RESPONSIBLE FOR|Elders||
|MANAGING THE CHARITY|Jonathan Bailey|Minister|
||Jeremy Heath||
||Keith Johns|Until Feb 23|
||Howard Millman||
||Mark Dudgeon||
||Deacons||
||Trevor Parcell-Jones|Until 19th April 2023|
||Sarah Risbridger||
||Billy Singh|From 19th April 2023 Treasurer|
||Steve Jarman||
||David Dobson||
||Laurel Edwards||
||Adolphus Marshall||
|CUSTODIAN TRUSTEES|Grace Baptist Trust Corporation||
|NAMES OF ADVISERS EG BANKERS|CAF Bank Limited||
||25 Kings Hill Avenue||
||Kings Hill||
||West Malling||
||Kent ME19 4JQ||
||Scottish Widows Bank|Until 21/03/23|
||67 Morrison Street||
||Edinburgh EH3 8YJ||
||Kingdom Bank|Until 26/09/23|
||Padge Rd||
||Nottingham NG9 2RS||
||Redwood Bank Limited|Until 09/05/23|
||The Nexus Building, Broadway||
||Letchworth Garden City||
||Herts SG6 3TA||
|INDEPENDENT EXAMINER|Archie McDowall BA CA||
||Stewardship||
||1 Lamb's Passage||
||LONDON||
||EC1Y 8AB||
## **INDEX**
Page 1 Legal & Administrative Details Pages 2-5 Trustees' Report Page 6 Independent Examiner's Report Page 7 Receipts and Payments Account Page 8 Statement of Assets & Liabilities Pages 9-11 Notes to the Accounts
Page 1
## **CATERHAM BAPTIST CHURCH**
## **REPORT OF THE TRUSTEES**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 December 2023.
## **OBJECTS OF THE CHARITY**
In accordance with the Church constitution, the principal purpose of the Church is the advancement of the Christian faith according to the principles laid down in the Bible. The Church may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world.
## **SUMMARY OF THE CHARITY'S MAIN ACTIVITIES AND ACHIEVEMENTS**
To further the above objects and vision, the charity's main activities and achievements were as follows:
## **Activities**
Caterham Baptist Church has a membership of approximately 130 individuals. The Church trustees have given due regard to the Charity Commission's guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. During the year the Church continued to carry out the following activities in order to promote the Gospel in the local neighbourhood.
## **Worship**
The Church generally held three public meetings on Sundays at 10.30, 16.00 and 18.00. The 10.30 and 16.00 meetings are similar in content, but differ in style. The 16.00 service was added in 2022 to accomodate growing numbers attending, and limited space at the 10.30. The 10.30 includes a Sunday school for children and young people in age groups ranging from 3-13. The children and young people are served by a dedicated team of leaders who provide Bible teaching in relevant and accessible ways. With few exceptions, the meetings are centred on Bible reading and teaching. The Church is committed to explaining the text of the Bible in ways that enable people to see its plain meaning so that they may be empowered to follow Jesus and to walk in the ways of the Lord faithfully in meaningful discipleship
## **Achievement and Performance**
The Church has continued to see God at work amongst the congregation and community. Church membership dropped slightly over the year, with a number of people moving away. Relationships with other local churches continue to be developed.
## **Grants Policy**
The Church makes grants, equivalent to approximately 10% of its incoming resources annually, to support missionary endeavours both in the UK and abroad. The policy of the church is to give grants on the basis that they are subject to annual review and only renewed on the basis of meeting set criteria. The missionary societies regularly supported include the Grace Baptist Mission, Grace Baptist Trust Corporation, Caring for Life, Crossways Community, Universities and Colleges Christian Fellowship, Open Doors and Pilgrim Friends Society. For details of grants made, see note 3.
Page 2
## **SUMMARY OF THE CHARITY'S MAIN ACTIVITIES AND ACHIEVEMENTS (continued)**
## **Mission**
The Church is committed to mission both local and global. At a local level we have sought to bring the gospel to local people, for example through speaking in schools and organising social events, such as quiz nights. The Church also runs courses as required for those seeking to find out more about the Christian faith.
Our outreach activities include a popular Parents & Toddlers group with two sessions every week on Tuesday and Wednesday mornings.
A Holiday Bible Club has also run every year for the last 25 years for a week in the school holidays. In addition, we run a monthly meeting on Friday mornings for senior citizens, and a 3 day 'holiday at home' event in June, which has proven to be very popular.
At the global front the Church has an interest in many missionary organisations, supporting the Grace Baptist Mission, Pilgrim Homes, Caring for Life, Reach Beyond, Crossways Community, Universities and Colleges Christian Fellowship, Open Doors and Grace Baptist Trust Corporation on a regular basis as well as other local and global initiatives.
## **Future plans**
During the year the church filled it's vacancy for an individual to lead community and families work fulltime. This has obviosly had a significant effct on expenses, but has enabled the church to develop a number of new areas of ministry, and to improve a range of existing services.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
## **FINANCIAL REVIEW**
During the year income increased by £14,019, to £151,167, and expenditure increased by £42,231, to £171,947. As a result the cash held by the charity decreased by £20,780, to £192,554, of which £184,921 is unrestricted and can be used for any charitable purpose.
The Receipts and Payments Account and Statement of Assets and Liabilities can be found on pages 7 and 8 respectively. The Church's cash funds decreased by £20,780 during the year (2022 - increased by £7,432). The Statement of Assets and Liabilities shows total cash funds of £192,554 (2022: £213,334).
Included in cash funds are amounts totalling £7,634 (2022: £7,672) which are restricted. These monies have either been raised for, and their use restricted to, specific purposes, or they comprise donations subject to donor-imposed conditions. Full details of these restricted funds can be found in note 10 to the accounts together with an analysis of movements in the year.
Page 3
## **RESERVES POLICY**
The trustees have determined that the charity should aim to hold unrestricted cash of no less than £85,000 (which equates to about 6 months' of unrestricted expenditure) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £184,921 and the charity is complying with its reserves policy. The charity is also holding additional funds for the purpose of employment of a second full time worker, based on an annual salary of £44,000 for a further 2 year period, including expenses, pension and tax liabilities. This equates to a sum of approximately £88,000.
Excess funds are placed on bank deposit.
## **GOVERNANCE**
The Church trustees (elders and deacons) meet regularly throughout the year, separately as deacons and elders and together to discuss a full range of matters relating to finance, fabric, general administration and the implementation of the church constitution.
None of the Church Leadership, except for the minister, receives remuneration. The Church maintains trustee indemnity insurance on behalf of the managing trustees.
## **ORGANISATIONAL STRUCTURE**
Church Membership is open to those who:
- believe in the Lord Jesus Christ for salvation and upon profession of faith have been baptised by immersion;
- commit themselves to serving Christ within the Church and beyond;
- abide by the decisions of the Church Members' Meeting;
- acknowledge their responsibilities as Church Members;
- have their membership application accepted by the Church Members' Meeting.
Church Members share in the responsibility for the finances, administration, maintenance and activities of the church and elect the Church Leadership. The Church Membership meets a minimum of 4 times per annum for business meetings and receives reports from the Church Leadership.
Anyone applying to join the church membership is provided with a copy of "Becoming a member of Caterham Baptist Church", which explains what we believe and how the church operates. Applicants will also meet with a church elder, and a report of their application will be submitted for approval to the church at a members' meeting.
Page 4
## **RISK STATEMENT**
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
## **RESPONSIBILITIES OF TRUSTEES**
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
Jonathan Bailey Jonathan Bailey (Apr 16, 2024 13:22 GMT+1) ___________________________ JONATHAN BAILEY Date:_______________________ Apr 16, 2024
Page 5
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **CATERHAM BAPTIST CHURCH**
I report to the trustees on my examination of the accounts of Caterham Baptist Church ('the charity') for the year ended 31 December 2023 on pages 7 to 11 following.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Archie McDowall
Archie McDowall (Apr 17, 2024 11:26 GMT+1)
Archie McDowall BA CA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: Apr 17, 2024
Page 6
## **CATERHAM BAPTIST CHURCH**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|||||Unrestricted|Funds|||||
|---|---|---|---|---|---|---|---|---|---|
|||||General|Designated||Restricted|||
|||||Funds||Funds|Funds|2023|2022|
||||Notes|£||£|£|£|£|
|**_Income receipts_**||||||||||
|Donations||||109,941||620|13,760|124,321|111,089|
|Gift aid receipts||||17,216||-|1,995|19,211|20,251|
|Legacies||||-||-|-|-||
|Government grants||||-||-|-|-|-|
|Other grants||||-||-|-|-||
|Income from courses and events||||-||-|-|-|-|
|Income from letting of facilities||||268||-|-|268|240|
|Income from investment (Deposits)||||4,363||-||4,363|1,717|
|Income in relation to charitable
undertaken directly||activities|2a|1,237||74|1,213|2,524|3,850|
|Other||||-||-|-|-|-|
|||||133,026||694|16,967|150,687|137,148|
|**_Capital and similar receipts_**||||||||||
|Sale of fixed assets||||-||-|-|-|-|
|Sale of investments||||-||-|-|-|-|
|Loan repayments||||-||-|480|480|-|
|||||-||-|480|480|-|
|||||||||||
|**_Total receipts_**||||133,026||694|17,447|151,167|137,148|
|**_Payments_**||||||||||
|Payments
in
relation
to
activities undertaken directly||charitable|2b|140,827||108|1,653|142,588|97,015|
|Grants
paid
in
relation
to
activities undertaken by others||charitable|3|12,800||705|14,854|28,359|32,700|
|||||153,627||813|16,506|170,947|129,716|
|Purchase of fixed assets||||-||-|-|-|-|
|Purchase of investments||||-||-|-|-|-|
|Loans made||||-||-|1,000|1,000|-|
|||||-||-|1,000|1,000|-|
|||||||||||
|**_Total payments_**||||153,627||813|17,506|171,947|129,716|
|Net of receipts / (payments) before||||-20,602||-119|-59|-20,780|7,432|
|Transfers between funds|||5|-54||33|21|-|-|
|**Net movement in funds**||||-20,655||-86|-38|-20,780|7,432|
|Cash funds as at last year end||||205,576||86|7,672|213,334|205,902|
|**Cash funds at this year end**|||A|184,921||0|7,634|192,554|213,334|
The notes on pages 9 - 11 form part of these accounts.
Page 7
## **CATERHAM BAPTIST CHURCH**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|Notes
**A**
**Cash funds**
Cash at bank with immediate access
Notice deposits
**B**
**Other monetary assets**
Gift aid due to charity
Other debtors
**C**
**Liabilities**
**Falling due within one year**
Loans
Trade creditors
Taxes due
Fee for Independent Examination
Accrued expenses
**Falling due after one year:**
Loans
Pension obligations
**Total**|General
Designated
funds
funds
£
£
184,921
-
-
-
**184,921**
**-**
3,713
-
450
-
**4,163**
**-**
-
-
-
-
-
-
1,500
-
-
-
**1,500**
**-**
**-**
**-**
1,500
-
Unrestricted Funds|Restricted
funds
£
7,634
-
**7,634**
835
520
**1,355**
-
-
-
-
-
**-**
**-**
-|2023
£
192,554
-
**192,554**
4,548
970
**5,518**
-
-
-
1,500
-
**1,500**
**-**
1,500|2022
£|
|---|---|---|---|---|
|||||125,276
88,058|
|||||**213,334**|
|||||4,168
-|
|||||**4,168**|
|||||-
2,026
2,990
1,200
-|
|||||**6,216**|
||||||
|||||**-**|
|||||6,216|
**D Assets retained for charity's own use**
|Land and buildings (give brief details)
Music and PA equipment
Computers and IT
Furniture
Motor vehicles (give brief details)|Cost
£|
|---|---|
||-
24,350
21,350
43,600
-|
||89,300|
The accounts were approved by the trustees and signed on their behalf by:
Jonathan Bailey Jonathan Bailey (Apr 16, 2024 13:22 GMT+1) ___________________________________JONATHAN BAILEY Date:_______________________ Apr 16, 2024
The notes on pages 9 - 11 form part of these accounts.
Page 8
## **CATERHAM BAPTIST CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1 Accounting policies**
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
|**2a**
**Income in relation to charitable activities undertaken directly**
Youth Weekend Away
Holiday Bible Club
Senior Moments
Men's events
Beechwood Tots
Friday Club
Church Social events
Other income
**2b**
**Payments in relation to charitable activities undertaken directly**
Employment costs (see note 4)
Ministry expenses
Youth and children's work
Outreach activities
Small equipment
Licences and subscriptions
Maintenance of buildings & equipment
Utilities
Insurance
Independent examination
Office costs
Beechwood Tots
Friday Club
Other costs
**3**
**Grants paid in relation to charitable activities undertaken by others**
Grants for:
Overseas mission
UK based mission
Relief of poverty
Other charitable purposes||Unrestrict|Designated
funds
£
-
-
-
-
-
-
-
74
74
-
-
-
-
-
-
-
-
-
-
-
-
-
108
108
-
-
-
705
705
ed Funds|Restricted
Funds
£
-
-
-
-
1,083
130
-
-
1,213
-
-
-
-
-
-
-
-
-
-
-
1,510
142
-
1,653
8,641
2,988
2,787
438
14,854|Total
2023
£
-
170
435
-
1,083
130
-
706
2,524
103,025
5,652
1,723
3,644
2,799
1,850
8,939
4,342
2,240
1,380
4,828
1,510
142
512
142,588
11,941
12,488
2,787
1,142
28,359|Total
2022
£|
|---|---|---|---|---|---|---|
|||||||990
230
397
66
1,208
482
40
438|
|||||||3,850|
|||||||57,645
2,236
3,409
5,667
4,530
1,820
7,074
4,465
2,014
1,320
2,895
2,185
483
1,273|
|||||||97,015|
|||||||9,820
21,330
750
800|
|||||||32,700|
Page 9
## **CATERHAM BAPTIST CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
## **4 Transactions with related parties**
Jonathan Bailey served as a church leader (Minister) and received total employment benefits £52,425 [2022: £47,999] for serving in that capacity, not for serving as a trustee; these payments are permitted by the charity's governing document.
Other transactions with trustees and key management:
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
C. Millman, the wife of one of the trustees, H. Millman, is employed by the church as an administrator and received total employment benefits of £5,717 during the year (2022: £5,285).
S. Dobson, the wife of one of the trustees, D. Dobson, is employed by the church as an administrator and total employment benefits of £6,397 during the year (2022: £4,362).
## **5 Movement of funds**
|General funds
Designated funds
Magazine subscriptions
Leaving gifts to pass on
Restricted funds
Cry in the Dark
Royal Marsden
Beechwood Tots
Friday Club
Grace Baptist Mission
Hardship Fund
Tearfund
Caring for Life
Caterham Foodbank
Ukraine Christian Ministries
Proclamation Institute Zambia
Beach Mission UK
Total funds|Opening
balance
£
205,576
1
85
86
-
-
1,420
5
-
4,307
-
-
-
920
1,020
-
7,672
213,334|Receipts
£
133,026
74
620
694
1,977
438
1,406
190
712
1,190
5,515
1,963
1,038
1,849
770
400
17,447
151,167|Payments
£
-153,627
-108
-705
-813
-
-438
-1,510
-142
-750
-2,850
-4,062
-1,838
-938
-2,780
-1,800
-400
-17,506
-171,947|Transfers
£
-54
33
-
33
-
-
-
-
-
-
-
-
-
11
10
-
21
-|Closing
balance
£
184,921
-
0|
|---|---|---|---|---|---|
||||||0|
||||||-
1,977
-
1,316
52
-38
2,647
1,453
126
101
-
-
-|
||||||7,634|
||||||192,554|
## **Beechwood Tots**
Donations received by Beechwood Tots, a mother & toddler group which is run by the church
## **Friday Club**
Donations received by the Friday Club, a youth group which is run by the church
## **Grace Baptist Mission**
Donations received for missionary support, various activities, one-off gifts and special offerings. The deficit in this fund will be cleared from Gift Aid reclaims in 2024.
## **Hardship Fund**
Donations received for the support of church members suffering financial problems due to the COVID-19 pandemic and the following cost of living crisis
## **Pamoja Charity**
One-off donations received towards the work of the Pamoja Charity
## **Tearfund**
Donations received towards the work of Tearfund at our Harvest Offering and for their Big Quiz Night
Page 10
## **CATERHAM BAPTIST CHURCH**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
## **5 Movement of funds (continued)**
## **Caring for Life**
Donations received towards the work of Caring for Life at our Christmas 2021 offering and one-off donations
## **Caterham Overseas Aid Trust (COAT)**
One-off donation at Christmas 2021
## **Caterham Foodbank**
Donations received towards the work of Caterham Foodbank at our Harvest Offering and one-off donations
## **Crossways Community**
Donations received towards the work of Crossways Community following the death/funeral of one of our church members
## **Ukraine Christian Ministries**
Donations received towards the work of Ukraine Christian Ministries at our Christmas 2022 offering and a special offering following the start of the war
## **Proclamation Institute Zambia**
Donations received towards the work of Proclamation Institute Zambia at our Christmas 2022 offering
Page 11
## Caterham Baptist Church Final accounts for signature
## Final Audit Report
2024-04-17
Created: 2024-04-16 By: Archie McDowall (archie.mcdowall@stewardship.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAF4h9uD5UhG4-OVZyec4QtZBxlXBiWvzx
## "Caterham Baptist Church Final accounts for signature" History
Document created by Archie McDowall (archie.mcdowall@stewardship.org.uk) 2024-04-16 - 12:01:11 GMT
- Document emailed to jonathan.bailey@caterhambaptist.org.uk for signature
2024-04-16 - 12:02:59 GMT
Email viewed by jonathan.bailey@caterhambaptist.org.uk 2024-04-16 - 12:04:25 GMT
- Signer jonathan.bailey@caterhambaptist.org.uk entered name at signing as Jonathan Bailey 2024-04-16 - 12:22:25 GMT
- Document e-signed by Jonathan Bailey (jonathan.bailey@caterhambaptist.org.uk) Signature Date: 2024-04-16 - 12:22:27 GMT - Time Source: server
- Document emailed to Archie McDowall (archie.mcdowall@stewardship.org.uk) for signature 2024-04-16 - 12:22:29 GMT
- Email viewed by Archie McDowall (archie.mcdowall@stewardship.org.uk) 2024-04-17 - 10:25:54 GMT
Document e-signed by Archie McDowall (archie.mcdowall@stewardship.org.uk) Signature Date: 2024-04-17 - 10:26:27 GMT - Time Source: server
Agreement completed.
2024-04-17 - 10:26:27 GMT