The Friends of St Joseph’s School AGM 13[th] November 2024
Attendees
Parents : Kyla Weller, Clare Hooper, Kate Markham, Ellie Tucker, Suzanna Carrass, Rachael Yaxley, Rachel Luckett (arr. 7.50pm).
Staff Representatives : Sue Heath, Zoe Cousins
Trustees : Gail Watson (Chair), Lynette Bretherton (minute taker), Dan Weller (Treasurer – via Zoom)
Apologies: , Kerri Lundy, Abi Margetts (Trustee) Lucy Constant, Louisa Woodcock, Catherine Carpenter
| Apologies:, Kerri Lundy, Abi Margetts (Trustee) Lucy Constant, Louisa Woodcock, Catherine Carpenter | , Kerri Lundy, Abi Margetts (Trustee) Lucy Constant, Louisa Woodcock, Catherine Carpenter | |
|---|---|---|
| ITEM | ACTION(S) | OWNER |
| Welcome | GW | |
| Finances | DW gave a brief overview of the Financials for the year. The year ending date has been revised to the end of July to coincide with the school year so the 2023/24 accounts are for 10 months only and the accounting year will now be 01/08/2024 to 31/07/2025 and so on. Financials are strong, initially the figures look over-stated as include Fireworks income and expenditure for the Event for all 3 Thame Primary Schools. This has now been handed to John Hampden for the next 2 years so the accounts will be an accurate reflection of the Friends activities only going forward. Matchbox monies held in the Friends funds from a previous year were transferred to the school in this period and are no longer a note in the accounts. Only activity which had a large negative deficit was the ‘stationary packs’ which was the main reason we decided it was not viable. In the last 10 months we have raised £10,000 more than previous year. This is thanks to the hard work undertaken by all committee members organising events, applying for grants and generous donations. GW thanked all committee members for their hard work. The Committee approved the accounts. A copy of the financial report will be made available alongside these notes. DW then left the meeting (7.50pm). |
DW |
| Library Update | GW updated with details of the previous meeting (21stOctober) where plans were agreed by the Committee. It was left with the school to get back to the Friends with dates for a meeting to confirm plans, along with resources and funding available for the school to take forward – a date is yet to be communicated. |
Teacher Reps to follow up. GW has already chased twice. |
| Events | Wreath Making – 29thNovember, St Joseph’s Church Hall 30 tickets available (approx. 10 sold at date of the meeting). Follow up for sales will be sent next week and then it will bepromoted to thepublic. Members of the |
| Committee discussed foraging and what could be provided to assist with the event. A couple of volunteers to run a bar have been identified. Elfridges – Friday 6thDecember, St Joseph’s Church Hall Event normally held during the Xmas Fair but there will be no Fair this year as previously advised, so this will be an independent event. Held during school hours. Availability of the hall agreed as 8am-4pm with the first visit from school children at 10am. A request for further volunteers will be sent out. The Mufti Day planned for Friday 22ndNovember is to collect gifts for this event. Disco – Thursday 19thDecember from 4.30pm to 7.15pm. Organisers are Rachel Luckett and Kerry Lundy, with Sam Holdsworth shadowing (GW to meet and move this plan forward). After School Club has been advised. 3 staff have been requested to attend for safeguarding duties. When message goes out, add a note to request to bring ear Defenders if your child needs them so all are provided for. Xmas Raffle – Rob Woodcock (and assistants) doing a fantastic job of gathering prizes for this. Tickets are on the way. Winners to be drawn Friday 13thDecember in the playground at the end of the school day. GW has asked the Thame Market Organisers about the Community Stall for selling raffle tickets. Santa Sleigh – The Round Table have offered the slot on Saturday 7thDecember from 4-7pm (ish). Currently we have 1 volunteer but a minimum of 6 is required. Pleas for more volunteers to be sent out, possibly offering an incentive for participation. ACTIONS Confirm access to the Church Hall for the dropping off of both Wreath Making materials and goods for Elfridges. GW to remind SLT of the commitment for 3 staff at the Disco and gain clarity on attendance in advance (and in writing). Facebook posts have been sent to SLT regarding events but not yet published in Parenthub. (Update – 50% of the communication has been published Fri 15thDec after GW chasing). Suggestion made that activities promoted through the Class Whatsapp groups will also be sent to the Teacher Rep to post on the Staff Whatsapp for their information. Friends calendar and Sign-up sheet to be created and put in the Staff room for the awareness of all staff in the hope of gaining more input and support. |
GW Teacher Reps to remind SLT GW to chase GW to send to ZC GW to request Vicki Manning to create |
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|---|---|---|
| AOB | Shed – Pushing ahead with the plan to have a storage facility in the corner of the Church Car Park, which has previously been agreed with the Church. A shed/container needs to be sourced. Appeal to be put out on Social Media and committee members to approach any parents who maybe able to assist. |
All |
Final Accounts @ 31 July 2024
FRIENDS OF ST. JOSEPH'S SCHOOL, THAME Receipts & Payments for the 10 months ended 31 July 2024 Accounts prepared by Daniel Weller, Treasurer
| Unrestricted Funds | |||
|---|---|---|---|
| 10 mths to 31/07/24 | Yr to 30/09/23 | ||
| Notes | 2023/24 | 2022/23 | |
| £ | £ | ||
| Receipts | |||
| Fundraising Events | 1 | 40,978 | 28,850 |
| Donations | 1 | 9,103 | 1,605 |
| Advances on Next Year's Events | 5 | 3,196 | |
| 50,081 | 33,650 | ||
| Payments | |||
| Fundraising Events | 1 | 33,675 | 26,132 |
| Exceptional Items / Other Year | 5 | - | 893 |
| Miscellaneous Payments / Insurance | 2 | 381 | 576 |
| 34,056 | 27,601 | ||
| Net Income | 16,025 | 6,049 | |
| Payments to school | 4 | 4,835 | 4,367 |
| Surplus / Deficit for the Year | 11,190 | 1,682 | |
| Statement of Assets & | Liabilities as at 31 July 2024 | ||
| 2023/24 | 2022/23 | ||
| £ | £ | ||
| Current Assets | |||
| Bank Community account | 24,154 | 12,964 | |
| Cash in Hand | 157 | 157 | |
| 24,311 | 13,121 | ||
| Current Liabilities | |||
| O/S cheques | 0 | 0 | |
| Net Assets | 24,311 | 13,121 | |
| Represented By: | |||
| Accumulated Funds B/F | 13,121 | 11,439 | |
| Surplus / Deficit for the Year | 11,190 | 1,682 | |
| 24,311 | 13,121 | ||
| diff | 0 | 0 |
Notes to the Accounts 2023/24
Note 1 - Fundraising Activities
| Fundraising Events Year 6 yearbook Doughnuts Duck race Fireworks 2023 Library Books Matchbox Cables Quiz Spring Fete Stationery packs Uniform sale Xmas Cards 2023 Xmas Carols 2023 Xmas Disco Xmas Fayre 2023 Xmas Puddings 2023 Bingo Night 2024 Movie Night Feb-24 Mufti Days Magic Show Music in the park Icre Creams Total Fund Raising |
2023/24 Receipts Payments Profit (Loss) £ £ £ 489 -533.14 -44 450 -312 138 652 652 26,856 -26,865 -9 -508 -508 314 314 268 268 999 -366 634 3,173 -1,136 2,037 -613 -613 105 -66 39 1,017 -821 196 52 -51 1 676 -683 -8 3,380 -798 2,582 51 51 338 -177 161 600 -116 484 332 332 828 -388 441 378 -230 148 20 -15 6 0 40,978 -33,675 7,303 |
|---|---|
Donations
£
| Library Grant | 2,000 |
|---|---|
| Bags2School | 159 |
| Easy Fundraising | 122 |
| Other Donation | 5,023 |
| Santa Sleigh | 800 |
| SODC | 1,000 |
| Total Donations | 9,103 |
Note 2 - Other Receipts & Payments
| Other Receipts Bank Interest Other Payments AGM/Meetings Admin Banners / Welcome Pack Parentpay trans chgs Gifts Lottery Annual Licence Touco tokens Parentkind m'ship Miscellaneous Payments / Insurance Note 3 - Underlying Profit |
2023/24 £ 0 £ 68 20 139 153 381 2023/24 £ 16,025 |
2022/23 £ 0 £ 85 196 193 103 576 |
|---|---|---|
| 2022/23 £ 3,746 |
Note 4 - Payments to St Joseph's School
| School Trips / Workshops / Gifts Yr1 Equipment Author Visit Book Corners Shed Repair Matchbox's PE Dept Hoodies Library Bookcases |
2023/24 £ 639 - - - 1,374 463 2,360 4,835 |
2022/23 £ 1,948 1,028 660 437 295 |
|---|---|---|
| 4,835 | 4,367 |
Note 5 - Exceptional Items / Other Year
2023/24
Receipts Payments Profit (Loss) £ £ £
Total
Note 6 - Accounting policies
These Accounts have been prepared in a Receipts and Payments basis as allowed by the Charity Commission of England and Wales for small charities. No statutory format exists, however the Commission's guidance on preparing Receipts and Payments accounts has been followed. As advised by the Commission these accounts have been prepared in a consistent way from year to year. Cash floats have been excluded from both fundraising event receipts and payments as they do not represent true Income or Expenditure. There are no restricted funds. No Stipulation has been made by other donor as to how money is to be spent and no endowments have been made.
Note 7 - Trustee's Expenses
No remuneration was paid to any trustee. Expenses are paid to Trustees and other Friend's members for purchases relating to PTA events and other activities. No travel expenses have been paid as PTA members have chosen not to submit claims. In 2023/24 £1,966 was reimbursed to Trustees wholly relating to PTA events and other Activities.
| £ | |
|---|---|
| Gail Watson | 1,966 |
| Total | 1,966 |
Prepared by Daniel Weller Treasurer- Friends of St Joseph's School, Thame Charity Number 1135408 Date: ILt ?? Z* I confirm that this is a true record based on the buoks and record5 made available to me. Jo Dinnage Independent Exami Date: L4-11. 2014