## **Circuit Annual report 2020-21** ## **Introduction** ## **Activities during the year** COVID-19 Pandemic during 2020, forced the closure of all our buildings for part of the year. Whilst this has been challenging worship continued through the regular posting and emailing of “Worship at home” services that could be used in people’s homes. The Circuit continues to provide weekly sheets to those who feel unable to attend public worship. Online worship was established at Marlborough Road Church using video conferences and pre-recorded material made available on YouTube. A plan to continue and develop this digital ministry after the pandemic has been established. Pastoral care continued by phone and letter and via Zoom coffee mornings. The circuit welcomed Shipston on Stour and Wigginton Methodist Churches into the family of churches of the Banbury Circuit. - Each church has provided pastoral care to their members and others beyond the church family. - The Preachers and Leaders of Worship have met over the year. These meetings have involved business, fellowship and personal development. - The Circuit Leadership Team have met throughout the year to discuss the vision for the circuit, to provide direction to the circuit and to deal with business between each Circuit Meeting. - A new Superintendent Minister has been appointed from 1[st] September 2021. ## **Aims and organisation** _“The Banbury Methodist Circuit encourages, enables and supports its churches to respond to God’s love in Christ in their communities, through worship, mission and service.”_ The Circuit invites and supports both lay volunteers and ordained ministers and enables them in their work. As a result, the Circuit provides spiritual and governance guidance to the Methodist congregations throughout the Banbury area. ## **Brief financial review of the year** - Circuit Policy Document – This is to be reviewed in 2022 (after the appointment of the new Superintendent minister) and will updated as required to reflect the current structure and aspirations of the Circuit post covid. - Fixed Assets – We aim to dispose of land and buildings no longer required by the Circuit. Work is well on its way to dispose of Middleton Cheney Church - The circuit draw on its reserves to give each church a quarter reduction (Covid holiday) in their assessments to help local church cash flow, with the loss of hire income. 1¢3T T3Y 4P2 2LH IPJ IG2=PJ -14rrEX.' n• t<*L PLt4U. 7UJ ## **Income trends** Circuit income is primarily drawn from the assessment paid by the circuit churches. The rental income relates to the rental of a manse £9,934.00 and income generated from Circuit merger with Chipping Norton & Stour Circuit (Shipton on Stour & Wigginton Methodist Churches) ## **Expenditure trends** Stipend expenditure has increased each financial year in line with conference approved ` increases amounting to £73,048.00, plus expenses. £95,818.00 of expenditure is the Circuit contribution to the District annd Connexion, of which a significant part is used to fund the work of the wider Methodist Church. The other expenditure includes Manses repairs/costs, Mission outreach and Lay employees. Covid 19 Support for churches (reduction in local church assessments). Church refurbishment grants. ## **Fund balances** As at 31 August 2021 the net current assets of the Circuit were £578,550k. Monies held in _the Circuit Model Trust Fund_ derives from sales of chapels and manses and is restricted by the Conference. This restriction is an internal regulation though the fund can be used for a variety of purposes. The Circuit Leadership team has drawn up a set of ground rules, which have been accepted by the Circuit Meeting, to ensure grants made from the Circuit Model Trust Fund are used effectively for mission and capital works. Currently money is being held for refurbishment projects at Hinton Methodist Church and Marlborough Road. Funds have been released to fund the Circuit Children & families worker. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - (3) I have not* obtained independent verification of all investments with the Trustees for Methodist Church Purposes ("TMCP") or held in other Trusts, Bank balances and Funds at the Central Finance Board of the Methodist Church ("CFB"), which are individually in excess of £10,000 (ten thousand pounds) at the balance sheet date. ## **Plans for 2021-22** Circuit financial plans for the coming year have been prepared on the basis that there remains 2 full time ordained staff and 1 Children & Families Worker with anticipated cost of living stipend/Salary increases combined with an increase in the assessment paid to the district such that on average a 1.2% assessment increase has been requested from the circuit churches. ## **Basis of preparation and legal framework** The Charity’s annual report and accounts for the year ended 31 August 2021 have been prepared in accordance with the Charities Act 2011 and the Charities: Statement of Recommended Practice 2015 as applicable to the Financial Reporting Standard (FRS) 102 **Full Name of Charity:** Banbury Methodist Circuit ## **Registration Charity Number:** 1135376 **Date of registration** 7[th] April 2010 (Previously exempted registration) **Main communication address:** 1 Waller Drive Banbury OX16 9NS The members of the Banbury Methodist Circuit meeting are the Charity Trustees, membership being made up of circuit office holders, ministers and representatives appointed by the local churches. ## **Full membership is shown as Appendix A to this report.** "Circuit Ministers and officers” **Active Circuit Ministers** Rev Lin Francis Rev Steve Swann Rev Chris Gaynor **Circuit Lay Staff** Mrs Julie Swann (Children & Families Worker) **Administrator:** Ms Clare Taylor **Circuit Stewards** Mrs Janet Jones Mrs Cate Voke Miss Mary Tanner acted as the principal officer overseeing the day-to-day financial management and accounting for the circuit during the year: **Independent examiner** Joanna Watson CIMA Vandyplank House, 9 High Street, Long Buckby, Northants, NN6 7RE **Investment Bankers:** Central Finance Board of the Methodist Church Trustees for Methodist Church purposes **General Banking:** Barclays Bank (Banbury Branch) ## **Aims and organisation** Charity objective is to act as a Resource Provider within the area around Banbury for the Methodist Church: The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the advancement of: a) The Christian faith in accordance with the doctrinal standards and discipline of The Methodist Church; b) Any charitable purpose for the time being of any Connexional, District, Circuit. local or other organisation of The Methodist Church; - c) Any charitable purpose for the time being of any society or institution subsidiary or ancillary to The Methodist Church; - d) Any purpose for the time being of any charity being a charity subsidiary or ancillary to The Methodist Church The organisation and resourcing of regular public acts of worship open to members of the church and non members alike. The Circuit produces a quarterly preaching plan to ensure regular acts of worship take place at each of the 11 Methodist Churches and one Local Ecumenical Partnership in its geographical area. These are open to all people, without charge. The Circuit is directly involved with plans to provide a chaplaincy service in Banbury town centre. The teaching of Christianity through sermons, courses and small groups. The resourcing of pastoral work including visiting the sick and bereaved. Taking religious assemblies in local schools. Promotion of Christianity through the staging of events and services. ## **Public Benefit** We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. ## **Structure, Governance and Management** - The governing document for the circuit is the Deed of Union (1932) and Methodist Church Act (1976) - Detailed governance arrangements are outlined within the Constitutional Practice and Discipline of the Methodist Church by order of the annual Methodist conference (CPD). - Day to day management of the circuit is undertaken by the Circuit Leadership team along with the Local Preachers meeting. ## **Trustee Training** A range of guidance produced by Methodist Connexion to support the effective running of the circuit, specifically the leaflet _‘The Role of a Trustee in The Methodist Church’_ is given to all new Circuit meeting members as induction to their role as trustees. ## **Related & Connected Parties** The Circuit is part of the Northampton Methodist District and is also accountable to the Methodist Conference and works with the Anglican Diocese and United Reform Church. None of these are considered related parties. The following Methodist Churches are linked to the circuit: Adderbury Hornton Chacombe Marlborough Road Cropredy Middleton Cheney Easington St. FrancIs (LEP) Grimsbury The Fairway Greatworth Shipston on Stour Hinton Wigginton ## **Organisations with specific linkage.** _Banbury Christians Together_ – Membership fees are paid by the circuit rather than by individual churches, supporting the following ecumenical projects: - Banbury Chaplaincy - Banbury Street Pastors - Banbury Food Bank ## **Risk Management** Risks are identified and recorded by the Circuit Leadership Team with professional advice taken as required. There is a regular annual review process undertaken and recorded, the circuit is introducing a “risk matrix” Adopted the Methodist Church Safeguarding Policy and is ensuring it compliance across the churches. Income and Expenditure is being monitored in total and is compared with the approved annual budget on a half yearly basis to detect trends as part of the risk management process to avoid unforeseen calls on reserves. ## **Reserves Policy** _The Reserves Policy for the Circuit is to hold a minimum sum equivalent to 6 months’ average expenditure. This should be sufficient to meet any unforeseen item of major expenditure on manses and / or to be able to continue, in the short term, funding planned activities in the event of any inability to raise the full Circuit Assessment from churches._ The circuit assessment is reviewed annually and is currently based on membership figures within the local churches. The budget for the 2021/22 financial year has been set at £151.000. Therefore the Circuit aims to hold approx. £76K. The reason for this is threefold:- (i) The Circuit needs around one month’s average expenditure in reserve as working capital to cover normal running costs. (ii) The circuit is dependent upon local churches to pay their assessment each quarter. In the event of any inability to raise the full Circuit Assessment from churches the reserves funds will ensure that that District/Connexional assessment, stipends, salaries and other commitments are met as they fall due. (iii) To ensure the circuit can meet any unforeseen item of major expenditure on manses or other circuit managed property. In addition, currently the Circuit is also holding (unrestricted funds) monies for mission, outreach and redevelopment projects across the circuit. ## **Safeguarding** _Every person has a value and dignity which comes directly from the creation of male and female in God’s own image and likeness. Christians see this potential as fulfilled by God’s re-creation of us in Christ. Among other things this implies a duty to value all people as bearing the image of God and therefore to protect them from harm_ . Methodist Connexional practice outlines commitment to the following principles: - the care and nurture of, and respectful pastoral ministry with, all children, young people and adults - the safeguarding and protection of all children, young people and adults when they are vulnerable - the establishing of safe, caring communities which provide a loving environment where there is informed vigilance as to the dangers of abuse. - We will carefully select and train all those with any responsibility within the Church, in line with Safer Recruitment principles, including the use of criminal records disclosures and registration with the relevant vetting and barring schemes. - We will respond without delay to every complaint made which suggests that an adult, child or young person may have been harmed, cooperating with the police and local authority in any investigation. - We will seek to work with anyone who has suffered abuse, developing with them an appropriate ministry of informed pastoral care. - We will seek to challenge any abuse of power, especially by anyone in a position of trust. - We will seek to offer pastoral care and support, including supervision and referral to the proper authorities, to any member of our church community known to have offended against a child, young person or vulnerable adult. - In all these principles we will follow legislation, guidance and recognised good practice The Banbury Circuit commits itself to ensuring the implementation of The Methodist Connexional Safeguarding Policy; Safer recruitment policy; government legislation, guidance and safe practice in the circuit and in the churches. The Banbury Circuit commits itself to the provision of support, advice and training for lay and ordained people that will ensure people are clear and confident about their roles and responsibilities in safeguarding and promoting the welfare of children and adults who may be vulnerable. cRcurr RECEPT3 PAYIAENTS COUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS BANBURY CIRCUtT FOR THE YEAR ENDED 31 AUGUST 2021 NORTHAMPTON METHODIST DISTRICT CIRCUIT NO 23106 REGISTERED CHARrrY NO 1135376 m•y be L•*1 Its gvè gwi *thr¥J * Jeè evWi¢* *Yg*4JatsorfJ r•glthtson Slakkny Irdlnmort 2014 No.2421 Rev Frar Rev Steve Swann Circuit St6￿dId$. Janel Jones s Cate v{￿0S Treasur•r.' 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