HARBOUR BIDEFORD
Company registration number: 07123868 Charity registration number: 1135311
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Registered Office
7 Queen Street BIDEFORD Devon EX39 2JG
HARBOUR BIDEFORD
TRUSTEES' REPORT
The trustees, who are directors for the purposes of company law, present their report for the year ended 31 March 2025, in compliance with s414C of the Companies Act 2006.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees Andy Cox (Chair) Andrew Tregoning (Vice Chair) Alan Rayner (Company Secretary) - deceased December 2024 Richard Holwill (Treasurer) - also Company Secretary from January 2025 Anne Barrett Maureen Farley John Hare Andrew Hedden Sarah Richards - resigned August 2024 Jenny Thurston Lorna Wyard - resigned May 2025
Structure, governance and management
Nature of governing document
Harbour Bideford was incorporated as a company limited by guarantee on 13 January 2010 and registered as a charity on 30 March 2010. It is governed by a Constitution adopted on 9 July 2009 and by the Articles of Association adopted on incorporation, as amended by a special resolution on 19 March 2010.
Recruitment and appointment of trustees
Responsibility for the appointment of new Trustees rests solely with the existing Trustees. Recruitment is based on the need for particular skills, which are assessed at interview before any appointment is made.
Objectives and Activities
The Charity exists to promote social inclusion and integration for the public benefit through the provision of support services and relief of needs to unemployed, homeless, vulnerable, those suffering with ill health or financial hardship and socially disadvantaged individuals who are resident in the Bideford area of Torridge. In providing such services, the Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Harbour continues to offer human contact and compassion - with the basic needs of food, warmth and provisions. In earlier days Harbour needed to respond directly to the immediate accommodation needs of homeless people but more recently specialist agencies are addressing these. Harbour is in partnership with them by acting as a referral agency - whilst retaining a holistic overview of individual client needs. It remains a place of safety, replenishment, respect and constancy - a place where a new start can begin or some respite from societal pressures can be sought.
1.
HARBOUR BIDEFORD
TRUSTEES' REPORT (CONTINUED)
Objectives and Activities (continued)
The Harbour Drop-in is open on a Monday and Wednesday and is staffed by Trustees and Volunteers. Our Clients, accessing the premises, are offered a hot meal and drink and take away provisions to help them during the week. We have further been developing help to others in the community on a short-term basis and have looked at other ways of utilising the premises, including working together with like-minded organisations
Achievements and Performance
In the last financial year we have continued to raise adequate funds to ensure the smooth running of the Drop-In and to carry on with our sizeable property maintenance program. We would like to thank the churches, individuals and businesses who have supported us as, without this generosity, we would not be able to operate. We especially thank the Bideford Bridge Trust for their support.
In addition to operating the Drop-in we have continued to support community groups, churches and schools with food parcels, presentations, care boxes and refreshments. We also reintroduced the Warm Space at Queen Street one Tuesday afternoon a week during the winter months as this had proved popular last year. In addition to this we operated a satellite Warm Space at Shebbear during the winter.
We are also trying to fully utilise the Queen Street premises by offering the space to other organisations (with aims closely aligned to those of Harbour) for the benefit of our mutual clients. Together Devon continue to use our premises for their counselling services and needle exchange. every Monday. We also cooperate with Taw Torridge Voluntary Services and this led to the use of our premises by the Lighthouse Project on several winter Tuesday afternoons.
One of the biggest assets Harbour has is its Volunteers – they give their time freely, cheerfully, and tirelessly and are responsible for the efficient day to day running of the Drop-in. Without our Volunteers the Drop-in would be unable to function; the Trustees would like to place on record our grateful thanks to them all.
Financial Review
The Trustees have adopted a policy of maintaining sufficient reserves to enable the Charity to operate for a full year in the absence of any income. This is currently calculated as a sum of £30,000.
Unrestricted income for the year amounted to £47,280 and exceeded expenditure of £24,655 by £22,625. This leaves the Charity at 31st March 2025 with unrestricted reserves of £89,985, well in excess of the minimum level referred to above. In addition restricted reserves total £3,230.
2.
HARBOUR BIDEFORD
TRUSTEES' REPORT (CONTINUED)
Statement of Trustees' Responsibilities
The trustees (who are also the directors of Harbour Bideford for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
The annual report was approved by the trustees of the charity on 29 July 2025 and signed on its behalf by:
Andy Cox Chair
3.
HARBOUR BIDEFORD
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HARBOUR BIDEFORD ('THE COMPANY')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of Harbour Bideford as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Martin Fishleigh FCA
Mount Cottage, Mount Pleasant, Westleigh.
29 July 2025
4.
HARBOUR BIDEFORD
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNT)
| For the year ended 31 March 2025 Unrestricted Restricted Total Funds Funds Funds £ £ £ Income Donations 35,452 0 35,452 Gift Aid 4,083 0 4,083 Grants 5,250 3,000 8,250 Rental Income 1,180 0 1,180 Interest Receivable 1,315 0 1,315 Total Income 47,280 3,000 50,280 Expenditure on Charitable Activities (24,655) (664) (25,319) (see Note 3) Net Income/(Expenditure) 22,625 2,336 24,961 Funds brought forward 67,360 894 68,254 Funds carried forward 89,985 3,230 93,215 |
2024 Unrestricted Restricted Total Funds Funds Funds £ £ £ 23,991 0 23,991 2,346 0 2,346 6,800 3,500 10,300 580 0 580 765 0 765 |
|---|---|
| 34,482 3,500 37,982 (19,923) (3,496) (23,419) |
|
| 14,559 4 14,563 52,801 890 53,691 |
|
| 67,360 894 68,254 |
5.
HARBOUR BIDEFORD
BALANCE SHEET AS AT 31 MARCH 2025
| Current Assets Debtors (see Note 6) Cash at bank and in hand Total Income Current Liabilities Creditors - amounts falling due within one year Net Assets Funds of the Charity Restricted Funds (see Note 7) Client Aid & Maintenance Fund Food Hygiene Courses Fund Art & Craft Fund Unrestricted Funds Total Funds |
2025 £ 2,428 92,357 94,785 (1,570) 93,215 3,000 230 0 3,230 89,985 93,215 |
2024 £ 5,924 62,728 |
|---|---|---|
| 68,652 (398) |
||
| 68,254 | ||
| 600 279 15 |
||
| 894 67,360 |
||
| 68,254 |
For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 5 to 8 were approved by the trustees, and authorised for issue on 29 July 2025 and signed on their behalf by:
Andy Cox Chair
Richard Holwill FCA Treasurer
6.
HARBOUR BIDEFORD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. CHARITY STATUS
The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
2. ACCOUNTING POLICIES
Basis of preparation
Harbour Bideford is a public benefit entity within the meaning of Financial Reporting Standard 102 (FRS102). The financial statements comply with the Charities Act 2011, applicable accounting standards under FRS102 (2019) and with the Statement of Recommended Practice Accounting and Reporting by Charities (SORP(FRS102)), and with the Companies Act 2006.
The financial statements have been prepared under the historical cost convention and using the accruals and going concern bases.
Recognition of income
Incoming resources are recognised when they are receivable or when the charity’s right to the income becomes legally enforceable, when the amount receivable can be measured with reasonable certainty and when it is more likely that the charity will benefit from the resource. Grants and donations are included when any pre-conditions preventing their use by the charity have been met, and Gift Aid claims are included at the same time as the donations to which they relate. Rental income is recognised when the rental is due, and investment income is included when receivable.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably.
Donated Goods
The charity receives donations of food which are either used in the kitchen or distributed to clients. The value of such goods is not included in the accounts (as either income or expenditure) as the cost of establishing it would outweigh its usefulness and the net effect is zero.
Fixed Assets
Tangible fixed assets are capitalised if they can be used for more than one year, and cost more than £5,000. Depreciation is calculated to write off the cost of such assets, less their estimated residual value, over their estimated useful life.
Stock
The value of stocks of kitchen food is considered immaterial and therefore such stock is not included as a current asset.
Fund Structure
Unrestricted Funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted Funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
7.
HARBOUR BIDEFORD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
3. EXPENDITURE ON CHARITABLE ACTIVITIES
| Kitchen Food Client Expenses Rent Business Rates Water Rates Insurance Light, Heat & Power Repairs & Maintenance Cleaning Kitchen Equipment Telephone & Fax IT Costs Office Equipment Printing, Postage & Stationery Trade Subscriptions Trustee Expenses Professional Fees Bank Charges Community Links Administration Support Miscellaneous Total |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 2,652 0 2,652 166 0 166 4,973 0 4,973 306 0 306 325 0 325 979 0 979 2,770 0 2,770 4,576 0 4,576 399 0 399 1,284 0 1,284 1,167 0 1,167 155 600 755 2,694 0 2,694 138 0 138 180 0 180 265 0 265 69 0 69 94 0 94 604 0 604 615 0 615 244 64 308 24,655 664 25,319 Year ended 31 March 2025 |
Unrestricted Restricted Total Funds Funds Funds £ £ £ 2,666 0 2,666 0 415 415 5,000 0 5,000 308 0 308 123 0 123 967 0 967 2,352 0 2,352 5,682 828 6,510 119 0 119 397 1,750 2,147 978 0 978 77 0 77 125 450 575 202 0 202 180 0 180 313 0 313 48 0 48 111 0 111 0 0 0 0 0 0 275 53 328 Year ended 31 March 2024 |
|---|---|---|
| 19,923 3,496 23,419 |
4. TRUSTEES REMUNERATION AND EXPENSES
During the year £265 (2024 £313) of expenses were reimbursed to trustees.
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
5. TAXATION
The charity is a registered charity and is therefore exempt from taxation.
6. DEBTORS
| BTORS | ||
|---|---|---|
| HMRC (Gift Aid) Other Debtors Prepayments |
2025 £ 428 1,180 820 2,428 |
2024 £ 728 0 5,196 |
| 5,924 |
7. MOVEMENTS IN RESTRICTED FUNDS
| Opening Balance Income Expenditure Closing Balance |
Client Aid & Food Hygiene Art & Craft Maintenance Courses Fund £ £ £ 600 279 15 3,000 0 0 (600) (49) (15) 3,000 230 0 Year ended 31 March 2025 |
Client Aid & Food Hygiene Art & Craft Maintenance Courses Fund £ £ £ 542 279 69 3,500 0 0 (3,442) 0 (54) Year ended 31 March 2024 |
|---|---|---|
| 600 279 15 |
8.