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← Harbour Bideford

2024-03-31-accounts

HARBOUR BIDEFORD

Company registration number: 07123868 Charity registration number: 1135311

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Registered Office

7 Queen Street BIDEFORD Devon EX39 2JG

HARBOUR BIDEFORD

TRUSTEES' REPORT

The trustees, who are directors for the purposes of company law, present their report for the year ended 31 March 2024, in compliance with s414C of the Companies Act 2006.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees Andy Cox (Chair from 10 January 2024) Sarah Richards (Chair to 10 January 2024) - resigned 9 August 2024 Andrew Tregoning (Vice Chair) Alan Rayner (Company Secretary) Richard Holwill (Treasurer) - appointed 28 April 2023 Anne Barrett Maureen Farley John Hare Andrew Hedden Jenny Thurston Lorna Wyard

In addition Roger Levick served as a director (but not a trustee) from 11 May 2022 to 6 September 2023

Structure, governance and management

Nature of governing document

Harbour Bideford was incorporated as a company limited by guarantee on 13 January 2010 and registered as a charity on 30 March 2010. It is governed by a Constitution adopted on 9 July 2009 and by the Articles of Association adopted on incorporation, as amended by a special resolution on 19 March 2010.

Recruitment and appointment of trustees

Responsibility for the appointment of new Trustees rests solely with the existing Trustees. Recruitment is based on the need for particular skills, which are assessed at interview before any appointment is made.

Objectives and Activities

The Charity exists to promote social inclusion and integration for the public benefit through the provision of support services and relief of needs to unemployed, homeless, vulnerable, those suffering with ill health or financial hardship and socially disadvantaged individuals who are resident in the Bideford area of Torridge. In providing such services, the Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Harbour continues to offer human contact and compassion - with the basic needs of food, warmth and provisions. In earlier days Harbour needed to respond directly to the immediate accommodation needs of homeless people but more recently specialist agencies are addressing these. Harbour is in partnership with them by acting as a referral agency - whilst retaining a holistic overview of individual client needs. It remains a place of safety, replenishment, respect and constancy - a place where a new start can begin or some respite from societal pressures can be sought.

1.

HARBOUR BIDEFORD

TRUSTEES' REPORT (CONTINUED)

Objectives and Activities (continued)

The Harbour Drop-in is open on a Monday and Wednesday and is staffed by Trustees and Volunteers. Our Clients, accessing the premises, are offered a hot meal and drink and take away provisions to help them during the week. We have further been developing help to others in the community on a short-term basis and have looked at other ways of utilising the premises, including working together with like-minded organisations

Achievements and Performance

In the last financial year we have continued to raise adequate funds to ensure the smooth running of the Drop-In and to carry on with our sizeable property maintenance program. We would like to thank the churches, individuals and businesses who have supported us as, without this generosity, we would not be able to operate. We especially thank the Bideford Bridge Trust for their support.

In addition to operating the Drop-in we have continued to support community groups, churches and schools with food parcels, presentations, care boxes and refreshments. We also launched a Warm Space on Tuesday afternoons during the winter months; this proved popular with a number of our clients.

In addition we are trying to fully utilise the Queen Street premises by offering the space to other organisations (with aims closely aligned to those of Harbour) for the benefit of our mutual clients. This has led to Together Devon using our premises for their counselling services and needle exchange every Monday.

One of the biggest assets Harbour has is its Volunteers – they give their time freely, cheerfully, and tirelessly and are responsible for the efficient day to day running of the Drop-in. Without our Volunteers the Drop-in would be unable to function; the Trustees would like to place on record our grateful thanks to them all.

Financial Review

The Trustees have adopted a policy of maintaining sufficient reserves to enable the Charity to operate for a full year in the absence of any income. This is currently calculated as a sum of £30,000.

Unrestricted income for the year amounted to £34,482 and exceeded expenditure of £19,923 by £14,558. This leaves the Charity at 31st March 2024 with unrestricted reserves of £67,360, well in excess of the minimum level referred to above. In addition restricted reserves total £894.

2.

HARBOUR BIDEFORD

TRUSTEES' REPORT (CONTINUED)

Statement of Trustees' Responsibilities

The trustees (who are also the directors of Harbour Bideford for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The annual report was approved by the trustees of the charity on 18 September 2024 and signed on its behalf by:

Andy Cox Chair

3.

HARBOUR BIDEFORD

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HARBOUR BIDEFORD ('THE COMPANY')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024, which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Harbour Bideford as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Martin Fishleigh FCA

Mount Cottage, Mount Pleasant, Westleigh.

18 September 2024

4.

HARBOUR BIDEFORD

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March
2024
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
Income
Donations
23,991
0
23,991
Gift Aid - Current Year
2,346
0
2,346
Gift Aid - Prior Years
0
0
0
(see Note 3)
Grants
6,800
3,500
10,300
Rental Income
580
0
580
Interest Receivable
765
0
765
Total Income
34,482
3,500
37,982
Expenditure on
Charitable Activities
(19,923)
(3,496)
(23,419)
(see Note 4)
Net Income/(Expenditure)
14,559
4
14,563
Funds brought forward
52,801
890
53,691
Funds carried forward
67,360
894
68,254		 2023
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
17,488
0
17,488
1,576
0
1,576
1,458
0
1,458
3,000
0
3,000
0
0
0
92
0
92
23,614
0
23,614
(10,082)
(835)
(10,917)
13,532
(835)
12,697
39,269
1,725
40,994
52,801
890
53,691

5.

HARBOUR BIDEFORD

BALANCE SHEET AS AT 31 MARCH 2024

Current Assets
Debtors (see Note 7)
Cash at bank and in hand
Total Income
Current Liabilities
Creditors - amounts falling due within one year
Net Assets
Funds of the Charity
Restricted Funds (see Note 8)
Client Aid & Maintenance Fund
Food Hygiene Courses Fund
Art & Craft Fund
Unrestricted Funds
Total Funds		 2024
£
5,924
62,728
68,652
(398)
68,254
600
279
15
894
67,360
68,254		 2023
£
8,250
45,684
53,934
(243)
53,691
542
279
69
890
52,801
53,691

For the financial year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

The financial statements on pages 5 to 8 were approved by the trustees, and authorised for issue on 18 September 2024 and signed on their behalf by:

Andy Cox Chair

Richard Holwill FCA Treasurer

6.

HARBOUR BIDEFORD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. CHARITY STATUS

The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

2. ACCOUNTING POLICIES

Basis of preparation

Harbour Bideford is a public benefit entity within the meaning of Financial Reporting Standard 102 (FRS102). The financial statements comply with the Charities Act 2011, applicable accounting standards under FRS102 (2019) and with the Statement of Recommended Practice Accounting and Reporting by Charities (SORP(FRS102)), and with the Companies Act 2006.

The financial statements have been prepared under the historical cost convention and using the accruals and going concern bases.

Recognition of income

Incoming resources are recognised when they are receivable or when the charity’s right to the income becomes legally enforceable, when the amount receivable can be measured with reasonable certainty and when it is more likely that the charity will benefit from the resource. Grants and donations are included when any pre-conditions preventing their use by the charity have been met, and Gift Aid claims are included at the same time as the donations to which they relate. Rental income is recognised when the rental is due, and investment income is included when receivable.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably.

Donated Goods

The charity receives donations of food which are either used in the kitchen or distributed to clients. The value of such goods is not included in the accounts (as either income or expenditure) as the cost of establishing it would outweigh its usefulness and the net effect is zero.

Fixed Assets

Tangible fixed assets are capitalised if they can be used for more than one year, and cost more than £5,000. Depreciation is calculated to write off the cost of such assets, less their estimated residual value, over their estimated useful life.

Stock

The value of stocks of kitchen food is considered immaterial and therefore such stock is not included as a current asset.

Fund Structure

Unrestricted Funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted Funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

3. GIFT AID

Gift Aid claims had not been made for several years so, unusually, last year's accounts included Gift Aid claims for the three previous years, as well as for 2022/23.

7.

HARBOUR BIDEFORD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

4. EXPENDITURE ON CHARITABLE ACTIVITIES

Kitchen Food
Client Expenses
Rent
Business Rates
Water Rates
Insurance
Light, Heat & Power
Repairs & Maintenance
Cleaning
Kitchen Equipment
Telephone & Fax
IT Costs
Office Equipment
Printing, Postage & Stationery
Trade Subscriptions
Trustee Expenses
Professional Fees
Bank Charges
Miscellaneous
Total		 Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
2,666
0
2,666
0
415
415
5,000
0
5,000
308
0
308
123
0
123
967
0
967
2,352
0
2,352
5,682
828
6,510
119
0
119
397
1,750
2,147
978
0
978
77
0
77
125
450
575
202
0
202
180
0
180
313
0
313
48
0
48
111
0
111
275
53
328
19,923
3,496
23,419
Year ended 31 March 2024		 Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
812
0
812
0
156
156
5,117
0
5,117
0
0
0
250
0
250
644
0
644
976
0
976
0
679
679
106
0
106
707
0
707
651
0
651
103
0
103
0
0
0
127
0
127
96
0
96
61
0
61
289
0
289
97
0
97
46
0
46
Year ended 31 March 2023
10,082
835
10,917

5. TRUSTEES REMUNERATION AND EXPENSES

During the year £313 (2023 £61) of expenses were reimbursed to trustees.

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

6. TAXATION

The charity is a registered charity and is therefore exempt from taxation.

7. DEBTORS

BTORS
2024
£
HMRC (Gift Aid)
728
Prepayments
5,196
5,924
VEMENTS IN RESTRICTED FUNDS
Client Aid & Food Hygiene Art & Craft
Maintenance
Courses
Fund
£
£
£
Opening Balance
542
279
69
Income
3,500
0
0
Expenditure
(3,442)
0
(54)
Closing Balance
600
279
15
Year ended 31 March 2024		 2023
£
3,034
5,216
8,250
Client Aid & Food Hygiene Art & Craft
Maintenance
Courses
Fund
£
£
£
1,377
279
69
0
0
0
(835)
0
0
Year ended 31 March 2023
542
279
69

8. MOVEMENTS IN RESTRICTED FUNDS

8.