CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 110412023 Period start date To: 3110312024 Period end date Charity name: 1st Woodcutts Scout Group Charity registration number: 1135278 Objectives and Activities SORP referenc£ Summary of the purposes of the charity as set out in its governing document Para1.17 Scouting exists to actively engage with and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Par8 1.17and 1.19 Scouting involves young people working in partnership with adults to: take part in a range of indoor and outdoor activities; learn skills for life" undertake new and challenging activities; enjoy what they are doing and have fun; share in spiritual reflection,- take responsibility and make sound choices; live by their Promise Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Parya 1.18 The Trustees can confirm that the Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Additional information (optional) You ma choose to include further statements where relevant about: SORP reference Vvhile there is no formal grants prOsS in place, the Group has from time to time provided funds to help families with limited resources to send their children to summer camp, which is for many the highlight of their scouting year. PaTr 1.38 Policy on grant making Policy on social investment including program related investment Para 1.38
The Group leadership team is comprised entirely of volunteers, who plan and deliver the activity programmes for the Scouts, Cubs, Beavers and Squirrels sections. They also plan and run our summer and family Gamps. A further two leaders were recruited last year bringing the total to 26. Contribution made by volunteers Para 1.38 Other Achievements and Performance SORP reference It is gratifying to report that in 2023124 virtually the youngsters who had opted out of scouting during the pandemic returned to the Group, which now numbers 127 young people aged 4 - 18. All sections held weekly meetings during term time, usually at the HQ but occasionally elsewhere for specific activities. Although the majority come from the local area, the Group's reputation for providing a varied and exciting programme has attracted youngsters from further afield. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 In August the Group held its biggest ever summer camp, totalling 50 young people and adults, in Guernsey. As always the leadership team provided a challenging and enjoyable range of water and land-based activities. The Group also made a huge contribution to organising a very successful District Camp in May. Closer to home. in July the Group provided hot food at The Big Session - the Sixpenny Handley annual summer music event, which raises money for the Community Fund supporting local organisations, clubs and activities. The Group's main fundraising event, Bonfire Night fireworks display, was on again well attended and raised a substantial amount for Group funds.
As in previous years, the entire Group took part in the Sixpenny Handley Remembran Day service, including a parade up the High Street with members of the Anned Forces and veterans. Additional infomation (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Most weekly activities for all sections are funded from subscriptions, while camps are carefully budgeted and paid for by the participants. Our fundraising is therefore targeted at tha purchase of new stores & equipment, and covering one off expenses such as section outings and Group celebrations. Performance of fundraising activities against objectives set Para 1.41 Investment performan against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 In spite of sustaining a small operating loss of £6,500 for the year, the Group had a healthy current account balance of some £35,700 at year's end. Additionally, £121,500 is held in a deposiusavings account, this sum being earmarked for extending the HQ building in order to provide additional meeting Spa for section activities. Statement explaining the policy for holding reserrfes stating why they are held Pafa 1.22 The Group's policy on reserrfes is to hold sufficient resources to continue the charitable activities of the Group if income and fundraising should fall short. The
Trustees consider that the Group should hold in reserve a sum equivalent to 12 months, running costs, circa £10,000. Amount of reserves held Para 1.22 £10,000 Reasons for holding zero reserves Para 1.22 NIA Details of fund materially in deficit Para 1.24 NIA Explanation of any UnrtaInt[eS about the charity continuing as a going concern Para 1.23 NIA Additional Information (optional) You ma choose to include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Subscriptions (approx £10,000 p.a.) Fundraising (approx £12,000) Para 1.47 Camping hireldonations (approx. £3,000) The Group does not have sufficient funds to commit to longer term investments. It has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash, using only mainstream banks or building societies. Investment policy and objectives including any social investment policy adopted Para 1.46 The Trustees have identified the major risks to which they believe the Group is exposed. These have been reviewed and systems established to mitigate against them. The main areas of concern are" A description of the principal risks facing the charity Para 1.46 Damage to the building property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance to mitigate against permanent loss. Other
Structure, Governance and Management Description of charity's trusts: Type of goveming document Para 1.25 The Group's governing documents are those of The Scout Association. They comprise a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. rust deed, royal charter) Also Group Constitution of 4 May 2009. How is the charity constituted? Para 1.25 The Group is a trust established under Its rules which are common to all Scouts. le.g unincorporated association. CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Addltional information (optional) You ma choose to include further statements where relevant about.. Policies and procedures All members of the Group's Board of adopted for the induction Trustees complete, within 5 months of their and training of trustees appointment, the training laid down by The Scout Association, namely 'Safeguarding', 'Safety & Risk Assessment, and the basics of the 'General Data Protection Regulation, (GDPR). Para 1.51 The charity's organisational structure and any wider network with which the charity works The Group is managed by its twelve strong Board of Trustees, supported by the 26 strong leadership team. Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details Charity name 1° Woodcutts Scout Group Other name the charity uses Registered charity number 1135278 Charity's principal address Kete Cottage Deanland Sixpenny Handley Dorset SP5 5PD Names of the charity trustees who manage the charity Dates actsd if not for whole ear Trustee name Office (if any} Name of person (or body) entitled oint trustee ifan Peter Wilkinson Chair Abi Carlyle-clarke Beverly Jesse John Curtis Secretary Treasurer GSL Rob Easton SL ESL Anthony Brown Andy Young Annette Toope Zoe Preedy Donna Rendell 1 Apr23-11 Oct23 CSL BSL SqSL 1Apr23-110ct23 10 11 Peter Goldstone 12 Matthew Reeks Geoff Parnell Colin Taylor Naomi Booth 13 1Apr23-110ct23 14 15 CSL 11 Oct23-31 Mar24 orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity
Ttee name Datss acted if not for whole yèar Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional infonnation loptional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional inforniation) Exemptions from disclosure Reason for non-disclosure of key personnel details
Other o tional information Declarations The trustees declare that they have approved the trustses, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Peter John Wilklnson Barry Michael John Curtis Position {eg Secretary, Chair, etc) /2J, Date 22 October 2024
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