CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report forthe period From: 110412022 Period start date To: 3110312023 Period end date Charity name: 1 Woodcutts Scout Group Charity registration number: 1135278 Objectives and Activities SORP refererKe Summary of the purposes of the charity as set ¢)Ut in its goveming document Par4 1.17 Scouting exists to actively engage wth and support young people in their personal development, empowering Ihem to make a positive contribution to socie Scouting involves young people working in pat1nership adults to: take part in a range of indoor and outdcjor activittes" leam skills for Itfe, undertake new and challenging activities; enjoy what they are doing and have fun- share in spiritual reflectton; take responsibility and make sound thoices" live b their Promise The Trustees can confimi that the Group meets the Charity Commission's public benefft ciitetia under both the advan￿ment of education and the adVan￿MeTrt of citizenship or community development headin Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para I.17a￿s 1.19 Statement confimiing whelher the trustees have had regard to the guidance issued by the Charity Commission on public benefit PaTr 1.18 Additional inforniation (optional) You ma choose to include further statements where relevant abouL" SORP ￿[￿rer￿ Pdra 1.38 Policy on grant making Para 1.38 Policy on social investrnent including program relat inveslment The 24 strong Group leadership team is comprised entirely of volunteers. who plan and deliver the acbvity programmes for the Scouts. Cubs. Beavers and Squirrels sections. They also plan and run our summer and famil cam Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP rekrer During the year 2022123 the Group retumed to fvlly active fa￿ to face scouknng, followtng the end of Covid 19 restrictions. All sections Met weekly during term time. usually at the HQ but sometimes at other locations when caryying out different activities. 1° Woodojtts be￿me one of the first Scout Groups in the South of England to establish a Squirrel Dray for4- 6 year olds from the local area. This has proved extremely popular to the point that we have had to instttute a waiting list for would-be Squirrels. A very successful summer camp was held in Comwall. involving a wrde range of activities both ashore and inlon the sea. The Group's main fundraising event, a Bonfire Night fireworks display, was on again well attended and raised 2 substantial amount for Group funds. As in previous years, the entire Group took part in the Sixpenny Handley Remembrance Day servi￿. including a parade up the High Street members of the Amied Forces and veterans. Summary of the main achievements of the charity. identifying the difference the charity's work has made to the circUmstan￿S of its beneficiaries and any wider benefits to society as a whole. Para 120 Additional inforniation (optional) You ma choose to inc]ude ftjrther statements ￿ere relevant about Achievements against objectives set Para 1.41 Most weekly activities for all sections are funded from subscriptions, while camps are careftjlly t￿dgeted and paid for by the participants. Our ￿ndraISing is therefore targeted at the purchase of new stores & equipment, and CL)vering one off expenses such as section ouiings and Group celebrab"ons. Perfomiance of fundraisirvJ activities against objedives set Para 1.41 Investrnent performan against objectives PaR 1.41 Other Financial Review Review of the charitys financial position at the end of the period Para 1.21 At year end Ihe Group had a heafthy Cu￿ent account balance of some £47,(X)O plus £120,000 in a savings account. This tatter sum was donated by our Prèsident and principal benefactor to fund the extension of the HQ building in order to provide a second meetin ace for the e andin Grou The Group's policy on reserves is to hold sufficient resources to continue the charitable 3Ctivities of the Group rf income and fundraising should fall short. The Trustees (r)nsider Ihat the Group should hold in reserve a sum equivalent to 12 months. runnin costs, circa £10.000. £10.1YJO NIA Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of *Jnd materially in deficit Explanation of any uncertainties al)out the charrty continuing as a gong con￿rn Pwa 122 Para 1.Y2 Para 1.24 NIA Para 123 NIA Additional infonThation {optional) You ma choose to include further statements wtsre rekvant about.. Subscriptions (approx £10,000 p.a.) Fundraising {2pprox £10,OtKJ) Camping/hire donations (approx. £3,000) The charity's principal sources of funds (induding any fundraising) Para 1.47 The Group does not have suffiaent funds to invest in longer term investrnents. It has therefore adopted a nsk averse strategy to the investrnent of its fijnds. All funds are held in cash. using only mainstream banks or t)uilding societies. Invesbnent policy and objectives including any social invesbnent policy adopted Para 1.46 The Trustees have idents.fied the major risks to whith they believe the Group is exposed. These have been reviewed and systems established to mitsgate against them. The main areas of concem are" A description of the principal risks facing the chartty PdR 1.46 Damage to the building property and equipment. The Group would request the use of buihJings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sijfficient buildings and contents insurance to mitigate against pemanent loss. Other structure, Governance and Management Description of Chari￿s trusts= Type of goveming document Para 125 The Group's goveming documents are those of The Scout Association. They comprise a Royal Charter, which in tum gives authority to the Bye ￿￿WS of the Association and the Policy, Organisation and Rules of The Scout Association. Also Grou Constilution of 4 Ma 2009. The Group is a trust established under its rules which are common to all Scouts. How is the charity constrtuted? Pa￿ 1.25 ated Trustee selection methods including details of any constrtutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Trustees are appointed in accordan with the Policy, Organisation and Rules of The Scout Association. Additional information (optional) You ma choose to include further statements where relevant about.. All members of the Group's Execulive Cornrnittee (trustees) complete, wilhin 5 months of their appointrnent, the ￿Ining laid down by The Scout Association. namely the 'Essenb"al Infonnation for Executive Committee Membèrs,. including safeguarding. safety & risk assessment. and the requirements of the General Data Protection R ulation GDPR). The Group is managed by its Executive Commtttee, the members of which are the 'charity tnJstees' of the 1 Wood(utts Scout Group. In September 2023 the Executive Committee wll be replaced by a Board of Trustees wrth responsibilities focused on Overnan￿ and finan￿. Policies and prO￿dureS adopted for the induction and training of trustees Para 1.51 The chartty's organisational structure and any wder ne￿Ork with which the charity works Part 1.51 Relationshtp any related parties Para 1.s1 Other Reference and Administrative details Cha name Other name the cha uses istered chari number Charity's principal address 1" Wcodcthts Scout Grou 1135278 Kete Cottage Deanland Sixpenny Handley 4• Dorset SP5 5PD Names of the charity trust￿ who manage the charity Dates aeted if I￿t forwhole Trustee name off￿ {rf any) Name of person {or body) entitled toa inttrL itan Peter Wlkinson Toby Cullen Abi Cadyl&Clarke Beverty Jesse John Curtis Rob Easton Chair Wice Chair Secretsry Treasurer GSL SL Anthony Brown Andy Young Annette Toope Zoe Preedy Donna Rendell Peter Goldstone Matthew Reeks ESL CSL BSL 10 SqSL 12 13 14 Geoff Pamell 15 Colin Tayk)r Alix Fauval 16 01104122- 21107r22 17 Ros Adams 01104122- 22111122 Corporate trustees- names of the directors atthe d* the re ortwasa roved Dtrector name Name of trustees holding trtle to property belonging to Ihe tharity Trustee name Dates acted rf not forwhole Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behaEf the assets are held and how this falls within the custodian charity's objects Details of a￿angements for safe custody and segregation of such assets from the chanty's own assets Additional inforn7ation {optionall Names and addresses of advisers (Optional inf0rn7ation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional inforniation) Exemptions from disclosure Reason for non-disdosure of ke ersonnel details Other o tional inforniation Declarations The trustees declare that they have approved the trustee5' rEport above. Signed on behalf of the charity's trustees Signature(s) Full name(s) &kftéil, Ml fqtri Position (eg Secretary. Chair, etG) Date ZUZS ## **Combined Accounts 2022 - 2023** Independent Examiner's Report to the Trustees of the 1st Woodcutts Scout Group Registered Charity 1135278 I I report on the accounts of the Group for the year ended 31 March 2023, which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and • To state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with Section 130 of the Charities Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Jonathan Wragg Qualification: AAT Address: 5 The Orchards, 51 Bay Close, Three Legged Cross, Wimborne, BH21 6SW Date: > Signature: 7th October 2023 1 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**2022-23**
Unrestricted
Group Funds
2022-23
Designated
HQ Funds
2022-23
Restricted
Building Fund
2022-23
Total Funds
2021-22
Last Year
£
£
£
£
£
**Receipts**
Membership Subscriptions
11932.99
11932.99
10575.00
Donations
777.50
777.50
42.00
Council Grants
8000.00
Other Grants
500.00
500.00
Gift Aid Reclaimed (1)
1049.58
1049.58
1050.00
Interest Received
226.61
226.61
7.00
Othe Similar Income
Sub Total
14260.07
226.61
14486.68
19674.00
Fundraising (Gross)
Fireworks
16396.70
16396.70
17543.00
Uniform Sales
2434.92
2434.92
2280.00
Camping and Hire Donations
644.00
4996.50
5640.50
1645.00
Other Fundraising Activities
3800.00
Group Rental
4500.00
4500.00
Sub Total
19475.62
9496.50
28972.12
25268.00
Camp and Activity Receipts
Family and Summer Camps 2022
18072.46
18072.46
2632.00
Summer Camp 2023
875.00
875.00
3340.00
District Camp 2023
2672.50
2672.50
Other Paid Activities
690.00
690.00
113.00
Sub Total
22309.96
22309.96
6085.00
**Total Gross Income**
56045.65
9496.50
226.61
65768.76
51027.00
**Total Receipts**
56045.65
9496.50
226,61
65768.76
51027.00
**Receipts and Payments**| 2 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**Payments**
General Payments
Youth Programme & Activities
2883.40
2883.40
2410.00
Adult Support & Training
Insurance (2)
1238.89
1238.89
1069.00
Repairs and Renewals (3)
1372.63
1089.51
2462.14
Materials and Equipment
548.61
125.00
673.61
695.00
Celebration Day, AGM and Trustee Expenses
7.45
7.45
1278.00
HQ and Campsite Rental (4)
4500.00
4500.00
60.00
Administration (5)
50.00
50.00
870.00
Donations to Charity
13.00
Capitation Payment (to Scout Association) (6)
11923.00
11923.00
Rates (7)
Cleaning
935.38
935.38
474.00
Utilities (8)
2563.55
2563.55
648.00
Waste Collection
732.36
732.36
616.00
Building Improvements
1822.38
1822.38
Building Maintenance
5641.00
Ground Maintenance
1980.00
1980.00
1304.00
Equipment Safety Testing
194.68
194.68
816.00
Proposed HQ Extension
936.00
936.00
Sub Total
23402.53
9500.31
32902.84
15894.00
Fundraising Expenses
Fireworks
9977.14
9977.14
3106.00
Uniform Purchases
1899.04
1899.04
2536.00
Other Fundraising Activities
519.83
519.83
925.00
Sub Total
12396.01
12396.01
6567.00
Camp and Activity Expenses
Family and Summer Camps 2022
28035.64
28035.64
2719.00
Summer Camp 2023
510.25
510.25
400.00
District Camp 2023
Other Paid Activities
1065.00
Sub Total
28545.89
28545.89
4184.00
Total Gross Expenditure
64344.43
9500.31
73844.74
26645.00
Total Payments
64344.43
9500.31
73844.74
26645.00
Net of Receipts/(Payments)
-8298.78
-3.81
226.61
-8075.98
18734.00
Total Cash Funds Brought Forward Last Year End
49756.37
2089.77
120008.09
171854.23
148518.00
Total Cash Funds Carried Forward This Year End
41457.59
2085.96
120234.70
163778.25
167252.00| 3 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**2022 - 23**
**Unrestricted**
**Group Funds**
**2022 - 23**
**Designated**
**HQ Funds**
**2022 - 23**
**Restricted**
**Building Fund**
**2022 - 23**
**Total Funds**
**2021 - 22**
**Last Year**
**Cash Funds**
Bank Current Account
41457.59
2085.96
51846.00
Less Cheques not yet Debited
-4600.00
Net Bank Current Account
41457.59
2085.96
47246.00
Savings Account
120234.70
120234.70
120007.00
Debtors and Pre-paid Expenses
Cash and Unbanked Cheques Received
Monies Received for Future Projects
**Total Cash Funds**
41457.59
2085.96
120234.70
163778.25
167253.00
**Other Monetary Assets**
**Investment Assets**
**Non Monetary Assets for Group's Own Use**
Shop Stock
407.00
407.00
1610.00
Scouting Equipment, Furniture etc
22750.00
22750.00
21454.00
Land and Buildings (9)
368500.00
368500.00
335000.00
Additions and Improvements
10000.00
**Sub Total**
23157.00
368500.00
391657.00
368064.00
**Liabilities**
Accounts not yet Paid
Expenses Incurred but not Invoiced
Loans
Creditors and Accrued Expenses
**Sub Total**
**Total Net Assets**
64614.59
2085.96
488734.70
555435.25
535317.00
**Statement of Assets and Liabilities**| 4 of 5 ## **Combined Accounts 2022 - 2023** ## **Notes to the Accounts** - (1) Gift Aid claim for subs paid in 2018 – 2019. Further claims will be submitted as soon as possible. - (2) All insurance premiums (buildings/contents and occasional helpers cover) paid out of Group account. - (3) Cost of security and fire alarms plus external lighting upgrades split between Group and HQ accounts. - (4) The Group makes a monthly payment of £375 into the HQ account to help cover the cost of maintenance and repairs. - (5) Refund of hire deposit not deducted from final hire invoice. - (6) Scout Association capitation for the last two years were paid in this financial year due to absence of Treasurer on holiday when last year’s demand was received. - (7) Rates bill of £2,816 is currently subject to a 100% rebate. (However, the Council has notified us that the current rebate arrangements will be reviewed in 2024). - (8) Total includes payments to Calor Gas, Octopus energy, Vodafone (tel/broadband) and Bournemouth Water. - (9) The estimated value of the land and buildings has been increased by 10% but arrangements will be made for a formal valuation to be carried out in 2023. 5 of 5 ## **Combined Accounts 2022 - 2023** Independent Examiner's Report to the Trustees of the 1st Woodcutts Scout Group Registered Charity 1135278 I I report on the accounts of the Group for the year ended 31 March 2023, which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and • To state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements - to keep accounting records in accordance with Section 130 of the Charities Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Jonathan Wragg Qualification: AAT Address: 5 The Orchards, 51 Bay Close, Three Legged Cross, Wimborne, BH21 6SW Date: > Signature: 7th October 2023 1 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**2022-23**
Unrestricted
Group Funds
2022-23
Designated
HQ Funds
2022-23
Restricted
Building Fund
2022-23
Total Funds
2021-22
Last Year
£
£
£
£
£
**Receipts**
Membership Subscriptions
11932.99
11932.99
10575.00
Donations
777.50
777.50
42.00
Council Grants
8000.00
Other Grants
500.00
500.00
Gift Aid Reclaimed (1)
1049.58
1049.58
1050.00
Interest Received
226.61
226.61
7.00
Othe Similar Income
Sub Total
14260.07
226.61
14486.68
19674.00
Fundraising (Gross)
Fireworks
16396.70
16396.70
17543.00
Uniform Sales
2434.92
2434.92
2280.00
Camping and Hire Donations
644.00
4996.50
5640.50
1645.00
Other Fundraising Activities
3800.00
Group Rental
4500.00
4500.00
Sub Total
19475.62
9496.50
28972.12
25268.00
Camp and Activity Receipts
Family and Summer Camps 2022
18072.46
18072.46
2632.00
Summer Camp 2023
875.00
875.00
3340.00
District Camp 2023
2672.50
2672.50
Other Paid Activities
690.00
690.00
113.00
Sub Total
22309.96
22309.96
6085.00
**Total Gross Income**
56045.65
9496.50
226.61
65768.76
51027.00
**Total Receipts**
56045.65
9496.50
226,61
65768.76
51027.00
**Receipts and Payments**| 2 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**Payments**
General Payments
Youth Programme & Activities
2883.40
2883.40
2410.00
Adult Support & Training
Insurance (2)
1238.89
1238.89
1069.00
Repairs and Renewals (3)
1372.63
1089.51
2462.14
Materials and Equipment
548.61
125.00
673.61
695.00
Celebration Day, AGM and Trustee Expenses
7.45
7.45
1278.00
HQ and Campsite Rental (4)
4500.00
4500.00
60.00
Administration (5)
50.00
50.00
870.00
Donations to Charity
13.00
Capitation Payment (to Scout Association) (6)
11923.00
11923.00
Rates (7)
Cleaning
935.38
935.38
474.00
Utilities (8)
2563.55
2563.55
648.00
Waste Collection
732.36
732.36
616.00
Building Improvements
1822.38
1822.38
Building Maintenance
5641.00
Ground Maintenance
1980.00
1980.00
1304.00
Equipment Safety Testing
194.68
194.68
816.00
Proposed HQ Extension
936.00
936.00
Sub Total
23402.53
9500.31
32902.84
15894.00
Fundraising Expenses
Fireworks
9977.14
9977.14
3106.00
Uniform Purchases
1899.04
1899.04
2536.00
Other Fundraising Activities
519.83
519.83
925.00
Sub Total
12396.01
12396.01
6567.00
Camp and Activity Expenses
Family and Summer Camps 2022
28035.64
28035.64
2719.00
Summer Camp 2023
510.25
510.25
400.00
District Camp 2023
Other Paid Activities
1065.00
Sub Total
28545.89
28545.89
4184.00
Total Gross Expenditure
64344.43
9500.31
73844.74
26645.00
Total Payments
64344.43
9500.31
73844.74
26645.00
Net of Receipts/(Payments)
-8298.78
-3.81
226.61
-8075.98
18734.00
Total Cash Funds Brought Forward Last Year End
49756.37
2089.77
120008.09
171854.23
148518.00
Total Cash Funds Carried Forward This Year End
41457.59
2085.96
120234.70
163778.25
167252.00| 3 of 5 ||**Combined Accounts 2022 - 2023**| |---|---| ||**2022 - 23**
**Unrestricted**
**Group Funds**
**2022 - 23**
**Designated**
**HQ Funds**
**2022 - 23**
**Restricted**
**Building Fund**
**2022 - 23**
**Total Funds**
**2021 - 22**
**Last Year**
**Cash Funds**
Bank Current Account
41457.59
2085.96
51846.00
Less Cheques not yet Debited
-4600.00
Net Bank Current Account
41457.59
2085.96
47246.00
Savings Account
120234.70
120234.70
120007.00
Debtors and Pre-paid Expenses
Cash and Unbanked Cheques Received
Monies Received for Future Projects
**Total Cash Funds**
41457.59
2085.96
120234.70
163778.25
167253.00
**Other Monetary Assets**
**Investment Assets**
**Non Monetary Assets for Group's Own Use**
Shop Stock
407.00
407.00
1610.00
Scouting Equipment, Furniture etc
22750.00
22750.00
21454.00
Land and Buildings (9)
368500.00
368500.00
335000.00
Additions and Improvements
10000.00
**Sub Total**
23157.00
368500.00
391657.00
368064.00
**Liabilities**
Accounts not yet Paid
Expenses Incurred but not Invoiced
Loans
Creditors and Accrued Expenses
**Sub Total**
**Total Net Assets**
64614.59
2085.96
488734.70
555435.25
535317.00
**Statement of Assets and Liabilities**| 4 of 5 ## **Combined Accounts 2022 - 2023** ## **Notes to the Accounts** - (1) Gift Aid claim for subs paid in 2018 – 2019. Further claims will be submitted as soon as possible. - (2) All insurance premiums (buildings/contents and occasional helpers cover) paid out of Group account. - (3) Cost of security and fire alarms plus external lighting upgrades split between Group and HQ accounts. - (4) The Group makes a monthly payment of £375 into the HQ account to help cover the cost of maintenance and repairs. - (5) Refund of hire deposit not deducted from final hire invoice. - (6) Scout Association capitation for the last two years were paid in this financial year due to absence of Treasurer on holiday when last year’s demand was received. - (7) Rates bill of £2,816 is currently subject to a 100% rebate. (However, the Council has notified us that the current rebate arrangements will be reviewed in 2024). - (8) Total includes payments to Calor Gas, Octopus energy, Vodafone (tel/broadband) and Bournemouth Water. - (9) The estimated value of the land and buildings has been increased by 10% but arrangements will be made for a formal valuation to be carried out in 2023. 5 of 5