# **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **WEST RUNTON HOLIDAYS** **(A COMPANY LIMITED BY GUARANTEE)** **CHARITY REGISTRATION No. 1135213 COMPANY REGISTRATION No: 07104921** Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 1 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **CONTENTS** |Page 3|Legal & Administrative Information| |---|---| |Pages 4 - 5|Report of the Directors| |Page 6|Independent Examiner's Report| |Page 7|Statement of Financial Activities| |Pages 8|Balance Sheet| |Page 9 to 14|Notes to the Financial Statements| 2 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NUMBER** 1135213 **COMPANY REGISTRATION NUMBER** 7104921 **DATE OF INCORPORATION** 15th December 2009 **START OF FINANCIAL YEAR** 1st January 2024 **END OF FINANCIAL YEAR** 31st December 2024 **DIRECTORS ACTING DURING AND AFTER THE FINANCIAL YEAR** Mr Christopher Peter Wroe Mr Stephen Linton Cronbach Mr Christopher Gibbs Dr Richard Irving Walker Ms Helen Morgan Reverend Mark Gould ## **PERSON WITH SIGNIFICANT CONTROL** Mr Christopher Peter Wroe **COMPANY SECRETARY** Mr Christopher Gibbs **GOVERNING DOCUMENT** Memorandum & Articles of Association Dated 15th December 2009 **OBJECTIVES** To advance the Christian faith by sharing the news of Jesus with young people throughout the United Kingdom, but not exclusively. ## **REGISTERED ADDRESS** West Runton Holidays The Vicarage, Southbury Lane Ruscombe,Berkshire RG10 9UD ## **BANKERS** HSBC Bank Plc Beaconsfield 9 Penn Road Buckinghamshire HP9 2PT ## **INDEPENDENT EXAMINER** K Gomes Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 3 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31ST DECEMBER 2024** West Runton Holidays continues in its mission to make Jesus known to young people through excellent, exciting, Christian adventure holidays. In 2024 we ran our full programme of holidays. Bookings continue to increase gradually, with 287 young people attending our holidays throughout the year. We were supported by over 150 volunteer team members. This year we received significant grants from the David Chilcott fund and the Gilbert Trust, as well as the Runton Dolphin Trust, allowing us to significantly increase the discounts applied to holidays. We continue to employ a holiday manager and this year we have updated our Safeguarding and Adventurous Activities policies. We have also renewed our license with the Adventurous Activities Licensing Authority for a further two years. ## **FINANCE REVIEW** The total funds carried forward for 2024 were £73,947 (2023 £79,377). ## **RISK ASSESSMENT** The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **RESERVES POLICY** The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily. ## **PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 4 WEsf RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS Continued Statement of Dlrector's Respon&bilitie8: The Charities Att and the Companies Att require the Board of Trustees to prepare financial statements for each financial year which give a true and falr vlew of the state of affairs of the charity as at the end of the flnancial year and of the surplus or deficit of the charity. In preparing those financial statements the Board 15 required to',- select sultable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent: prepare the financial statements on the going concem basis unless it is inappropriate to presume that the tharity will continue in business,. stste whether applicable accounting standards and statements of recommended practice have been followed subject to any materlal departures disdosed and explained in the financial statements. b) d) The Dlrectors are also responsible for maintaining adequate accounting records whlch dlsclose wlth reasonable accuracy at any time the financial position of the charity and which are suffiaent to show and explain the charlty's transactions nd enable them to ensure that the financial statements comply wlth the Companles Art 2006 and compty wlth gulatlons made under the Charities Act. They are also responsible for safeguarding the assets of the charrty and hence for tsklng reasonable steps for the prevention and detection of fraud and other Irregularltles. The Directors are also responslble for the contents of the Directors, report, and the ￿SPOnsIbl11tY of the Independent examlner in relation to the Directors, report Is 1Smited to examining the report and en5urJng that on the face of the report, there are no Inconslstencies with the figures disclosed in the financial statements. These accounts have been prepared In accordan￿ wlth the Provi￿On5 applicable to companies subjert to the small companies ￿gIMe. I approve the attached Statement of finanaal activities and balance sheet for the year ended 31st De￿rnber 2024, and confimi that I have made available all Informatlon necessary for Its preparatlon. 1£ b4qilc'*t Approved by the Directors on the................................................................. Signed on their behalf by Dirertor ........... Print Name.. ## **INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS** Report to the Trustees of West Runton Holidays on the accounts for the year ended 31st December 2024 as set out on pages 7 to 14. ## **RESPONSIBILITIES AND BASIS OF REPORT** As the charity’s Trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. ## **INDEPENDENT EXAMINER'S STATEMENT** I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: - accounting records were not kept in accordance with section 386 of the Companies Act 2006; or - the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed : > Date : 15.3.25 Kim Gomes FCIE MAAT Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF 6 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **(Incorporating Income and Expenditure Account)** |**Notes**
**INCOMING RESOURCES**
**Incoming Resources from Generated Funds**
Donations & Legacies
**3a**
Charitable Activities
**3b**
Other Incoming Resources
**3c**
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Costs of Generating Funds**
Charitable Activities
**4a**
Governance Costs
**4b**
**TOTAL RESOURCES EXPENDED**
**NET INCOMING/ (OUTGOING) RESOURCES**
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2024**
**2023**
£
£
£
£
85,268
472
85,740
81,464
91,717
-
91,717
84,488
-
-
-
-| |---|---| ||**176,985**
**472**
**177,457**
**165,952**| ||181,562
-
181,562
164,396
1,325
-
1,325
2,015| ||**182,887**
**-**
**182,887**
**166,411**| ||**(5,902)**
**472**
**(5,430)**
**(459)**
79,377
-
79,377
79,836| ||**73,475**
**472**
**73,947**
**79,377**| Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing. The notes on pages 9 to 14 form part of these financial statements. 7 WEST RUNTON HOLIDAYS (A COMPANY LIMrrED BY GUARANTEE) BALANCE SHEEr AS AT 31ST DECEMBER 2024 Unrestricted Restrlcted 31-De¢•24 31-Dec-23 Funds Funds Total Total Note Flxed Assets Tanglble Assets 56,271 56,271 61,805 Current Assets Debtors & Prepayments Cash at Bank and in Hand 15,611 2,883 472 11,129 16,083 14,012 16,041 13,596 Total Current Assets Credltors: amounts falllng due wlthln one year 1,290 11,129 12,419 12,066 NET CURRENT ASSETS 17,204 472 17,676 17,572 TOTAL ASSEfs less current Ilabllltles 73,475 472 73,947 79,377 NET ASSETS 73,475 472 73,947 79,377 Funds of the Charlty General Funds Restricted Funds 73,475 73,475 472 79,377 472 Total Funds 73,475 472 73,947 79,377 For the flnanclal year endlng 31 December 2024 the charfty was entitled to exemption from audit under settion 477 of the Companies Art 2006 relating to small companles. Dlrectors, responslbllltles: The members have not required the charity to obtain an audlt of its accounts for the year in question In accordance with section 476,. and The directors acknowledge thelr responsibllltle5 for complylng with the requirements of the Act wlth respect to accounts.ng record5 and the preparation of accounts. These financial statements have been prepared in acctsrdance with the special provisions relating to companies 5ubJett to the small companies regime within Part 15 of the Companies Att 2006. Approved by the Direttors on the . Signed on their behalf by Direttor . ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of Preparation & Assessment of Going Concern** ## **Basis of Preparation** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. ## **Incoming Resources** ## _**Recognition of Incoming Resources**_ These are included in the Statement of Financial Activities (SOFA) when: ▪ the charity becomes entitled to the resources; ▪ the Directors are virtually certain they will receive the resources; and ▪ the monetary value can be measured with sufficient reliability ## _**Incoming Resources with Related Expenditure**_ Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA. ## _**Grants and Donations**_ Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## _**Tax Reclaims on Donations and Gifts**_ Incoming resources from tax reclaims are included in the SOFA in the same financial period as the gift to which they relate ## _**Contractual Income and Performance Related Grants**_ This is only included in the SOFA once the related goods or services has been delivered ## _**Gifts in Kind**_ Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. ## _**Donated Services and Facilities**_ These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## _**Volunteer Help**_ The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report. 9 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **1. ACCOUNTING POLICIES (Continued)** ## **Incoming Resources (continued)** ## _**Investment Income**_ This is included in the accounts when receivable. ## _**Investment Gains and Losses**_ This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## **Expenditure and Liabilities** ## _**Liability Recognition**_ Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## _**Governance Costs**_ Include costs of the preparation and examination of statutory accounts, the costs of the Directors' meetings and cost of any legal advice to Directors on governance or constitutional matters. ## _**Grants with Performance Conditions**_ Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## _**Grants Payable without Performance Conditions**_ These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## **Assets** ## _**Fixed Assets**_ These are capitalised if they can be used for more than one year, and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. ## _**Investments**_ Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at Directors' best estimate of market value. ## _**Deprecation Expenses**_ Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a Straight Line Basis over their estimated useful lives. The rates applied per annum are as follows: Holiday Equipment 10-25% Office Equipment 25% 10 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **2. TANGIBLE FIXED ASSETS** |Cost
01-Jan-24
Additions
Disposals
Cost at
31-Dec-24
Depreciation
01-Jan-24
Charge
Disposals
Depreciation at
31-Dec-24
Net Book Value
31-Dec-24
Net Book Value
31-Dec-23|Holiday
Office
**Total**
Equipment
Equipment
**2024**
£
£
£
98,727
-
98,727
2,113
-
2,113
-
-| |---|---| ||**100,840**
**-**
**100,840**| ||36,922
-
36,922
7,647
-
7,647
-| ||**44,569**
**-**
**44,569**| ||**56,271**
**-**
**56,271**| ||61,805
-
61,805| The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2024 - None 31st December 2023 - None ## **3. INCOMING RESOURCES** |**a) Donations & Legacies**
Gifts & Donations
Grants
**b) Charitable Activities**
Holiday receipts
**c) Other Incoming Resources**
Sundry Income|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2024**
**2023**
£
£
£
£
4,179
472
4,651
7,671
81,089
-
81,089
73,793| |---|---| ||**85,268**
**472**
**85,740**
**81,464**| ||91,717
-
91,717
84,488| ||**91,717**
**-**
**91,717**
**84,488**| ||-
-
-
-| ||**-**
**-**
**-**
**-**| 11 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **4. RESOURCES EXPENDED** |**a) Charitable Activities**
Activities & Events
Advertising & Publicity
Bank Charges
Depreciation Expenses
Insurance Costs
Staff Costs
**8**
Sundry Expenses
Training Costs
Transport Costs
Telephone & Internet Costs
Utility Costs
**b) Governance Costs**
Independent Examiners Fee
Other Governance Costs|Unrestricted
Restricted
**TOTAL**
**TOTAL**
Funds
Funds
**2024**
**2023**
£
£
£
£
139,395
-
139,395
126,670
5,399
-
5,399
3,395
50
-
50
124
7,647
-
7,647
8,258
3,776
-
3,776
2,247
19,578
-
19,578
18,553
1,406
-
1,406
1,339
2,562
-
2,562
1,883
248
-
248
319
778
-
778
857
723
-
723
752| |---|---| ||**181,562**
**-**
**181,562**
**164,396**| ||1,290
-
1,290
1,230
35
-
35
785| ||**1,325**
**-**
**1,325**
**2,015**| 12 ## **WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **5. CASH AT BANK AND IN HAND** |Cash at Bank
Ring Fenced Trust bank account|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-24**
**31-Dec-23**
£
£
**£**
**£**
2,883
-
2,883
2,876
-
11,129
11,129
10,720| |---|---| ||**2,883**
**11,129**
**14,012**
**13,596**| ## **6. DEBTORS AND PREPAYMENTS** |Debtors Control Account
Prepayments|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-24**
**31-Dec-23**
£
£
**£**
**£**
-
472
472
356
15,611
-
15,611
15,685| |---|---| ||**15,611**
**472**
**16,083**
**16,041**| ## **7. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Deferred Income - Ring Fenced Trust
Independent Examiners Fees
Accrual- Pension|Unrestricted
Restricted
**Total**
**Total**
Fund
Fund
**31-Dec-24**
**31-Dec-23**
£
£
**£**
**£**
-
11,129
11,129
10,720
1,290
-
1,290
1,230
-
-
-
116| |---|---| ||**1,290**
**11,129**
**12,419**
**12,066**| The deferred income is receipts for 2025 holidays. 13 ## **WEST RUNTON HOLIDAYS** ## **(A COMPANY LIMITED BY GUARANTEE)** ## **NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2024** ## **8. STAFF COSTS AND NUMBERS** |Gross Wages and Salaries
Employer's National Insurance Costs
Pension
Payroll Fees
Employees who were engaged in each of the following activities:
Activities in furtherance of organisation's objects|**TOTAL**
**TOTAL**
**2024**
**2023**
**£**
**£**
17,103
16,232
1,262
1,142
724
695
489
484| |---|---| ||**19,578**
**18,553**| ||**2024**
**2023**
**TOTAL**
**TOTAL**
1
1| No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system. ## **9. DIRECTORS AND OTHER RELATED PARTIES** No payments were made to Directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. ## **10. PERSONS WITH SIGNIFICANT CONTROL** Mr Christopher Peter Wroe has the right to appoint and remove directors with control over the trustees. 14