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← West Runton Holidays

2023-12-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023

WEST RUNTON HOLIDAYS

(A COMPANY LIMITED BY GUARANTEE)

CHARITY REGISTRATION No. 1135213 COMPANY REGISTRATION No: 07104921

Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

1

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

CONTENTS

Page 3 Legal & Administrative Information
Pages 4 - 5 Report of the Directors
Page 6 Independent Examiner's Report
Page 7 Statement of Financial Activities
Pages 8 Balance Sheet
Page 9 to 14 Notes to the Financial Statements

2

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1135213 COMPANY REGISTRATION NUMBER 7104921 DATE OF INCORPORATION 15th December 2009 START OF FINANCIAL YEAR 1st January 2023 END OF FINANCIAL YEAR 31st December 2023 DIRECTORS ACTING DURING Mr Christopher Peter Wroe AND AFTER THE FINANCIAL Mr Stephen Linton Cronbach YEAR Mr Christopher Gibbs Dr Richard Irving Walker Ms Ruth Nicholson Resigned 25.3.23 Ms Helen Morgan Mr Jake Elsbury Resigned 23.9.23 PERSON WITH SIGNIFICANT CONTROL Mr Christopher Peter Wroe COMPANY SECRETARY Mr Christopher Gibbs GOVERNING DOCUMENT Memorandum & Articles of Association Dated 15th December 2009 OBJECTIVES To advance the Christian faith by sharing the news of Jesus with young people throughout the United Kingdom, but not exclusively. REGISTERED ADDRESS West Runton Holidays 3 Andrews Way Marlow SL7 3QJ

BANKERS HSBC Bank Plc Beaconsfield 9 Penn Road Buckinghamshire HP9 2PT

INDEPENDENT EXAMINER K Gomes Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

3

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31ST DECEMBER 2023

West Runton Holidays continues in its mission to make Jesus known to young people through excellent, exciting, Christian adventure holidays. In 2023 we ran a full programme of holidays, including one new holiday, 'Runton Challenge'. Booking numbers remain relatively strong with similar numbers of young people attending our holidays as in 2022.

Thanks to the hard work of our trustees and volunteers we welcomed 268 young people onto our holidays, supported by over 150 volunteer team members. Thanks to the donations we received, we provided grants and discounts totalling around £8000 to enable a wide variety of young people from different backgrounds to attend our holidays.

We continue to employ a holiday manager who has supported the trustees, facilitated the smooth running of our holidays and enhanced our marketing activities, including arranging a stand at a Christian Conference for the first time in recent years.

FINANCE REVIEW

The total closing unrestricted funds were £79,377 (2022 £79,836).

RISK ASSESSMENT

The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

RESERVES POLICY

The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.

PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

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WEsf RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARA14TEE) REPORT OF THE DIREcfoRS Continued y￿r whlth g￿e a tn and fr L the slate ￿ affaks rf the chkn as at the end of the ftnanrjal and of the b) make Judgements and estknaies that are reasonable and prudent: prepore the fir￿£6￿1 stjtements M ihe 9dn9 lJ)rtern ba515 ￿lesS it Is Inapprowb•te to that the d) subject to any material dtyartu￿s th'sch)sed and exF4aird In the fi￿r￿jaI Statem￿t& The Dlrethts are akn rEsp)nslble ma1Trtaknk￿ adeq1￿te ￿￿J￿tI￿) re£(ds whlth dlsdose wlth rea￿￿è￿e accuracy at any tlme the flnanclal pog'tion of the tharity and whth ￿￿ suffioent to kn an<1 eXp￿1ft chority's transactions and enable them to ensu￿ that the finandal statements wlth the Compans Art 2006 and c￿pIY wlth regulath)ns malle under the Charltles Ad. are also resp)ngble for safeguar¢lng the assets of the tharlty and hen examlner In relatkin to t￿ ￿r￿t￿$, repyt ts luwted to examlning the rewt and enwnrvJ that on the fKe of the These accounts have been wepared In at£Lvda*e wlth the Fyovlskns applkable to urfnpanles svbjett to the smèll ompanie5 regime. IL.1. 31.¥.................................. Prlrt Name..

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the Trustees of West Runton Holidays on the accounts for the year ended 31st December 2023 as set out on pages 7 to 14.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity’s Trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed :

==> picture [93 x 18] intentionally omitted <==

Date : 27.2.24

Kim Gomes MAAT Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

6

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023

(Incorporating Income and Expenditure Account)

Notes
INCOMING RESOURCES
Incoming Resources from Generated Funds
Donations & Legacies
3a
Charitable Activities
3b
Other Incoming Resources
3c
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of Generating Funds
Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING/ (OUTGOING) RESOURCES
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022
£
£
£
£
81,464
-
81,464
68,394
84,488
-
84,488
81,403
-
-
-
429
165,952
-
165,952
150,226
164,396
-
164,396
143,227
2,015
-
2,015
1,170
166,411
-
166,411
144,397
(459)
-
(459)
5,829
79,836
-
79,836
74,007
79,377
-
79,377
79,836

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 9 to 14 form part of these financial statements.

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WEsf RUNTON HOLIDAYS (A COMPANY LIMrrED BY GuARA1￿EE) BALANCE SHEEr AS AT 31sr DECEMBER 2023 Tot•1 TgtsF Tangthle Assets GI￿5 61.805 62.263 16.041 13,$96 16.041 13.5% Cash 4t Bank aThJ in HWMI L6,316 13,015 Totsl Currwt A Cr•dltor&' thY¥Jurts wlthkn Trtar 11066 12.066 11.758 L7.572 17.572 17.573 79J77 79.Jn 79.836 NET AsseTS 79.377 79,377 79,836 Genernl Funds 79.377 79,377 79.836 79,377 79,836 For the finaficlol year ￿lfi9 31 Decefflber 2023 the dwy w&s tntthd to exrnptts￿ from aud ￿der s￿)fi 477 of the Componle5 Art 21)06 rElotsw to gnam L1¥n￿￿￿e . The members have not requlrÈd tts ol)tskn ￿ autht of Its acc(*Jr)ts for the year In que#ion In accordance w￿h sectbn 476,. and . dkectors ackrww their res￿nSIbIlItts tor comptying w4th Ihe ra￿￿Ots of the Act wlth re5pecr to Prfnt Name..

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the Directors are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA in the same financial period as the gift to which they relate

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.

9

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023

1. ACCOUNTING POLICIES (Continued)

Incoming Resources (continued)

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the Directors' meetings and cost of any legal advice to Directors on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Assets

Fixed Assets

These are capitalised if they can be used for more than one year, and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at Directors' best estimate of market value.

Deprecation Expenses

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a Straight Line Basis over their estimated useful lives. The rates applied per annum are as follows:

Holiday Equipment 10-25% Office Equipment 25%

10

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023

2. TANGIBLE FIXED ASSETS

Cost
31-Dec-22
Additions
Disposals
Cost at
31-Dec-23
Depreciation
31-Dec-22
Charge
Disposals
Depreciation at
31-Dec-23
Net Book Value
31-Dec-23
Net Book Value
31-Dec-22		 Holiday
Office
Total
Equipment
Equipment
2023
£
£
£
90,927
-
90,927
7,800
-
7,800
-
-
98,727
-
98,727
28,664
-
28,664
8,258
-
8,258
-
36,922
-
36,922
61,805
-
61,805
62,263
-
62,263

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2023 - None

31st December 2022 - None

3. INCOMING RESOURCES

a) Donations & Legacies
Gifts & Donations
Grants
b) Charitable Activities
Holiday receipts
c) Other Incoming Resources
Sundry Income		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022
£
£
£
£
7,671
-
7,671
10,394
73,793
-
73,793
58,000
81,464
-
81,464
68,394
84,488
-
84,488
81,403
84,488
-
84,488
81,403
-
-
-
429
-
-
-
429

11

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023

4. RESOURCES EXPENDED

a) Charitable Activities
Activities & Events
Advertising & Publicity
Bank Charges
Depreciation Expenses
Equipment Costs
Insurance Costs
Staff Costs
8
Sundry Expenses
Training Costs
Transport Costs
Telephone & Internet Costs
Utility Costs
b) Governance Costs
Independent Examiners Fee
Other Governance Costs		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022
£
£
£
£
126,670
-
126,670
105,061
3,395
-
3,395
3,151
124
-
124
122
8,258
-
8,258
8,691
-
-
-
1,385
2,247
-
2,247
1,325
18,553
-
18,553
16,767
1,339
-
1,339
1,463
1,883
-
1,883
3,342
319
-
319
406
857
-
857
1,200
752
-
752
314
164,396
-
164,396
143,227
1,230
-
1,230
1,170
785
-
785
-
2,015
-
2,015
1,170

12

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023

5. CASH AT BANK AND IN HAND

Cash at Bank
Ring Fenced Trust bank account
PayPal account		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
2,876
-
2,876
2,427
10,720
-
10,720
10,618
-
-
-
30
-
13,596
-
13,596
13,015

6. DEBTORS AND PREPAYMENTS

Debtors Control Account
Prepayments		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
356
-
356
-
15,685
-
15,685
16,316
16,041
-
16,041
16,316

7. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Deferred Income - Ring Fenced Trust
Deferred Income - PayPal
Independent Examiners Fees
Accrual- Pension		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
10,720
-
10,720
10,618
-
-
-
30
-
1,230
-
1,230
1,170
116
-
116
-
12,066
-
12,066
11,758

The deferred income is receipts for 2024 holidays.

13

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023

8. STAFF COSTS AND NUMBERS

Gross Wages and Salaries
Employer's National Insurance Costs
Pension
Payroll Fees
Employees who were engaged in each of the following activities:
Activities in furtherance of organisation's objects		 TOTAL
TOTAL
2023
2022
£
£
16,232
14,832
1,142
996
695
473
484
466
18,553
16,767
2023
2022
TOTAL
TOTAL
1
1

No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system.

9. DIRECTORS AND OTHER RELATED PARTIES

No payments were made to Directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

10. PERSONS WITH SIGNIFICANT CONTROL

Mr Christopher Peter Wroe has the right to appoint and remove directors with control over the trustees.

14