ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
WEST RUNTON HOLIDAYS
(A COMPANY LIMITED BY GUARANTEE)
CHARITY REGISTRATION No. 1135213 COMPANY REGISTRATION No: 07104921
Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
CONTENTS
| Page 3 | Legal & Administrative Information |
|---|---|
| Pages 4 - 5 | Report of the Directors |
| Page 6 | Independent Examiner's Report |
| Page 7 | Statement of Financial Activities |
| Pages 8 | Balance Sheet |
| Page 9 to 14 | Notes to the Financial Statements |
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1135213 COMPANY REGISTRATION NUMBER 7104921 DATE OF INCORPORATION 15th December 2009 START OF FINANCIAL YEAR 1st January 2022 END OF FINANCIAL YEAR 31st December 2022 DIRECTORS ACTING DURING Mr Christopher Peter Wroe AND AFTER THE FINANCIAL Mr Stephen Linton Cronbach YEAR Mr Christopher Gibbs Dr Richard Irving Walker Mr Adam David Tuckwell Ms Ruth Nicholson Ms Helen Morgan PERSON WITH SIGNIFICANT CONTROL Mr Christopher Peter Wroe COMPANY SECRETARY Mr Christopher Gibbs GOVERNING DOCUMENT Memorandum & Articles of Association Dated 15th December 2009 OBJECTIVES To advance the Christian faith by sharing the news of Jesus with young people throughout the United Kingdom, but not exclusively. REGISTERED ADDRESS West Runton Holidays 3 Andrews Way Marlow SL7 3QJ BANKERS HSBC Bank Plc Beaconsfield 9 Penn Road Buckinghamshire HP9 2PT
INDEPENDENT EXAMINER
K Gomes Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31ST DECEMBER 2022
West Runton Holidays continues in its mission to make Jesus known to young people through excellent, exciting, Christian adventure holidays. In 2022 we run our first full programme of holidays, following the removal of Covid-19 restrictions. This includes restarting our Easter holidays and 'Basecamp' after a three year break, and it was encouraging to see strong booking numbers across these holidays.
Thanks to the hard work of our trustees and volunteers we welcomed 264 young people onto our holidays, supported by over 100 volunteer team members. In the context of the increasing cost of living, we were able to provide over £5000 in grants and discounts to ensure that our holidays were open to a wide variety of young people from different backgrounds.
2022 was the first year in some time where we have employed a part time holiday manager. This has greatly eased the pressure on the trustees and enabled us to refresh our key policies and increase our marketing efforts, improving our website and social media presence and restarting the publication of our brochure. We look forward to another year of growth in 2023.
RISK ASSESSMENT
The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
RESERVES POLICY
The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.
PUBLIC BENEFIT
The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
REPORT OF THE DIRECTORS Continued
Statement of Director's Responsibilities:
The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to:-
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a) select suitable accounting policies and then apply them consistently;
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b) make judgements and estimates that are reasonable and prudent;
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c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
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d) state whether applicable accounting standards and statements of recommended practice have been followed subject to any material departures disclosed and explained in the financial statements.
The Directors are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Directors are also responsible for the contents of the Directors' report, and the responsibility of the independent examiner in relation to the Directors' report is limited to examining the report and ensuring that on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
I approve the attached statement of financial activities and balance sheet for the year ended 31st December 2021, and confirm that I have made available all information necessary for its preparation.
Approved by the Directors on the .................................................................
Signed on their behalf by Director .....................................................................
Print Name:
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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the Trustees of West Runton Holidays on the accounts for the year ended 31st December 2022 as set out on pages 7 to 14.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity’s Trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:
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accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such records; or
• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed :
Date :
Kim Gomes MAAT Independent Examiners Ltd Unit 2, Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
(Incorporating Income and Expenditure Account)
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations & Legacies 3a Charitable Activities 3b Other Incoming Resources 3c TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING/ (OUTGOING) RESOURCES Total Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022 2021 £ £ £ £ £ 68,394 - - 68,394 89,660 81,403 - - 81,403 54,988 429 - - 429 1,728 |
|---|---|
| 150,226 - - 150,226 146,376 |
|
| 143,227 - - 143,227 94,470 1,170 - - 1,170 1,950 |
|
| 144,397 - - 144,397 96,420 |
|
| 5,829 - - 5,829 49,956 74,007 - - 74,007 24,051 |
|
| 79,836 - - 79,836 74,007 |
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 14 form part of these financial statements.
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
BALANCE SHEET AS AT 31ST DECEMBER 2022
| Note Fixed Assets Tangible Assets 2 Current Assets Debtors & Prepayments 6 Cash at Bank and in Hand 5 Total Current Assets Creditors:amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETSless current liabilities NET ASSETS Funds of the Charity General Funds Designated Funds Restricted Funds 5 Total Funds |
Unrestricted Restricted 31-Dec-22 31-Dec-21 Funds Funds Total Total £ £ £ £ 62,263 - 62,263 62,763 16,316 - 16,316 3,473 13,015 - 13,015 17,454 |
|---|---|
| 29,331 - 29,331 20,927 |
|
| 11,758 - 11,758 9,683 17,573 - 17,573 11,244 |
|
| 79,836 - 79,836 74,007 |
|
| 79,836 - 79,836 74,007 |
|
| 79,836 - 79,836 74,007 - - - - - - - - |
|
| 79,836 - 79,836 74,007 |
For the financial year ending 31 December 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
• The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
• The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
Approved by the Directors on the ........................................................
Signed on their behalf by Director ......................................................................
Print Name:
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the Directors are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA in the same financial period as the gift to which they relate
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES (Continued)
Incoming Resources (continued)
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the Directors' meetings and cost of any legal advice to Directors on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Assets
Fixed Assets
These are capitalised if they can be used for more than one year, and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at Directors' best estimate of market value.
Deprecation Expenses
Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a Straight Line Basis over their estimated useful lives. The rates applied per annum are as follows:
Holiday Equipment 10-25% Office Equipment 25%
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
2. TANGIBLE FIXED ASSETS
| Cost 31-Dec-21 Additions Disposals Cost at 31-Dec-22 Depreciation 31-Dec-21 Charge Disposals Depreciation at 31-Dec-22 Net Book Value 31-Dec-22 Net Book Value 31-Dec-21 |
Holiday Office Total Equipment Equipment 2022 £ £ £ 85,175 85,175 8,192 - 8,192 - - |
|---|---|
| 93,367 - 93,367 |
|
| 22,412 22,412 8,692 8,692 - |
|
| 31,104 - 31,104 |
|
| 62,263 - 62,263 |
|
| 62,763 - 62,763 |
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2022 - None
31st December 2021 - None
3. INCOMING RESOURCES
| a) Donations & Legacies Gifts & Donations Grants b) Charitable Activities Holiday receipts c) Other Incoming Resources Sundry Income |
Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022 2021 £ £ £ £ £ 10,394 - - 10,394 - 58,000 - 58,000 89,660 |
|---|---|
| 68,394 - - 68,394 89,660 |
|
| 81,403 - 81,403 54,988 |
|
| 81,403 - - 81,403 54,988 |
|
| 429 - - 429 1,728 |
|
| 429 - - 429 1,728 |
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
4. RESOURCES EXPENDED
| a) Charitable Activities Activities & Events Advertising & Publicity Bank Charges Depreciation Expenses Equipment Costs Insurance Costs Rent & Rates Staff Costs 8 Sundry Expenses Training Costs Transport Costs Telephone & Internet Costs Utility Costs Website Costs b) Governance Costs Independent Examiners Fee Other Governance Costs |
Unrestricted Designated Restricted TOTAL TOTAL Funds Funds Funds 2022 2021 £ £ £ £ £ 105,061 - - 105,061 82,943 3,151 - - 3,151 591 60 - - 60 174 8,691 - - 8,691 7,487 1,385 - - 1,385 - 1,325 - - 1,325 2,725 - - - - 125 16,767 - 16,767 144 1,463 - 1,463 715 3,342 - - 3,342 - 406 - - 406 - 1,200 - - 1,200 896 - 376 - - 376 254 - - - - 208 |
|---|---|
| 143,227 - - 143,227 94,470 |
|
| 1,170 - - 1,170 1,110 - - - - 840 |
|
| 1,170 - - 1,170 1,950 |
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
5. CASH AT BANK AND IN HAND
| Cash at Bank Ring Fenced Trust bank account PayPal account |
Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ 2,427 - 2,427 8,881 10,618 - 10,618 4,936 30 - - 30 - 3,637 |
|---|---|
| 13,015 - 13,015 17,454 |
6. DEBTORS AND PREPAYMENTS
| Debtors Control Account Prepayments |
Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ - - - 428 16,316 - 16,316 3,045 |
|---|---|
| 16,316 - 16,316 3,473 |
7. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Deferred Income - Ring Fenced Trust Deferred Income - PayPal Independent Examiners Fees |
Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ 10,618 - 10,618 4,936 30 - - 30 - 3,637 1,170 - 1,170 1,110 |
|---|---|
| 11,758 - 11,758 9,683 |
The deferred income is receipts for 2023 holidays.
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WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
8. STAFF COSTS AND NUMBERS
| Gross Wages and Salaries Employer's National Insurance Costs Pension Payroll Fees Employees who were engaged in each of the following activities: Activities in furtherance of organisation's objects |
TOTAL TOTAL 2022 2021 £ £ 14,832 - 996 - 473 - 466 144 |
|---|---|
| 16,767 144 |
|
| 2022 2021 TOTAL TOTAL 1 1 |
No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system.
9. DIRECTORS AND OTHER RELATED PARTIES
No payments were made to Directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
10. PERSONS WITH SIGNIFICANT CONTROL
Mr Christopher Peter Wroe has the right to appoint and remove directors with control over the trustees.
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