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2020-12-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020

WEST RUNTON HOLIDAYS

(A COMPANY LIMITED BY GUARANTEE)

CHARITY REGISTRATION No. 1135213 COMPANY REGISTRATION No: 07104921

Independent Examiners Ltd

2 Broadbridge Business Centre

Delling Lane Bosham West Sussex PO18 8NF

1

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE) CONTENTS

Page 3 Legal & Administrative Information
Page 4 Report of the Directors
Page 5 Statement of Financial Activities
Page 6 Balance Sheet
Pages 7 to 12 Notes to the Financial Statements
Page 13 Independent Examiner's Report

2

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1135213 COMPANY REGISTRATION NUMBER 7104921 DATE OF INCORPORATION 15th December 2009 START OF FINANCIAL YEAR 1st January 2020 END OF FINANCIAL YEAR 31st December 2020 DIRECTORS ACTING DURING Mr Christopher Peter Wroe AND AFTER THE FINANCIAL Mr Stephen Linton Cronbach YEAR Mr Christopher Gibbs Dr Richard Irving Walker Mr Adam David Tuckwell Ms Ruth Nicholson

PERSON WITH SIGNIFICANT CONTROL Mr Christopher Peter Wroe COMPANY SECRETARY Mr Christopher Gibbs GOVERNING DOCUMENT Memorandum & Articles of Association Dated 15th December 2009

OBJECTIVES To advance the Christian faith by sharing the news of Jesus with young people throughout the United Kingdom, but not exclusively.

REGISTERED ADDRESS West Runton Holidays 7 Furze Platt Road Maidenhead SL6 7ND BANKERS HSBC Bank Plc Beaconsfield 9 Penn Road Buckinghamshire HP9 2PT

INDEPENDENT EXAMINER

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

3

WEsf RUNTON HOLIDAYS (A COMPANY UMTtED BY GUARANTEE) REPORT OF THE DIREcfoRS FOR THE YEAR ENDED 31ST DECEMBER 2020 West Runton Holidays contsnue5 in ts mission to make ]tsu5 known to young people through extitingi adventurous, activity holidays. In 2020 the Covid-19 restrittkjns meant that ttte Eompany was ullable to Tun its planned holidays. This affected the young people book￿ on these holidaysi the volunteer5 who planned to serve and our suppliers. The company responded to challenge. Volunteers on some hc4idays provided onliTre activities for tIK)se booked on their solidays. The trustee5 and holiday leaders worked hard viith our suppliers and supporters to ensure that the compèrty rema1ned solvent ano our Suppliers retnained viable. ￿ company ￿letVe￿ donations and 9rants that ensured that it could run a full prograrnrne in 2021, if Covtd-19 restrtthons allov4ed. The trusiEe5 also contacted all who were booked on the 2020 holidays and either refuThled the payments tsr moved the booking to the equrya￿nt holiday in 2021. Some CU5torners chose to donate their payment to the charity rather than take a refut¥l. As 2020 closed, it was clear that the planned Easter 2021 holidays would not be able to njn duÈ to Covid-19 restrsctsons. The company. therefore. did not take any bwk5n9s for them or make any further financial commitmeftts to the suppliers of those holidays. The company planned to ¥un a fvll programtlle in summer 2021 and was in ck)se contsct with all its Suppl￿rS to ensure that they wo¥ld be available to do so. company ackrtowledges the support it received from grants funding orgènisatior6, indtvid￿al don0￿. our suppliers (who faceij an equally difficult year) and our volunteers during this difficult period. statement of Dlrertor's Respon5ibilittes: The Charities Act and the Companie5 Act requfi￿ the Board of Trustee5 to prepare finarKial statemwts for each finaTrclal year which give a true fair VEW of the 5trte of affair5 of the chartty a5 at ￿ end of finèncial year and OF the surplus or deficit of the thartty. In prep8rirvJ those financial statements the Board is requred tts:_ setett 5Uttsble accounting policies and then apply them consistÈnUvi b) make judgements ènd estimates that are reasonable aThJ pnJdnt,' prepare the financial siatements on going concern basis unless it is inappTopriate to presurne that the hority will tontinue in busitE5S- d) stste whether applicable ac£ounb"ng stsndards and statemen15 of recoMme￿Ied practice have beÈn followed subject to any material departures di5ck)5ed and explained in the finafKkil statements. The Directors a￿ also responsible for maifitsining adequatr ￿)Unting records which disclose with reasonable accuracy at any time the financial w>sltion of the charity and whrh are sufficEnt to th)w and explain the charity's transachons and enable them to e￿Ilre that the finarKial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Att. They are a150 resp)nsibte for safeguarding the assets of the charity and hence for taking reasonable ￿epS for tl* prevention ar¥1 detection of fraud and other irregukritie5. The Dirertor5 a￿ also responsible for the contents of the DiretiOF5' report. and the ressx)nsibility of the i¥￿ependent examiner in ￿lation to the Dlrettor5' report 15 limited tr> exarninir¥J the report and etwrin9 that on the fate of ts report, there ère no inconsistencie5 With the figures disd05eiJ in the finawKial ststements. These accounts have been p¥epared in aCcOrda￿e wrth the provisions applKable to Companies subj'ert to the small companies Yegime. l approve the attached statement of financkal activities and bai3rKe sheet for the year endeil 31st D￿rnber 2019. and confirm that I have male available all inforrTFation necessary for its preparation. Approved by the Dirertor5 on the ... on their behalf by Director .......... Print Narne..

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020

(Incorporating Income and Expenditure Account)

Notes
INCOMING RESOURCES
Incoming Resources from Generated Funds
Donations & Legacies
3a
Charitable Activities
3b
Other Incoming Resources
3c
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of Generating Funds
Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING/ (OUTGOING) RESOURCES
Total Funds Brought Forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
£
22,000
-
-
22,000
59,170
2,090
-
-
2,090
78,393
2,326
-
-
2,326
199
26,416
-
-
26,416
137,762
18,351
-
-
18,351
125,226
1,740
-
-
1,740
1,392
20,091
-
-
20,091
126,618
6,325
-
-
6,325
11,144
15,286
-
-
15,286
15,286
21,611
-
-
21,611
26,430

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 7 to 12 form part of these financial statements.

5

WEST RUNTON HOLIDAYS (A COMPANY LIMrrED BY GUARANTEE) BALANCE SHEET AS AT 31ST DECEMBER 2020 un￿tricted Restricted 31-Dee-20 31-Dec-19 FurMIs Funds Totsl Totsi Fixed Assets Tanglble Assets 1,680 1.680 1,680 Current Assets Debtors & Prepayrrents Cash at Bank and in Haftd Total Current Assets 9.639 18,796 28.435 9,639 18.796 7,937 15,936 23,873 Creditors: amotsrts fallÈng due withffin one year 8,504 8.504 11.107 Nyf CVRRENT ASSETS 19,931 19,931 12,766 TOTAL ASSETS less Current liabllFbes 21.611 21.611 14.446 NEY ASSErs 21.611 21.611 14,446 Funds of the Charfty General Funds Designated Funds Restricted Funds 21.611 21,611 15,286 Totsl Fund5 21,611 21.611 15.286 D5rectors' Responslbilities: The Direttors are satisfied that for the year ended on 31st Decefflber 2020 the charitable cotTrpany wès entitled to e¥emptson from t￿ reqbirement to obtrin aft aud￿ under sectioTr 477 of Compantes Act 2006 ènd that no member or members have wuired the company tv obtain an audit of its accounts for the year in question In accordance with section 476 of the Att. HowevÈr, in accordarKe with sectyon 145 of the CharitsÈ5 Att 2011. the èccounts have been examiTed by an Independent Examiner whose report appeals on we 13." The Directors aCknow￿ge ther re5ponsibilty for complying with the wuirements of the compan￿ Act 2006 with respect to accounting record5 and the p￿paration of accounts. accounts have been prepared in actordano with the provisions in Part 15 of the CornpanSes Act 2006 appltcèble to companies subject to the small tompanies regime and in aCCordar￿e wrth the Ffna￿lal Reporbng StsTrdard for Smaller Entitie5 (effective April 2008}. The Direttors acknowledge th￿r re5potsibilty for e￿Urfr¥J that ttE company keeps proper atcounting retords which cornply wtth section 386 of the Act and for preparing fflnènc￿aI statements which gtve a true and fair view of the state of affairs of the tompany as at end of the fina￿lar year and if its profit and loss for trE financial year in accordance with the requiremÈnts of sections 394 and 395 aThJ whith otherwise comply with the requirements of the Cornpanies Act 2006 relating to accounts, so far as applicable to the cvmpany. Signed on their beh6lf by Director....... Priftt Name:

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the Directors are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA in the same financial period as the gift to which they relate

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.

7

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020

1. ACCOUNTING POLICIES (Continued)

Incoming Resources (continued)

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the Directors' meetings and cost of any legal advice to Directors on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Assets

Fixed Assets

These are capitalised if they can be used for more than one year, and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at Directors' best estimate of market value.

Deprecation Expenses

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a Straight Line Basis over their estimated useful lives. The rates applied per annum are as follows:

Holiday Equipment 10-25% Office Equipment 25%

8

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020

2. TANGIBLE FIXED ASSETS

2. TANGIBLE FIXED ASSETS
Cost
01-Jan-20
Additions
Disposals
Cost at
31-Dec-20
Depreciation
01-Jan-20
Charge
Disposals
Depreciation at
31-Dec-20
Net Book Value
31-Dec-20
Net Book Value
31-Dec-19		 Holiday
Office
Total
Equipment
Equipment
2020
£
£
£
19,045
19,045
-
-
-
-
-
19,045
-
19,045
16,525
16,525
840
-
840
-
-
17,365
-
17,365
1,680
-
1,680
2,520
-
2,520

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2020 - None

31st December 2019 - None

3. INCOMING RESOURCES

a) Donations & Legacies
Gifts & Donations
9
Grants
9
b) Charitable Activities
Holiday receipts
9
c) Other Incoming Resources
Sundry Income		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
£
-
-
-
-
1,630
22,000
-
22,000
57,540
22,000
-
-
22,000
59,170
2,090
-
2,090
78,393
2,090
-
-
2,090
78,393
2,326
-
-
2,326
199
2,326
-
-
2,326
199

9

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020

4. RESOURCES EXPENDED

a) Charitable Activities
Activities & Events
Advertising & Publicity
Cleaning Costs
Bank Charges
Depreciation Expenses
Equipment Costs
Gifts & Offerings
Insurance Costs
License & Subscriptions
Printing, Postage & Stationery
Rent & Rates
Staff Costs
10
Sundry Expenses
Training Costs
Transport Costs
Telephone & Internet Costs
Utility Costs
Website Costs
b) Governance Costs
Independent Examiners Fee
Other Governance Costs		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2020
2019
£
£
£
£
£
11,104
-
-
11,104
97,365
2,452
-
-
2,452
3,447
-
-
-
-
-
83
-
-
83
1,212
840
-
-
840
1,151
-
-
-
-
-
-
-
-
-
-
917
-
-
917
2,775
586
-
-
586
-
-
-
-
-
-
125
-
-
125
122
144
-
144
15,191
1,117
-
1,117
2,920
-
-
-
-
-
-
-
-
-
-
-
-
-
-
304
263
-
-
263
269
721
-
-
721
470
18,351
-
-
18,351
125,226
1,020
-
-
1,020
1,215
720
-
-
720
177
1,740
-
-
1,740
1,392

10

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020

5. RESTRICTED FUNDS

Runcton Dolphin Trust for Salary Costs Balance
Balance
01-Jan-20
Income
Expenditure
31-Dec-20
£
£
£
£
-
-
-
-
CURRENT FINANCIAL YEAR
-
-
-
-

The Charity held no restricted fund during the previous financial year.

6. CASH AT BANK AND IN HAND

Cash at Bank
Ring Fenced Trust bank account
9
PayPal account		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-20
31-Dec-19
£
£
£
£
11,312
-
11,312
6,019
7,444
-
7,444
6,782
40
-
40
3,135
18,796
-
18,796
15,936

7. DEBTORS AND PREPAYMENTS

Debtors Control Account
Prepayments		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-20
31-Dec-19
£
£
£
£
-
-
-
-
9,639
-
9,639
7,937
9,639
-
9,639
7,937

8. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Deferred Income - Ring Fenced Trust
9
Deferred Income - PayPal
Independent Examiners Fees
Sundry Creditors		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-20
31-Dec-19
£
£
£
£
7,444
-
7,444
6,782
40
-
40
3,185
1,020
-
1,020
1,140
-
-
-
-
8,504
-
8,504
11,107

The deferred income is receipts for 2021 holidays.

11

WEST RUNTON HOLIDAYS (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2020

9. STAFF COSTS AND NUMBERS

Gross Wages and Salaries
Employer's National Insurance Costs
Pension
Payroll Fees
Employees who were engaged in each of the following activities:
Activities in furtherance of organisation's objects		 TOTAL
TOTAL
2020
2019
£
£
-
13,333
-
855
-
600
144
403
144
15,191
2020
2019
TOTAL
TOTAL
1
1

No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system.

10. DIRECTORS AND OTHER RELATED PARTIES

No payments were made to Directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

11. PERSONS WITH SIGNIFICANT CONTROL

Mr Christopher Peter Wroe has the right to appoint and remove directors with control over the trustees.

12. RISK ASSESSMENT

The Directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

13. RESERVES POLICY

The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.

14. PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

12

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of West Runton Holidays on the accounts for the year ended 31st December 2020 as set out on pages 5 to 12.

RESPONSIBILITIES AND BASIS OF REPORT

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

INDEPENDENT EXAMINER'S STATEMENT

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:

• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Keith Richards

Independent Examiners Ltd

2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

Date: 23rd September, 2021

13