DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
Charity Number: 1135143 Company Number: 06593956
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT and FINANCIAL STATEMETS
For the year ended 31 March 2023
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
ACCOUNTS
For the year ended 31 March 2023
| Content | Page |
|---|---|
| Legal and administrative information | 1 |
| Trustees’ Report | 2 to 13 |
| Independent auditor’s report to the members and trustees of Tempo Time Credits Limited | 14 to 16 |
| Statement of Financial Activities | 17 |
| Balance Sheet | 18 |
| Cash Flow Statement | 19 |
| Notes to the Financial Statements | 20 to 28 |
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
LEGAL and ADMINISTRATIVE INFORMATION
For the year ended 31 March 2023
Charity reg. no. 1135143 Company reg. no. 06593956 Registered office Unit 303 The Maltings East Tyndall Street Cardiff CF24 5EA Trustees Ron Jarman (Chair) Christina Taylor John Puzey Karen Penney Kieran Jones Thomas Ebbutt Resigned 27/7/2022 Neal Hounsell Resigned 25/01/2023 Siddhi Trivedi Stuart Mullin Marc Giraudon Resigned 27/07/2022 Company secretary Mark Froud Retired 31/12/2022 Lynsey Pearson Appointed 01/01/2023 Chief Executive Officer Mark Froud Retired 31/12/2022 Rachel Gegeshidze Appointed 03/01/2023 Auditors Chiene and Tait LLP (trading as CT) 61 Dublin Street Edinburgh, EH3 6NL Bankers Unity Trust Bank 4 Brindley Place Birmingham B1 2JB HSBC 156/157 Tottenham Court Road London W1T 7AY
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT
The Trustees present their annual report, together with the financial statements of the charity, for the year ending 31 March 2023.
The report has been prepared in accordance with Part 8 of the Charities Act 2011 and the statement of recommended practice (SORP 2019) and is also the directors’ report for the purpose of company law.
The financial statements have been prepared in accordance with the accounting policies set out on pages 20 to 22 therein and comply with the Charitable Company's Memorandum and Articles of Association, applicable laws and the requirements of the Statement of Recommended Practice (SORP 2019) on 'Accounting and Reporting by Charities'.
The Time Credits Model
Tempo provides a range of services that engender more resilient communities. We help community and voluntary organisations build capability and capacity through earning and using Tempo Time Credits. These organisations are often part of local networks paid for by local service commissioners (Local Authorities, Health Boards and Clinical commissioning groups) and charities. They recruit and manage volunteers to sustain their community. Volunteers receive Time Credits. Tempo develops recognition partnerships with the public, private and voluntary sectors, where people can ‘redeem’ Time Credits to access events, training and leisure activities. A Time Credit is issued for an hour given and can be redeemed for an hour of activity.
Objectives and activities
Tempo Time Credits galvanises communities to drive positive change for themselves and be more resilient through more individuals and more diverse groups of people volunteering. Our impact is through self-sustaining communities created by resilient people.
Our Vision is of a world in which our services enable diverse individuals and groups to build and sustain their own communities.
Our Mission is that we provide a set of products and services to forward-thinking organisations to build and sustain their communities through maximising the contribution volunteers make.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continue)
We do this by providing a range of services:
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Digital Time Credits that Record, Recognise, Reward, and improve volunteer retention.
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Information about the impact of both Tempo Time Credits and the community groups we work with.
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Community development capability and capacity building services which increase organisational resilience, capability and capacity and is a route to new and a more diverse volunteer base with higher volunteer retention.
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• Training and development which delivers accredited and skilled volunteers and proficient voluntary organisations (often delivered by local partners).
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Intelligence driven by data to facilitate better decision-making, allowing commissioners and community development organisations to measure change and impact.
With this range of services, we can flex our support over time, dependent on the need expressed by local community development organisations. As the communities we work with become more resilient, we help support ongoing change and the new people who come into the organisation through each of our services, delivered in a flexible way to meet changing needs. Our formal charitable objects are specifically restricted to:
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To advance education of society in the benefits of community engagement, volunteering and the opportunities that Time Credits provide to derive those benefits, including but not limited to the development of skills and participation in society.
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To develop the capability and capacity of community development through bringing together local, regional and national organisations, in order to deliver sustainable solutions that benefit their local communities. This partnership development will be targeted at those in society least able to take advantage of economic and social change.
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To improve the diversity and quantity of volunteering at both a local and national level, by promoting and managing Time Credits and associated digital solutions.
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To promote unpaid work and increase awareness of how voluntary work enriches society and community living, further enabled by the provision of Time Credits.
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To provide research and consultancy to support delivery of our charitable activities and objects.
Our next 5 years
We want to achieve some ambitious goals driven by our exciting Vision and Mission. In concrete terms we want to:
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Have Tempo be recognised as a core part of the UK’s voluntary landscape by corporates and Governments (and their agencies) and Digital Time Credits (DTC) are heard of by 30%+ of voluntary organisations (50,000) by 2025.
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Deploy our services that build and/or sustain local community partnerships by 2021 and a way of measuring its long-term impact.
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Build a digital time credit system used by over 4% of UK voluntary organisations (6,000) by 2025.
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Build a network of national and local organisations with sufficient capacity to use 30% of issued DTCs every year, so that by 2025 national organisations want to add to our recognition capacity.
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Tempo works with people, communities, services, and businesses to deliver a positive impact on individuals and society by improving health, well-being, and diversity through creating pathways for everyone to volunteer. Through volunteering and Time Credits, we see improved health, wellbeing, connectedness and skill development.
This journey which began in 2019/2020 year, continued this year and is being refreshed for 2023/2024 given the environment we operate in.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Investing in the Future
During 2022/2023, it was clear that the impacts of Covid continued to impact our Partners, so the Trustees considered a number of options to realign our cost base and operations to fit the needs of our commissioners and to ensure we had the capability and capacity to service existing contracts.
Taking advantage of the planned retirement of our CEO we were able to recruit internally for our new CEO and further restructured our management team. These changes that we made to the organisation mean that we are a strong, focused, and resilient Charity.
These changes meant that we were able to rapidly flex our delivery and resources to support the communities we work with. We will continue to develop both the capability and capacity building services we offer to community organisations alongside our Time Credit platform.
The current economic environment on the going concern of the Charity
The Trustees assessed whether the use of the going concern basis is appropriate and considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees made this assessment for both a 12-month and 24-month period from April 2023. The Trustees have also performed scenario planning, and regularly review forecasting and cash flow projections and thorough risk assessments. The risks identified have been mitigated by reducing costs and restructuring, introducing more flexibility. After making enquiries, the Trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
Our focus remains on Commissioners and providing the services they require to local community organisations, helping them grow and become more resilient whilst meeting the specific needs of their local environment. We are supported by a strong recognition partner network, which continues to grow with a number of new national and local partners in our target areas. Tempo has also undertaken extensive work with an external consultant to examine income diversification. Our ESG work with business partners is a key area of work to bolster our pipeline, diversify our income, and support sustainability.
Impact on the Environment
We acknowledge that every single action (as a Charity and as individuals) we take has an impact on our environment. We want to become more aware of this and seek to minimise the negative environmental impact that our operations have on our World. Our whole approach is to bring about change in society, in communities, in groups and in individuals and this includes positive change around any impact we have on environmental issues.
The most significant ways we can control our impacts are in our use of:
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Energy
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Water
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Waste
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Travel
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Suppliers
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Environmental regulations, laws and codes of practice are regarded as setting the minimum standards of environmental performance.
Our most significant impact on the environment is in the carbon footprint from our offices and in our travel. Following the closure of our London office in December 2020, we have relocated our large office in Cardiff to a much smaller office in a shared office space thus reducing our carbon footprint. During the Covid-Pandemic much of our delivery moved online and whilst our delivery model has moved from all remote back towards a mix of remote and in-person, we still deliver the majority of meetings and events virtually; our delivery model has changed considerably since pre-pandemic. All travel is carefully assessed to ensure that it leads to the most efficient and effective use of time for our partners and our staff.
We continue to discuss with staff ways to reduce our carbon footprint, with a number of ideas initiated and supported by individuals through the year. These include:
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Reduced impact of gas heating by turning thermostats down.
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One trip with multiple meetings.
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Using public transport, rather than a car and provided guidance on more efficient driving techniques. Promoting cycle and electric car use.
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Targeting green recognition partners.
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Work together scheme.
Social and Economic Impact
Our mission is to improve the resilience of the communities we work with. We measure this impact through the number of Tempo Time Credits earned and used, the difference it makes to the lives of individuals (see case studies on our website) and through the changes made to the quality of life that volunteers experience.
| Tempo Time Credits earned and used | Tempo Time Credits earned and used | ||
|---|---|---|---|
| 2021/2022 | 2022/2023 | Change | |
| TTCs earned | 114,272 | 133,252 | +18,970 |
| TTCs used | 15,077 | 23,193 | +8016 |
Tempo has carried out impact evaluation across our programmes since 2012. The findings from our 2023 impact survey are shown below.
Our results show that Time Credits attract a more diverse range of volunteers, particularly those from socially and economically disadvantaged parts of our society, brought new people into volunteering and community participation, and support impact against a range of wellbeing measures. In turn, organisations can make more and better use of volunteers, increase the co-production of services and use Time Credits to achieve better outcomes for their beneficiaries – all of which supports community resilience. Time Credits also play a significant part in assisting the retention of volunteers.
Tempo Time Credits – some of our numbers:
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1.25 million Time Credits have been used over the last 15 years.
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Over 15,000 volunteers are currently registered on our digital Time Credits platform https://tempotimecredits.org/volunteers/dashboard.
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Over 1,500 charities and community organisations work with us to reward and recognise their volunteers.
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Over 750 partners support us, our volunteers and our communities by giving us experiences, products and services that can be exchanged for time credits.
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We have 40 commissioned programmes running throughout the UK and developed the first national time credit network.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Our volunteers
Over 1,500 volunteers responded to our impact survey in July 2023. They told us what difference volunteering and working with Tempo Time Credits has made to them.
The average volunteering hours per week across all survey respondents is 2.7 hours – that adds up to 2.1 million hours per year across all of our registered volunteers or equivalent to 1,368 full time employees!
Volunteers who work with us have told us it supports them in a number of ways:
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Health and wellbeing
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Future outlook
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Skills and employability
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Supporting others and the wider community
Health and wellbeing
Our survey respondents told us:
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61% reported improved mental health
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56% feel healthier overall
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50% reported improved physical health
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33% have less need to see the GP
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60% visit or see other people more often
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58% are more physically active
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56% are more able to manage their health and wellbeing
Future outlook
Our survey respondents told us:
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57% feel more positive about their future
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60% feel more confident
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40% can afford to do more things
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Skills and employability
Our survey respondents told us:
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65% have learned new skills
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18% have got a job
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70% have shared their skills with others
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22% have less need to use social care services
We have worked with Pro Bono Economics to identify the way to calculate the £ impact of volunteers who earn and use Tempo Time Credits. This found that that the economic impact annually based on the number of hours volunteered, if they were paid at minimum wage is a whopping £21.9Mn!
Volunteer quotes
“It encourages me to get out which makes me happier and not isolated. I enjoy spending the time credits on family days out that I cannot usually afford which lightens the load and reduces stress and anxiety.”
“Mainly being able to visit my local college hair and beauty salon to try and maintain my personal appearance as I wouldn't be able to afford the haircuts etc. The students are a delight to be around and I come home feeling on top of the world!”
“Volunteering gives me a sense of purpose and such a worthwhile feeling that I am doing something to help and contributing to those in my local community who need support and encouragement both physically, emotionally and mentally. That in turn improves my own wellbeing in all ways.”
“Since retiring, it's good to meet new people and make new friends and this has improved my confidence and made me very happy. I enjoy having a positive impact on other people's lives, I feel useful.”
“I feel less alone and have a job again.”
“It was great to meet other people and get new skills with volunteering, it also led me to getting a job with the organisation I volunteered for which was great and completely unexpected.”
Staff Wellbeing
This has been an incredibly challenging time for staff in dealing with multiple uncertainties with a changing working environment with staff combining working from home and caring responsibilities, coupled with the cost-of-living impacts that everyone is facing.
We have been as flexible as possible in response including widening our flexi time hours and agreeing to additional annual leave carry over. Additional wellbeing activities were put in place: establishment of a wellbeing group, a wide range of wellbeing activities including, wellbeing week, watercooler chat, book club, walking meetings and attempting to reduce the amount of time spent in online meetings. We have also revisited our organisational culture and values as part of our new strategy. We also have a commitment to bring staff together at least twice per year.
Over the last 2 years we have measured staff engagement, commitment, and happiness. The results show an improvement of 10%. The average score for staff commitment and engagement (out of 10) is 8.05.
Governance, Structure and Management:
Governance
Tempo is a registered charity and is constituted as a company limited by guarantee. It is governed by its Memorandum and Articles of Association. It was registered as a company limited by guarantee on 15 May 2008 and was registered as a charity by the Charity Commission in England and Wales on 24 March 2010.
The Trustees of the charity are also directors of the company for the purposes of the Companies Act. The Board of Trustees comprises 7 Trustees who were appointed to the Board based on their experience and skills. The directors are appointed for a 3-year term initially. They can serve a maximum of 3 terms before having to step down. The Memorandum and Articles of Association require the Board to consist of at least 3 directors. There is no maximum number of Trustees.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Governance (continued)
The Trustees are responsible for setting the strategic direction of the Charity, approving and reviewing the delivery of its Business Plan and reviewing the risks the Charity faces. Trustees are planning to establish user groups that support them in understanding the views of Tempo Time Credit users (Volunteers, community organisations and recognition partners).
New Trustees are provided with a full induction about the Charity and their duties and responsibilities, including the Charity Commission publication designed for this purpose. They are inducted into the charity through meetings with other Board members, the Chief Executive, members of the Senior Management Team and staff. Trustees are encouraged to attend external training events where these will be of benefit to their role.
Equality and Diversity
Tempo Time Credits is committed to proactively promoting equality and diversity and promoting a culture that actively values difference and recognises that people from different backgrounds and experiences can bring valuable insights to both our services and to the workplace and enhance the way we work. Tempo Time Credits aims to be an inclusive organisation, where diversity is valued, respected and built upon, with the ability to recruit and retain a diverse workforce that reflects the communities we work with.
The need for new Trustees is reviewed regularly and when vacancies occur, they are advertised. The aim is to develop a board and staff with a diversity of perspectives. Tempo is taking steps to further diversify the perspectives of its Trustees and staff so that they are more representative of those who come from within the communities we work with most closely, but who have limited opportunity and/or experience. We are undergoing a trustee recruitment drive to diversify our board for the future. This will also aim to ensure the board is representative of the communities we serve.
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43% of our Trustees self-identify as female and 57% self-identify as male (was 38% self-identified as female in 2022).
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77% of our staff self-identify as female, 23% self-identify as male (was 76% self-identified as female and 3% as transgender in 2022). The female/male pay gap is 5% (11% if the Chief Executive is excluded).
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14% of our Trustees are non-white British (was 13% non-white British in 2022).
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14% of our staff are non-white British (was 15% non-white British in 2022).
Our HR strategy recognises that we are on a journey and that although we have started, we still a significant distance to travel.
Structure and management reporting
The day-to-day running of the organisation is delegated to the Chief Executive and the Senior Management Team under a Scheme of Delegation. The Chief Executive meets formally with the Senior Management Team on a monthly basis. The Trustees meet 4 times per year primarily to discuss issues of strategic direction in relation to the running of the organisation and the management of performance. The Board is supported by a Finance, Audit and Risk Committee which also meets 4 times per year.
The Trustees who were in office at 31 March 2023, and served throughout the year, are shown on page 1.
Key Management Personnel
The Chief Executive leads a Senior Management Team comprising the Director of Finance and Director of Operations.
The Board, led by the Chair, appoints and determines the salary of the Chief Executive based on annual appraisal and affordability. The remuneration of the other members of the Tempo team is set by the Chief Executive with oversight from the Trustees. This advice is based on annual appraisal and affordability. Tempo benchmarks HR and salary data with external providers.
Risk Management
Tempo’s risk assessment process includes an organisation-wide risk register that is reviewed monthly by the Senior Management Team and quarterly by the Board’s Finance, Audit and Risk Committee that reports up to the full Board. In addition to the organisational wide risk register, we operate a 90-day reporting framework across all departments that captures risk, this is assessed by the Senior Management Team.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Risk Management (continued)
The key risks currently facing Tempo are:
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The risk to income resulting from the future economic challenges facing the UK leading to a changing level and allocation of public spending. This impacts the way our current public sector commissioners view their priorities. We are addressing this by regular contact with commissioners to check commitment, developing new online support mechanisms, and seeking to broaden our range of customers.
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Risk of the recognition partner network not growing locally and nationally. We are addressing this by increased and more focused recognition attraction and management. Limited purchase of recognition opportunities in the short-term and local recognition opportunities being highlighted on the DTC portal.
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The risk that due to our recent restructuring we may struggle to grow new business due to staff capacity. To mitigate this risk the CEO has a clear focus on growing new business. During 2023/24 Tempo will work with a highly recommended external consultant to bring a fresh perspective on income generation, with a view to growing self-funding/sustainable income streams for future financial security.
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The work with SamKat our external consultant is to broaden our income stream. Through developing our vision, mission and purpose we will ensure that our offer is clearer for the customers we are targeting. The income diversification work with enable us to engage with new markets and develop a new customer base.
In addition to this, the digital platform allowed us to structure the business so that it can respond to increases and decreases in income by having a small, fixed cost base, allowing it to scale up and down as demand dictates.
Achievements and performance: Financial year 2022-2023
During the year we have:
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Renewed our contract with the Welsh Government for a further 3 years.
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Issued (through our local partners) 154,352 (114,272 in 2021/2022) Time Credits. Taking the total number of Time Credits issued to 1,352,625.
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14,760 people volunteered in organisations issuing Time Credits in 2022-2023 (9,127 in 2021/2022).
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Tempo Time Credit members volunteered in the 1,282 community and voluntary sector organisations who registered to use Time Credits.
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23,193 Time Credits were redeemed in 2022-2023 (15,077 in 2021/2022). The total number of Time Credits redeemed by 31 March 2023 was 483,727.
These numbers show the reach of our activities, through the community development and voluntary sector partners we work with. They are the heroes. Our role is to support them. The number of Time Credits issued and redeemed are only a fraction of the impact we have helped these organisations to deliver.
Partnerships
Most of Tempo’s work is undertaken in partnership with other organisations:
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1,282 community and voluntary organisations
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504 recognition partners
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WCVA and the 22 CVCs in Wales
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Team Kinetic
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Chorley Council
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City of London Corporation
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City Bridge Trust
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Lancashire County Council
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Birmingham Mental Health Foundation Trust
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Eveson Trust
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Cambridgeshire County Council
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Cambridge City Council
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CGL
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Partnerships (continued)
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Welsh Government
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Cornwall Council
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Medway and Swale NHS
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L&Q Housing
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Hyde Housing
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Newham Council
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Islington Council
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• Groundworks
These are the organisations we work with most intensively. Our partnerships with recognition partners are mutually beneficial, with the benefit to them being both the tangible support they give to their local community and an estimated £113,878 (an average of £248 per recognition partner) of additional income from new and returning customers.
The support provided by the CVCs in Wales helped establish the infrastructure needed to deliver Tempo Time Credits in Wales. This could not have been achieved without the strong support of the WCVA.
Financial Review and Reserves Policy
The Trustees took a decision to continue funding the digital transformation and invest to sustain our recognition partner network. During the year, the Charity made a deficit of £67,987.
Our income was lower in 2022/2023 as a number of service and grant contracts came to an end. We used this opportunity to concentrate our resources and have a greater impact in our ongoing contracts.
We have won a number of contracts with commissioners and grant funders over the year and continue to increase our recognition and work on opportunities for the coming years in new parts of the UK.
Movement in Tempo Funds 2022/2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £000s | £000s | £000s | |
| As at 1st April 2022 | £358 | £0 | £358 |
| Income | £334 | £674 | £1,008 |
| Expenditure | (£402) | (£674) | (£1,076) |
| Net income 2022/2023 | (£68) | £0 | (£68) |
| As at 31 March 2023 | £290 | £0 | £290 |
Cash Flow
Cash resources fell during the year, due to the deficit in the year. This was counteracted by improved contract and debt management. The majority of contracts are now framed with payments quarterly in advance. We have no bad debts and no 90+ day debtors.
Reserves Policy
We have £290,127 in our reserves. Of these reserves, our actual free reserves were £129,529 (Reserves less the net book value of fixed assets). Our policy is to hold sufficient minimum reserves on the basis of “Total Liability Costs” in the event of closure - i.e., to be able to pay all our contractual liabilities if we were required to close down our operations. In accordance with Charity Commission Guidelines. As at 31 March 2023 the limit was calculated at £133,671 against actual free reserves of £129,529 - a shortfall of £4,142. We expect to eliminate this deficit within three years.
Fundraising
Tempo does not actively fundraise from the public. It receives grant funding from charitable organisations and trusts, as well as income earned from the delivery of Local Authority and central government contracts. As a result, the charity has no requirement to subscribe to a fundraising regulation but does remain mindful of the fundraising standards. The charity has not received any complaints within the year about any fundraising activity.
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Trustees' responsibilities in relation to the financial statements
The charity Trustees are responsible for preparing a Trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for ensuring proper accounting records are kept that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.
Statement as disclosure as to our auditors
In so far as the Trustees are aware at the time of approving our Trustees annual report:
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there is no relevant information, being information needed by the auditor in connection with preparing their report, of which the auditor is unaware, and
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the Trustees, having made enquiries of fellow Directors and the auditor that they ought to have individually taken, have each taken all steps that they are obliged to take as Directors, in order to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
Approval
This report was approved by Trustees on 25[th] October 2023
Ron Jarman
Chair of Trustees
(On behalf of Tempo’s Board of Trustees)
01 November 2023 Company No 06593956
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF
TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT
Opinion on financial statements
We have audited the financial statements of Tempo Time Credits (the ‘charitable company’) for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the charitable company’s affairs as at 31 March 2023, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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• have been prepared in accordance with the requirements of the Companies Act 2006, the Charities Act 2011 and revised Charities Act 2022 that came into effect 31 October 2022.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
Other information
The Trustees are responsible for the other information. The other information comprises the information included in the Trustees’ Report other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Opinion on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ Report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
the Trustees’ Report has been prepared in accordance with applicable legal requirements.
12
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT (continue)
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ Report.
We have nothing to report in respect of the following matters where the Companies Act 2006 require us to report to you if, in our opinion:
-
adequate and proper accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of Trustees’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemption from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the statement of Trustees’ responsibilities set out on page 13 the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
We have been appointed auditor under section 144(2)(b) of the Charities Act 2011 and under the Companies Act 2006 and report to you in accordance with regulations made under those Acts.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
The extent to which our audit was considered capable of detecting irregularities including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
Auditor’s responsibilities for the audit of the financial statements (Continued)
We gained an understanding of the legal and regulatory framework applicable to the company and the industry in which it operates and considered the risk of acts by the company which were contrary to applicable laws and regulations, including fraud. These included but were not limited to the Charities Act 2011, Companies Act 2006 and Health and Safety Regulations.
Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion.
13
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF
TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT (continue)
We focused on laws and regulations that could give rise to a material misstatement in the company's financial statements. Our tests included, but were not limited to:
-
agreement of the financial statement disclosures to underlying supporting documentation;
-
enquiries of key management personnel and the Trustees;
-
review of minutes of board meetings throughout the period;
-
review of legal correspondence or invoices, and
-
obtaining an understanding of the control environment in monitoring compliance with laws and regulations.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. We also addressed the risk of management override of internal controls, including testing journals and evaluating whether there was evidence of bias by the Trustees that represented a risk of material misstatement due to fraud. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
Use of our report
This report is made solely to the members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the members and the charitable company’s Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company, its members as a body, and its Trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Jeremy Chittleburgh BSC CA (Senior Statutory Auditor) For and on behalf of CT Chartered Accountants and Statutory Auditor 61 Dublin Street Edinburgh, EH3 6NL
01 November 2023 Date:…………………….
CT is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006
14
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
STATEMENT of FINANCIAL ACTIVITIES (incorporating the Income and Expenditure Account)
For the year ended 31 March 2023
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Un-|Un-|
|restricted Restricted|Total|restricted Restricted|Total|
|Funds|Funds|Funds|Funds|Funds|Funds|
|Notes|2023|2023|2023|2022|2022|2022|
|£|£|£|£|£|£|
|Income from|:|
|Charitable activities|2|334,026|674,376|1,008,402|502,211|759,433|1,261,644|
|Government Grant (CJRS)|2|-|-|-|-|28,303|28,303|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Total income|334,026|674,376|1,008,402|502,211|787,736|1,289,947|
|Expenditure on|:|
|Charitable activities|3,4|402,013|674,376|1,076,389|547,482|787,736|1,335,218|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Total expenditure|402,013|674,376|1,076,389|547,482|787,736|1,335,218|
|Net movement in funds|(67,987)|-|(67,987)|(45,271)|-|(45,271)|
|Fund balances at 1 April 2022|358,114|-|358,114|403,385|-|403,385|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Fund balances at 31 March 2023|290,127|-|290,127|358,114|-|358,114|
|======== ======== ======== ======== ======== ========|
----- End of picture text -----
The statemeent of financial activities and includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 20 to 28 form part of these financial statements.
15
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
BALANCE SHEET
As at 31 March 2023
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Notes|2023|2022|
|£|£|
|Fixed assets|
|Tangible fixed assets|9|41|2,521|
|Intangible fixed assets|9|160,584|218,754|
|-------------- --------------|
|160,625|221,275|
|Current assets|
|Debtors|10|15,441|149,534|
|Cash at bank and in hand|199,845|103,399|
|-------------- --------------|
|215,286|252,933|
|Creditors|: Amounts falling due within one year|11|(85,784)|(116,094)|
|-------------- --------------|
|Net current assets|129,502|136,839|
|-------------- --------------|
|Net assets|290,127|358,114|
|======== ========|
|Funds|
|General fund|13|132,536|144,456|
|Digital Time Credit fixed asset reserve|13|157,591|213,658|
|-------------- --------------|
|Total fund|290,127|358,114|
|======== ========|
----- End of picture text -----
These financial statements are prepared with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
The financial statements were approved by the Board and signed on its behalf by:
…………………………………………….
Ron Jarman (chairman) Director
Date: 01 November 2023
Company Number: 06593956
The notes on pages 20 to 28 form part of these financial statements.
16
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
CASH FLOW STATEMENT
For the year ended 31 March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Cash flow from operating activities | |||
| Net (expenditure)/income | (67,987) | (45,272) |
|
| Adjustments for: | |||
| Depreciation | 2,480 | 5,169 | |
| Amortisation | 58,171 | 68,781 | |
| (Increase)/decrease in debtors | 134,092 | (3,211) | |
| (Decrease)/increase in creditors | (30,310) | (145,730) |
|
| -------------- | -------------- | ||
| Net cash provided by/(used in) operating activities | 96,446 | (120,263) | |
| -------------- | -------------- | ||
| Cash flow from investing activities | |||
| Purchase of intangible fixed assets | - | (18,675) | |
| -------------- | -------------- | ||
| Net cash used in investing activities | - | (18,675) | |
| -------------- | -------------- | ||
| Change in cash and cash equivalents in the year (A) | 96,446 | (138,938) | |
| Cash and cash equivalents at the beginning of the year | 103,399 | 242,337 | |
| -------------- | -------------- | ||
| Cash and cash equivalents at the end of the year | 199,845 | 103,399 | |
| ======== | ======== | ||
| At 1 | At 31 | ||
| April | March | ||
| (A) Analysis of changes in net cash funds | 2022 | Cashflows | 2023 |
| £ | £ | £ | |
| Cash in hand | 103,399 | 96,446 | 199,845 |
| ======== | ======== | ========= | |
| Total cash and cash in hand | 103,399 | 96,446 | 199,845 |
| ======== | ======== | ========= |
17
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS
For the year ended 31 March 2023
1. Accounting policies
The principal accounting policies are summarised below: The accounting policies have been applied consistently throughout the year and the preceding period.
Statement of compliance
The financial statements have been prepared in British pounds (GBP) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice for Charities (Second Edition, effective 1 January 2019) applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)
Tempo Time Credits Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
General information
The charity is a private company limited by guarantee, incorporated in England and Wales (company number 06593956) and a charity registered in England and Wales (charity number: 1135143). The charity’s registered address is show on page 1.
Going concern
The Trustees assessed whether the use of the going concern basis is appropriate and considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees made this assessment for both a 12-month and 24-month period from April 2023. The Trustees have also performed scenario planning, and regularly review forecasting and cash flow projections and thorough risk assessments. The risks identified have been mitigated by reducing costs and restructuring, introducing more flexibility. After making enquiries, the Trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
Fund accounting
Funds held by the charity are either:
-
a. Unrestricted general funds – these are funds which can be used in accordance with the charity’s objectives, at the discretion of the Trustees.
-
b. Unrestricted designated funds – these are funds which can be used in accordance with the charity’s objectives, at the discretion of the Trustees.
-
c. Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Income
All income is included in the statement of financial activities when the charity is entitled to the income, receipt is probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
18
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
1. Accounting policies (continued)
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.
Charitable activity costs comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both cost that can be allocated directly to such activities and those costs of an indirect nature necessary to support them, including governance costs.
Fixed assets
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. All assets costing more than £1,000 are capitalised. Depreciation is provided at rates calculated to write off the cost of fixed assets over their estimated useful lives on the following rates:
Computer equipment - 33 1/3% straight line Fixtures, fittings and equipment - 33 1/3% straight line
Intangible fixed assets and amortisation
Intangible fixed assets are stated at cost less amortisation. All assets costing more than £1,000 are capitalised. Amortisation is provided at rates calculated to write off the cost of fixed assets over their estimated useful lives on the following rates:
Software - 33 1/3% straight line Digital Project - 20% Straight line
Pension
The charity operates a defined contribution pension scheme. Contributions payable for the year are charged in the statement of Financial Activities. The total contributions paid in the year are shown in note 7.
Employment benefits and termination
Employment benefits, including holiday pay, are recognised in the period in which they are earned. Termination benefits are recognised in the period in which the decision is made and communicated to the relevant employee(s).
Operating leases
Rental charges are charged on a straight-line basis over the life of the lease.
Financial instruments
Financial assets such as cash and debtors are measured at their present value of the amounts receivable, less an allowance for the expected level of doubtful receivables. Financial liabilities such as trade creditors, loans and finance leases are measured at the present value of the obligation.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments re valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
19
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
1. Accounting policies (continued)
Estimate and judgements
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Although these estimates are based on management’s best knowledge of the amount, events or actions, actual results ultimately differ from those estimates. The Trustees have found no areas of judgement with a significant effect on the financial statements. The Trustees reviewed in detail the amortisation rate of the new Digital Time Credits system and are satisfied the rate is correct for the expected life of the asset at this time.
----- Start of picture text -----
|||||
|---|---|---|---|
|Unrestricted Restricted|Total|
|Funds|Funds|Funds|
|2. Income from charitable activities|2023|2023|2023|
|£|£|£|
|Unrestricted funds|334,026|-|334,026|
|Restricted funds|-|674,376|674,376|
|-------------- -------------- --------------|
|Total|334,026|674,376|1,008,402|
|======== ======== ========|
|Unrestricted Restricted|Total|
|Funds|Funds|Funds|
|3. Costs of charitable activities – by fund type|2023|2023|2023|
|£|£|£|
|Charitable activities|402,013|674,376|1,076,389|
|-------------- -------------- --------------|
|Total|402,013|674,376|1,076,389|
|======== ======== ========|
----- End of picture text -----
The charity’s charitable activities are ‘developing and delivering projects, events and training that enable individuals to become more actively involved in their communities’.
----- Start of picture text -----
|||||
|---|---|---|---|
|Activities|
|Undertaken|Support|Total|
|Directly|Cost|Funds|
|4. Costs of charitable activities – by activity|2023|2023|2023|
|£|£|£|
|Charitable activities|578,840|497,549|1,076,389|
|-------------- -------------- --------------|
|Total|578,840|497,549|1,076,389|
|======== ======== ========|
|Comparative 2022|2022|2022|2022|
|£|£|£|
|Charitable activities|688,789|646,429|1,335,218|
|======== ======== ========|
----- End of picture text -----
20
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Funds | Funds | Funds | |
| 5. Support costs | 2023 | 2023 | 2023 |
| £ | £ | £ | |
| Property costs | 21,519 | - | 21,519 |
| Staff costs | 34,239 | 210,323 | 244,562 |
| Amortisation of DTC | 28,380 | 27,686 | 56,066 |
| Governance: | |||
| Trustees' costs and recruitment | 2,229 | - | 2,229 |
| GDPR support costs | 416 | - | 416 |
| Statutory audit fee | 13,385 | - | 13,385 |
| General Overheads | 158,967 | 404 | 159,371 |
| -------------- | -------------- | -------------- | |
| 2023 total | 259,135 | 238,413 | 497,549 |
| ======== | ======== | ======== | |
| Unrestricted | Restricted | Total | |
| Funds | Funds | Funds | |
| Comparative 2022 | 2022 | 2022 | 2022 |
| £ | £ | £ | |
| Property costs | 26,783 | - | 26,783 |
| Staff costs | 162,932 | 203,322 | 366,254 |
| Amortisation of DTC | 26,541 | 40,135 | 66,677 |
| Governance: | |||
| Trustees' costs and recruitment | 1,054 | - | 1,054 |
| GDPR support costs | 1,292 | - | 1,292 |
| Statutory audit fee | 13,096 | - | 13,096 |
| General Overheads | 171,274 | - | 171,274 |
| -------------- | -------------- | -------------- | |
| 2022 total | 402,972 | 243,457 | 646,429 |
| ======== | ======== | ======== | |
| 6. Net income for the year is stated after charged | 2023 | 2022 | |
| £ | £ | ||
| Statutory auditor’s remuneration | 13,385 | 13,096 | |
| Expenses to trustees | - | - | |
| Depreciation | 2,480 | 5,169 | |
| Amortisation | 58,171 | 68,781 | |
| ======== | ======= |
21
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
7. Staff costs
Number of employees
The average number of employees per full-time equivalents in the year was 22 (2022: 26) and the average employees based on head count was as follows:
----- Start of picture text -----
||||
|---|---|---|
|2023|2022|
|No.|No.|
|Average employees|25|32|
|======== ========|
|Employment costs|£|£|
|Wages and salaries|690,000|904,436|
|Social security costs|65,098|80,844|
|Pension costs|26,506|31,801|
|-------------- --------------|
|781,604|1,017,081|
|======== ========|
----- End of picture text -----
During the year, no employees received emoluments over £60,000 (2022: one, between £90,000 and £99,999).
No Trustees received remuneration. No trustees received reimbursement during the year, relating to travel expenses, (2022: £Nil).
The total employee benefits including pension contributions of the key management personnel were £242,542 (2022: £279,958).
Included within staff costs is a payment to 1 employee for redundancy, totalling £1,142 (2022: 1 employee for redundancy, totalling £4,842)
8. Taxation
The charity’s activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
22
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| Fixtures, | |||
|---|---|---|---|
| Computer | Fittings & | ||
| 9. a. Tangible fixed assets | Equipment | Equipment | Total |
| £ | £ |
£ | |
| Cost | |||
| At 1 April 2022 | 15,573 | 9,613 |
25,186 |
| Disposals | - | (9,613) |
(9,613) |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 15,573 | - |
15,573 |
| -------------- | -------------- | -------------- | |
| Depreciation | |||
| At 1 April 2022 | 13,137 | 9,528 |
22,665 |
| Charge for the year | 2,395 | 85 |
2,480 |
| Disposals | - | (9,613) |
(9,613) |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 15,532 | - |
15,532 |
| -------------- | -------------- | -------------- | |
| Net book value | |||
| At 31 March 2022 | 2,436 | 85 |
2,521 |
| ======== | ======== | ======== | |
| At 31 March 2023 | 41 | - |
41 |
| ======== | ======== | ======== | |
| Digital | |||
| 9. b. Intangible fixed assets | Software | Project |
Total |
| £ | £ |
£ | |
| Cost | |||
| At 1 April 2022 | 10,800 | 280,335 |
291,135 |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 10,800 | 280,335 |
291,135 |
| -------------- | -------------- | -------------- | |
| Amortisation | |||
| At 1 April 2022 | 5,704 | 66,677 |
72,381 |
| Charge for the year | 2,104 | 56,067 |
58,171 |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 7,807 | 122,744 |
130,551 |
| -------------- | -------------- | -------------- | |
| Net book value | |||
| At 31 March 2022 | 5,096 | 213,658 |
218,754 |
| ======== | ======== | ======== | |
| At 31 March 2023 | 2,993 | 157,591 |
160,584 |
| ======== | ======== | ======== | |
| 10. Debtors | 2023 | 2022 | |
| £ | £ | ||
| Trade debtors | - | 43,456 | |
| Accrued income | 10,206 | 87,094 | |
| Prepayments | 5,235 | 18,984 | |
| -------------- | -------------- | ||
| 15,441 | 149,534 | ||
| ======== | ======== |
23
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| 11. a. Creditors: amounts falling due within one year | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Trade creditors | 4,210 | 17,792 |
| Deferred income (11b) | 20,641 | 28,106 |
| Accruals | 27,539 | 30,160 |
| VAT | 10,030 | 18,050 |
| Other taxes and social security | 14,139 | 14,045 |
| Other creditors | 9,225 | 7,941 |
| -------------- | -------------- | |
| 85,784 | 116,094 | |
| ======== | ======== | |
| 11. b. Deferred income | 2023 | 2022 |
| £ | £ | |
| Opening deferred income | 28,106 | 62,149 |
| Released in year | (28,106) | (62,149) |
| Income deferred in the current year | 20,641 | 28,106 |
| -------------- | -------------- | |
| 20,641 | 28,106 | |
| ======== | ======== | |
| Unrestricted | Total | |
| 12. Analysis of net assets between funds | Funds | Funds |
| 2023 | 2023 | |
| £ | £ | |
| Balance at respect balance sheet date as represented by: | ||
| Fixed assets | 160,625 | 160,625 |
| Current assets | 215,286 | 215,286 |
| Current liabilities | (85,784) | (85,784) |
| -------------- | -------------- | |
| 290,127 | 290,127 | |
| ======== | ======== | |
| Unrestricted | Total | |
| Funds | Funds | |
| Comparative 2022 | 2022 | 2022 |
| £ | £ | |
| Balance at respect balance sheet date as represented by: | ||
| Fixed assets | 221,275 | 221,275 |
| Current assets | 252,932 | 252,932 |
| Current liabilities | (116,094) | (116,094) |
| -------------- | -------------- | |
| 358,114 | 358,114 | |
| ======== | ======== |
24
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|At 1|At 31|
|April|Expend-|March|
|13. Funds|2022|Income|iture|Transfer|2023|
|£|£|£|£|£|
|General funds|144,456|334,026|(402,013)|56,067|132,536|
|Digital Time Credit reserve|213,658|-|-|(56,067)|157,591|
|-------------- -------------- -------------- -------------- --------------|
|Total unrestricted reserves|358,114|334,026|(402,013)|-|290,127|
|-------------- -------------- -------------- -------------- --------------|
|Restricted funds|-|674,376|(674,376)|-|-|
|-------------- -------------- -------------- -------------- --------------|
|Total funds|358,114|1,008,402 (1,076,389)|-|290,127|
|======== ======== ======== ======== ========|
|At 1|At 31|
|April|Expend-|March|
|Comparative 2022|2021|Income|iture|Transfer|2022|
|£|£|£|£|£|
|General funds|141,725|502,211|(547,482)|48,002|144,456|
|Digital Time Credit reserve|261,660|-|-|(48,002)|213,658|
|-------------- -------------- -------------- -------------- --------------|
|Total unrestricted reserves|403,385|502,211|(547,482)|-|358,114|
|-------------- -------------- -------------- -------------- --------------|
|Restricted funds|-|787,736|(787,736)|-|-|
|-------------- -------------- -------------- -------------- --------------|
|Total funds|403,385|1,289,947 (1,335,218)|-|358,114|
|======== ======== ======== ======== ========|
----- End of picture text -----
Refer to note 1.5.c. for purpose of restricted funds.
Transfer of £56,067 from General Funds to Digital Time Credit reserve was to further develop the Digital Time Credits system and amortisation written off during the year. (2022: £48,002).
14. Company limited by guarantee
Tempo Time Credits Limited is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of it being wound up while he or she is a member, or within one year after he or she ceases to be a member.
25
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
15. Financial commitments
The charity’s total future minimum lease payments under non-cancellable operating leases are as follows for each of the following periods:
----- Start of picture text -----
||||
|---|---|---|
|2023|2022|
|£|£|
|Land and buildings|
|Payable within one year|5,458|6,000|
|Payable in two to five years|-|6,000|
|Office equipment|
|Payable within one year|1,929|687|
|========= ========|
----- End of picture text -----
16. Related party transactions
There were no related party transactions during the year (2022: None).
26
Certificate Of Completion
Envelope Id: 831BBE6F3BD547E7B87921BC0DFD8357 Status: Completed Subject: Complete with DocuSign: T037_Tempo Time Credits - 2023 Draft Accounts_For Signing.pdf Source Envelope: Document Pages: 28 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Russelle Lothian AutoNav: Enabled 61 Dublin Street EnvelopeId Stamping: Enabled Edinburgh, Midlothian EH3 6NL Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London russelle.lothian@ct.me IP Address: 90.211.162.138
Record Tracking
Status: Original Holder: Russelle Lothian Location: DocuSign 31 October 2023 | 15:55 russelle.lothian@ct.me Signer Events Signature Timestamp Ron Jarman Sent: 31 October 2023 | 16:30 ron@redbike.org.uk Viewed: 01 November 2023 | 08:30 Security Level: Email, Account Authentication Signed: 01 November 2023 | 08:37 (None) Signature Adoption: Drawn on Device Using IP Address: 94.194.70.63 Electronic Record and Signature Disclosure: Accepted: 01 November 2023 | 08:30 ID: ac407da2-a4d1-4232-af84-bc87e4c439c3 Jeremy Chittleburgh Sent: 01 November 2023 | 08:37 jeremy.chittleburgh@ct.me Viewed: 01 November 2023 | 10:05 Security Level: Email, Account Authentication Signed: 01 November 2023 | 10:05 (None) Signature Adoption: Drawn on Device Using IP Address: 194.140.216.2
Electronic Record and Signature Disclosure: Accepted: 01 November 2023 | 10:05 ID: 95ef9c8e-14e5-42d7-8c28-ea8ca7b007d2
| In Person Signer Events | Signature | Timestamp |
|---|---|---|
| Editor Delivery Events | Status | Timestamp |
| Agent Delivery Events | Status | Timestamp |
| Intermediary Delivery Events | Status | Timestamp |
| Certified Delivery Events | Status | Timestamp |
| Carbon Copy Events | Status | Timestamp |
| Ross Hamilton | Sent: 01 November 2023 | |
| ross.hamilton@ct.me | ||
| Security Level: Email, Account Authentication | ||
| (None) |
Electronic Record and Signature Disclosure: Accepted: 19 October 2023 | 16:40 ID: 34b11429-aef9-4494-9c4e-268280e8e92d
| Carbon Copy Events | Status | Timestamp |
|---|---|---|
| Lynsey Pearson | Sent: 01 November 2023 | |
| LynseyPearson@wearetempo.org | Viewed: 03 November 2023 | |
| Security Level: Email, Account Authentication | ||
| (None) | ||
| Electronic Record and Signature Disclosure: | ||
| Not Offered via DocuSign | ||
| Witness Events | Signature | Timestamp |
| Notary Events | Signature | Timestamp |
| Envelope Summary Events | Status | Timestamps |
| Envelope Sent | Hashed/Encrypted | 31 October 2023 |
| Certified Delivered | Security Checked | 01 November 2023 |
| Signing Complete | Security Checked | 01 November 2023 |
| Completed | Security Checked | 01 November 2023 |
| Payment Events | Status | Timestamps |
| Electronic Record and Signature Disclosure |
Electronic Record and Signature Disclosure created on: 14 May 2021 | 11:21 Parties agreed to: Ron Jarman, Jeremy Chittleburgh, Ross Hamilton
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DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
Charity Number: 1135143 Company Number: 06593956
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT and FINANCIAL STATEMETS
For the year ended 31 March 2023
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
ACCOUNTS
For the year ended 31 March 2023
| Content | Page |
|---|---|
| Legal and administrative information | 1 |
| Trustees’ Report | 2 to 13 |
| Independent auditor’s report to the members and trustees of Tempo Time Credits Limited | 14 to 16 |
| Statement of Financial Activities | 17 |
| Balance Sheet | 18 |
| Cash Flow Statement | 19 |
| Notes to the Financial Statements | 20 to 28 |
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
LEGAL and ADMINISTRATIVE INFORMATION
For the year ended 31 March 2023
Charity reg. no. 1135143 Company reg. no. 06593956 Registered office Unit 303 The Maltings East Tyndall Street Cardiff CF24 5EA Trustees Ron Jarman (Chair) Christina Taylor John Puzey Karen Penney Kieran Jones Thomas Ebbutt Resigned 27/7/2022 Neal Hounsell Resigned 25/01/2023 Siddhi Trivedi Stuart Mullin Marc Giraudon Resigned 27/07/2022 Company secretary Mark Froud Retired 31/12/2022 Lynsey Pearson Appointed 01/01/2023 Chief Executive Officer Mark Froud Retired 31/12/2022 Rachel Gegeshidze Appointed 03/01/2023 Auditors Chiene and Tait LLP (trading as CT) 61 Dublin Street Edinburgh, EH3 6NL Bankers Unity Trust Bank 4 Brindley Place Birmingham B1 2JB HSBC 156/157 Tottenham Court Road London W1T 7AY
1
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT
The Trustees present their annual report, together with the financial statements of the charity, for the year ending 31 March 2023.
The report has been prepared in accordance with Part 8 of the Charities Act 2011 and the statement of recommended practice (SORP 2019) and is also the directors’ report for the purpose of company law.
The financial statements have been prepared in accordance with the accounting policies set out on pages 20 to 22 therein and comply with the Charitable Company's Memorandum and Articles of Association, applicable laws and the requirements of the Statement of Recommended Practice (SORP 2019) on 'Accounting and Reporting by Charities'.
The Time Credits Model
Tempo provides a range of services that engender more resilient communities. We help community and voluntary organisations build capability and capacity through earning and using Tempo Time Credits. These organisations are often part of local networks paid for by local service commissioners (Local Authorities, Health Boards and Clinical commissioning groups) and charities. They recruit and manage volunteers to sustain their community. Volunteers receive Time Credits. Tempo develops recognition partnerships with the public, private and voluntary sectors, where people can ‘redeem’ Time Credits to access events, training and leisure activities. A Time Credit is issued for an hour given and can be redeemed for an hour of activity.
Objectives and activities
Tempo Time Credits galvanises communities to drive positive change for themselves and be more resilient through more individuals and more diverse groups of people volunteering. Our impact is through self-sustaining communities created by resilient people.
Our Vision is of a world in which our services enable diverse individuals and groups to build and sustain their own communities.
Our Mission is that we provide a set of products and services to forward-thinking organisations to build and sustain their communities through maximising the contribution volunteers make.
2
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continue)
We do this by providing a range of services:
-
Digital Time Credits that Record, Recognise, Reward, and improve volunteer retention.
-
Information about the impact of both Tempo Time Credits and the community groups we work with.
-
Community development capability and capacity building services which increase organisational resilience, capability and capacity and is a route to new and a more diverse volunteer base with higher volunteer retention.
-
• Training and development which delivers accredited and skilled volunteers and proficient voluntary organisations (often delivered by local partners).
-
Intelligence driven by data to facilitate better decision-making, allowing commissioners and community development organisations to measure change and impact.
With this range of services, we can flex our support over time, dependent on the need expressed by local community development organisations. As the communities we work with become more resilient, we help support ongoing change and the new people who come into the organisation through each of our services, delivered in a flexible way to meet changing needs. Our formal charitable objects are specifically restricted to:
-
To advance education of society in the benefits of community engagement, volunteering and the opportunities that Time Credits provide to derive those benefits, including but not limited to the development of skills and participation in society.
-
To develop the capability and capacity of community development through bringing together local, regional and national organisations, in order to deliver sustainable solutions that benefit their local communities. This partnership development will be targeted at those in society least able to take advantage of economic and social change.
-
To improve the diversity and quantity of volunteering at both a local and national level, by promoting and managing Time Credits and associated digital solutions.
-
To promote unpaid work and increase awareness of how voluntary work enriches society and community living, further enabled by the provision of Time Credits.
-
To provide research and consultancy to support delivery of our charitable activities and objects.
Our next 5 years
We want to achieve some ambitious goals driven by our exciting Vision and Mission. In concrete terms we want to:
-
Have Tempo be recognised as a core part of the UK’s voluntary landscape by corporates and Governments (and their agencies) and Digital Time Credits (DTC) are heard of by 30%+ of voluntary organisations (50,000) by 2025.
-
Deploy our services that build and/or sustain local community partnerships by 2021 and a way of measuring its long-term impact.
-
Build a digital time credit system used by over 4% of UK voluntary organisations (6,000) by 2025.
-
Build a network of national and local organisations with sufficient capacity to use 30% of issued DTCs every year, so that by 2025 national organisations want to add to our recognition capacity.
-
Tempo works with people, communities, services, and businesses to deliver a positive impact on individuals and society by improving health, well-being, and diversity through creating pathways for everyone to volunteer. Through volunteering and Time Credits, we see improved health, wellbeing, connectedness and skill development.
This journey which began in 2019/2020 year, continued this year and is being refreshed for 2023/2024 given the environment we operate in.
3
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Investing in the Future
During 2022/2023, it was clear that the impacts of Covid continued to impact our Partners, so the Trustees considered a number of options to realign our cost base and operations to fit the needs of our commissioners and to ensure we had the capability and capacity to service existing contracts.
Taking advantage of the planned retirement of our CEO we were able to recruit internally for our new CEO and further restructured our management team. These changes that we made to the organisation mean that we are a strong, focused, and resilient Charity.
These changes meant that we were able to rapidly flex our delivery and resources to support the communities we work with. We will continue to develop both the capability and capacity building services we offer to community organisations alongside our Time Credit platform.
The current economic environment on the going concern of the Charity
The Trustees assessed whether the use of the going concern basis is appropriate and considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees made this assessment for both a 12-month and 24-month period from April 2023. The Trustees have also performed scenario planning, and regularly review forecasting and cash flow projections and thorough risk assessments. The risks identified have been mitigated by reducing costs and restructuring, introducing more flexibility. After making enquiries, the Trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
Our focus remains on Commissioners and providing the services they require to local community organisations, helping them grow and become more resilient whilst meeting the specific needs of their local environment. We are supported by a strong recognition partner network, which continues to grow with a number of new national and local partners in our target areas. Tempo has also undertaken extensive work with an external consultant to examine income diversification. Our ESG work with business partners is a key area of work to bolster our pipeline, diversify our income, and support sustainability.
Impact on the Environment
We acknowledge that every single action (as a Charity and as individuals) we take has an impact on our environment. We want to become more aware of this and seek to minimise the negative environmental impact that our operations have on our World. Our whole approach is to bring about change in society, in communities, in groups and in individuals and this includes positive change around any impact we have on environmental issues.
The most significant ways we can control our impacts are in our use of:
-
Energy
-
Water
-
Waste
-
Travel
-
Suppliers
4
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Environmental regulations, laws and codes of practice are regarded as setting the minimum standards of environmental performance.
Our most significant impact on the environment is in the carbon footprint from our offices and in our travel. Following the closure of our London office in December 2020, we have relocated our large office in Cardiff to a much smaller office in a shared office space thus reducing our carbon footprint. During the Covid-Pandemic much of our delivery moved online and whilst our delivery model has moved from all remote back towards a mix of remote and in-person, we still deliver the majority of meetings and events virtually; our delivery model has changed considerably since pre-pandemic. All travel is carefully assessed to ensure that it leads to the most efficient and effective use of time for our partners and our staff.
We continue to discuss with staff ways to reduce our carbon footprint, with a number of ideas initiated and supported by individuals through the year. These include:
-
Reduced impact of gas heating by turning thermostats down.
-
One trip with multiple meetings.
-
Using public transport, rather than a car and provided guidance on more efficient driving techniques. Promoting cycle and electric car use.
-
Targeting green recognition partners.
-
Work together scheme.
Social and Economic Impact
Our mission is to improve the resilience of the communities we work with. We measure this impact through the number of Tempo Time Credits earned and used, the difference it makes to the lives of individuals (see case studies on our website) and through the changes made to the quality of life that volunteers experience.
| Tempo Time Credits earned and used | Tempo Time Credits earned and used | ||
|---|---|---|---|
| 2021/2022 | 2022/2023 | Change | |
| TTCs earned | 114,272 | 133,252 | +18,970 |
| TTCs used | 15,077 | 23,193 | +8016 |
Tempo has carried out impact evaluation across our programmes since 2012. The findings from our 2023 impact survey are shown below.
Our results show that Time Credits attract a more diverse range of volunteers, particularly those from socially and economically disadvantaged parts of our society, brought new people into volunteering and community participation, and support impact against a range of wellbeing measures. In turn, organisations can make more and better use of volunteers, increase the co-production of services and use Time Credits to achieve better outcomes for their beneficiaries – all of which supports community resilience. Time Credits also play a significant part in assisting the retention of volunteers.
Tempo Time Credits – some of our numbers:
-
1.25 million Time Credits have been used over the last 15 years.
-
Over 15,000 volunteers are currently registered on our digital Time Credits platform https://tempotimecredits.org/volunteers/dashboard.
-
Over 1,500 charities and community organisations work with us to reward and recognise their volunteers.
-
Over 750 partners support us, our volunteers and our communities by giving us experiences, products and services that can be exchanged for time credits.
-
We have 40 commissioned programmes running throughout the UK and developed the first national time credit network.
5
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Our volunteers
Over 1,500 volunteers responded to our impact survey in July 2023. They told us what difference volunteering and working with Tempo Time Credits has made to them.
The average volunteering hours per week across all survey respondents is 2.7 hours – that adds up to 2.1 million hours per year across all of our registered volunteers or equivalent to 1,368 full time employees!
Volunteers who work with us have told us it supports them in a number of ways:
-
Health and wellbeing
-
Future outlook
-
Skills and employability
-
Supporting others and the wider community
Health and wellbeing
Our survey respondents told us:
-
61% reported improved mental health
-
56% feel healthier overall
-
50% reported improved physical health
-
33% have less need to see the GP
-
60% visit or see other people more often
-
58% are more physically active
-
56% are more able to manage their health and wellbeing
Future outlook
Our survey respondents told us:
-
57% feel more positive about their future
-
60% feel more confident
-
40% can afford to do more things
6
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Skills and employability
Our survey respondents told us:
-
65% have learned new skills
-
18% have got a job
-
70% have shared their skills with others
-
22% have less need to use social care services
We have worked with Pro Bono Economics to identify the way to calculate the £ impact of volunteers who earn and use Tempo Time Credits. This found that that the economic impact annually based on the number of hours volunteered, if they were paid at minimum wage is a whopping £21.9Mn!
Volunteer quotes
“It encourages me to get out which makes me happier and not isolated. I enjoy spending the time credits on family days out that I cannot usually afford which lightens the load and reduces stress and anxiety.”
“Mainly being able to visit my local college hair and beauty salon to try and maintain my personal appearance as I wouldn't be able to afford the haircuts etc. The students are a delight to be around and I come home feeling on top of the world!”
“Volunteering gives me a sense of purpose and such a worthwhile feeling that I am doing something to help and contributing to those in my local community who need support and encouragement both physically, emotionally and mentally. That in turn improves my own wellbeing in all ways.”
“Since retiring, it's good to meet new people and make new friends and this has improved my confidence and made me very happy. I enjoy having a positive impact on other people's lives, I feel useful.”
“I feel less alone and have a job again.”
“It was great to meet other people and get new skills with volunteering, it also led me to getting a job with the organisation I volunteered for which was great and completely unexpected.”
Staff Wellbeing
This has been an incredibly challenging time for staff in dealing with multiple uncertainties with a changing working environment with staff combining working from home and caring responsibilities, coupled with the cost-of-living impacts that everyone is facing.
We have been as flexible as possible in response including widening our flexi time hours and agreeing to additional annual leave carry over. Additional wellbeing activities were put in place: establishment of a wellbeing group, a wide range of wellbeing activities including, wellbeing week, watercooler chat, book club, walking meetings and attempting to reduce the amount of time spent in online meetings. We have also revisited our organisational culture and values as part of our new strategy. We also have a commitment to bring staff together at least twice per year.
Over the last 2 years we have measured staff engagement, commitment, and happiness. The results show an improvement of 10%. The average score for staff commitment and engagement (out of 10) is 8.05.
Governance, Structure and Management:
Governance
Tempo is a registered charity and is constituted as a company limited by guarantee. It is governed by its Memorandum and Articles of Association. It was registered as a company limited by guarantee on 15 May 2008 and was registered as a charity by the Charity Commission in England and Wales on 24 March 2010.
The Trustees of the charity are also directors of the company for the purposes of the Companies Act. The Board of Trustees comprises 7 Trustees who were appointed to the Board based on their experience and skills. The directors are appointed for a 3-year term initially. They can serve a maximum of 3 terms before having to step down. The Memorandum and Articles of Association require the Board to consist of at least 3 directors. There is no maximum number of Trustees.
7
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Governance (continued)
The Trustees are responsible for setting the strategic direction of the Charity, approving and reviewing the delivery of its Business Plan and reviewing the risks the Charity faces. Trustees are planning to establish user groups that support them in understanding the views of Tempo Time Credit users (Volunteers, community organisations and recognition partners).
New Trustees are provided with a full induction about the Charity and their duties and responsibilities, including the Charity Commission publication designed for this purpose. They are inducted into the charity through meetings with other Board members, the Chief Executive, members of the Senior Management Team and staff. Trustees are encouraged to attend external training events where these will be of benefit to their role.
Equality and Diversity
Tempo Time Credits is committed to proactively promoting equality and diversity and promoting a culture that actively values difference and recognises that people from different backgrounds and experiences can bring valuable insights to both our services and to the workplace and enhance the way we work. Tempo Time Credits aims to be an inclusive organisation, where diversity is valued, respected and built upon, with the ability to recruit and retain a diverse workforce that reflects the communities we work with.
The need for new Trustees is reviewed regularly and when vacancies occur, they are advertised. The aim is to develop a board and staff with a diversity of perspectives. Tempo is taking steps to further diversify the perspectives of its Trustees and staff so that they are more representative of those who come from within the communities we work with most closely, but who have limited opportunity and/or experience. We are undergoing a trustee recruitment drive to diversify our board for the future. This will also aim to ensure the board is representative of the communities we serve.
-
43% of our Trustees self-identify as female and 57% self-identify as male (was 38% self-identified as female in 2022).
-
77% of our staff self-identify as female, 23% self-identify as male (was 76% self-identified as female and 3% as transgender in 2022). The female/male pay gap is 5% (11% if the Chief Executive is excluded).
-
14% of our Trustees are non-white British (was 13% non-white British in 2022).
-
14% of our staff are non-white British (was 15% non-white British in 2022).
Our HR strategy recognises that we are on a journey and that although we have started, we still a significant distance to travel.
Structure and management reporting
The day-to-day running of the organisation is delegated to the Chief Executive and the Senior Management Team under a Scheme of Delegation. The Chief Executive meets formally with the Senior Management Team on a monthly basis. The Trustees meet 4 times per year primarily to discuss issues of strategic direction in relation to the running of the organisation and the management of performance. The Board is supported by a Finance, Audit and Risk Committee which also meets 4 times per year.
The Trustees who were in office at 31 March 2023, and served throughout the year, are shown on page 1.
Key Management Personnel
The Chief Executive leads a Senior Management Team comprising the Director of Finance and Director of Operations.
The Board, led by the Chair, appoints and determines the salary of the Chief Executive based on annual appraisal and affordability. The remuneration of the other members of the Tempo team is set by the Chief Executive with oversight from the Trustees. This advice is based on annual appraisal and affordability. Tempo benchmarks HR and salary data with external providers.
Risk Management
Tempo’s risk assessment process includes an organisation-wide risk register that is reviewed monthly by the Senior Management Team and quarterly by the Board’s Finance, Audit and Risk Committee that reports up to the full Board. In addition to the organisational wide risk register, we operate a 90-day reporting framework across all departments that captures risk, this is assessed by the Senior Management Team.
8
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Risk Management (continued)
The key risks currently facing Tempo are:
-
The risk to income resulting from the future economic challenges facing the UK leading to a changing level and allocation of public spending. This impacts the way our current public sector commissioners view their priorities. We are addressing this by regular contact with commissioners to check commitment, developing new online support mechanisms, and seeking to broaden our range of customers.
-
Risk of the recognition partner network not growing locally and nationally. We are addressing this by increased and more focused recognition attraction and management. Limited purchase of recognition opportunities in the short-term and local recognition opportunities being highlighted on the DTC portal.
-
The risk that due to our recent restructuring we may struggle to grow new business due to staff capacity. To mitigate this risk the CEO has a clear focus on growing new business. During 2023/24 Tempo will work with a highly recommended external consultant to bring a fresh perspective on income generation, with a view to growing self-funding/sustainable income streams for future financial security.
-
The work with SamKat our external consultant is to broaden our income stream. Through developing our vision, mission and purpose we will ensure that our offer is clearer for the customers we are targeting. The income diversification work with enable us to engage with new markets and develop a new customer base.
In addition to this, the digital platform allowed us to structure the business so that it can respond to increases and decreases in income by having a small, fixed cost base, allowing it to scale up and down as demand dictates.
Achievements and performance: Financial year 2022-2023
During the year we have:
-
Renewed our contract with the Welsh Government for a further 3 years.
-
Issued (through our local partners) 154,352 (114,272 in 2021/2022) Time Credits. Taking the total number of Time Credits issued to 1,352,625.
-
14,760 people volunteered in organisations issuing Time Credits in 2022-2023 (9,127 in 2021/2022).
-
Tempo Time Credit members volunteered in the 1,282 community and voluntary sector organisations who registered to use Time Credits.
-
23,193 Time Credits were redeemed in 2022-2023 (15,077 in 2021/2022). The total number of Time Credits redeemed by 31 March 2023 was 483,727.
These numbers show the reach of our activities, through the community development and voluntary sector partners we work with. They are the heroes. Our role is to support them. The number of Time Credits issued and redeemed are only a fraction of the impact we have helped these organisations to deliver.
Partnerships
Most of Tempo’s work is undertaken in partnership with other organisations:
-
1,282 community and voluntary organisations
-
504 recognition partners
-
WCVA and the 22 CVCs in Wales
-
Team Kinetic
-
Chorley Council
-
City of London Corporation
-
City Bridge Trust
-
Lancashire County Council
-
Birmingham Mental Health Foundation Trust
-
Eveson Trust
-
Cambridgeshire County Council
-
Cambridge City Council
-
CGL
9
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continued)
Partnerships (continued)
-
Welsh Government
-
Cornwall Council
-
Medway and Swale NHS
-
L&Q Housing
-
Hyde Housing
-
Newham Council
-
Islington Council
-
• Groundworks
These are the organisations we work with most intensively. Our partnerships with recognition partners are mutually beneficial, with the benefit to them being both the tangible support they give to their local community and an estimated £113,878 (an average of £248 per recognition partner) of additional income from new and returning customers.
The support provided by the CVCs in Wales helped establish the infrastructure needed to deliver Tempo Time Credits in Wales. This could not have been achieved without the strong support of the WCVA.
Financial Review and Reserves Policy
The Trustees took a decision to continue funding the digital transformation and invest to sustain our recognition partner network. During the year, the Charity made a deficit of £67,987.
Our income was lower in 2022/2023 as a number of service and grant contracts came to an end. We used this opportunity to concentrate our resources and have a greater impact in our ongoing contracts.
We have won a number of contracts with commissioners and grant funders over the year and continue to increase our recognition and work on opportunities for the coming years in new parts of the UK.
Movement in Tempo Funds 2022/2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £000s | £000s | £000s | |
| As at 1st April 2022 | £358 | £0 | £358 |
| Income | £334 | £674 | £1,008 |
| Expenditure | (£402) | (£674) | (£1,076) |
| Net income 2022/2023 | (£68) | £0 | (£68) |
| As at 31 March 2023 | £290 | £0 | £290 |
Cash Flow
Cash resources fell during the year, due to the deficit in the year. This was counteracted by improved contract and debt management. The majority of contracts are now framed with payments quarterly in advance. We have no bad debts and no 90+ day debtors.
Reserves Policy
We have £290,127 in our reserves. Of these reserves, our actual free reserves were £129,529 (Reserves less the net book value of fixed assets). Our policy is to hold sufficient minimum reserves on the basis of “Total Liability Costs” in the event of closure - i.e., to be able to pay all our contractual liabilities if we were required to close down our operations. In accordance with Charity Commission Guidelines. As at 31 March 2023 the limit was calculated at £133,671 against actual free reserves of £129,529 - a shortfall of £4,142. We expect to eliminate this deficit within three years.
Fundraising
Tempo does not actively fundraise from the public. It receives grant funding from charitable organisations and trusts, as well as income earned from the delivery of Local Authority and central government contracts. As a result, the charity has no requirement to subscribe to a fundraising regulation but does remain mindful of the fundraising standards. The charity has not received any complaints within the year about any fundraising activity.
10
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
TRUSTEES’ REPORT (continue)
Trustees' responsibilities in relation to the financial statements
The charity Trustees are responsible for preparing a Trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for ensuring proper accounting records are kept that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.
Statement as disclosure as to our auditors
In so far as the Trustees are aware at the time of approving our Trustees annual report:
-
there is no relevant information, being information needed by the auditor in connection with preparing their report, of which the auditor is unaware, and
-
the Trustees, having made enquiries of fellow Directors and the auditor that they ought to have individually taken, have each taken all steps that they are obliged to take as Directors, in order to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
Approval
This report was approved by Trustees on 25[th] October 2023
Ron Jarman
Chair of Trustees
(On behalf of Tempo’s Board of Trustees)
01 November 2023 Company No 06593956
11
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF
TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT
Opinion on financial statements
We have audited the financial statements of Tempo Time Credits (the ‘charitable company’) for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
-
give a true and fair view of the state of the charitable company’s affairs as at 31 March 2023, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-
• have been prepared in accordance with the requirements of the Companies Act 2006, the Charities Act 2011 and revised Charities Act 2022 that came into effect 31 October 2022.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
Other information
The Trustees are responsible for the other information. The other information comprises the information included in the Trustees’ Report other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Opinion on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ Report for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
the Trustees’ Report has been prepared in accordance with applicable legal requirements.
12
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT (continue)
Matters on which we are required to report by exception
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ Report.
We have nothing to report in respect of the following matters where the Companies Act 2006 require us to report to you if, in our opinion:
-
adequate and proper accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of Trustees’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemption from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the statement of Trustees’ responsibilities set out on page 13 the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
We have been appointed auditor under section 144(2)(b) of the Charities Act 2011 and under the Companies Act 2006 and report to you in accordance with regulations made under those Acts.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
The extent to which our audit was considered capable of detecting irregularities including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
Auditor’s responsibilities for the audit of the financial statements (Continued)
We gained an understanding of the legal and regulatory framework applicable to the company and the industry in which it operates and considered the risk of acts by the company which were contrary to applicable laws and regulations, including fraud. These included but were not limited to the Charities Act 2011, Companies Act 2006 and Health and Safety Regulations.
Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion.
13
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS AND TRUSTEES OF
TEMPO TIME CREDITS LIMITED
AUDITOR’S REPORT (continue)
We focused on laws and regulations that could give rise to a material misstatement in the company's financial statements. Our tests included, but were not limited to:
-
agreement of the financial statement disclosures to underlying supporting documentation;
-
enquiries of key management personnel and the Trustees;
-
review of minutes of board meetings throughout the period;
-
review of legal correspondence or invoices, and
-
obtaining an understanding of the control environment in monitoring compliance with laws and regulations.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. We also addressed the risk of management override of internal controls, including testing journals and evaluating whether there was evidence of bias by the Trustees that represented a risk of material misstatement due to fraud. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at http://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
Use of our report
This report is made solely to the members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the members and the charitable company’s Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company, its members as a body, and its Trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Jeremy Chittleburgh BSC CA (Senior Statutory Auditor) For and on behalf of CT Chartered Accountants and Statutory Auditor 61 Dublin Street Edinburgh, EH3 6NL
01 November 2023 Date:…………………….
CT is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006
14
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
STATEMENT of FINANCIAL ACTIVITIES (incorporating the Income and Expenditure Account)
For the year ended 31 March 2023
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Un-|Un-|
|restricted Restricted|Total|restricted Restricted|Total|
|Funds|Funds|Funds|Funds|Funds|Funds|
|Notes|2023|2023|2023|2022|2022|2022|
|£|£|£|£|£|£|
|Income from|:|
|Charitable activities|2|334,026|674,376|1,008,402|502,211|759,433|1,261,644|
|Government Grant (CJRS)|2|-|-|-|-|28,303|28,303|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Total income|334,026|674,376|1,008,402|502,211|787,736|1,289,947|
|Expenditure on|:|
|Charitable activities|3,4|402,013|674,376|1,076,389|547,482|787,736|1,335,218|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Total expenditure|402,013|674,376|1,076,389|547,482|787,736|1,335,218|
|Net movement in funds|(67,987)|-|(67,987)|(45,271)|-|(45,271)|
|Fund balances at 1 April 2022|358,114|-|358,114|403,385|-|403,385|
|-------------- -------------- -------------- -------------- -------------- --------------|
|Fund balances at 31 March 2023|290,127|-|290,127|358,114|-|358,114|
|======== ======== ======== ======== ======== ========|
----- End of picture text -----
The statemeent of financial activities and includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 20 to 28 form part of these financial statements.
15
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
BALANCE SHEET
As at 31 March 2023
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Notes|2023|2022|
|£|£|
|Fixed assets|
|Tangible fixed assets|9|41|2,521|
|Intangible fixed assets|9|160,584|218,754|
|-------------- --------------|
|160,625|221,275|
|Current assets|
|Debtors|10|15,441|149,534|
|Cash at bank and in hand|199,845|103,399|
|-------------- --------------|
|215,286|252,933|
|Creditors|: Amounts falling due within one year|11|(85,784)|(116,094)|
|-------------- --------------|
|Net current assets|129,502|136,839|
|-------------- --------------|
|Net assets|290,127|358,114|
|======== ========|
|Funds|
|General fund|13|132,536|144,456|
|Digital Time Credit fixed asset reserve|13|157,591|213,658|
|-------------- --------------|
|Total fund|290,127|358,114|
|======== ========|
----- End of picture text -----
These financial statements are prepared with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
The financial statements were approved by the Board and signed on its behalf by:
…………………………………………….
Ron Jarman (chairman) Director
Date: 01 November 2023
Company Number: 06593956
The notes on pages 20 to 28 form part of these financial statements.
16
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
CASH FLOW STATEMENT
For the year ended 31 March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| Cash flow from operating activities | |||
| Net (expenditure)/income | (67,987) | (45,272) |
|
| Adjustments for: | |||
| Depreciation | 2,480 | 5,169 | |
| Amortisation | 58,171 | 68,781 | |
| (Increase)/decrease in debtors | 134,092 | (3,211) | |
| (Decrease)/increase in creditors | (30,310) | (145,730) |
|
| -------------- | -------------- | ||
| Net cash provided by/(used in) operating activities | 96,446 | (120,263) | |
| -------------- | -------------- | ||
| Cash flow from investing activities | |||
| Purchase of intangible fixed assets | - | (18,675) | |
| -------------- | -------------- | ||
| Net cash used in investing activities | - | (18,675) | |
| -------------- | -------------- | ||
| Change in cash and cash equivalents in the year (A) | 96,446 | (138,938) | |
| Cash and cash equivalents at the beginning of the year | 103,399 | 242,337 | |
| -------------- | -------------- | ||
| Cash and cash equivalents at the end of the year | 199,845 | 103,399 | |
| ======== | ======== | ||
| At 1 | At 31 | ||
| April | March | ||
| (A) Analysis of changes in net cash funds | 2022 | Cashflows | 2023 |
| £ | £ | £ | |
| Cash in hand | 103,399 | 96,446 | 199,845 |
| ======== | ======== | ========= | |
| Total cash and cash in hand | 103,399 | 96,446 | 199,845 |
| ======== | ======== | ========= |
17
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS
For the year ended 31 March 2023
1. Accounting policies
The principal accounting policies are summarised below: The accounting policies have been applied consistently throughout the year and the preceding period.
Statement of compliance
The financial statements have been prepared in British pounds (GBP) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice for Charities (Second Edition, effective 1 January 2019) applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)
Tempo Time Credits Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
General information
The charity is a private company limited by guarantee, incorporated in England and Wales (company number 06593956) and a charity registered in England and Wales (charity number: 1135143). The charity’s registered address is show on page 1.
Going concern
The Trustees assessed whether the use of the going concern basis is appropriate and considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The Trustees made this assessment for both a 12-month and 24-month period from April 2023. The Trustees have also performed scenario planning, and regularly review forecasting and cash flow projections and thorough risk assessments. The risks identified have been mitigated by reducing costs and restructuring, introducing more flexibility. After making enquiries, the Trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
Fund accounting
Funds held by the charity are either:
-
a. Unrestricted general funds – these are funds which can be used in accordance with the charity’s objectives, at the discretion of the Trustees.
-
b. Unrestricted designated funds – these are funds which can be used in accordance with the charity’s objectives, at the discretion of the Trustees.
-
c. Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Income
All income is included in the statement of financial activities when the charity is entitled to the income, receipt is probable and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
18
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED (A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
1. Accounting policies (continued)
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates.
Charitable activity costs comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both cost that can be allocated directly to such activities and those costs of an indirect nature necessary to support them, including governance costs.
Fixed assets
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. All assets costing more than £1,000 are capitalised. Depreciation is provided at rates calculated to write off the cost of fixed assets over their estimated useful lives on the following rates:
Computer equipment - 33 1/3% straight line Fixtures, fittings and equipment - 33 1/3% straight line
Intangible fixed assets and amortisation
Intangible fixed assets are stated at cost less amortisation. All assets costing more than £1,000 are capitalised. Amortisation is provided at rates calculated to write off the cost of fixed assets over their estimated useful lives on the following rates:
Software - 33 1/3% straight line Digital Project - 20% Straight line
Pension
The charity operates a defined contribution pension scheme. Contributions payable for the year are charged in the statement of Financial Activities. The total contributions paid in the year are shown in note 7.
Employment benefits and termination
Employment benefits, including holiday pay, are recognised in the period in which they are earned. Termination benefits are recognised in the period in which the decision is made and communicated to the relevant employee(s).
Operating leases
Rental charges are charged on a straight-line basis over the life of the lease.
Financial instruments
Financial assets such as cash and debtors are measured at their present value of the amounts receivable, less an allowance for the expected level of doubtful receivables. Financial liabilities such as trade creditors, loans and finance leases are measured at the present value of the obligation.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments re valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
19
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
1. Accounting policies (continued)
Estimate and judgements
Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Although these estimates are based on management’s best knowledge of the amount, events or actions, actual results ultimately differ from those estimates. The Trustees have found no areas of judgement with a significant effect on the financial statements. The Trustees reviewed in detail the amortisation rate of the new Digital Time Credits system and are satisfied the rate is correct for the expected life of the asset at this time.
----- Start of picture text -----
|||||
|---|---|---|---|
|Unrestricted Restricted|Total|
|Funds|Funds|Funds|
|2. Income from charitable activities|2023|2023|2023|
|£|£|£|
|Unrestricted funds|334,026|-|334,026|
|Restricted funds|-|674,376|674,376|
|-------------- -------------- --------------|
|Total|334,026|674,376|1,008,402|
|======== ======== ========|
|Unrestricted Restricted|Total|
|Funds|Funds|Funds|
|3. Costs of charitable activities – by fund type|2023|2023|2023|
|£|£|£|
|Charitable activities|402,013|674,376|1,076,389|
|-------------- -------------- --------------|
|Total|402,013|674,376|1,076,389|
|======== ======== ========|
----- End of picture text -----
The charity’s charitable activities are ‘developing and delivering projects, events and training that enable individuals to become more actively involved in their communities’.
----- Start of picture text -----
|||||
|---|---|---|---|
|Activities|
|Undertaken|Support|Total|
|Directly|Cost|Funds|
|4. Costs of charitable activities – by activity|2023|2023|2023|
|£|£|£|
|Charitable activities|578,840|497,549|1,076,389|
|-------------- -------------- --------------|
|Total|578,840|497,549|1,076,389|
|======== ======== ========|
|Comparative 2022|2022|2022|2022|
|£|£|£|
|Charitable activities|688,789|646,429|1,335,218|
|======== ======== ========|
----- End of picture text -----
20
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Funds | Funds | Funds | |
| 5. Support costs | 2023 | 2023 | 2023 |
| £ | £ | £ | |
| Property costs | 21,519 | - | 21,519 |
| Staff costs | 34,239 | 210,323 | 244,562 |
| Amortisation of DTC | 28,380 | 27,686 | 56,066 |
| Governance: | |||
| Trustees' costs and recruitment | 2,229 | - | 2,229 |
| GDPR support costs | 416 | - | 416 |
| Statutory audit fee | 13,385 | - | 13,385 |
| General Overheads | 158,967 | 404 | 159,371 |
| -------------- | -------------- | -------------- | |
| 2023 total | 259,135 | 238,413 | 497,549 |
| ======== | ======== | ======== | |
| Unrestricted | Restricted | Total | |
| Funds | Funds | Funds | |
| Comparative 2022 | 2022 | 2022 | 2022 |
| £ | £ | £ | |
| Property costs | 26,783 | - | 26,783 |
| Staff costs | 162,932 | 203,322 | 366,254 |
| Amortisation of DTC | 26,541 | 40,135 | 66,677 |
| Governance: | |||
| Trustees' costs and recruitment | 1,054 | - | 1,054 |
| GDPR support costs | 1,292 | - | 1,292 |
| Statutory audit fee | 13,096 | - | 13,096 |
| General Overheads | 171,274 | - | 171,274 |
| -------------- | -------------- | -------------- | |
| 2022 total | 402,972 | 243,457 | 646,429 |
| ======== | ======== | ======== | |
| 6. Net income for the year is stated after charged | 2023 | 2022 | |
| £ | £ | ||
| Statutory auditor’s remuneration | 13,385 | 13,096 | |
| Expenses to trustees | - | - | |
| Depreciation | 2,480 | 5,169 | |
| Amortisation | 58,171 | 68,781 | |
| ======== | ======= |
21
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
7. Staff costs
Number of employees
The average number of employees per full-time equivalents in the year was 22 (2022: 26) and the average employees based on head count was as follows:
----- Start of picture text -----
||||
|---|---|---|
|2023|2022|
|No.|No.|
|Average employees|25|32|
|======== ========|
|Employment costs|£|£|
|Wages and salaries|690,000|904,436|
|Social security costs|65,098|80,844|
|Pension costs|26,506|31,801|
|-------------- --------------|
|781,604|1,017,081|
|======== ========|
----- End of picture text -----
During the year, no employees received emoluments over £60,000 (2022: one, between £90,000 and £99,999).
No Trustees received remuneration. No trustees received reimbursement during the year, relating to travel expenses, (2022: £Nil).
The total employee benefits including pension contributions of the key management personnel were £242,542 (2022: £279,958).
Included within staff costs is a payment to 1 employee for redundancy, totalling £1,142 (2022: 1 employee for redundancy, totalling £4,842)
8. Taxation
The charity’s activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
22
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| Fixtures, | |||
|---|---|---|---|
| Computer | Fittings & | ||
| 9. a. Tangible fixed assets | Equipment | Equipment | Total |
| £ | £ |
£ | |
| Cost | |||
| At 1 April 2022 | 15,573 | 9,613 |
25,186 |
| Disposals | - | (9,613) |
(9,613) |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 15,573 | - |
15,573 |
| -------------- | -------------- | -------------- | |
| Depreciation | |||
| At 1 April 2022 | 13,137 | 9,528 |
22,665 |
| Charge for the year | 2,395 | 85 |
2,480 |
| Disposals | - | (9,613) |
(9,613) |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 15,532 | - |
15,532 |
| -------------- | -------------- | -------------- | |
| Net book value | |||
| At 31 March 2022 | 2,436 | 85 |
2,521 |
| ======== | ======== | ======== | |
| At 31 March 2023 | 41 | - |
41 |
| ======== | ======== | ======== | |
| Digital | |||
| 9. b. Intangible fixed assets | Software | Project |
Total |
| £ | £ |
£ | |
| Cost | |||
| At 1 April 2022 | 10,800 | 280,335 |
291,135 |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 10,800 | 280,335 |
291,135 |
| -------------- | -------------- | -------------- | |
| Amortisation | |||
| At 1 April 2022 | 5,704 | 66,677 |
72,381 |
| Charge for the year | 2,104 | 56,067 |
58,171 |
| -------------- | -------------- | -------------- | |
| At 31 March 2023 | 7,807 | 122,744 |
130,551 |
| -------------- | -------------- | -------------- | |
| Net book value | |||
| At 31 March 2022 | 5,096 | 213,658 |
218,754 |
| ======== | ======== | ======== | |
| At 31 March 2023 | 2,993 | 157,591 |
160,584 |
| ======== | ======== | ======== | |
| 10. Debtors | 2023 | 2022 | |
| £ | £ | ||
| Trade debtors | - | 43,456 | |
| Accrued income | 10,206 | 87,094 | |
| Prepayments | 5,235 | 18,984 | |
| -------------- | -------------- | ||
| 15,441 | 149,534 | ||
| ======== | ======== |
23
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
| 11. a. Creditors: amounts falling due within one year | 2023 | 2022 |
|---|---|---|
| £ | £ | |
| Trade creditors | 4,210 | 17,792 |
| Deferred income (11b) | 20,641 | 28,106 |
| Accruals | 27,539 | 30,160 |
| VAT | 10,030 | 18,050 |
| Other taxes and social security | 14,139 | 14,045 |
| Other creditors | 9,225 | 7,941 |
| -------------- | -------------- | |
| 85,784 | 116,094 | |
| ======== | ======== | |
| 11. b. Deferred income | 2023 | 2022 |
| £ | £ | |
| Opening deferred income | 28,106 | 62,149 |
| Released in year | (28,106) | (62,149) |
| Income deferred in the current year | 20,641 | 28,106 |
| -------------- | -------------- | |
| 20,641 | 28,106 | |
| ======== | ======== | |
| Unrestricted | Total | |
| 12. Analysis of net assets between funds | Funds | Funds |
| 2023 | 2023 | |
| £ | £ | |
| Balance at respect balance sheet date as represented by: | ||
| Fixed assets | 160,625 | 160,625 |
| Current assets | 215,286 | 215,286 |
| Current liabilities | (85,784) | (85,784) |
| -------------- | -------------- | |
| 290,127 | 290,127 | |
| ======== | ======== | |
| Unrestricted | Total | |
| Funds | Funds | |
| Comparative 2022 | 2022 | 2022 |
| £ | £ | |
| Balance at respect balance sheet date as represented by: | ||
| Fixed assets | 221,275 | 221,275 |
| Current assets | 252,932 | 252,932 |
| Current liabilities | (116,094) | (116,094) |
| -------------- | -------------- | |
| 358,114 | 358,114 | |
| ======== | ======== |
24
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|At 1|At 31|
|April|Expend-|March|
|13. Funds|2022|Income|iture|Transfer|2023|
|£|£|£|£|£|
|General funds|144,456|334,026|(402,013)|56,067|132,536|
|Digital Time Credit reserve|213,658|-|-|(56,067)|157,591|
|-------------- -------------- -------------- -------------- --------------|
|Total unrestricted reserves|358,114|334,026|(402,013)|-|290,127|
|-------------- -------------- -------------- -------------- --------------|
|Restricted funds|-|674,376|(674,376)|-|-|
|-------------- -------------- -------------- -------------- --------------|
|Total funds|358,114|1,008,402 (1,076,389)|-|290,127|
|======== ======== ======== ======== ========|
|At 1|At 31|
|April|Expend-|March|
|Comparative 2022|2021|Income|iture|Transfer|2022|
|£|£|£|£|£|
|General funds|141,725|502,211|(547,482)|48,002|144,456|
|Digital Time Credit reserve|261,660|-|-|(48,002)|213,658|
|-------------- -------------- -------------- -------------- --------------|
|Total unrestricted reserves|403,385|502,211|(547,482)|-|358,114|
|-------------- -------------- -------------- -------------- --------------|
|Restricted funds|-|787,736|(787,736)|-|-|
|-------------- -------------- -------------- -------------- --------------|
|Total funds|403,385|1,289,947 (1,335,218)|-|358,114|
|======== ======== ======== ======== ========|
----- End of picture text -----
Refer to note 1.5.c. for purpose of restricted funds.
Transfer of £56,067 from General Funds to Digital Time Credit reserve was to further develop the Digital Time Credits system and amortisation written off during the year. (2022: £48,002).
14. Company limited by guarantee
Tempo Time Credits Limited is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of it being wound up while he or she is a member, or within one year after he or she ceases to be a member.
25
DocuSign Envelope ID: 831BBE6F-3BD5-47E7-B879-21BC0DFD8357
TEMPO TIME CREDITS LIMITED
(A company limited by guarantee)
NOTES to the FINANCIAL STATEMENTS (continued)
For the year ended 31 March 2023
15. Financial commitments
The charity’s total future minimum lease payments under non-cancellable operating leases are as follows for each of the following periods:
----- Start of picture text -----
||||
|---|---|---|
|2023|2022|
|£|£|
|Land and buildings|
|Payable within one year|5,458|6,000|
|Payable in two to five years|-|6,000|
|Office equipment|
|Payable within one year|1,929|687|
|========= ========|
----- End of picture text -----
16. Related party transactions
There were no related party transactions during the year (2022: None).
26
Certificate Of Completion
Envelope Id: 831BBE6F3BD547E7B87921BC0DFD8357 Status: Completed Subject: Complete with DocuSign: T037_Tempo Time Credits - 2023 Draft Accounts_For Signing.pdf Source Envelope: Document Pages: 28 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Russelle Lothian AutoNav: Enabled 61 Dublin Street EnvelopeId Stamping: Enabled Edinburgh, Midlothian EH3 6NL Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London russelle.lothian@ct.me IP Address: 90.211.162.138
Record Tracking
Status: Original Holder: Russelle Lothian Location: DocuSign 31 October 2023 | 15:55 russelle.lothian@ct.me Signer Events Signature Timestamp Ron Jarman Sent: 31 October 2023 | 16:30 ron@redbike.org.uk Viewed: 01 November 2023 | 08:30 Security Level: Email, Account Authentication Signed: 01 November 2023 | 08:37 (None) Signature Adoption: Drawn on Device Using IP Address: 94.194.70.63 Electronic Record and Signature Disclosure: Accepted: 01 November 2023 | 08:30 ID: ac407da2-a4d1-4232-af84-bc87e4c439c3 Jeremy Chittleburgh Sent: 01 November 2023 | 08:37 jeremy.chittleburgh@ct.me Viewed: 01 November 2023 | 10:05 Security Level: Email, Account Authentication Signed: 01 November 2023 | 10:05 (None) Signature Adoption: Drawn on Device Using IP Address: 194.140.216.2
Electronic Record and Signature Disclosure: Accepted: 01 November 2023 | 10:05 ID: 95ef9c8e-14e5-42d7-8c28-ea8ca7b007d2
| In Person Signer Events | Signature | Timestamp |
|---|---|---|
| Editor Delivery Events | Status | Timestamp |
| Agent Delivery Events | Status | Timestamp |
| Intermediary Delivery Events | Status | Timestamp |
| Certified Delivery Events | Status | Timestamp |
| Carbon Copy Events | Status | Timestamp |
| Ross Hamilton | Sent: 01 November 2023 | |
| ross.hamilton@ct.me | ||
| Security Level: Email, Account Authentication | ||
| (None) |
Electronic Record and Signature Disclosure: Accepted: 19 October 2023 | 16:40 ID: 34b11429-aef9-4494-9c4e-268280e8e92d
| Carbon Copy Events | Status | Timestamp |
|---|---|---|
| Lynsey Pearson | Sent: 01 November 2023 | |
| LynseyPearson@wearetempo.org | Viewed: 03 November 2023 | |
| Security Level: Email, Account Authentication | ||
| (None) | ||
| Electronic Record and Signature Disclosure: | ||
| Not Offered via DocuSign | ||
| Witness Events | Signature | Timestamp |
| Notary Events | Signature | Timestamp |
| Envelope Summary Events | Status | Timestamps |
| Envelope Sent | Hashed/Encrypted | 31 October 2023 |
| Certified Delivered | Security Checked | 01 November 2023 |
| Signing Complete | Security Checked | 01 November 2023 |
| Completed | Security Checked | 01 November 2023 |
| Payment Events | Status | Timestamps |
| Electronic Record and Signature Disclosure |
Electronic Record and Signature Disclosure created on: 14 May 2021 | 11:21 Parties agreed to: Ron Jarman, Jeremy Chittleburgh, Ross Hamilton
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Tempo Time Credits Limited For the year ended 31 March 2023
Audit Summary Report to those charged with Governance
Contents
| Limitations of this report | 3 |
|---|---|
| Executive summary | 4 |
| Accounting and audit risks and responses | 6 |
| Issues arising during the audit | 9 |
| Internal Control | 11 |
| Issues arising | 11 |
| Audit adjustments | 13 |
| ISA 260 reporting requirements | 14 |
Audit Summary Report
2
Limitations of this report
This report refers only to material matters we have identified from our audit of the financial statements of Tempo Time Credits Limited, for the year ended 31 March 2023, that we think merit being brought to your attention. The matters raised in this report are only those which came to our attention during the course of our audit and are not necessarily a comprehensive statement of all issues affecting the financial statements of Tempo Time Credits Limited.
Any recommendations for improvements should be assessed by you for their full commercial impact before they are implemented. We draw your attention to the fact that management are responsible for identifying, evaluating and managing risk, including new risks and those which change.
This report has been prepared solely for your use as Trustees and should not be quoted in whole or in part without our prior written consent. No responsibility to any third party is accepted as the report has not been prepared, and is not intended, for any other purpose
Audit Summary Report
3
Executive summary
Introduction
The purpose of this report is to highlight the key issues affecting the preparation of the financial statements for the year ended 31 March 2023. It is also used to report to management matters arising from our audit work and to meet the mandatory requirements of International Standard on Auditing (UK) 260 – Communication with those charged with governance.
Changes to our audit plan
In the conduct of our audit, we have not had to alter or change our audit plan, which we communicated to you in our Audit Planning Document dated August 2023. We note how we have addressed the risks identified at planning.
Status of the audit
Our audit is substantially complete although we are finalising our procedures in the following areas:
-
Obtaining and reviewing the letter of representation.
-
Updating our post balance sheet events review to the date of signing the financial statements.
Audit adjustments
The audit adjustments are discussed in the ‘Audit Adjustments’ section of this document.
Control matters
The management is responsible for the identification, assessment, management and monitoring of risk, and for developing, operating and monitoring the system of financial control.
Our audit is not designed to test all internal controls or identify all areas of control weakness. However, where, as part of our testing, we identify any control weaknesses, we will report these to the Trustees.
There are no control issues noted in the current year that we would wish to bring to your attention. Matters arising from the financial statements audit and any recommendations have been discussed with senior management and noted in the ‘Issues Arising During the Audit’ section.
Audit Summary Report
4
Financial statements opinion
We propose to give an unqualified opinion on the financial statements.
Appreciation
We would like to take the opportunity to record our appreciation for the assistance provided by your team during our audit.
Audit Summary Report
5
Accounting and audit risks and responses Issues identified at planning stage
As noted in our Audit Planning Document submitted to the Trustees, the following audit risk areas in respect of the financial statements being materially misstated were identified as significant matters and therefore were considered in detail during our audit fieldwork.
Business risks
| Risk and audit response | Resolution |
|---|---|
| Risk | |
| Going Concern assessment and cessation of | To obtain assurance about the charity’s ability to continue |
| grant income. | as a going concern, we have reviewed the forecasts and |
| budgets for 2023/2024 as well as the scenario budget | |
| Response | prepared for the periods 2024/25 to 2025/26. |
| We will review all prepared budgets, | |
| forecasts and the going concern | We reviewed the budgeted assumptions by obtaining |
| questionnaire and discuss management’s | additional information through the going concern |
| assessment of going concern. We will also | questionnaire completed by senior management, |
| review the financial headroom to determine | agreeing the funding available to key contracts and |
| whether there are sufficient levels of | assessing the expenditure budgeted. |
| reserves held by the charity to support the | |
| operating activities for the next 12 months | The budgets prepared indicate that the charity has |
| from the counts signing date. | sufficient cash reserves to continue its operations at the |
| current (2023) level for a period of at least 12 months | |
| We will review income with reference to the | from the date the financial statements are approved. |
| service contracts and grant award letters, | |
| alongside a review of the financial | We are satisfied that existing reserves, together with the |
| information for the forthcoming year. This | duration of secured funding contracts, provide sufficient |
| will form one of our key considerations | assurance on the ability of the charity to continue to |
| regarding the appropriateness of the going | operate. |
| concern assumption. |
Audit Summary Report
6
Audit risks
Risk and audit response Resolution Risk Fraud, including management override of We have held discussions with the Trustees and controls. management regarding the risk to the Charity for fraud and management override. We have reviewed the Response financial manual and the financial policies compiled for Throughout the audit process, we will the 2022/23 financial year and have confirmed that they remain alert to the risk of fraud or error in have appropriate systems in place to identify and the financial statements. Additionally, a mitigate the risk. review of manual journal adjustments will be performed, to assess whether these We have also confirmed through reviewing trustee adjustments are reasonable and made in the meeting minutes and discussion with the senior normal course of business. We will also seek management that there have been no instances of fraud to confirm with management that there was during the year of which they are aware. no actual or suspected fraud in the year .
During our audit testing we have reviewed journal entries processed in the year, at financial statement level and post year-end. This has provided assurance that there was no evidence of potential management override. Throughout our audit we have remained alert to any unusual or suspicious transactions, and none were highlighted.
Risk
Completeness of income.
Response
We will perform system confirmation tests to ensure that the system and processes in place for recording income are in place and operate effectively. We will carry out additional appropriate income tests to gain assurance over accuracy and completeness of income recorded during the financial year.
We will also perform income cut-off testing to ensure that income is properly recorded in the correct financial year.
We have reviewed the systems and controls in operation regarding income recognition from all material sources. In addition, we have carried out walkthrough tests to ensure the systems are operating as documented.
To provide assurance over completeness of income we have selected a sample of grant agreements/contracts. These were reviewed to ensure income was accounted for in accordance with the agreement/contract.
We have tested income received around the year end to gain assurance that items have been recorded in the correct period.
We have reviewed deferred income and the details of contracts to confirm income has been appropriately recognised.
Audit Summary Report
7
Risk
Fund accounting.
Response
We will review the allocation of income and expenditure between unrestricted, designated and restricted funds during audit testing to ensure these are correctly accounted for. This review will incorporate transfers between funds and confirmation that these have been appropriately approved by the Trustees.
We will also confirm that the apportionment of costs across funds has been calculated on a reasonable and consistent basis.
We have performed testing to confirm there are no material misallocations of income and expenditure between individual funds. We have ensured that any restrictions imposed on income have been identified and classified appropriately.
We have reviewed expenditure and performed testing to ensure expenditure on charitable activities has been classified appropriately and allocated between restricted or unrestricted funds correctly.
Transfers between funds have also been considered and found to be appropriate.
We have noted an issue with the disclosure of note 5 and control issue regarding funds. This is set out on pages 9 and 11. Required work were performed to gain assurance that the funds and allocation in note 5 were corrected.
We are satisfied that all related fund disclosures are complete and accurate.
Risk
Related party transactions. We have held discussions with management regarding the completeness of related party disclosures and Response procedures in place for the recognition of related parties. We will discuss with management for the changes in related party. We will also review We have reviewed the declarations received from the trustee’s declaration of interest forms to trustees, together with trustee meeting minutes for identity if there is undisclosed of the related evidence of any undisclosed related parties. We have also party transactions. reviewed appointments of Directors as recorded at Companies House.
Based upon the work undertaken, we have not identified any previously undisclosed related parties. We are satisfied that disclosure regarding related parties is complete.
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Issues arising during the audit
During the course of our audit work we noted the following issues that we wish to bring to your attention:
Issue Resolution Financial statement disclosure – Note 5: During the review of note 5 (support costs) After discussion a working paper for the current year has in the financial statements, it was noted that been provided that provides more detail into the current the split of unrestricted vs restricted costs year restricted and unrestricted costs and overheads. was incorrectly allocated in the current and we are pleased to note that assurance has been obtained prior year. that the disclosure in note 5 has been corrected and are The total unrestricted costs were assumed accurately disclosed in the financial statements.
The total unrestricted costs were assumed to be unrestricted overheads. When the detailed fund split was received it was identified that a large portion of the staff costs included in the support costs are restricted.
Trustees’ declaration of interest During the audit the most up to date It is recommended that trustees declarations of interest trustees’ declarations have not been are performed each year. received. We can confirm that correspondence was received to address the outstanding declarations.
Issues arising during the prior year audit
During our audit work in the prior year we noted some issues which are of ongoing relevance. The table below describes these issues and the actions taken to address them.
| Issue | Resolution | |
|---|---|---|
| ESG: Environmental, Social and Governance | There remains no formal requirement for the 2022/2023 | |
| reporting | financial statements to disclose any information in | |
| Every organisation has a |
social and |
relation to sustainability, however this will need to be |
| environmental impact on the community. It is | considered for the forthcoming year and beyond. | |
| therefore beginning to |
become | |
| commonplace for organisations | to report on | we are pleased to note thatthe Charity currently includes |
| this impact and the measures that they have | a section on sustainability in the Trustees Report. The | |
| implemented to reduce it. | current disclosure level is considered to be good, and we | |
| encourage the Trustees to continue to report on | ||
| Sustainability going forward. | ||
| Intangible Fixed Asset Valuation | Management confirmed that the assets were regularly | |
| reviewed, and they were satisfied with existing carrying |
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The 2022 balance sheet includes £218,754 of intangible assets most of which relates to software and digital projects. The difficulty of assessing the value of intangible assets was discussed with management, and how appropriate it was to capitalise them in future.
Statement of Financial Activities (“SOFA”) layout
The current layout of the SOFA shows in separate columns for the current year Unrestricted funds, Restricted funds, and a total. Only the total is shown for the prior year though, with unrestricted/restricted analysis details included in the notes to the financial statements.
values. The assets are considered to be a key part of the internal operating system. We recommend that management continue to consider the value of the assets regularly and consider whether an impairment has occurred. It can be very useful for a user of the financial statements to include the breakdown into unrestricted and restricted funds for the prior year as well as the current year, as this allows more direct year on year comparison to be made. This was discussed with management, and it as agreed to consider this layout for the statutory financial statements for the year to 31 March 2023.
The SOFA for the year ending 31 March 2023 have been updated to include a detailed layout for the comparison figures.
Forthcoming developments
We enclose a copy of our Technical Developments briefing document which we hope will be of interest to you. If you have any questions regarding any of the content please do not hesitate to contact us.
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Internal Control
Weakness and governance issues arising during the audit
We have set out below areas of accounting and internal control weakness that we consider should be brought to the attention of the Trustees which arose as a result of our audit work.
This does not constitute a comprehensive statement of weaknesses that may exist in internal controls or of all improvements which may be made
Definition of priorities
High Issues subjecting the organisation to material risk which should be addressed as a matter of priority. Medium Issues subjecting the organisation to actual or potential significant risk. Low Matter which, if addressed, will enhance efficiency and effectiveness.
Issues arising
| Issues arising | |
|---|---|
| Issue | |
| Fund reporting: | To ensure fund disclosure is performed accurately and to be aware of spending of restricted and unrestricted funds the charity makes use of departmental codes to allocate cost within Xero. |
| Observation | It was identified during the walkthrough at planning and during the audit fieldwork that these departmental allocations have not been consistently allocated during the year. |
| Priority | The departmental code allocations are used to process the income and expenditure linked to a specific fund or grant. |
| Risk and Recommendation | There is a risk if the departmental allocations are not used that funds could be spend incorrectly and the charity could be in breach of the grant contract terms and incorrect disclosure of funds in the financial statements. It is our recommendation that this departmental code allocation should be allocate with each transaction to ensure better review of spending and reporting of funds. |
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| Management response | This has been discussed with senior management and a manual workbook with the Funds Split was provided during the audit fieldwork stage and they confirmed that this will be put in place in Xero going forward. |
|---|---|
No control matters or governance issues were identified in the prior year.
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Audit adjustments
Impact of audit adjustments made
No audit adjustments were identified as requiring to be made in the financial statements, other than the changes noted to note 5, for the year to 31 March 2023.
Uncorrected misstatements
We are required to communicate all uncorrected misstatements to you, other than those considered to be clearly trivial. The total impact of these uncorrected misstatements was to increase the deficit by £554.
A summary of uncorrected misstatements is included below.
| £ | |
|---|---|
| Detail | Positive/(adverse) |
| DR Salaries (SOFA) | 111 |
| DR Auditors fees (SOFA) | 419 |
| DR Expenditure (accruals) (SOFA) | 24 |
| CR Accruals (BS) | (554) |
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ISA 260 reporting requirements
International Standard on Auditing (‘ISA’) 260 “Communication of audit matters with those charged with governance” requires us to communicate relevant matters relating to the audit of the financial statements to those charged with governance.
We have set out opposite how each of the key areas has been addressed and where they have been reported:
| ISA 260 Requirement | CT Response |
|---|---|
| Confirmation of the independence of both the | Confirmed. |
| Firm and the audit team | |
| Confirmation of audit approach and scope | Confirmed via planning document. |
| Consideration of significant accounting policies | Considered throughout the audit process and discussed |
| with management as appropriate. | |
| Consideration of any material risks and | Considered throughout the audit process and further |
| exposures | within this report. |
| Schedule of material audit adjustments | Discussed on page 13 of this report |
| (adjusted and unadjusted) | |
| Consideration of material uncertainties casting | Discussed on page 6 of this report |
| doubt on the entity’s ability to continue as a | |
| going concern | |
| Significant disagreements with management | None noted. |
| Expected modifications to the auditor’s report | None noted. |
| Material weakness in the accounting and | None noted. |
| internal control system |
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CT: Accountants Advisers