Rock Baptist Church
Report and Accounts Year ended 31 August 2021
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
ROCK BAPTIST CHURCH
FOR THE YEAR ENDED 31 AUGUST 2021
CHARITY INFORMATION
Trustees Sarah Abraham Sarah Ackroyd Brian Hayden-Smith Cheryl Lancaster (from 14 July 2021) Glenford Mapp Michael Partridge Matt Peckham Keith Proffitt Jonathan Rowell Governing Document Trust deed dated 24th February 2000 Charity Number 1135133 Registered Office 115 Coldhams Lane Cambridge CB1 3JB Independent Examiner Archie McDowall BA CA Stewardship 1 Lamb's Passage London EC1Y 8AB Bankers The Co-operative Bank p.l.c. Kings Valley Yew Street Stockport Cheshire SK4 2JU
CONTENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Report of the Trustees | 2 |
| Independent Examiner's Report | 3 |
| Receipts and Payments Account | 4 |
| Statement of Assets and Liabilities | 5 |
| Notes to the Accounts | 6-7 |
Page 1
ROCK BAPTIST CHURCH
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2021
The Trustees have pleasure in submitting the Report and Accounts for the year.
Objects of the Charity
The charity, which is a church, is governed by a trust deed and is constituted as a trust. The charity's principal objects, as set out in its trust deed, are to advance the Christian faith in Cambridge and in other parts of the United Kingdom or the world.
Government
The policy and operating decisions of the Charity rest with the Trustees who meet regularly to monitor the activities of the Charity.
Review of Activities
This was another year disrupted by COVID and restrictions on meeting. The Church was grateful to Mill Road Baptist Church for the use of their building which allowed many to worship together in the period to Christmas and again during the summer. All services were broadcast using Zoom, which was vital in the period we could not meet in person and important for those unable to attend the services.
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
Financial Review
During the year income decreased by £1,362, to £155,447, and expenditure increased by £1,822, to £163,038. As a result the cash held by the charity decreased by £7,591, to £156,350.
The Church had set a deficit budget, a deliberate decision to use some of its reserves to fund the post of Assistant Pastor. However, with receipts of £155.447 due to the generous support of the members and payments of £163,038, the draw on reserves was rather lower than anticipated and the Church still has a significant level of reserves.
Reserves Policy
The Board of Trustees have established a policy whereby free reserves held by the charity should be maintained at a prudent level, equivalent to a minimum of three months' expenditure, allowing ongoing activity to continue for the coming year, should income not reach budgeted levels, and to provide for unplanned contingencies of the Church, its members and missionaries. With reserves well in excess of this minimum, a decision was made to appoint an additional full-time member of staff in 2019, meaning the Church is expected to run deficit budgets for the next couple of years, with a consequent use of some of the available reserves.
COVID-19
Despite the impact on meetings, there has been little impact from COVID for which the Charity is grateful. Indeed, some generous donations have allowed the Charity to support some increased local and wider needs within its charitable aims. Even so, the trustees’ continue to monitor income and expenditure carefully and should it become necessary, will take measures to mitigate the impact on the Charity’s free reserves.
Risk Statement
The Trustees have reviewed the risks to which a small charity operating with few employees is exposed. The Trustees have examined the major strategic, business and operational risks which the church faces and confirm that systems have been established to monitor those risks so that necessary steps can be taken to lessen them. In particular the areas relating to children's work continue to be kept under review with assistance from Thirtyone:eight, including DBS checking as necessary. Appropriate procedures are in place to identify, monitor and review these risks on a regular basis.
Trustees' Responsibilities
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the Trustees and signed on their behalf by:
B P Hayden-Smith
Brian Hayden-Smith
Date: 19 June 2022
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCK BAPTIST CHURCH
I report to the trustees on my examination of the accounts of Rock Baptist Church ('the charity') for the year ended 31 August 2021 on pages 4 to 7 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Archie McDowall BA CA
Stewardship 1 Lamb's Passage London EC1Y 8AB
Date: 20 June 2022
Page 3
ROCK BAPTIST CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
| Note RECEIPTS Voluntary receipts 2 Charitable activities Investment receipts Total receipts PAYMENTS Charitable activities 3 Total payments Net of receipts / (payments) before transfers Transfers between funds Cash funds as at last year end 5 Cash funds at this year end 5 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2021 2020 £ £ £ £ 140,248 14,757 155,005 153,543 194 - 194 2,537 249 - 249 729 |
|---|---|
| 140,690 14,757 155,447 156,809 |
|
| 146,954 16,084 163,038 161,217 |
|
| 146,954 16,084 163,038 161,217 |
|
| (6,264) (1,327) (7,591) (4,407) (45) 45 - - 165,083 (1,142) 163,941 168,348 |
|
| 158,774 (2,424) 156,350 163,941 |
The notes on pages 6 to 7 form part of these accounts.
Page 4
ROCK BAPTIST CHURCH STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 AUGUST 2021
1. Fixed assets
| 1. Fixed assets | 2021 | 2020 |
| £ | £ | |
| The insurance re-instatement values of the equipment owned by the church | ||
| were: | 33,374 | 33,197 |
| Property (share of cost) | ||
| Cherry Hinton Road Manse | 180,000 | 180,000 |
The property, 404 Cherry Hinton Road Cambridge, is a share in the manse purchased in August 2011 on an equity share arrangement with the minister of the church. The title is registered in the name of the minister.
2. Debtors
| 2. | Debtors | 2021 | 2020 | ||
| £ | £ | ||||
| Gift Aid recoverable to the year-end | 2,135 | 1,641 | |||
| Deposit relating to rented property | 2,070 | 2,070 | |||
| Prepaid rent | 9,548 | 9,548 | |||
| 13,752 | 13,259 | ||||
| 3. | Bank balances | 2021 | 2020 | ||
| £ | £ | ||||
| Current account | 40,488 | 33,327 | |||
| Deposit account | 115,862 | 130,613 | |||
| 156,350 | 163,941 | ||||
| **4. ** | Liabilities | 2021 | 2020 | ||
| £ | £ | ||||
| Accounts preparation and independent | examination | 1,560 | 2,944 | ||
| 1,560 | 2,944 | ||||
| At | 31 August | 2021 the charity had made grant commitments as follows: | |||
| Arab World Ministries | £3,600 p.a. until November 2021 | ||||
| Overseas Missionary Fellowship | £10,600 p.a. until April 2022 | ||||
| SIM | £1,500 p.a. until August 2024 | ||||
| Mukti Mission | £2,400 p.a. until August 2024 |
At 31 August 2021 the charity had committed to paying rent for residential accommodation for the Assistant Pastor amounting to £21,840 in the year to 31 August 2022. Subsequently this commitment has been extended to 31 August 2023.
Except where indicated from the statement of receipts and payments or above, all the assets and liabilities are in respect of the charity’s unrestricted funds.
The accounts were approved by the trustees and signed on their behalf by:
B P Hayden-Smith
Brian Hayden-Smith
Date: 19 June 2022
The notes on pages 6 to 7 form part of these accounts.
Page 5
ROCK BAPTIST CHURCH NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2021
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
| 2 Voluntary receipts Gift Aided Donations Other Donations Gift Aid 3 Charitable activities a Direct charitable costs Staff Costs Staff Expenses Visiting Speakers Ministry Resources Evangelism Church conference Trips and social events Church property costs Grants paid (note 3c) b Support and administration Advertising Print, Postage & stationery Computer & website Insurance Subscriptions Accounts preparation and examination Bank Charges Combined charitable activity cost c Grants OMF (Overseas Missionary Fellowship) AWM (Arab World Ministries) Crosslinks Christians against poverty Daada Luogon MAF (Mission Aviation Fellowship) SIM (Serving in Mission) Youth for Christ (relating to Fort Rocky event) Cornerstone Mukti Mission Tearfund Romsey Mill Evangelism, mission support & pastoral care Other grants |
Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 106,136 11,291 117,427 115,370 8,001 780 8,781 9,645 26,110 2,686 28,796 28,528 |
|---|---|
| 140,248 14,757 155,005 153,543 |
|
| Unrestricted Restricted Total Total Funds Funds 2021 2020 £ £ £ £ 84,342 - 84,342 78,924 1,176 - 1,176 2,976 1,305 - 1,305 2,310 2,089 - 2,089 1,501 194 - 194 1,140 - - - 4,599 - 202 202 - 28,329 3,540 31,869 30,858 21,725 12,342 34,067 34,220 |
|
| 139,159 16,084 155,244 156,527 |
|
| 28 - 28 185 390 - 390 1,732 1,219 - 1,219 292 685 - 685 645 2,475 - 2,475 1,801 2,944 - 2,944 - 54 - 54 35 |
|
| 7,795 - 7,795 4,689 |
|
| 146,954 16,084 163,038 161,217 |
|
| Institutions Individuals 2021 2020 £ £ £ £ 10,608 - 10,608 10,608 3,600 - 3,600 3,600 1,750 - 1,750 3,000 2,400 - 2,400 - - - - 1,200 1,800 - 1,800 1,800 2,950 - 2,950 - - - - 1,271 - - - 1,052 5,000 - 5,000 2,332 - - - 1,000 1,250 - 1,250 1,000 - 593 593 775 1,994 2,122 4,116 6,582 |
|
| 31,352 2,715 34,067 34,220 |
Page 6
ROCK BAPTIST CHURCH NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2021
4 Staff and trustees
During the year the charity had two full-time employees and one part-time employee (2020: two full-time employees and one part-time employee). Its activities are generally carried out by volunteers.
No staff received salaries at a rate of more than £60,000 per annum.
The staff costs in note 3 include amounts relating to the employed ministers of the church who are also trustees (Michael Partridge and Matthew Peckham) paid in their capacity as staff and not as trustees, as permitted by the governing document.
Included within staff costs are pension costs in respect of defined contribution pension schemes.
No other remuneration was paid to any trustee during the year nor to any person connected to them.
5 Funds
The restricted funds represent amounts received for specific purposes. Movements in the year across all funds are as follows:
| Restricted Funds | Balance at Receipts Payments Transfers Balance at 31.08.20 in the year 31.08.21 £ £ £ £ £ 737 11,085 (12,342) - (520) - 158 (202) 45 - (1,879) 3,515 (3,540) - (1,904) |
|---|---|
| Mission | |
| Trips and events | |
| Property rental General Funds TOTAL FUNDS |
|
| (1,142) 14,757 (16,084) 45 (2,424) |
|
| 165,083 140,690 (146,954) (45) 158,774 |
|
| 163,941 155,447 (163,038) - 156,350 |
The mission fund has a small deficit at year-end which has been remedied by subsequent receipts after year-end.
The property rental fund comprises donations towards part of the residential accommodation for the assistant minister. Payments of £1,770 are made to the landlord in advance each six months and are met by committed donations to this fund in subsequent months; hence the negative balance at 31 August 2021 has been remedied by donations received in the year commencing 1 September 2021.
Page 7