## Rock Baptist Church Report and Accounts Year ended 31 August 2020 1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk ## **ROCK BAPTIST CHURCH** ## **FOR THE YEAR ENDED 31 AUGUST 2020** ## **CHARITY INFORMATION** **Trustees** Sarah Abraham (appointed 25/09/19) Sarah Ackroyd Brian Hayden-Smith Margaret MacFarlane (retired 26/02/20) Glenford Mapp Michael Partridge Matt Peckham (appointed 01/09/19) Keith Proffitt Jonathan Rowell **Governing Document** Trust deed dated 24th February 2000 **Charity Number** 1135133 **Registered Office** 115 Coldhams Lane Cambridge CB1 3JB **Independent Examiner** Archie McDowall BA CA Stewardship 1 Lamb's Passage London EC1Y 8AB **Bankers** The Co-operative Bank p.l.c. Kings Valley Yew Street Stockport Cheshire SK4 2JU ## **CONTENTS** Page Charity Information 1 Report of the Trustees 2 Independent Examiner's Report 3 Receipts and Payments Account 4 Statement of Assets and Liabilities 5 Notes to the Accounts 6-7 Page 1 ## **ROCK BAPTIST CHURCH** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 AUGUST 2020** The Trustees have pleasure in submitting the Report and Accounts for the year. ## **Objects of the Charity** The charity, which is a church, is governed by a trust deed and is constituted as a trust. The charity's principal objects, as set out in its trust deed, are to advance the Christian faith in Cambridge and in other parts of the United Kingdom or the world. ## **Government** The policy and operating decisions of the Charity rest with the Trustees who meet regularly to monitor the activities of the Charity. ## **Review of Activities** The year came to be dominated by the COVID lockdown and related restrictions which meant that services from March were conducted via Zoom. At the beginning of the year, we had welcomed our new Assistant Pastor and his family, and the period to March had been encouraging and busy. Whilst members of the Church missed meeting up in person, Zoom services were widely valued and allowed people from other parts of the UK, and indeed the world, to participate, and some special services were joined by some who were not regular attenders. In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission. ## **Financial Review** During the year income increased by £23,373, to £156,809, and expenditure increased by £49,028, to £161,217. As a result the cash held by the charity decreased by £4,407, to £163,941. The Church had set a deficit budget, a deliberate decision to use some of its reserves to fund the post of Assistant Pastor. However, with receipts of £156,809 due to the generous support of the members and payments of £161,217, slightly lower than expected because of COVID, the Church was close to break-even. Consequently, there was not as big draw on reserves as anticipated in the budget. ## **Reserves Policy** The Trustees have established a policy whereby free reserves held by the charity should be maintained at a prudent level, equivalent to a minimum of three months' expenditure (c£40,000), allowing ongoing activity to continue for the coming year, should income not reach budgeted levels, and to provide for unplanned contingencies of the Church, its members and missionaries. With reserves well in excess of this minimum, a decision was made to appoint an additional full-time member of staff, meaning the Church is expected to run deficit budgets for the next couple of years, with a consequent use of some of the available reserves. ## **COVID-19** As indicated above, the charity has had to change how it operates. In financial terms, there has been little impact, for which the charity is grateful, but the Trustees are monitoring income and expenditure carefully, and should it become necessary, will take measures to mitigate the impact on the Charity’s free reserves. Meanwhile, thanks to some generous donations, the Charity has been able to support increased local and wider needs within its charitable aims. ## **Risk Statement** The Trustees have reviewed the risks to which a small charity operating with few employees is exposed. The Trustees have examined the major strategic, business and operational risks which the church faces and confirm that systems have been established to monitor those risks so that necessary steps can be taken to lessen them. In particular the areas relating to children's work continue to be kept under review with assistance from Thirtyone:eight, including DBS checking as necessary. Appropriate procedures are in place to identify, monitor and review these risks on a regular basis. ## **Trustees' Responsibilities** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the Trustees and signed on their behalf by: ## Brian Hayden-Smith Date: 24 June 2021 Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCK BAPTIST CHURCH** I report to the trustees on my examination of the accounts of Rock Baptist Church (the Charity) for the year ended 31 August 2020 on pages 4 to 7 following. ## **Responsibilities and basis of report** As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent Examiner's Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Archie McDowall BA CA Stewardship 1 Lamb's Passage London EC1Y 8AB Date: 28 June 2021 Page 3 ## **ROCK BAPTIST CHURCH RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2020** |Note
**RECEIPTS**
Voluntary receipts
2
Charitable activities
Investment receipts
Total receipts
**PAYMENTS**
Charitable activities
3
Total payments
**Net of receipts / (payments) before transfers**
Transfers between funds
Cash funds as at last year end
5
**Cash funds at this year end**
5|Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
Funds
2020
2019
£
£
£
£
143,132
10,411
153,543
128,074
2,537
-
2,537
4,496
729
-
729
866| |---|---| ||146,398
10,411
156,809
133,436| ||150,911
10,305
161,217
112,189| ||150,911
10,305
161,217
112,189| ||(4,513)
106
(4,407)
21,247
-
-
-
-
169,596
(1,248)
168,348
147,101| ||165,083
(1,142)
163,941
168,348| The notes on pages 6 to 7 form part of these accounts. Page 4 ## **ROCK BAPTIST CHURCH STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 AUGUST 2020** ## **1. Fixed assets** |||| |---|---|---| |**1. Fixed assets**|2020|2019| ||£|£| |The insurance re-instatement values of the equipment owned by the church||| |were:|33,197|33,197| |Property (share of cost)||| |Cherry Hinton Road Manse|180,000|180,000| The property, 404 Cherry Hinton Road Cambridge, is a share in the manse purchased in August 2011 on an equity share arrangement with the minister of the church. The title is registered in the name of the minister. |**2.**|**Debtors**|||2020|2019| |---|---|---|---|---|---| |||||£|£| |||Gift Aid recoverable to the year-end||1,641|1,604| |||Deposit relating to rented property||2,070|2,070| |||Prepaid rent and deposit||9,548|10,770| |||||13,259|14,444| |**3.**|**Bank balances**|||2020|2019| |||||£|£| |||Current account||33,327|23,464| |||Deposit account||130,613|144,884| |||||163,941|168,348| |**4. **|**Liabilities**|||2020|2019| |||||£|£| |||Accounts preparation and independent|examination|2,944|1,440| |||Venue hire||-|592| |||HMRC for tax and national insurance||-|1,245| |||Pension contributions||-|279| |||||2,944|3,556| |At|31 August|2020 and 2019 the charity had made grant|commitments as follows:||| |||Arab World Ministries|£3,600 p.a. until November 2021||| |||Overseas Missionary Fellowship|£10,600 p.a. until April 2022||| |||Crosslinks|£3,000 p.a. until August 2021||| At 31 August 2020 the charity had committed to paying rent for residential accommodation for the Assistant Pastor amounting to £21,540 in the year to 31 August 2021. Except where indicated from the statement of receipts and payments or above, all the assets and liabilities are in respect of the charity’s unrestricted funds. The accounts were approved by the trustees and signed on their behalf by: Brian Hayden-Smith Date: 24 June 2021 The notes on pages 6 to 7 form part of these accounts. Page 5 ## **ROCK BAPTIST CHURCH NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 AUGUST 2020** ## **1 Accounting policies** The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |**2 Voluntary receipts**
Gift Aided Donations
Other Donations
Gift Aid
**3 Charitable activities**
**a Direct charitable costs**
Staff Costs
Staff Expenses
Visiting Speakers
Ministry Resources
Evangelism
Church conference
Church property costs
Grants paid (note 3c)
**b Support and administration**
Advertising
Print, Postage & stationery
Computer & website
Insurance
Subscriptions
Legal fees
Accounts preparation and examination
Bank Charges
**Combined charitable activity cost**
**c Grants**
OMF (Overseas Missionary Fellowship)
AWM (Arab World Ministries)
Crosslinks
Daada Luogon
MAF (Mission Aviation Fellowship)
Youth for Christ (relating to Fort Rocky event)
Cornerstone
Open Doors
Mukti Mission
Tearfund
Evangelism, mission support & pastoral care
Local support organisations
Other grants|Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
107,367
8,003
115,370
90,644
8,865
780
9,645
10,202
26,900
1,628
28,528
27,228| |---|---| ||143,132
10,411
153,543
128,074| ||Unrestricted
Restricted
Total
Total
Funds
Funds
2020
2019
£
£
£
£
78,924
-
78,924
41,321
2,976
-
2,976
1,343
2,310
-
2,310
1,880
1,501
-
1,501
3,510
1,140
-
1,140
1,562
4,599
-
4,599
150
27,318
3,540
30,858
26,735
27,454
6,765
34,220
27,567| ||146,222
10,305
156,527
104,069| ||185
-
185
699
1,732
-
1,732
1,947
292
-
292
431
645
-
645
673
1,801
-
1,801
1,900
-
-
-
1,140
-
-
-
1,260
35
-
35
70| ||4,689
-
4,689
8,120| ||150,911
10,305
161,217
112,189| ||Institutions
Individuals
2020
2019
£
£
£
£
10,608
-
10,608
10,700
3,600
-
3,600
4,410
3,000
-
3,000
3,100
1,200
-
1,200
2,050
1,800
-
1,800
1,800
1,271
-
1,271
-
1,052
-
1,052
-
984
-
984
-
2,332
-
2,332
1,125
1,000
-
1,000
-
775
775
3,257
4,000
-
4,000
-
1,188
1,410
2,597
1,125| ||32,035
2,185
34,220
27,567| Page 6 ## **ROCK BAPTIST CHURCH NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 AUGUST 2020** ## **4 Staff and trustees** During the year the charity had two full-time employees and one part-time employee (2019: one full-time). Its activities are generally carried out by volunteers. No staff received salaries at a rate of more than £60,000 per annum. The staff costs in note 3 include amounts relating to the employed ministers of the church who are also trustees (Michael Partridge and Matthew Peckham) paid in their capacity as staff and not as trustees, as permitted by the governing document. Included within staff salary costs are pension costs in respect of defined contribution pension schemes. No other remuneration was paid to any trustee during the year nor to any person connected to them. ## **5 Funds** The restricted funds represent amounts received for specific purposes. Movements in the year across all funds are as follows: |_Restricted Funds_|Balance at
Receipts
Payments
Transfers
Balance at
31.08.19
in the year
31.08.20
£
£
£
£
£| |---|---| |Mission|522
6,980
(6,765)
-
737| |Property rental
_General Funds_
TOTAL FUNDS|(1,770)
3,431
(3,540)
-
(1,879)| ||(1,248)
10,411
(10,305)
-
(1,142)| ||169,596
146,398
(150,911)
-
165,083| ||168,348
156,809
(161,217)
-
163,941| The property rental fund comprises donations towards part of the residential accommodation for the assistant minister. Payments of £1,770 are made to the landlord in advance each six months and are met by committed donations to this fund in subsequent months; hence the negative balance at 31 August 2020 has been remedied by donations received in the year commencing 1 September 2020. Page 7