2021-12-31-accounts

The Ecclesiastical Parish of St John the Evangelist, Preston, Brighton

Trustees’ Annual Report & Accounts for the year ending 31[st] December 2021

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Trustees’ Annual Report and Financial Report

of the Parochial Church Council

of the Ecclesiastical Parish of St John the Evangelist,

Knoyle Road, Brighton BN1 6RB

Registered Charity Number 1135100

For the year 1[st] January to 31[st] December 2021

CONTENTS

Page 3 Trustees’ Annual Report

• 11 Report of the Independent Examiner

12 Statement of Financial Receipts and Payments 13 Statement of Assets and Liabilities

14 Notes to the Accounts

Website: www.brightonstjohn.org.uk Facebook: www.facebook.com/prestonstjohn/

Independent Examiner: Henri Brocklebank 1 Muddleswood Cottages, Newtimber BN6 9BP

Bankers: Barclays Bank PLC 139-142 North Street, Brighton BN1 1RU

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Our aims and purposes as a charity

Every Church of England Parochial Church Council (PCC) is a charity and its members are trustees of the charity. St John's PCC has the responsibility of co-operating with the incumbent in:

• the promotion of the gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England;

• promoting in the ecclesiastical parish the whole mission of the Church – pastoral, evangelistic, social and ecumenical;

• maintaining the fabric of the church building and the Knoyle Hall (including the Studio) and the Crowhurst Community Centre;

• overseeing the raising and spending of money to fulfil these objectives.

Further information about the structure, governance and management of the charity is given at the end of this report.

How we planned to achieve our charitable objectives

• 1 As a result of the continuing Covid-19 pandemic in 2021 until 18[th] April the church was closed for public worship and the priority remained to reach out to, and keep in touch with, as many people as possible by producing a weekly newsletter and reflection on the Sunday readings. This was sent by email or printed out and delivered by volunteers for those people who were not ‘on-line’.

• 2 When the church building re-opened for public worship on 18[th] April the emphasis was on making the building and experience of worship safe for everyone and ensuring that the wider community were aware that the church building was now open on Sunday morning. Efforts were made to keep in touch with those people who were still unable to attend the church services. From May onwards a monthly church magazine was produced which included an order of service to be used at home, the readings for each Sunday, prayers, reflections, a quiz and information about what was happening in the church. This magazine was sent out via email to everyone we had contact details for and a printed copy was delivered to any church member who was not able to attend in person.

• 3 The full PCC met 15 times during 2021 with an average attendance of 81%. Most of the meetings were via Zoom. At the earliest opportunity, we met in person in the church for an ‘Away Day’ to regroup and set out our vision. We held two further in person PCCs in the church, with the Rural Dean and Archdeacon respectively following the Vicar’s retirement. A number of small working groups, including the Halls Group, Treasurer Working Group and Worship Planning Group met and reported back to the full PCC.

• 4 The PCC has complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure 2016, fully recognising its duty to have due regard to the House of Bishops’ guidance on safeguarding children and vulnerable adults. As part of this we review our Safeguarding Policy annually and during the vacancy we have appointed two Parish Safeguarding Officers.

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Safeguarding is a standing agenda item at each PCC meeting and all members of the PCC are required to complete the relevant diocesan safeguarding training modules.

• 5 During November and December a considerable amount of work was done to draft the Parish Profile as this is used to set out our hopes and aspirations for the future with our new incumbent. As we are looking forward to welcoming a new incumbent, hopefully in 2022, the PCC are attempting to keep the church running smoothly and making sure that we keep everyone informed. At the same time we are trying to respond to the differing level of restrictions due to Covid and to keep in mind the needs of the most vulnerable members of our church family and to make sure that no one feels they have been ‘left behind’ or excluded as the restrictions are gradually lifted. In order to get ourselves ready to welcome our new incumbent we are in the process of holding a ‘Stewardship Campaign’ in April 2022, with the intention of allowing us all to live more generous lives and to become more involved in the life and activities of the church and parish.

What we achieved and how we affected beneficiaries’ lives

• 1 Under Church Law, the Church Electoral Roll is completely renewed every 6 years (last done in 2019) and is otherwise revised annually. At the end of 2021 there were 76 people on the church Electoral Roll. During the year one member died, and four members left.

• 2 2021 began with the nation once again in lockdown and the church closed for public worship. During this time the Vicar celebrated the Eucharist at the vicarage each Sunday morning and details of the set readings and Collect, with a reflection on the readings were sent out each week either by email or printed and delivered to those without access to the internet.

• The church was finally re-opened for public worship in April and in order to give people confidence to attend and to keep everyone safe we used a simplified order of service without hymns. Special service books were printed and people were asked to keep their own copy at home and bring it each Sunday. Everyone was asked to sanitise their hands and wear a face mask in church and there were no refreshments at the end of the service. In August, with restrictions gradually being eased, coffee was once again served after the Sunday morning service.

During September hymn singing was re-introduced with one hymn at the beginning of the service and another at the end, both sung seated and with masks on.

• 3 At the end of May the Vicar announced that she would be retiring later in the year and her last service was September 5[th] when she was presented with a voucher for a company providing walking holidays.

Since the Vicar’s retirement four retired clergy have been presiding at the Sunday morning services and we would like to thank Canon Martin Sheppard, Father Steven Foster, Father David Ingledew and Father John Joyce for their support.

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• 4 In August, a simple lay-led, service of Morning Prayer was introduced on Wednesday morning which is followed by Preston Coffee Pot and a small number of people have been attending regularly.

Re-imagining Ministry

• 1 From January to April, when the Church was closed for public worship, we continued to send out the weekly information and worship resources. When the Church was re-opened for public worship, we continued to keep in touch with those who were not yet able to return to church in person.

• 2 The first Messy Church sessions since 2019 were held in October and November using a simplified format.

• 3 This year we were able to hold our Christmas services – we introduced a Service of Carols and Christingles with well-known carols, readings, poems and Christingles which was well attended with 33 adults and 14 children. On Christmas Eve we held two Crib Services and, while the numbers were down on pre-pandemic levels, the services were still well attended. On Christmas Day the Archdeacon presided at a communion service with carols.

Contributing to the Common Good

• 1 There were two weddings at St John's, one in September and one in October.

There was a memorial service for a member of the congregation who had passed away in 2020 and therefore the funeral had been limited to the minimum number allowed by Government regulations.

• 2 In the church we have continued the memorial wall of ‘Hearts of Love and Remembrance’ and the Prayer Tree, which have been much appreciated by many visitors to the church.

We have also made good use of the ‘patio’ area outside the main doors to the church. At Easter we put up a wooden cross covered in chicken wire and we put out flowers for people to add to the cross.

For the season of Remembrance in November we put a ‘tree’ outside the Church and invited passers-by to tie on a red ribbon either as a memorial or as a prayer for peace.

• 3 In June we started the Love and Loss Café as a response to the need for people of all faiths and none to meet to acknowledge the collective grief that the community has experienced. It offers an invitation to sit together, meditate, enjoy tea and cake and hopefully laugh and maybe cry together; to give everyone the opportunity to explore the bigger picture in a beautiful community space with no expectations, no judgements and no ulterior motives. It is

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concluded with an optional time of Celtic prayer. The Love and Loss Café ran in July, August, September and November.

On 31[st] October we had a service of ‘Lights in the Darkness’ with poems, prayers, reading and hymns and this service was also attended by some ‘regulars’ from the Love and Loss Café who do not attend any other church services.

• 4 During Lent 2021 we undertook to ‘prayer walk’ every road in the parish, praying for those living and working there and leaving small packets of seeds to be planted by those who picked them up. We had a number of kind messages thanking us for these.

• 5 We have continued our link with the City Mission Foodbank with a regular collection made in the church.

In September the City Mission Foodbank asked if it would be possible to store the harvest donations from local schools in the church until such time as they would be needed. Approximately 7½ tons of goods were received and the last items were finally taken away in early January 2022.

• 6 Preston Friday Club, a fortnightly afternoon of talks, tea and chat in the Crowhurst Community Centre, was suspended during the lockdowns but was able to start up again towards the end of the year.

• 7 In December there were two concerts in the church. Brighton Orpheus Choir were able to return with a performance of Haydn’s Creation and the Brighton & Hove Arts Orchestra presented a short Christmas concert

Maintaining the fabric of our buildings

Church

There were no major projects carried out during this year.

The annual servicing and maintenance of the gas and electrical systems together with the fire extinguishers took place. Along with the gutter clearing.

Halls

There were no major projects carried out during the year.

The annual service and maintenance of the gas and electrical systems together with the fire extinguisher and alarms took place. As well as the gutter clearing.

The Crowhurst Community Centre suffered some minor roof damage when a branch from a neighbouring tree fell onto it. This is subject to an ongoing insurance claim with Brighton and Hove City Council.

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Financial Review

• 1 During 2021 St John's total income was £83,378. This compares with £72,346 for the previous year. The main reason for this increase was the receipt of a legacy of £10,000 in 2021. This legacy has been designated towards the refurbishment of the kitchen in the Knoyle Hall. Property income continued to be negatively impacted by the pandemic, compared with earlier years. Property income was £21,442 in 2021, compared with £44,201 in 2019, the last full year before the pandemic. The church continued to benefit from the government furlough scheme, claiming grants totalling £3,889 in 2021. Given the difficult financial environment for everyone, we are pleased to report that Planned Giving before tax refunds has been stable at £31,464 compared with £31,784 in 2020.

• 2 Total expenditure for 2021 was £78,659, compared with £76,157 in 2020. Church activity, and thus expenditure, continued to be limited by the pandemic restrictions. Our largest expense continues to be the Parish Share which all parishes contribute to the Diocese of Chichester. This relates directly to the diocesan costs of resourcing parish ministry, covering such items as the costs of clergy stipends, pensions, housing, training and support services for parishes such as safeguarding, buildings advice, etc. The Parish Share requested from the Parish for 2021 was £74,300. We pledged and paid £40,000 towards this. Whilst this is significantly less than the amount requested, it was an increase of £10,000 over the amount paid in 2020. In 2020 we suspended monthly payments to the Diocese, due to the highly uncertain financial environment in the early stages of the pandemic. As our finances allow, we need to continue towards paying the full amount of the Parish Share requested by the Diocese from us.

• 3 Total income exceeded expenditure by £4,719 in 2021. Excluding the legacy, there was a shortfall in income of £5, 281. This compares with a shortfall of £3,811 in 2020. Given the very difficult financial environment of the past two years, it is a credit to our financial controls and planning, together with the continued financial support of our members, that these shortfalls were not much worse.

• 4 We started the year with total assets of £158,595 and ended the year with assets of £179,590, mainly due to growth in the value of investments. There was an increase in bank balances over the year from £54,889 to £59,609. This was due to the overall surplus of income over expenditure in the year. Of the £179,590 total assets, £53,374 are endowments not available for regular parish use and £76,000 is set aside as ‘Parish Reserves’, in accordance with Church of England guidance. The balance of £50,217 is available for regular parish use. We are conscious that the value of investments goes down as well as up, and we will need to rely on these assets to continue to finance income shortfalls until these can be eliminated.

• 5 The funds set aside as ‘Parish Reserves’ remained at £76,000 during 2021. These are funds set aside to cover unforeseen emergencies and parish specific risks. The PCC policy is based on the guidance issued by the Archbishops’ Council. This amount includes £35,000 for the quinquennial works and the refurbishment of the Knoyle Hall kitchen. The amount of these reserves will be reviewed during 2022 to ensure they continue to meet the requirements of the Parish.

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• 6 We are pleased to report that the PCC ‘Treasurer Working Group’ continued to lead on financial matters during 2021, working closely with our Finance Administrator. This consistent focus on financial management and the transparency of process has transformed the PCC’s understanding and control of the church finances during that past three years. Annual budgets are now prepared and agreed by the PCC. Results are regularly monitored during the year and adjustments made as necessary. This has enabled the PCC to accurately forecast ahead during the last two years, despite the extremely difficult financial environment. Thus, we have gone through the pandemic with no sudden financial shocks or very large losses.

• 7 Going forward we need to focus on increasing our income in order to cover our full Parish Share, as expected by the Diocese. For 2022 the Parish Share requested by the Diocese is £76,967. We have pledged to pay £45,000 towards this, a 12.5% increase on our 2021 pledge. This increase is possible due to expected growth in our property income as activity picks up, together with continued careful control of our costs. Increasing our income is also necessary to fulfil our ambitions for the Parish, as set out in the 2022 Parish Profile, being used to select our new incumbent. We look forward to the future with confidence, knowing that the financial processes and controls we now have in place will enable us to carefully and effectively put to use a growing income stream towards our Parish goals.

• 8 Finally, the PCC would like to sincerely thank everyone who contributes to the running of the church, whether through giving money and/or time. The funds we receive through regular giving programmes, such as the ‘Parish Giving Scheme’, not only make life simpler for those who give, but also enable us to more accurately plan ahead in achieving our Parish goals. We are also very conscious that many people give their time, which in practice reduces our operating costs significantly, as we would otherwise need to pay for such services to be provided commercially.

Structure, governance and management of the charity

The Parochial Church Council (PCC) is registered with the Charity Commission as required by the Charities Act 2011. Its charity number is 1125100. Its governing document is the Parochial Church Councils (Powers) Measure 1956.

During the year, the following served as members of the PCC.

Ex-officio members:

Incumbent Canon Alison Bowman [Chair] until 24[th] October 2021

Churchwardens Jane Millett [resigned April 2021 due to family reasons] Debbie Moon [resigned May 2021 due to pressure of work]

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Elected members: Diane Long until APCM of 2022 Colette Northage until APCM of 2022 Colin Wimsett until APCM of 2022

Christine Eden until APCM of 2023 Susan Seymour until APCM of 2023 Michael Wright until APCM of 2023

Buster Ashdown until APCM of 2024 Charlotte Hughes-D’Aeth until APCM of 2024 Susan Nye until APCM of 2024

Deanery Synod Representatives elected to serve until 2023

Katherine Ashdown Susan Crossfield Linda Nutley

Co-opted Member Judith Lawson [Safeguarding Officer]

In attendance [non-voting] Alexandra Harrex [PCC Secretary]

Stephanie Anderson [Finance Administrator]

Following both Churchwardens’ resignations, Charlotte Hughes-D’Aeth was appointed Acting Chair and Colin Wimsett acting Vice Chair until the APCM of 2022.

Membership of the PCC is determined under the Church Representation Rules 2020 and consists of the incumbent (ex-officio), the Churchwardens (who are elected annually at the Annual Meeting of Parishioners), members of the Deanery Synod, and nine members of the church who are all elected at the Annual Parochial Church Meeting (APCM).

In addition, the APCM held in April 2018 approved a proposal that, at St John's, elected PCC members could service two consecutive terms of three years before being required to have minimum one-year break, which gives a six-year maximum, in line with the normal maximum term for a Churchwarden.

This Trustees’ Annual Report was approved by the PCC and signed on their behalf by Charlotte Hughes-D'Aeth (Acting PCC Chair)

Date:

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Financial Report

of the Parochial Church Council

of the Ecclesiastical Parish of St John the Evangelist, Knoyle Road, Brighton BN1 6RB

Registered Charity Number 1135100

For the year 1[st] January to 31[st] December 2021

CONTENTS

• Page 11 Report of the Independent Examiner

• 12 Summary of Financial Receipts and Payments

• 13 Statement of Assets and Liabilities

• 14 Notes to the Accounts

10

Report of the Independent Examiner

This is my report to the Parochial Church Council (PCC) of the Ecclesiastical Parish of St John the Evangelist, Preston, Brighton on the annual report for the year ended 31[st] December 2021.

Respective responsibilities of trustees and examiner

The PCC members are responsible for the preparation of the annual reports. The PCC members consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (‘the Charities Act’) and that an independent examination is needed.

It is my responsibility to :

1. examine the accounts under Section 145 of the Charities Act;

2. to follow the procedures laid down in the general Directions given by the Charity Commission (under Section 145(5)(b) of the Charities Act, and;

3. to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no material matters have come to my attention which give me cause to believe that, in any material respect:

• accounting records were not kept in accordance with Section 130 of the Charities Act or

• the accounts do not accord with the accounting records.

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Examiner’s signature

Examiner’s name

Dated

Examiner’s address

2 Muddleswood Cottages, Old Brighton Road, Newtimber, Hassocks, BN6 9BP

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Summary of Financial Receipts and Payments

	Unrestricted	Unrestricted			Total	Total All Funds 2020
	General Fund	Designated Funds	Restricted Fund/s		All Funds 2021
Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments income Other receipts	£ 42,798 828 23,500 2,032 96	£ 12,259 590 - 345		£ - - - - 930	£ 55,057 1,418 23,500 2,032 1,371	£ 48,660 400 20,898 2,324 63
Total received	69,254	13,194		930	83,378	72,346
Expenditure on: Cost of raising funds Charitable costs Trading costs Other payments	- (67,597) (7,596) (45)	- (2,293) - -		- - - (1,129)	- - (69,889) (7,596) (1,174)	- - (62,398) (13,759) -
Total paid	(75,238)	(2,293)		(1,129)	(78,659)	(76,157)
Reconciliation of funds:
Net income or (net expenditure)	(5,983)	10,901		(199)	4,719	(3,812)
Transfer from Investment account	-	-		-	-	- 50,000
Net movement in funds Bank current and Deposit account at 1 January 2021	(5,983) 53,528	10,901 1,362		(199) -	4,719 54,890	46,188 8,702
Bank accounts at 31 December 2021	£47,545	£12,263	(£199)		£59,609	54,890

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Statement of Assets and Liabilities

		Unrestricted	Unrestricted	Unrestricted					Total	Total All Funds 2020
		General Fund	Designated		Restricted		Endowed		All Funds
				Funds		Fund/s		Fund/s	2021
Assets: Bank current account CCLA Deposit Fund		£ 6,432 41,113		£		£		£	£	£ 13,776 41113
			11,918			146		-	18,496
			-		-			-	41,113
Total bank and deposit accounts		47,545	11,918			146		-	59,609	54,889
Debtors										-
			-			-		-	-
Debtors		-	-			-		-	-	-
CBF Investment Fund Miss Druce CBF Investment Fund Porter/Thwaites CCLA Investment fund 11196 Lloyds shares		61,257 5,352								34,869 11,760 53,497 3,580
			- -		-	-	39,913 13,461 - -		39,913 13,461 61,257 5,352
Investment assets at market value		66,609					53,373		119,982	103,706
Total assets		114,154	11,918			146	53,373		179,591	158,595
Liabilities:
Total liabilities		0				0

This financial report for the year ended 31[st] December 2021, including the notes following, was approved by the PCC and signed on its behalf by Colin Wimsett (Acting PCC Vice Chair)

Date :

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Notes to the Annual Financial Report Analysis of Total Received

	Unrestricted	Unrestricted	Restricted Fund/s	Restricted Fund/s	Total All Funds 2021	Total All Funds 2020
	General Fund	Designated Funds
Planned giving (excl. tax refunds) Planned giving (no tax refunds) Loose cash collections Donations Donations Messy church Gift Aid recovered Special appeals for charities Grants (Furlough payment) Legacies	£ £28,982 £2,662 £2,020 £5,245 £3,889	£ £2,259 £10,000	-	£ - - - - - - - -	£ £28,982 £2,662 £2,020 £0 £0 £5,245 £2,259 £3,889 £10,000	£ £28,989 £2,795 £1,203 £877 £82 £7,700 £1,665 £5,349 £0
Donations and legacies total	£42,798	£12,259		£0	£55,057	48,660
Fees for weddings & funerals	£828	£590		£0	£1,418	£400
Charitable activities total	£828	£590		£0	£1,418	£400
Flower sponsorship 100 Club Coffee Sales of the parish magazine Use of church Hall Hire receipts (of which Harvest Lunch donations Other fundraising Fairtrade stall Booklet sales (donations) Photocopier Deposits for outing	£365 - £118 £162 £270 £21,442 £1,046 £97 - - -	- - - - - - - - - - - -		- - - - - - - - - - - -	£365 £0 £118 £162 £270 £21,442 £0 £1,046 £97 £0 £0 £0	£290 £265 £140 £68 £0 £19,058 £0 £548 £148 £0 £0 £382
Other trading activities total	£23,500	£0		£0	£23,500	20,898
Bank & CBF deposit interest CBF investment fund dividend Parish trusts investments dividends Lloyds shares dividend	£1,894 £139 £2,032	- - - -		- - - -	£0 £1,894 £0 £139	147 1848 329 0
Investments income total		£0		£0	£2,032	2,324
Other receipt- bank charges	£96	-		-	£96	63
Other receipt-verger fees weddings and funerals	-	£75		-	£75
Other receipt-verger fees weddings and funerals	-	£270		-	£270
Other receipts				£930	£930
Other receipts total	£96	£345		£930	£1,371
Total received on all funds	£69,254	£13,194		£930	£83,378	72,346

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Analysis of total paid

	Unrestricted	Unrestricted	Unrestricted	Unrestricted				Total		Total
	General		Designated		Restricted			All Funds		All Funds
		Fund		Funds		Fund/s		£ 2,021		£ 2,020
		£		£		£		£		£
Cost of raising funds		0		0		0		0		0
Charitable grants and donations Parish share to Chichester Diocese other Ministry costs Church running expenses Salaries and honoraria incl NI Clergy and other people's expenses Mission & evangelism costs Messy Church Insurance Water, Gas, Electricity, and Oil Printing & photocopying Training Accounting and Examiner's fees * Church maintenance & redecoration Feespayable to diocese	-40000 -4097 -1801 -7260 -237 -2073 -67 -6374 -2773 -2387 -529			-2293	- - - -			-2293 -40000 -4097 -1801 -7260 -237 -2073 -67 -6374 -2773 -2387 0 0 -529 0		-1525
										-30000
										-3506
										-1965
										-8761
										0
										-3442
										-137
										-6348
										-3806
										-2569
										0
										0
										-125
										-214
Charitable costs total	-67597			-2293		0		-69889		-62398
Fundraising expenses Traidcraft stall Church Hall running expenses Church hall caretaking & cleaning Hall maintenance & redecoration *** Hall hire and Outing deposit refunds Bank fees	-3789 -3320 -247 -241							0 0 -3789 -3320 -247 0 -241		0
										0
										-6967
										-3697
										-1248
										-1581
										-266
Trading costs	-7596			0		0		-7596		-13759
Refund of Banns Fee Other payments * Otherpayments total	-45 -45			0		-1129 -1129		-45 -1129 -1174		0
Totalpaid on all funds	-75238			-2293		-1129		-78659		-76157

• Reimbursed expenses allocated under other headings

** Donation in lieu shown in charitable donations

*** 2020 Includes £1150 boiler maintenance 2021 routine heating services

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Staff costs

Charitable costs Wages, salaries and honoraria Staff costs Church hall cleaning Wages, salaries and honoraria Total	2021	2020
	£ 8,761	£ 8,761
	8,781	8,761
	2021	2020
	£ 2,853	£ 2,853
	2,853	2,853
	11,634 11,614

NB Furlough Grant of £5349 was received in 2020 NB Furlough Grant of £3889 was received in 2021

Statement of funds

Statement of funds
	Balances b/fwd 1 Jan 2021	Income	Expenditure	Transfers, other gains and losses	Balances c/fwd 31 Dec 2021
£ - CBF Deposit Fund Porter/Thwaites £11,760 CBF Investment Fund Miss Druce £34,869		£	£	£ £1,701 £5,044	£ 13,461 39,913
Total of all endowed funds	46,629	-	-	6,744	53,373
Fabric fund Mission fund	- -	- -	- -	- -	- -
Total of all restricted funds	-	-	-	-	-
11196 Lloyds shares CCLA Investment fund CCLA Deposit account Barclays current a/c	3,580 53,497 41113 13,776	83,379	-78,659	£1,772 £7,760	5,352 61,257 41,113 18,496
Total of all unrestricted funds	111,966	83,379	(78,659)	9,532	126,218
Total funds	£158,595	£83,379	£(78,659)	£16,276	£179,591

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