Service Non Public Funds Final Accoun Managing Trustee's Repor¢ Internal Audit Board Report and Independent Examiner's Report (SORP 2005 compliant) Regimental Accountant Scheme Arnly ForniN1514 (Rev I l/1)9) Unit Arn]y Training Centre Pirbright Athlress Alexander Barrack& Pid)rigb¢ wok] Sutrey GU24 0 In respect of the ATC President of the Regimentsl Institute Fund/Cbari Clwity Commission/Regulator registered nwnber 1135077 For the period from 01 Feb 2024 31 Jan 2025 Managing Trustee(s) during the period: From 01 Feb 2024 to 31 Jan 2025 Name Lt Col M B sshe From to Name From to Name Fund Manager(s) during the period: From 01 Feb 2024 to 31 Jan 2025 Iyame Lt Col I Farrell From to Name From to Name From to Name Internal Auditor(s) during the perlod: From 01 Feb 2024 to 31 Jan 2025 Name Mrs S Cross Fro Name From to Name Associate Auditor(s} during the period: Associate Auditor Associate Auditor Regimental Accountant(s) during the period: From 01 Feb 2024 to 31 Jan 2025 Name Ms K Porter From to Name From to Name From to Name
Notes to the Accounts (Paras 2 to 12 are to be eompleted by all funds whicb have a gross income of £IOOK or over and those lldS already registered with the Charity Regulator, all other funds are to complete Paras 6 and 7 and the declarations at Para 12): Princi al Accountin Policies Accountin Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice &s set out in the Statement of Recommended Practice 'Accounting and Reporting by ChaTiti¢s' (SORP) 2005 h :/lwww.chari commission. ov.uklinvesti ationslso Iso 05docs.as Incomin Resources. Income is recognised in the period in which the clwity is entitled to receipL and the amount can be measured with reasonable certainty. GTants from other agencies including donations and other income from activities are in filltherance of the charity's objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor. Intan 'ble Income. Due to the close collaborntive relationship and the manner in which the charity's activities compliment those of the Arn]y, intangible income. reflected in time and use of premises is not quantifiable or measurdble and so is not reCols¢d in the accounts. Resources Ex ended and B&8is of Allocation of Costs. Expenditure is included when incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting perio(L the appropriate creth't is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Tnte¢. Expenditure is recognised in the period in which it is incurred The majority of costs are directly attributable to specific activities. Irrecov¢rable VA T is charged to the activity for which it was incurred. Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparatioffj statutory flling, printing or copying of the annual report and accounts. italisation and D reciation of Tan "ble Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tanble fixed assets are written off by equal annual instalments over their expected usefvl lives using the following n]ethods of depreciation: Furniture. fixtures and equiprnent Motor vehicles Straight Line over a period of 2 - 1 O years. Straight Line over a period of 2- 1 O years. Assets with a life of rnore than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incUed and is not depreciated over th¢ useful life of the asset. Where the asset is depreciat over a period of more than 10 years. details of the item and period are to be providcd following thc notes on pag¢ 14. Fixed Asset Investnients. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA).
Statement of Financial Activities as at 31101r2025 Paxton+ Pagelofl Printed: 3011112025 P Arm TraiDin Re iment irbri ht Unrestrirteiv Designated/GPF Funds Restricted Funds Endowment Funds Total Funds Previous Period Total Funds ncoming Resourees oluntary thcome ctivities for Generating Funds nvesbnent Incorne come Resource5 from haritable Activities ther Incomin Resources otal IDeomin Resources esourees Expended Cost of enerating Funds nvesthient Management Costs osts of Generdting Funds haritable Activities overnance Costs rants and Donations her Costs otal Resources Ex ended et Incomlngloutgoing esources Before Transfers ransfers 500.00 18,092.08 4.684.41 0.00 0.00 432.76 500.00 18,092.08 5,117.17 0.00 17,860.73 5,142.78 0.00 112,812.06 0.00 136 08&55 53.712.29 0.00 54 145.05 0.00 0.00 166.524.35 0.00 187,007.35 626.70 2JO 637.56 0.00 0.00 79.890.88 401.41 1,518.40 159.00 81969.69 0.00 0.00 179,919.18 4.895.19 24,998.71 4.447.50 214 260.58 0.00 0.00 173,580.56 3,632.51 65,457.99 24,004.48 0.00 0.00 100.028.30 4,493.78 23,480.31 4,288.50 132 290.89 0.00 0,00 3,797.66 -27,824.64 0.00 -24,026.98 -56,037.98 ross transfers between funds internal transfers) et Ineoming resource$ befo olding 2ains and losses Holding GainslLosses ains on revaluation of the harity's fixed asset5 nrealised GainslLosses on vestment assets ¢t Movement in Funds ¢¢onciliation of Funds otal funds brought forw8rd rom previous year otal funds carried forward 0.00 0.00 -626.70 3,797.66 -27.824.64 -24,026.98 -56,664.68 0.00 0.00 -5,330.50 -5,330.50 -29 57.48 -872.02 -57 536.70 -27 824.64 206J67.84 65,954.74 0.00 272J22.58 205 035.00 130.10 0.00 243,165.10
Paxton+ Balance Sheet- Janwary 2025 Arniy TrainiDg Regiment (Pirbiigbt) January 2025 Page l of 3 Printed: 0510212025 P FixedAsscts 9,518.62 Captial Property 0.00 PROP 59 BTY RA 0.00 HeritageAss¢ts 74.363.40 Investments 0.00 Tr4V SWORD 4,456.10 tNVEST 59 BTY RA 88.338.12 Totsl FixedAssets 5.870.00 69.334.00 4,155.00 79J59.00 128,823.93 Current bank a¢wmt 26,634.37 Debtors 36,414.52 STOCK ON HAND 191,872.82 Totsl CurntAssets 280,210.94 Totsl A&8¢ts 119.148.20 2,137.04 1 48,818.61 / /c6/ 170,103.85 249,462.85 Liabilities 4,007.39 Creditors 3,680.97 VAT control 0.00 VAT payable (7.688.36) Total Liabilitieg 272,522.58 Tota] Assets Minus Liabilitie8 10,594.38 4.731.04 0.00 (15,325.42) 234,137.43 Total Fun(b 65.954.74 Total Restricted Funds 0.00 Total Endowment Funds 0.00 Total DeS1ted Funds 206,567.84 Accumulated Tr&ding & GPF 272,522.58 Totsi Funds 29,102.43 0.00 205,035.¢)0 234.137.43
Paxton+ Balance Sheet- Janv4ry 2025 Page2 of 3 Prijjted: l)510212025 P Arniy Training Regiment IPirbright) End of1&8t alaace Funds Analysis 891.41 HQ GYM STAFF 0.00 SHOOTING 250.00 JOOCPF I ATR 1,000.00 JOOCPF 2 ATR 0.00 FOOTBALL 94.00 GOLF SOCIETY 0.00 JOOCPF- HQ REGT 7.086.56 59 BTY RA 2.530.74 96 SQN RLC I J72.47 CHAVASSE COY 1.452.54 JACKSON COY 2227.81 28 SQN RE 1.608.77 1 SQN 0.00 TRIATHLON 0.00 ORIENTEERING 1,040.16 108 SQN 1594.79 CAEN SQN 0.00 Jw-JtTSU 26.60 CHURCH FUND 10.497.34 EX TIGER WtKrER AtFINE 462.68 AGA SE 0.00 BOXING GRATrTr3 0.00 AGC GRANFS 0.00 ITG SAAM 26.09 NORMANDY 0.00 ASSESS CETrtrRE (P) 2.550.08 KOHtMA COY 1,771.57 ATC(P) HQ REGT 1.62720 ATC(P) RHQ I ATR 1.048.30 ATCTr) RHQ 2 ATR 0.00 I ATR ARJTC 0.00 2 ATRARITC 5,197.77 PIRBRIGHT STATION 2,063.90 WELFARE FUND 4,090.82 COMMUNrrY COVENAl+Tr 11,355.75 IUBILEE CENIRE . NAAFI FUF 4,087.39 WELFARE HOUSE. NAAFI FUND 0.00 R & C sets4) 495.35 0.00 200.00 80426 574.00 0.20 3.196.42 1,92722 1,301.48 705.53 1.167.79 0.00 1,077.70 1,039.63 0.00 143.79 1,937.04 662.05 1,564.79 26.09 0.00 2.530.15 1,721.57 1,377.49 375.58 1,000.00 1,000.00 2,336.72 1,937.58 0.00 0.00 0.00 65,954.74 29,102.43 1 0.00 Trading and G¢01 Puw Fut
Paxton+ Balance Sheet- January 2025 Amy Training Regiment Irbright) Page 3 of 3 Printed: 0510212025 P Endof I t 4,060.92 Trading surplus 0.00 Non Primary Purpos¢ trading surplus (66,370.21) General Purpose Fund wlus (62,30929) Trading & GPF swplus 268,877.13 Balance at banCe sheet 5.642.18 (7,175.02) (1,532.84) 206,567.84 206.567.84 Accumulated Trading & GPF 205,035.00 272.522.58 Grand total 234,137.43 / Signature ofA/C HolderlFund Maoa8er
ComdlS02 SPS - Independent Examiner's Report on the Accounts, and Comments Res ective Re onsibilities of Trustees and Earniner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent ¢xamiDation is needed. It is my responsibility to: ExaD]ine the accounts (under section 43(3)(a) of the Act). Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b} of the Act). State whether particular matters have come to my attention. Basis of Inde endent Examiner's Ststsment My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Inde endent Examiner's Statement In connection with my examination, no matter has come to my attention (other than that disclosed oveTleaP): Wl]ich gives me reasonable cause to believe that in any material respect the requirements: (i) To keep accounting records in accordance with section 41 of the 1993 Act: (2) To prepare accounts which accord with the accounting records and comply witb the accounting rcquirements of the Act: have not been met. To which, in my opinion. attention should be drawn in Order to enable a proper understanding of the accounts to be reache(L * Delete as applicable. 16
Internal Auditor'slAudit Board Report I have eLqmined the books of account and records from which the fmal accounts were prepared and have obtained all the inforniation and explanations that were necessary for the pUoSe of my internal audit. I certify that end of period checks has been conducted in accordance with Service Funds Regulations. Subject to the observations given below I am satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund's affairs &8 at the date of the balance sbeeL Subject also to my observations I am satisfied that cash and bank balances and stocks on band havc been properly checked at prescribed intervals and that adequate insurance exists. I have stamped and signed the original books of account and the original records I have checked. All vouchers relating to this account p¢riod hav¢ been cancelled. I have made the following observations whilst canying out the internal audit: Previous observations have been actioned. ManagemenL Signature Name Mrs S Cross Date: Appointment RAO ATC I Internal Auditor 15
Intsrnal Audxtor?slAudit Board Report I have examined the books of aUnt and records from wljith the finat accounts were prepared and have obtained all the infonnation and explanations that were nece&8ary for the purpose of my internal audit. I certify that end of period checks has been ci)nductsl in aC[danCe with Service Funds Regulations. Subject to the observations given below I am satisfied that proper books of account have been kept and that the final accounts give a true and fair view of the results of transactions over the period and of the state of the Fund's affairs as at the date of the balanLY sheeL Subject also to my observations I am satisfied that cash and bank balances and stocks on hand have be properly check1 at prescribed intervals and that adequate insurance exists. I have Starnp and Sied the Original books of account and the original records I have checked. All vouchers relating to this account period have been cancelled. I have made the following obsffvations whilst carrying out the internal audit: Previous observations have been action. ManagemenL The PRI fimd has been managed t]oUghoUt this audit period in accordance with Service Charity Fund Regulations. There has been a desigllat Fund Manager, Senior Fund Manager and Managing Truste¢ throughout the year. All Fund Manager checks have been completsl including a self-&8sessment in August 2024. Overall Worth of the Fund. The fimd has gone down by £29J57.48 this audit p10d compared to last year. A financial plan is being generated by the Fund Manager to ensure the next FY is more coherent with the income vs expenditure. I Fund Managers, Monthly Cheeks. During the 12-month perio(t the Fund Manager has completed their checks. The paperwork has been dralvn up and the IA ensures the Fund Manager goes through the accounts, including creditOTS and debtors for full oversight of the fund. Wet signatures are still obtaine(L and the rec4)rds are held with the IA. Capital Property. The armual depreciation of £3,648.62 has been completeiL leaving capitsl propety sat at £5,870.00. This year we sold the marquee and 2 rnimTriuses as they were operating at a loss and being subsidized.by the PRI GPF. As the minibuses Iwl a grant when initially purchased. the sale of the buses went back to them at the value of £4,600.00. Income over Expenditure. The fund has spent £1.532.84.tKI over their income. This is due to the fund adjusting to the new shop stock ordering procus. As the location for the shop has mov&l, they are able to hold more stock. At the time of running the acLx)unts, there was more stock than sales but over the course of the next FY, this will balance out. Restrlcted Puryose Funds. There are many unused restricted funds in the PIU which have been un-used for years but we do not know to how remove them from the trial balance and I&E reporL Licences. There are 3 TV licences that go through PRI which are for WRVS, SDW and the PRI Camp each £169.50, (£508.50 in'total) which are paid for via direct dcbiL J Ineome and Expendlture (Percentage Profit Calculator). The shop is CUentlY ruDning at 8.18 % prnfit. A big overhaul has been ulldertak in the shop to ensure the c0CCt items are stocked and sold at the right 15
price. The shop has been relocated to tbe new Welfare Centre and is genernting more profit than previous ycars. Debtors. The tot amount of debtors is £2,137.04 which agrees with the trail balance and the balance sheet, however, on the Sales ACUnt Balance there is an extra line for Deleted Members showing a figure of £4,356.92. 1 am unsure why this has appeared and does not contribute tg any other figures on the account. A debtors list has been provided to support this. There are only 2 debtors on the account which at the time of pnnting the end of year paperwork was waiting for the receipts. These have now been cleared. The current debt is 0.860/0 of thc totsl assets. Creditors. The totsl amount of creditors is £10,594.38 which agr with the trkal balance and the balance sheel however, on the Purchase Account Balance sheet there is an extra line for Deleted Creditors showing a figure of £7,303.80. 1 am Unsll why this has appeaTed and do&s not wntribute to any other figures on the accounL A creditors list has been provided to support this. From the creditors on the list HMRC, Nest and Streamline are linked to wages for the employee and shop sales. Th&se are reconciled monthly and quarterly and there is nothing to wony abouL The HQ Dinner night and Richards Tchuwah have been cleared. Overall Comments. The account is running well and being closely managed by th¢ fimd manager. We arc closing down the investments and moving the money to a higb intttest a should see less loss against the total income vs expfflditute next year. unt in the coming weeks so Signature Name S Cross Date: AR£iL 2S Appointment RAO ATC / Internal Auditor 16
Managlng Trustee's Annual Report and Comments: Unit ................Army Training Centre Pirbright.................................................................................... AddresS...........AleXanderBaack8, Pirbrigb( Wokin& Suw GU24 0(2Q....................................... Charity name and Charity Con)rni&8ioReglat0r register&l number........PRI....1135077 DescTiption of the charity's tn This should include.. Details, including date if known of the tharity's governing docuznent (e.g. trust deed, will, constitution etc). and A brief explanation of the charity's objects. Where applicable. you may choose to give details of any specific investment powers of the charity. Governing Document (e.g. Trust Deed, Constitution Governing Document adopted into each mass and signed by HOE Objects of the Clwity The promotion of efficiency of the Arnied Forces of the Crown by the provision and support of facilities and activiti&s for the efficiency and well- of service ersonnd. Explain briefly how trustees are eltl or appointal and detsils of any induction and trustee training attended. Trustee sclection method Tied by apwintmenL Managing Trustee of Central Bank (HOE) Trustee induction and training CO Des Course and personal briefing by Rewental Accountsnt and RAO
Explain about what the cbarity is tying to do and how it is going about IL You are only required to provide a brief sumnw of the main aclivities and achievements of the charity during the year in relation to its objects. SumTnary of main activities in relation to the Charity's objects The Charity pTr)vid¢s SUprt to social. sportin& and recreational events designed to improve quality of life of all members of the Arn)y Training Centre Pirbright and their immediate families. Summary of main achievements of the Charity during the The Charity supports numerous sporting and recreational events as well as providing lts towards adventure training and sports. The cl]arity 80 provides some support to Welfare. This year tbe PRI has SuPrt grants given to a golf tour, Commando Speed Jiu JitsL4 Cycling and numerous smaller cohesion events. Provide a brief review of the financial position of the dMity. This should include the principal types of income. Financial Review The Charity's main soutce of in(x)me are membership subsoiptions, trading ants and inv&8tment in(x)me. The Managing Tte¢ should give in their rewrt a description of the following policies: For the selection of investments for the clwity. For determiri the level of income Rserv¢s heliL stating and explaining the level of reserves held. Where grants are made by the charity. the selection of individ]Mls and institutions who are to receive grants out of the assets of the charity. Financid reserves policy The policy is to retain sufficient reserves to Ll)v¢r known commitments for 12 rnonths. Investment's selection policy and perfornLqnce of those investments. Treasury Investmenty Stocks and Shares (as advisd by an independent professional broker) and high interest deposit accounts in line with SFIL Provide the name of all tn]steeslthe Managing Truste4s) d]llg the report year. Managing Trustee's name/tnLstees' nam&8 Lt Col M Bysshe 12
Serious Incidents There were no serious incidents during the year. Public Benefit Statement This fjjnd provides public benefit by assisting sffvice personnel to perforn] their roles more effectively within the Arn1 Forces of th¢ Crown. It does this by providing and supporting sporting and adventure training activities. This &8sistance enables service personnel to face the challenges and dangcr associated with military service by developing and maintaining teamwork. skills.'fitnus." confidence, character. spirit and attifyde,. and morale As a resulL the fund promotes the efficiency of the ATmed Forc&s of the Crown by enhancing the British Arniy's capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. (I confm that I have paid due regard to the Charity Commission of England and Wales's guidance on public benefit when deciding what activiti4 the charity should undertake.) Delete as appropriate. ** replace with wording appropriate to activities of fund e.g. 'providing and supporting m&Ys facilities andsocial activiti." or ' providing and supporh'ng sporting and adventure training activiti. ' 13
Additional comments (include any (leclarations which were not correct (Pg 12113)): tk f#U &- Name Lt Col M B she Date: Appointment M Trustee 14