Charity Reglstration Number: 113S072 THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLYTRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD ANNUAL ACCOUNTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLYTRINifi. SPRINGFIELD. DIOCESE OF CHELMSFORD TRUSTEES REPORT Year ended 31 December 2023 The trustees present their report and accounts for the year ended 31 December 2023. For the rest of the report and accounts the name of the charity has been shortened to Holy Trinity, SprInle1d. Administrative information Holy Trinity. Springfield is 51tuated on Trinity Road, Chelmsford. Essex, CM2 6HS. It is part of the Diocese of Chelmsford within the Church of England. Strueturei govèrnance and management The charity is subject to the following governing documents.. Parochial Church Council Powers Measure 119561 as amended and Church Representation Rules. Holy Trinity, Springfield was previously obliged to register as a charity in it5 own right as its income was over £IOO,(X)O per annum. It is registered with the Charities Commission under number 1135072. The trustees arè the member5 of the Parochial Church Council IPCCI. who are elected from member5 of the electoral role of the church at the annual parochièl church meeting IAPCMI. They are elected for a term of three years, so there is a rolling number of around three trustee vacancies that need filling each year. Trustees can leave the PCC at any point durin8 their term, usually due to moving away from Holy Trinity, Springfield. These temporary va¢ancies are not usually filled until the ne*t APCM as there are SLrfficient trustees to continue with the business of the charity. The Trustees who served during the year were.. Ex-officio members.. Keith Roddy Ilncumbentl lan Fuller INon-Stipendiary Minister) Martin Charlesworth Ichurchwardenl Alexander Evans (Churchwardenl Elerted members." Elaine Charlesworth IPCC secretary) john Daw50n (Deputy Churchwardenl David Harmsworth (from May 20231 lo Haynes Ito May 20231 Andy Parker Richard Scott IDeputy Churchwardenl Claire Suttlin@ Ito May 20231 Mary Want The trustees are responsible for making decisions on all matters of general conrn and importance to the parish including deciding on how the funds of the charity are to be spent. The full PCC met six time5 during the year. All members of the church family are welcome to attend PCC fneetings and minutes are circulated to the church family by email shortly after each meeting.
A standing committee made up of the Vicar, Churchwardens, Deputy Churchwardens and any additional co-opted members meets once a month. The standing committee can transact PCC business but may not make decisions which require the approval of the full PCC. In addition. the PCC has appointed various officers to assist in specific functions as follows.. Stewardship and Gift Aid Officer: Jo Roddy Treasurer.. Eleanor Evans Safeguarding Officer.. Currently vacant Objectlves and activities The object of the charity is promoting in the ecclesiastical parish the whole mission of the church. As a parish church, we are committed to developing Èffective and appropriate ways of communi¢ating the gospel of Jesus to those in our community. Wè seek to see God's kingdom grow in our parish, and to live ès witnesses to Jesus in all we do. The mission statement of the charity is as follows.. Holy Trinity, Sprin8field is an Evangelical An81ican Parish Church serving the Springfield Park, Chelmer Waterside and Parklands Drive communities in Chelmsford. We are a Bible believing church which seeks to glorify God- Father, Son and Holy Spirit- by.. Teaching the Word of God, to help all ages @row in Jesu5 Christ and to be released into Hi5 service.. Prayin8 and caring for everyone within our church community- Sharing the good news of jesus Christ with our parish and the wider community.. Supportin@ mission partners across the world. In making decisions about how to meet our objective5 and live up to our mission statement, the trustees have had due regard to the public benefit guidance published by the Charities Commission when exercising any powers or duties to which the guidance is relevant. Achlèvèments and performance Worship ondprayer All are welcome to attend our regular sefyices. Our 10.30am seNlce runs every Sunday. Across the vear, this had an average attendance of approximately45 adults and IS children and it wa5 particularlv encouraging to see the number5 increasing towards the end of 2023. Most Sundays our Sunday School, Ignite, runs alongside the service but on thefourth Sunday of each month we worship togèther as a full church family in our 'all-age' service. We started 2023 with additional services each month as follows-. I" Sunday 6pm service with a repeat of the 10.30am sermon 2 Sunday 4pm Messy Church service aimed at familie5 3 Sunday 6pm setvice with a repeat of the 10.30am sermon 4" Sunday 8am traditional BCP setvice However. the PCC decided in the summer of 2023 that the Messy Church service was no longer viable due to a consistent drop in numbers attending and the volunteertime needed to run it. We now have a 6pm service on the first three Sundays of the month.
We meet once a month as 3 church to pray ft>r the church and our community. These meetings are on a Saturday morning allowlng us to share breakfast together before praying. It continues to be encouraging to see so many members of the church family participatin8. We also have a small, informal, spoken service that takes place once a week called Time with God. As well as our regularservices, we enable our community to celebrate and thank God at the milestonès of the journey throuBh life. This year our ministers officiated at three funerals, one wedding and one baptism. Discipleship ondfellowship The incumbent and PCC have continued to implement the annual plan put in place in 2022 (to be reviewed and updated during 20241. with a focus on building up the church through formal and informal discipleship. We have four fellowship groups which meet regularly to study the bible, encourage one another and to support each other in prayer. Three of these are groups open to all with one being particul3rlywelcomingto those who wish to bringyoung children with them,. the fourth group Iknown as 24171 is aimed at youn@ adults. In addition, we have a men's group which meets for bible studies and social gatherings and a women's social group. and we hold ad-hoc lunches for the whole church family to meet and eat together after a Sunday service. We retain strong links with the Chelmsford Diocesan Evangelical Fellowship ICDENI which brings together Church of England evangelical churches in the Chelmsford Diocese. Pastorol ca lan Fuller heads up our pastoral team, caring for our community in whateverwaywe can. This includes visiting the sick. elderly and bereaved. Both Keith Roddy and lan Fuller will celebrate the Lord's Supper in homes or hospital with those who request it. Our Care Fund 15 available to provide funds to those in our community who are in need. Anyone can recommend someone for help from thi5fund- decisions regardingthe disbursement of fund5 are made by lan Fuller in conjunttion with our Treasurer, Elean()r Evans. The PCC are keen to see this fund used and welcome ideas in that regard. A¢tffvities of the church (mission ond evongelisml We seek to promote the whole mission of the Church and use our facilities for the public benefit through the provision of aetivities in the church hall for various groups. The PCC regularly considers the viability of our exlstlng community outreach activitie5 and what additional activities might be possible; our main constraint 15 volunteer resource5. At the time of writing, we have a weekly 8roup. Green PastLJres, which provides activities and fellowship forelders in our communityand a monthlygroup, Trinity Dads, for dads and carer5 of young children. 2023 also saw the return of our holiday club for primary aged children, held durin8 the Octobe¥ half term. The Secret Agents academy was enjoyed by a group of enthusiastic children and we hope to build on its su¢cèss in October 2024. The church hall is regularly hired by coMmuntY groups including Gambler5 Anonymous, Brownies, Karate and Strollerci5e and is available for members of the community to hire for partie5 and other gatherin8S.
We continue to have a good relationship with Trinity Road School and have been pleased to welcome them to our building during 2023 for Harvest festival, Christmas and Easter and occasional other visits related to their Religious Education curriculum, as well as conducting assemblies at the school. Flnanclal review The primary Sour of fund5 1S the giving of the church members which, togèther with tax recOVed through the Gift Aid and GASD schemes, accounts for the majority of income. Thls is received either through planned giving, coillertions tn ehurch orother donations. Additional Tegularsours of income are fees for weddin85 and funerals, hall rentals and interest on monies held. Both our giving income d our hall hire remained relatively steady in 2023. Total receipts for 2023 across unrestricted funds were £93,893 lincludin8 the gift day income described below). As part of our stated aim to be attive in our partnership with the world Church, we support various mission partners, prayerfully and financially. We hold regular 'Mission Sundays" where the congregation can choose to support a specific mission partner and this is supplemented by givingfrom our general income. Overall giving to our mission partners in 2023 was £7,162. In 2023, the general fund had a surplus of £4,59612022'. surplus of £1,114> and the hall fund had a deficit of £36112022.. surplus of £611. A5 Wlth previous years, the charity did not meet its required p3ri5h Share in full (we paid £43,000 of a required £71,572). The trustees continue to focus on how best the charity can manage its day-to-day operations while paying as much as possible towards our requested parish share. Quinquenniolfund To provide for any bi8 expenditure required a5 a result of the statutory quinquennial survey of the church buildings and property, the trustee5 seek to pvt aside up to £2.000 at the end of each financial year (giving £10,000 over each five year 'quinquennial' periodl. In 2023, the amount put aside was £1,500. The most recent quinquennial survey took place in November 2022 and identified various areas of work to be undertaken. The trvstees consider that the two areas of necessary work at costs over the amounts set aside in the Quinquennial Fund 3re111 repairs relating to tree damage to our buildings and121 repalrs to certain area5 of the church roof. Following extènsive discussions with E55ex Countv Council. the trustees reached an agreement for a number of trees in the churchyard to be removed which are responsible for subsidence to both the church building and the church hall. A church family gift day was held towards the cost of the works to the trees and the roof in April 2023 which raised £10.265 (with an additional £1,598 in gift aid). We were also successful in applying for a grant towards the roof works of £3,000 from the Friends of Essex Churches Trust, to be paid following completion of the works ènd we expect to be eligible for a grant to cover the VAT payable on the roof works from the governmènt funded Listed Places of Worship Grant Scheme. Both the tree works and the roof works are scheduled to take place during the spring of 2024. With a view to potential future expenditure, the trustees have also sought and obtained initial legal advice relating to the extent of the c105ed churchyard and the Council's responslbility for maintaining It. Internal and external dlscu55ions regarding this are ongoin8. Reserves pollcy
More generally. the trustees, policy is to have three months, expenditure available in our current account to deal with any unexpected drop in income. The church's rèserves policy is due for annual review by the trustees in May 2024. The unrestritted reserves of the charity (not including the value of the church h311 which is accounted for at its 2013 insurance valuation of £560,OWI increased in 2023 from £9,633 to £19,420, mainly due to the èdditional income to the Quinqijennial Fund as described above. Formot of the occounts These accounts have beèn prepared on a receipts and payments basis. Volunteers Finally, we would like to thank all the volunteers who work so hard to make our church the friendlv. ¢aring and vibrant community it is. The trustees declare that they have approved the Trustees. Report above. Martln Charlesworth Church Warden Date.. >8 fvyAK Irffj4r
Independent examlner's report to the Trustees of THE PAROCHIAL CHURCH COUNCIL OFTHE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD I report on the accounts of the PCC for the year ended 31 December 2023, which are set out on the following sheets.. Receipts and Payments Account, Fund movement by type, Analysls of receipts and payments, Balance Sheet and Notes to the Accounts. Respective responsibilities of the PCC ond the exttminer The charitys trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 Ithe"Art"l. The charity's trustees consider that an audit is not required for this year under section 144 of the Art nd that 3n independent examination is needed. It is my responsibility.. to examine the accounts under sertion 145 of the Act.. to follow the applicable directions given by the Charity Commission (under section14515llbl of the Act).. and to state whether particular matters have come to my attention. Ba515 of independent exominer s stotement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination Includes a review of the accountin8 record5 kept by thè charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explènations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and Consequently no opinion is given 35 to whether these accounts present a 'true and falr view. and the report is limited to those matters set out in the statement below. Independent examiner s stotement In connertion with my examination, no materi31 matters have come to my attention which gives me reasonable cause to believe that in any material respect: the accounting records were not kept in accordance with section130 of the Art.. or the accounts did not accord with the accounting rewrds- or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fa&r view whlch is not a matter considered as part of an independent examination. I have no concerns and have come acr055 no matters in connection with the examination to which ttention should be drawn in order to enable a proper understanding of the actount5 to be reached. Date.. Name.. Address= 18 April 2024 Keith Jones, FCA 4 Lister Tye. Chelmsford, Essex, CM2 9LS
Holy Trlnlty Springlleld Recelpts and Payments Account For the pèriod from 01 January 2023 to 31 Decomber 2023 Llnrostrfctèd lund Deslgn8t•d fund¥ Restrict Total funds Ptioryear toial lunth Recelpi$ DonthorB and leuacies Inwm& frorn th8ntabia actiwlBs Othpr trading Inve¥tmeTrls Total recèipt# 73,574 24 249 00 12,418.50 3796 7.430 00 183.10 20,069.56 5.742.27 91.73501 286.96 7.430.00 183 10 99.635.07 75.649 40 ,27512 7,715.00 17279 a4,812.31 73,82324 5.742.27 P¥ymonts Expenditure on chantae0C1li8g Total paymet 69.227.02 69,2Z7.OZ 14.879 16 14.879.16 10.91352 10,913.52 95,019 70 95,019.70 86,793.43 86.793A3 Excess ol Mcolpts ovorpayrnenta beloro transfer 4,596.22 5,19Q.40 -5,171.25 4,615.37 -1,981_12 Tramslors GrDS$ Ir8n&fs beiween ndS-In Gr05s Iran$fers beiween funds. out Ex¢o18 of receipt8 over payments trfore othergalr 1.799 80 1,799 80 -1,799.80 4,615.37 1.5CN) 00 -1.500.00 -1.981.12 -1.799.80 2.796.42 6.990.20 -S,171.25 Nfrt mov•mont in lund¥ 2,796.42 6.990.20 4,171.25 4,615.37 -1.981.12 Reconcihatson of lunds All a8$ts •t01 January 2023 All assfrts at31 Dacomr 2023 2,828.19 5 624.61 566.80486 573 795.06 7,314.88 2 143.43 576,947.n 578.928.85 581 563.10 576 947.73
Holy Trlnity Sprin9fièld Fund movement by type Sèl¢ct•d ri0. 01 January 2023 to 31 December 2023 Fund and typ• FunJ b•l•n¢•$ broughtfor¢+ard InEornlng Resourt•8 Outgoing Resource8 rransferJ Galns and Journal Fund balance¥ Lo¥8•$ Entrtes ¢arf•d forward Unrg¥trf¢tod General 2,828.19 2,82B.19 73,823 24 73,823.24 69,227 02 69,227.02 -1,799 80 -1,799.8 5.624 61 &624.61 Sub-totsl$ 008ign•t•d Care 1.534.02 560.ow 00 1,S34.02 560,000.00 36.19 Hall capital value Ladies, (>oup Men's Group Sandra O'Sulli¥an beque Hall cash Bookshop Quiwuenn181 Sub-tot•l$ 6250 493 $0 28.31 21 $2 164e4 396.53 116.40 184.64 6147 7,43D 37 7,791.27 108.41 6,372 UO 14,678.16 299.BQ 26878 4.734 43 198 33 11.90803 573,79$.06 12.045 6Q 20,069.66 ?.5CKITh) 1,7990 566.8Q4.86 Restdcted Garden ol Remembran Greèn P8$lure$ Outreach and Eyangelisrn S¢*ryal Pfoject 1.400 00 256.25 500.00 840 00 421 25 165 00 500 OD 300.00 300 OD 211.00 3.118 02 48.00 3.321.52 120.00 Youih Church hall and 9Trds Improvement tun -72 00 8,938.88 120 OD 6,912.00 148 88 Sub-totals 7,314.£8 5,742.27 10,913.$2 2,143.43 rotals 678,947.73 99,636.07 95,019.70 501,563.111
Holy TrinFty Springfield Analysi$ of receipts and payments 01 January 2023 to 31 D•cgmber 2023 Total UTrrestrSctgd D08igt)atad R05trlct•d This year Lagt yO8r R8cèipts Donations •ndleg&cle$ GIftJd eligible plannett giving- bank Gift elig1bltr planned giving- enveloFts Other planned giving- bank Other planned giving- envelopes Looee plate Misonlcharities appeals One-off Gth Aid eligiNe donabon5 Other ontroff donaiions Tax recA)ved (Gift and GASDSI Non-recurring oranls Gener4 fundraising Donatlons and 1ogxi•$ totals 44,963 50 3,500 00 8,215 00 875 00 834 73 44.963 50 3,500 00 8.335 00 B75 00 834.73 2,527.57 7,195.00 6,862.97 15.766.37 855 00 1987 46,309.50 2.580 00 120.00 7.682 50 768.30 797 99 3,701.94 237.81 2.195. 11.342.64 2,527.57 518.OD 327 00 6,350.00 4,353.00 1,715.50 594 97 13.389.17 895.00 1987 73.574.24 1.915 (K) 661.70 33.34 12,418.50 5,742.27 91.735.01 75.649 40 Income frorn ch8nttable actlvldes Fees weddin9sand funa$ Tnnity Dads fees HolKlay club sub5Gription5 Bwksl811 sales (bib notes) Income fmm charitable activtties tota15 173. 173.00 1,039 (M) 31.00 4500 31 00 4500 3796 3796 236 12 249 00 3796 286 96 1,275.12 Other trading activitits Church hall lethngs Iregulari Church hall lettin9s lone-offl Othertrading 4¢Uvi¢ies totals 4.890 00 2.54D 4,890 00 2.yo 00 7,430.00 5,775.00 1.940 00 7,715 00 7.430 (M) Investhents Bank and bvAldino $iety interest Investments Totals 183 10 172 79 183 10 183 10 172 79 Recei rand totals 73.823.24 20.069 56 5,742 27 99,635 07 84,812.31 Paymgnts Expenditure on ¢h8th8ble 8CtiYiti8s M15sion givino from general Income Mission givi11$perythc appeals) Parish shgre SJary of panth admini%trator Cler9y expenses Clergy bwks and training Gener81 parish m1$810n and e¥ange115m Tnnity Messy Church Holiday Cl) Chur( Insuran 3.840.00 3.840 00 3.321 52 43.000.00 7,96S 60 485 fj5 522 04 1,148.94 73.61 11.90 452.03 2.130 50 773.56 4.380 00 4,175 30 46.0(M).00 7,339 92 934 89 3.321 $2 43.((H) 00 7.5.60 485 65 522 04 606 10 7361 600 452 03 348 94 422.84 120 1.449.04 5.90 60.64 2.130.50 T13 56 2,07943 736.67 Chuth offi*. ph(HnIeIn
Organ tuning Chur0 maintsn8r 300.00 3.587.80 2.984.00 734.33 1.542 (K) 1,542 00 3.210 00 664 49 cleaning Upkeep Df servK 3,210.00 664.49 298.43 445.74 1,3.92 Upkeep of¢mur¢yard Chuich offi¢&admin txpens88 Visitsng speaketsnocums Church running- 1pMenU$unJris Church running- eleclnuty Church running- 995 Bookstall rnsts [bIb rK)tesl Hall wnniffj- d8¢irioty Hall runn5rKJ- Insuran¢8 Hall runnsw- mainianance Hall runniw- equipmenvsundries Hall runnirKJ- watsr alld sèwaotr Church major repairs- structure H911 major rep81rs- StrJGlure Expenditure on charitable 8ctlvltles 2925 1,514.88 81.70 433.81 560.00 589 25 1.514.88 81.70 61255 1.251 81 3.662 38 108 41 2.252 34 1.Y764 213.18 202 28 365.83 17874 551.07 3.662.38 108.41 2.252.34 1.547.64 213 18 202 28 148.64 1,807 38 1,818.20 272.63 301 14 365.83 470.18 2,490.00 6,372.00 14 879.16 6.912.00 10,913S2 13.284 (Kl 95,019 70 69.227.02 86,793 43 Pa monts rand total¥ 69.227.02 14.879.16 10,913.52 95.019 70 86,793.43
Holy Trfnity Sprlngfleld Balanee sheet As at: 31 Decembor 2023 A¥ at 3111Y2023 AB at 3111W2022 Cash at bank In hamd CCLA Deposit Accouni Co-operati¥ Bank CutrentAcrA)unl 4.917.53 16.864.57 21,782.10 13.309.73 4.281 00 17.590.73 Other a$60ts Churi hall building T4)taJ a$80ts 560.000 (KI $81.782.10 560.ODO (K) 577,590.73 Ropro$entod by Unrostrf¢tod Genergl fvJ Oe¥lgnated Core fund Hall capilal value fund Lads, Group Men's Group Sandra O'sullnian b8quest Hall tssh fund 5.624.61 2.828.19 1.534.02 560.000.00 36.19 118.49 1,534.02 560.000 00 21.52 184.64 e1.47 Bookshop fund QuinquennkAI funo trIcted Ggrden of RÈmèmbrance Green Pastures Outreach and Ev8r*Jeltsm Special Project hAis$ionlcharflbs 198.33 268.78 11,9)8.03 4.734.43 840 00 421.25 165.00 500.00 300.00 211.(M) Youth fund Church hall Ènd grounds Impr0ment rund Funds of the church -72.00 146.66 681.663.10 6,938.68 576.947.73 Ftsnds held on behalf of othor8 21900 $81.782.10 643 00 577.690.73 TOTAL FUNDS Signed on behalf of the trustees..
NOTES TO THE ACCOUNTS l. These accounts have been prepared on a receipts and payments basis. 2. Funds held on behalf of others.. Funeral lees double paid to Holy Trinity £219.00 £219.00 3. The value of the church h811 freehold is held in the a¢counts at the insurance valuation of 4 December 20131£560,000). 4. The PCC reseNes policy is for an amount up to £2,000 to be transferrèd to the Quinquennial Fund each year to cover any required expenditure arising from the quinquennial report The amount transferred in 2023 was £1,500.