Charity Registration Number: 1135072
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
ANNUAL ACCOUNTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2022
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
TRUSTEES REPORT
Year ended 31 December 2022
The trustees present their report and accounts for the year ended 31 December 2022. For the rest of the report and accounts the name of the charity has been shortened to Holy Trinity, Springfield.
Administrative information
Holy Trinity, Springfield is situated on Trinity Road, Chelmsford, Essex, CM2 6HS. It is part of the Diocese of Chelmsford within the Church of England.
Structure, governance and management
The charity is subject to the following governing documents: Parochial Church Council Powers Measure (1956) as amended and Church Representation Rules. Holy Trinity, Springfield was previously obliged to register as a charity in its own right as its income was over £100,000 per annum. It is registered with the Charities Commission under number 1135072.
The trustees are the members of the Parochial Church Council (PCC), who are elected from members of the electoral role of the church at the annual parochial church meeting (APCM). They are elected for a term of three years, so there is a rolling number of around four-five trustee vacancies that need filling each year.
Trustees can leave the PCC at any point during their term, usually due to moving away from Holy Trinity, Springfield. These temporary vacancies are not usually filled until the next APCM as there are sufficient trustees to continue with the business of the charity.
The Trustees who served during the year were:
Ex-Officio members:
Keith Roddy (Incumbent) Ian Fuller (Non-Stipendiary Minister) Martin Charlesworth (Churchwarden) Alexander Evans (Churchwarden)
Elected members:
Elaine Charlesworth (PCC secretary) John Dawson (Deputy Churchwarden) Zara Harrison (to September 2022) Jo Haynes Andy Parker Richard Scott (Deputy Churchwarden) Claire Suttling Mary Want
The trustees are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the charity are to be spent. The full PCC met six times during the year. All members of the church family are welcome to attend PCC meetings and minutes are circulated to the church family by email shortly after each meeting.
A standing committee made up of the Vicar, Churchwardens, Deputy Churchwardens and any additional co-opted members meets once a month. The standing committee can transact PCC business but may not make decisions which require the approval of the full PCC.
In addition, the PCC has appointed various officers to assist in specific functions as follows: Stewardship and Gift Aid Officer: Jo Roddy
Treasurer: Eleanor Evans
Safeguarding Officer: Eleanor Evans to November 2022
Objectives and activities
The object of the charity is promoting in the ecclesiastical parish the whole mission of the church. As a parish church, we are committed to developing effective and appropriate ways of communicating the gospel of Jesus to those in our community. We seek to see God’s kingdom grow in our parish, and to live as witnesses to Jesus in all we do.
The mission statement of the charity is as follows:
Holy Trinity, Springfield is an Evangelical Anglican Parish Church serving the Springfield Park, Chelmer Waterside and Parklands Drive communities in Chelmsford. We are a Bible believing church which seeks to glorify God – Father, Son and Holy Spirit – by:
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Teaching the Word of God, to help all ages grow in Jesus Christ and to be released into His service;
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Praying and caring for everyone within our church community;
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Sharing the good news of Jesus Christ with our parish and the wider community;
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Supporting mission partners across the world.
In making decisions about how to meet our objectives and live up to our mission statement, the trustees have had due regard to the public benefit guidance published by the Charities Commission when exercising any powers or duties to which the guidance is relevant.
Achievements and performance
Worship and prayer
All are welcome to attend our regular services. Our 10.30am service runs every Sunday (with an average attendance of 38 adults and 8 children). Most Sundays this includes our Sunday School, Ignite, but on the fourth Sunday of each month we worship together as a full church family in our ‘all-age’ service. We have additional services each month as follows:
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1[st] Sunday 6pm service with a repeat of the 10.30am sermon
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2[nd] Sunday 4pm Messy Church service aimed at families
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3[rd] Sunday 6pm service with a repeat of the 10.30am sermon
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4[th] Sunday 8am traditional BCP service
The annual plan was put together at the beginning of 2022 by the standing committee and then discussed and refined in PCC. The PCC formally adopted the plan, which focused on building up the church through formal and informal discipleship. Amongst other initiatives, this has involved the launch of new fellowship groups in the first half of 2022 as well as a new men's group in October 2022, and more recently a women's group. In addition, the church has become more involved in the
Chelmsford Diocesan Evangelical Fellowship (CDEN) which brings together Church of England evangelical churches in the Chelmsford Diocese.
We meet once a month as a church to pray for the church and our community. These meetings are on a Saturday morning allowing us to share breakfast together before praying. It has been encouraging to see so many members of the church family participating.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. This year our ministers officiated at 6 funerals (2 in church and 4 elsewhere) but we held no baptisms or weddings.
Pastoral care
Ian Fuller heads up our pastoral team, caring for our community in whatever way we can. This includes visiting the sick, elderly and bereaved. Both Keith Roddy and Ian Fuller will celebrate the Lord’s Supper in homes or hospital with those who request it.
Our Care Fund is available to provide funds to those in our community who are in need. Anyone can recommend someone for help from this fund; decisions regarding the disbursement of funds are made by Ian Fuller in conjunction with our Treasurer, Eleanor Evans. In 2022, we helped a local family who were moving into an unfurnished house with the purchase of white goods.
Activities of the church (mission and evangelism)
We seek to promote the whole mission of the Church and use our facilities for the public benefit through the provision of activities in the church hall for various groups. At the time, due to volunteer constraints, our only regular group is Green Pastures which meets once a week providing activities and fellowship for elders in our community. We continue to keep under review what other community outreach activities might be possible.
The church hall is regularly hired by community groups including Brownies, Karate and Strollercise and is available for members of the community to hire for parties and other gatherings.
We continue to have a good relationship with Trinity Road School and have been pleased to welcome them to our building during 2022 for Harvest Festival, Christmas and Easter and occasional other visits related to their Religious Education curriculum, as well as conducting assemblies at the school.
Financial review
The primary source of funds is the giving of the church members which, together with tax recovered through the Gift Aid and GASD schemes, accounts for the majority of income. This is received either through planned giving, collections in church or other donations. Additional regular sources of income are fees for weddings and funerals, hall rentals and interest on monies held. Our giving income in 2022 was significantly reduced from 2021 due to people moving on from the church. However, the hall hire continued to increase, both through regular and one-off hires.
Total receipts for 2022 across unrestricted funds were £70,838.
As part of our stated aim to be active in our partnership with the world church, the voluntary giving to our mission partners was £4,380. We also held regular “Mission Sundays” where the congregation could give specifically to one of our mission partners. Overall giving to our mission partners was £8,555.
In 2022, the general fund had a surplus of £1,11412021.' surplus of £3,681) and the hall fund had surplus of £6112021.. deficit of £2,5081. As with previous years. the charity did ntst meet its required parish share in full Iwe paid £46,000 of a required £74,599). The trustees continue to focus on how best the charity can manaBe its day-to-day operations while paying as much as possible towards our requested parish share. auinquenniulfund To provide for any big expenditure required as a result of the statutory quinquennial survey of the church buildings and property, the trustees seek to put aside up to £2,000 ai the end of each financial year (giving £IO.000 over each five year 'quinquennial' period). In 2022, the amount put aside wa5 £1,500. During 2022, the trustees decided to use money in the Quinquennial Funds to pay for investigations into certain trees. the roots of which are affectin8 the church and hall buildings. It was expected that the relevant repair work would be raised in the 2022 quinquennial survey and as such the work was of the type for which this money has been Saved. The 2022 quinquennial survey took place in November 2022 and as expected has identifled various area5 of work to be undertaken over the next five years. The trustees consider that the two areas of necessary work at costs over the amounts set aside in the Quinquennial Fund are111 repairs Telating to tree dama8e as described above and121 repairs to certain areas of the church roof. Discussions are ongoing with E55ex County Council regarding the former and the trustees are exploring various avenues of funding for the latter, includinÈ a church family gift day and applications for grant funding. Reserves policy More generally. the trustees, policy is to have three months, expenditure available in our current account to deal with any unexpected drop in income. The church's reserves pglicy is due fo¥ annual review by the trustees in May 2023. The unrestrlcted reserves of the charlty (not includin8 the value of the church hall which is accounted for at its 2013 insurance valuation of £560,CM)01 decreased in 2022 from £12,041 to £9,633, mainlv due to expenditure from the Quinquennial Fund as described above. Format of the urcounts These accounts have been prepared on a receipts and payments basis. Volunteers Finally. we would like to thank all the volunteer5 who work so hard to make our church the friendly, carinB and vibrant community it is. The trustees declare that they have approved the Trustees, Report above. Martin Charlesworth Church Warden
Independent examiner's report to the Trustees of THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
I report on the accounts of the PCC for the year ended 31 December 2022, which are set out on the following sheets: Receipts and Payments Account, Fund movement by type, Analysis of receipts and payments, Balance Sheet and Notes to the Accounts.
Respective responsibilities of the PCC and the examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the " Act ").
The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility:
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to examine the accounts under section 145 of the Act;
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to follow the applicable directions given by the Charity Commission (under section145(5)(b) of the Act); and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether these accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in any material respect:
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the accounting records were not kept in accordance with section130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………………………….. Date: 28th April 2023 Name: Keith Jones, FCA Address: 4 Lister Tye, Chelmsford, Essex, CM2 9LS
Holy Trinity Springfield
Receipts and Payments Account
For the period from 01 January 2022 to 31 December 2022
| Unrestricted | Designated | Restricted | Total | Prior year | |
|---|---|---|---|---|---|
| funds | funds | funds | funds | total funds | |
| Receipts | |||||
| Donations and legacies | 69,773.10 | 164.00 | 5,712.30 | 75,649.40 | 95,997.59 |
| Income from charitable activities | 1,039.00 | 236.12 | — | 1,275.12 | 592.00 |
| Other trading activities | — | 7,715.00 | — | 7,715.00 | 4,580.00 |
| Investments | 26.19 | — | 146.60 | 172.79 | 6.84 |
| Other income | — | — | — | — | 3,860.00 |
| Total receipts | 70,838.29 | 8,115.12 | 5,858.90 | 84,812.31 | 105,036.43 |
| Payments | |||||
| Expenditure on charitable activities | 69,724.02 | 11,637.61 | 5,431.80 | 86,793.43 | 110,126.63 |
| Total payments | 69,724.02 | 11,637.61 | 5,431.80 | 86,793.43 | 110,126.63 |
| Excess of receipts over payments before transfer | 1,114.27 | (3,522.49) | 427.10 | (1,981.12) | (5,090.20) |
| Transfers | |||||
| Gross transfers between funds - in | — | 1,500.00 | — | 1,500.00 | 4,538.78 |
| Gross transfers between funds - out | (1,500.00) | — | — | (1,500.00) | (4,538.78) |
| Excess of receipts over payments before other gains | (385.73) | (2,022.49) | 427.10 | (1,981.12) | (5,090.20) |
| Net movement in funds | (385.73) | (2,022.49) | 427.10 | (1,981.12) | (5,090.20) |
| Reconciliation of funds | |||||
| All assets at 01 January 2022 | 3,213.92 | 568,827.35 | 6,887.58 | 578,928.85 | 584,019.05 |
| All assets at 31 December 2022 | 2,828.19 | 566,804.86 | 7,314.68 | 576,947.73 | 578,928.85 |
Holy Trinity Springfield
Fund movement by type Selected period: 01 January 2022 to 31 December 2022
| Fund and type | Fund balances | Incoming | Outgoing | Transfers | Gains and | Journal | Fund balances |
|---|---|---|---|---|---|---|---|
| brought forward | Resources | Resources | Losses | Entries | carried forward | ||
| Unrestricted | |||||||
| General | 3,213.92 | 70,838.29 | 69,724.02 | (1,500.00) | — | 2,828.19 | |
| Sub-totals | 3,213.92 | 70,838.29 | 69,724.02 | (1,500.00) | — | 2,828.19 | |
| Designated | |||||||
| Care | 2,201.02 | 90.00 | 757.00 | — | — | 1,534.02 | |
| Hall capital value | 560,000.00 | — | — | — | — | 560,000.00 | |
| Men's Group | — | 74.00 | 52.48 | — | — | 21.52 | |
| Sandra O'Sullivan bequest | 720.60 | — | 535.96 | — | — | 184.64 | |
| Hall cash | — | 7,715.00 | 7,653.53 | — | — | 61.47 | |
| Bookshop | 181.30 | 236.12 | 148.64 | — | — | 268.78 | |
| Quinquennial | 5,724.43 | — | 2,490.00 | 1,500.00 | — | 4,734.43 | |
| Sub-totals | 568,827.35 | 8,115.12 | 11,637.61 | 1,500.00 | — | 566,804.86 | |
| Restricted | |||||||
| Gift collections | — | 974.00 | 974.00 | — | — | — | |
| Green Pastures | 100.00 | 225.00 | 160.00 | — | — | 165.00 | |
| Mission/charities | 38.00 | 4,348.30 | 4,175.30 | — | — | 211.00 | |
| Youth | 20.00 | 45.00 | 65.00 | — | — | — | |
| Church hall and grounds | 6,672.08 | 266.60 | — | — | — | 6,938.68 | |
| improvement fund | |||||||
| NISA | 57.50 | — | 57.50 | — | — | — | |
| Sub-totals | 6,887.58 | 5,858.90 | 5,431.80 | — | — | 7,314.68 | |
| Totals | 578,928.85 | 84,812.31 | 86,793.43 | — | — | 576,947.73 |
Holy Trinity Springfield
Analysis of receipts and payments 01 January 2022 to 31 December 2022
| Gift Aid eligible planned giving - bank Gift Aid eligible planned giving - envelopes Other planned giving - bank Other planned giving - envelopes Loose plate collections Mission/charities appeals One-off Gift Aid eligible donations Other one-off donations Tax recovered (Gift Aid and GASDS) General fundraising Donations and legacies totals Fees for weddings and funerals Who Let The Dads Out fees Bookstall sales (bible notes) Income from charitable activities totals Church hall lettings (regular) Church hall lettings (one-off) Other trading activities totals Bank and building society interest Investments Totals Insurance claims Other income totals Receipts grand totals Other trading activities Other income Investments Income from charitable activities Receipts Donations and legacies |
Total Unrestricted Designated Restricted This year Last year |
|---|---|
| 46,309.50 — — 46,309.50 59,631.08 2,580.00 — — 2,580.00 4,015.00 7,562.50 — 120.00 7,682.50 6,785.00 768.30 — — 768.30 575.00 797.99 — — 797.99 687.59 — — 3,701.94 3,701.94 4,326.99 187.81 — 50.00 237.81 1,180.59 887.38 164.00 1,144.00 2,195.38 1,778.48 10,646.28 — 696.36 11,342.64 15,902.44 33.34 — — 33.34 1,115.42 |
|
| 69,773.10 164.00 5,712.30 75,649.40 95,997.59 1,039.00 — — 1,039.00 363.00 — — — — 70.00 — 236.12 — 236.12 159.00 |
|
| 1,039.00 236.12 — 1,275.12 592.00 — 5,775.00 — 5,775.00 3,560.00 — 1,940.00 — 1,940.00 1,020.00 |
|
| — 7,715.00 — 7,715.00 4,580.00 26.19 — 146.60 172.79 6.84 |
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| 26.19 — 146.60 172.79 6.84 — — — — 3,860.00 |
|
| — — — — 3,860.00 |
|
| 70,838.29 8,115.12 5,858.90 84,812.31 105,036.43 |
|
| Mission giving from general income Mission giving (specific appeals) Parish share Salary of parish administrator Clergy expenses Clergy books and training General parish mission and evangelism Who Let The Dads Out Messy Church Church insurance Payments Expenditure on charitable activities |
4,380.00 — — 4,380.00 6,050.00 — — 4,175.30 4,175.30 5,279.77 46,000.00 — — 46,000.00 60,000.00 7,339.92 — — 7,339.92 7,339.93 398.93 535.96 — 934.89 567.69 348.94 — — 348.94 347.93 299.31 809.48 340.25 1,449.04 1,164.07 — — — — 83.25 14.39 — 46.25 60.64 232.11 2,079.43 — — 2,079.43 2,054.40 |
| Church office - phone/internet Organ tuning Church maintenance Cleaning Upkeep of services Ignite Upkeep of churchyard Church office/admin expenses Church running - equipment/sundries Church running - electricity Church running - gas Bookstall costs (bible notes) Hall running - electricity Hall running - insurance Hall running - maintenance Hall running - equipment/sundries Hall running - water and sewage Church major repairs - structure Hall major repairs - structure Hall major repairs - installation New building Church Expenditure on charitable activities Paymentsgrandtotals |
736.67 — — 736.67 687.59 300.00 — — 300.00 — 2,782.80 — 805.00 3,587.80 1,764.23 — 2,984.00 — 2,984.00 2,032.63 734.33 — — 734.33 1,563.15 233.43 — 65.00 298.43 188.59 445.74 — — 445.74 — 1,963.92 — — 1,963.92 1,854.27 4.99 — — 4.99 230.54 551.07 — — 551.07 503.75 1,110.15 — — 1,110.15 997.82 — 148.64 — 148.64 238.68 — 1,807.38 — 1,807.38 1,810.75 — 1,818.20 — 1,818.20 1,712.07 — 272.63 — 272.63 1,091.39 — 301.14 — 301.14 — — 470.18 — 470.18 342.02 — 2,490.00 — 2,490.00 1,430.00 — — — — 4,850.00 — — — — 4,900.00 — — — — 810.00 |
|---|---|
| 69,724.02 11,637.61 5,431.80 86,793.43 110,126.63 |
|
| 69,724.02 11,637.61 5,431.80 86,793.43 110,126.63 |
Payments grand totals 69,724.02 11,637.61 5,431.80 86,793.43 110,126.63
Holy Trin5ty Springfield Balance sheet As at: 31 December 2022 A8 at 3111212022 A8 at31n2tt021 Cash at and In hand CCLA Deposit Arcount co.operative Bank Current Account 13,309.73 4.281.00 17,590.73 13.136.94 6.090.91 19.227.85 Other a8S8ts Church hall building Good Book Company Gredd note Total a$ts•ts 560.000.00 560.000.00 20.00 579,247.85 677.690.73 R•preuntod by U#retstrf¢t•d Gera1 luThl 2,828.19 3,213.92 D881gftatod Cara fund Hall Capital vakne fund Men's Group Sandra 0'Sullan bpqu2st Hall cash fund 1,534.02 60,000.00 21.52 2.201.02 560,000.00 184.64 720.eo 61.47 Bookshop fund Qulnquennial ftJrKI R••trlctfrd Gre Pasture5 mi5sionlchari15 Youth fund 288.78 181.30 5.724.43 4,734.43 165.00 211.00 100.00 36.00 20.00 Church hall and grourKls improvéfflenl fvmd NISA fund Fuhd$ of thg cbuich 8,938.68 6,672.08 57.50 576,947.n 643.00 577,590.n 678,928.86 319.00 575.247A5 Fundi held on behalf of other8 TOTAL FUNDS Signed on behalf of the Iruslees..
NOTES TO THE ACCOUNTS
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These accounts have been prepared on a receipts and payments basis.
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Funds held on behalf of others
| unds held on behalf of others | |
|---|---|
| Funeral fees double paid to Holy Trinity Wedding fees (CDBF portion) paid in advance Funeral fees (CDBF) received close to year end, to be paid out in 2023 |
£219.00 £218.00 £206.00 |
| £643.00 |
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The value of the church hall freehold is held in the accounts at the insurance valuation of 4 December 2013 (£560,000).
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The PCC reserves policy is for an amount up to £2,000 to be transferred to the Quinquennial Fund each year to cover any required expenditure arising from the quinquennial report. The PCC will review this policy during 2023, having considered the 2022 quinquennial report.