Charity Registration Number: 1135072
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
ANNUAL ACCOUNTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
TRUSTEES REPORT
Year ended 31 December 2021
The trustees present their report and accounts for the year ended 31 December 2021. For the rest of the report and accounts the name of the charity has been shortened to Holy Trinity, Springfield.
Administrative information
Holy Trinity, Springfield is situated on Trinity Road, Chelmsford, Essex, CM2 6HS. It is part of the Diocese of Chelmsford within the Church of England.
Structure, governance and management
The charity is subject to the following governing documents: Parochial Church Council Powers Measure (1956) as amended and Church Representation Rules. Holy Trinity, Springfield was obliged to register as a charity in its own right as its income was over £100,000 per annum.
The trustees are the members of the Parochial Church Council (PCC), who are elected from members of the electoral role of the church at the annual parochial church meeting (APCM). They are elected for a term of three years, so there is a rolling number of around four-five trustee vacancies that need filling each year.
Trustees can leave the PCC at any point during their term, usually due to moving away from Chelmsford. These temporary vacancies are not usually filled until the next APCM as there are sufficient trustees to continue with the business of the charity.
The Trustees who served during the year were:
Ex-Officio members: Keith Roddy (Incumbent) Ian Fuller (Non-Stipendiary Minister) Martin Charlesworth (Churchwarden) David Suttling (Churchwarden)
Elected members: Pam Buckingham John Dawson (Deputy Churchwarden) Alex Evans (Deputy Churchwarden) Eleanor Evans (Treasurer) Jo Haynes Fran Pattie (to November 2021) Richard Scott Claire Suttling (PCC secretary) Helen Turner James Turner Mary Want Chris Whiddon (to November 2021)
The trustees are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the charity are to be spent. The full PCC met six times during the year. All members of the church family are welcome to attend PCC meetings.
A standing committee made up of the Vicar, Churchwardens, Deputy Churchwardens and any additional co-opted members meets once a month. The standing committee can transact PCC business but may not make decisions which require the approval of the full PCC.
In addition, the PCC has appointed various officers to assist in specific functions as follows: Stewardship and Gift Aid Officer: Jo Roddy
Safeguarding Officer: Helen Vass to July 2021, Eleanor Evans from September 2021
Objectives and activities
The object of the charity is promoting in the ecclesiastical parish the whole mission of the church. As a parish church, we are committed to developing effective and appropriate ways of communicating the gospel of Jesus to those in our community. We seek to see God’s kingdom grow in our parish, and to live as witnesses to Jesus in all we do.
The mission statement of the charity is as follows:
Holy Trinity, Springfield, is the Anglican Parish Church serving the Springfield Park and Parklands Drive communities in Chelmsford.
We aim to be:-
A biblically based church with a faithful witness to Jesus Christ in the 21st Century.
and
Active in our partnership with the world Church
We endeavour to make:Our welcome warm, Our worship meaningful,
and
Our fellowship a beacon of hope in the community.
In making decisions about how to meet our objectives and live up to our mission statement, the trustees have had due regard to the public benefit guidance published by the Charities Commission when exercising any powers or duties to which the guidance is relevant.
Achievements and performance
Worship and prayer
All are welcome to attend our regular services. Our 10.30am service runs every Sunday and restarted in March 2021 (with an average attendance of 30 adults and 6 children, from then until the end of the year). The 8am and 6pm services did not run in 2021. Our once a month 4pm Messy Church service ran outdoors for much of the year and restarted in the church building from September 2021.
2021 was again dominated by the Covid-19 pandemic and emergence therefrom, with the additional burden of our vicar, Keith, being on sick leave from April to July and on sabbatical from July to October. Church was closed to all activities from January to March. From our reopening until Keith’s return to work in October, the services and other parts of church life were run by our churchwardens together with our associate minister. We followed public health guidance as regards social distancing, mask wearing, cleaning etc. Church activities were able to reopen in earnest from September onwards and
there has been a need to assess resources (financial and people) in order to determine which activities should continue and in what format. Following Keith’s sabbatical, he has been sharing ideas and learning from that time, and there has been helpful discussion within the church as to our future direction. It is intended that the church family will be consulted on a formal vision plan as the output from these discussions.
Some of our fellowship groups have struggled to restart following the pandemic so it has been decided to reset in 2022 with the formation of new groups.
We meet once a month as a church to pray for the church and our community: these continued on Zoom throughout 2021 but have restarted in person in 2022.
As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. This year we celebrated one wedding and no baptisms. We held no funerals in our church but our ministers presided over eleven funerals, in each case following the relevant government guidance applicable at the time.
Pastoral care
Ian Fuller heads up our pastoral team, caring for our community in whatever way we can. This includes visiting the sick, elderly and bereaved. Both Keith Roddy and Ian Fuller will celebrate the Lord’s Supper in homes or hospital with those who request it.
Physical pastoral care continued to be limited due to government restrictions and Church of England guidelines. However, we continued online streaming of services until the summer with corresponding recordings distributed to those unable to access it through other means. Most of the contact during the pandemic has been via telephone, with main responsibility for various groups being undertaken by their respective leaders, including Green Pastures, Messy Church families and Fellowship Groups. Independently the clergy have sought to keep in touch with members of the congregation by telephone. It has been encouraging to see the impact on relationship building of face-to-face meetings now that things have opened up.
Activities of the church (mission and evangelism)
We seek to promote the whole mission of the Church and use our facilities for the public benefit through the provision of activities in the church hall for various groups. During the final months of the year thought was given to what activities we could sustainably restart at this time. Messy Church moved back into the church building and it is encouraging to see some families returning. Who Let the Dads Out held a final few sessions but has stopped for the time being due to leaders having moved away from the church. Little Rockets has not restarted, again due to volunteer constraints.
Green Pastures is back to meeting once a week providing activities and fellowship for elders in our community.
We restarted a Sunday morning group for secondary age children in early summer 2021, and reopened all of our groups in September. Currently we offer this teaching for children on every Sunday except the fourth Sunday in the month when the entire congregation meets to worship together in an all-age service.
We continue to have a good relationship with Trinity Road School, and are beginning to welcome them back to our building in 2022, as well as conducting assemblies at the school.
Mission and Ministry Units
As part of the Diocese’s “Transforming Presence” initiative, Holy Trinity Church continues in prayerful discussion with other local churches to form a Mission and Ministry Unit. This seeks to use Stipendiary Clergy more effectively whilst encouraging a more collaborative approach to Mission.
Financial review
The primary source of funds is the giving of the church members which, together with tax recovered through the Gift Aid and GASD schemes, accounts for the majority of income. This is received either through planned giving, collections in church or other donations. Additional regular sources of income are fees for weddings and funerals, hall rentals and interest on monies held. Our income held up well in the early part of 2021 but towards the end of the year, a reduction in numbers in the congregation became apparent as giving became less. However, the hall hire continues to increase, with four groups now regularly using it and one-off hire is also expanding. The hall was used as a polling station for the first time in 2021.
Total receipts for 2021 across unrestricted funds were £86,573.
As part of our stated aim to be active in our partnership with the world church, the voluntary giving to our mission partners was £6,050. We also held regular “Mission Sundays” where the congregation could give specifically to one of our mission partners. Overall giving to our mission partners was £11,330.
In 2021, the general fund had a surplus of £3,681 (2020: surplus of £2,071) and the hall fund had a deficit of £2,508 (2020: deficit of £4,619). As with previous years, the charity did not meet its required parish share in full (we paid £60,000 of a required £70,051, which was the same amount as in 2020). The trustees continue to focus on how to ensure the charity reaches and maintains a stable financial footing.
Church hall and grounds improvement fund (formerly the extension fund)
Following the extensive work undertaken in 2020, a further £6,600 was spent from this fund in 2021 on extending and resurfacing the car park and building a small paved area/patio at the back of the church hall which allows for outdoor socialising in good weather. There was £6,672 remaining in the fund as at 31 December 2021 and the trustees anticipate that this will be used in any major hall maintenance items, particularly with an eye to the roof over the kitchen/small hall which needs some attention.
Reserves policy
To provide for any big expenditure required as a result of the statutory quinquennial survey of the church buildings and property, the trustees seek to put aside up to £2,000 at the end of each financial year (giving £10,000 over each five year ‘quinquennial’ period). In 2021, the amount put aside was £1,500. More generally, the trustees are working towards having three months’ expenditure available in our current account to deal with any unexpected drop in income. The church’s reserves policy is due for annual review by the trustees in May 2022.
The unrestricted reserves of the charity (not including the value of the church hall which is accounted for at its 2013 insurance valuation of £560,000) decreased slightly in 2021 from £12,657 to £12,041.
Format of the accounts
These accounts have been prepared on a receipts and payments basis.
Volunteers
Finally, we would like to thank all the volunteers who work so hard to make our church the friendly. caring and vibrant community it is. Thè trustees declare that they have approved the Trustee5' Report above. Martin Charlesworth Church Warden Date..
Independent examiner's report to the Trustees of THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF HOLY TRINITY, SPRINGFIELD, DIOCESE OF CHELMSFORD
I report on the accounts of the PCC for the year ended 31 December 2021, which are set out on the following sheets: Receipts and Payments Account, Fund movement by type, Analysis of receipts and payments, Balance Sheet and Notes to the Accounts.
Respective responsibilities of the PCC and the examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the " Act ").
The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility:
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to examine the accounts under section 145 of the Act;
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to follow the applicable directions given by the Charity Commission (under section145(5)(b) of the Act); and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether these accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in any material respect:
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the accounting records were not kept in accordance with section130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
…………………………………………….. Date: 11 May 2022 Name: Keith Jones, FCA Address: 4 Lister Tye, Chelmsford, Essex, CM2 9LS
Holy Trinity Springfield
Receipts and Payments Account
For the period from 01 January 2021 to 31 December 2021
| Unrestricted | Designated | Restricted | Restricted | Total | Prior year | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | total funds | ||
| Receipts | ||||||
| Donations and legacies | 86,140.14 | 865.01 | 8,992.44 | — | 95,997.59 | 116,020.87 |
| Income from charitable activities | 433.00 | 159.00 | — | — | 592.00 | 879.76 |
| Other trading activities | — | 4,580.00 | — | — | 4,580.00 | 1,922.50 |
| Investments | — | — | 6.84 | — | 6.84 | 127.10 |
| Other income | — | 3,860.00 | — | — | 3,860.00 | 1,312.58 |
| Total receipts | 86,573.14 | 9,464.01 | 8,999.28 | — | 105,036.43 | 120,262.81 |
| Payments | ||||||
| Raising funds | — | — | — | — | — | — |
| Expenditure on charitable activities | 82,891.77 | 13,798.15 | 13,436.71 | — | 110,126.63 | 152,628.71 |
| Total payments | 82,891.77 | 13,798.15 | 13,436.71 | — | 110,126.63 | 152,628.71 |
| Excess of receipts over payments before transfer | 3,681.37 | (4,334.14) | (4,437.43) | — | (5,090.20) | (32,365.90) |
| Transfers | ||||||
| Gross transfers between funds - in | 283.15 | 4,149.20 | 106.43 | — | 4,538.78 | 562,988.91 |
| Gross transfers between funds - out | (4,255.63) | (140.34) | (142.81) | — | (4,538.78) | (562,988.91) |
| Excess of receipts over payments before other gains | (291.11) | (325.28) | (4,473.81) | — | (5,090.20) | (32,365.90) |
| Net movement in funds | (291.11) | (325.28) | (4,473.81) | — | (5,090.20) | (32,365.90) |
| Reconciliation of funds | ||||||
| All assets at 01 January 2021 | 3,505.03 | 569,152.63 | 11,361.39 | — | 584,019.05 | 616,384.95 |
| All assets at 31 December 2021 | 3,213.92 | 568,827.35 | 6,887.58 | — | 578,928.85 | 584,019.05 |
Holy Trinity Springfield
Fund movement by type Selected period: 01 January 2021 to 31 December 2021
| Fund and type | Fund balances | Incoming | Outgoing | Transfers | Gains and | Journal | Fund balances | |
|---|---|---|---|---|---|---|---|---|
| brought forward | Resources | Resources | Losses | Entries | carried forward | |||
| Unrestricted | ||||||||
| General fund | 3,505.03 | 86,573.14 | 82,891.77 | (3,972.48) | — | — | 3,213.92 | |
| Sub-totals | 3,505.03 | 86,573.14 | 82,891.77 | (3,972.48) | — | — | 3,213.92 | |
| Designated | ||||||||
| Care fund | 1,535.00 | 865.01 | 198.99 | — | — | — | 2,201.02 | |
| Hall capital value fund | 560,000.00 | — | — | — | — | — | 560,000.00 | |
| Sandra O'Sullivan | 1,049.60 | — | 329.00 | — | — | — | 720.60 | |
| Hall cash fund | — | 8,440.00 | 10,948.86 | 2,508.86 | — | — | — | |
| Bookshop fund | 323.60 | 159.00 | 301.30 | — | — | — | 181.30 | |
| Quinquennial fund | 6,244.43 | — | 2,020.00 | 1,500.00 | — | — | 5,724.43 | |
| Sub-totals | 569,152.63 | 9,464.01 | 13,798.15 | 4,008.86 | — | — | 568,827.35 | |
| Restricted | ||||||||
| Gift collections | — | 865.00 | 866.33 | 1.33 | — | — | — | |
| Green Pastures | — | 100.00 | — | — | — | — | 100.00 | |
| Messy Church | — | — | — | — | — | — | — | |
| Stained glass window | 750.00 | — | 850.00 | 100.00 | — | — | — | |
| Mission/charities | — | 4,867.59 | 4,834.69 | 5.10 | — | — | 38.00 | |
| Youth fund | — | 47.00 | 27.00 | — | — | — | 20.00 | |
| Church hall and grounds | 10,446.49 | 2,825.59 | 6,600.00 | — | — | — | 6,672.08 | |
| improvement fund | ||||||||
| First Wednesday Group | — | 294.10 | 151.29 | (142.81) | — | — | — | |
| NISA fund | 164.90 | — | 107.40 | — | — | — | 57.50 | |
| Sub-totals | 11,361.39 | 8,999.28 | 13,436.71 | (36.38) | — | — | 6,887.58 | |
| Totals | 584,019.05 | 105,036.43 | 110,126.63 | — | — | — | 578,928.85 |
Holy Trinity Springfield
Analysis of receipts and payments Selected period: 01 January 2021 to 31 December 2021
| Other income Totals Investments Totals Other income Insurance claims Receipts Grand totals Investments Bank interest Other trading activities Totals Church hall lettings (one-off) Church hall lettings (regular) Other trading activities Mission/charity specific fundraising Income from charitable activities Totals Bookstall sales (bible notes) Who Let The Dads Out fees Income from charitable activities Fees for weddings and funerals Donations and legacies Totals General fundraising Tax recovered (Gift Aid and GASDS) Other one-off donations One-off Gift Aid eligible donations Mission/charities appeals Loose plate collection - Messy Church Loose plate collections Other planned giving - envelopes Other planned giving - bank Gift Aid eligible planned giving - envelopes Receipts Donations and legacies Gift Aid eligible planned giving - bank |
Last year Endowment This year Total Unrestricted Designated Restricted |
|
|---|---|---|
| 19,158.52 78.42 — 1,037.00 — 1,115.42 36.92 14,347.09 173.00 1,382.35 — 15,902.44 18,363.00 832.38 — 946.10 — 1,778.48 518.52 408.58 692.01 80.00 — 1,180.59 30.38 — — 4,326.99 — 4,326.99 1,754.34 — — — — — 1,922.00 687.59 — — — 687.59 596.19 575.00 — — — 575.00 2,585.00 6,665.00 — 120.00 — 6,785.00 7,220.00 4,015.00 — — — 4,015.00 — 59,631.08 63,836.00 58,531.08 — 1,100.00 |
||
| 114.20 — 159.00 — — 159.00 237.56 70.00 — — — 70.00 116,020.87 363.00 — — — 363.00 528.00 86,140.14 865.01 8,992.44 — 95,997.59 |
||
| 1,055.00 — 1,020.00 — — 1,020.00 617.50 — 3,560.00 — — 3,560.00 879.76 — — — — — 250.00 433.00 159.00 — — 592.00 |
||
| 1,922.50 — — 6.84 — 6.84 127.10 — 4,580.00 — — 4,580.00 |
||
| — 3,860.00 — — 3,860.00 1,312.58 — — 6.84 — 6.84 127.10 |
||
| — 3,860.00 — — 3,860.00 1,312.58 |
||
| 120,262.81 86,573.14 9,464.01 8,999.28 — 105,036.43 |
||
| Cleaning Church maintenance Organ tuning Church office - phone/internet Church insurance Messy Church Who Let The Dads Out General parish mission and evangelism Clergy books and training Vicar's telephone Clergy expenses Salary of parish administrator Parish share Mission giving (specific appeals) Payments Expenditure on charitable activities Mission giving from general income |
828.08 — 2,032.63 — — 2,032.63 3,363.42 324.23 1,440.00 — — 1,764.23 546.55 — — — — — 1,069.37 687.59 — — — 687.59 282.83 2,054.40 — — — 2,054.40 2,031.31 62.09 62.62 107.40 — 232.11 499.76 83.25 — — — 83.25 45.62 392.54 198.99 572.54 — 1,164.07 259.97 347.93 — — — 347.93 356.52 276.00 — — — 276.00 7,230.60 291.69 — — — 291.69 903.06 7,339.93 — — — 7,339.93 1,972.27 60,000.00 — — — 60,000.00 60,000.00 — — 5,279.77 — 5,279.77 — 6,050.00 6,550.00 6,050.00 — — |
| Expenditure on charitable activities Totals Payments Grand totals Hall + major repairs - installation New building church Hall + major repairs - structure Church major repairs - structure Hall running - water and sewage Hall running - maintenance Hall running - insurance Hall running - electricity Bookstall costs (bible notes) Church running - gas Church running - electricity Church running - equipment/sundries Church office/admin expenses Upkeep of churchyard Ignite Upkeep of services |
— 3,960.00 940.00 — 4,900.00 881.66 — — 810.00 — 810.00 — 356.96 — — 4,850.00 — 4,850.00 43,335.71 — 580.00 850.00 — 1,430.00 1,402.57 — 342.02 — — 342.02 422.24 — 1,091.39 — — 1,091.39 1,486.42 — 1,712.07 — — 1,712.07 2,889.22 — 1,810.75 — — 1,810.75 7.50 — 238.68 — — 238.68 254.22 997.82 — — — 997.82 500.77 503.75 — — — 503.75 520.59 230.54 — — — 230.54 3,776.96 1,854.27 — — — 1,854.27 1,969.07 — — — — — 8,753.99 161.59 — 27.00 — 188.59 131.47 1,234.15 329.00 — — 1,563.15 |
|---|---|
| 82,891.77 13,798.15 13,436.71 — 110,126.63 152,628.71 |
|
| 82,891.77 13,798.15 13,436.71 — 110,126.63 152,628.71 |
Holy Trlnlty Sprfngfleld Balance ¥heet As at: 31 D8c8mbgr 2021 As at 3111212021 As at 3111212020 Cash at bank and in hand CBF Deposit ArL¢unl cOper8*ye Bank CurrentA(Kwnt Cash In hand IBook$tsii- Bibk Notes) Cash in hand IWLTDOI 13.13694 6,090 91 13,130 10 11,039.45 40.62 5020 24.260.37 19.227 85 Othgr 8$80ts Chur¢h hail bLilding Good Book Company credit note Tol•l assets 560.000.00 20. 560.000 00 8262 579,247.8S 5I4.242.99 R8w888nted ty Unr88trlctsd fjerer fvnd 3,213.92 3.505.03 Doslgn8tsd Care fufid Hall capital value nd Sandra O'sullwan tequest Hall cash fund eookshop fund Quinquennial fvjnd 2,201.02 S60,000.00 720 60 1,535 (N) 560,000 00 1,049.60 181 30 5.724.43 323 60 6.244 43 Restricted Glft collectlons Green Pastures Stained glass win(knv Missionlthanlies Youth lund Churth hall and g[Ld& IMpJ¥tmenI lund Fir51 wneSdaY Group NISAfund 1CN).00 750 00 3800 2000 6,672 08 10,44649 57.50 164 90 Funds of thp church 578,928.86 5B4.019.05 Fund8 held on behalf of others 319 00 323 94 TOTAL FUNDS 579,247.8S 5B4.342.99 /]
NOTES TO THE ACCOUNTS
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These accounts have been prepared on a receipts and payments basis.
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PCC policy is to minimise the use of petty cash and during 2021 we have managed to remove our use of petty cash accounts.
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Funds held on behalf of others
| unds held on behalf of others | |
|---|---|
| Hall deposits Funeral fees double paid to Holy Trinity |
£100.00 £219.00 |
| £319.00 |
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The value of the church hall freehold is held in the accounts at the insurance valuation of 4 December 2013 (£560,000).
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The PCC reserves policy is for an amount up to £2,000 to be transferred to the Quinquennial Fund each year to cover any required expenditure arising from the quinquennial report. The PCC will review this policy at the time of the next quinquennial report.