Parochial Church Council of Cirencester with Watermoor & St Lawrence Charity Registration Number - 1135068
Annual Report and Unaudited Financial Statements
Year Ending 31 December 2020
Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
| Index | ||
|---|---|---|
| Page | ||
| Trustees’ Report | 2 - 9 | |
| Independent Examiners Report | 10 | |
| Statement of Financial Activities | 11 | |
| PCC Balance Sheet | 12 | |
| Notes to the Financial Statements | 13 - 24 |
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Reference and Administrative Information
Charity Name Parochial Church Council of Cirencester with Watermoor and St Lawrence (“PCC”) Charity Reg No 1135068 Registered Office The Parish Office, 3 Dollar Street, Cirencester GL7 2AJ Diocese Diocese of Gloucester (within the Church of England) Officers Chairman Revd Canon Graham Morris Honorary Secretary Mr H Gray Honorary Treasurer Mr J Bathurst (resigned 24 April 2020) Mr E Paterson (appointed 25 April 2020) Church Buildings St John Baptist: Market Place, Cirencester Holy Trinity: Watermoor Road, Watermoor, Cirencester St Lawrence: Countess Lilias Road, Chesterton, Cirencester Advisers Independent Examiners: Wenn Townsend, Gosditch Street, Cirencester, Glos. Solicitors: Sewell, Mullings and Logie, Solicitors, Dollar Street, Cirencester, Glos. Bankers: Lloyds TSB Banking Group, Castle Street, Cirencester, Glos.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Members of the PCC and Trustees of the Charity
Clergy (ex-officio)
The Reverend Canon Graham Morris Vicar The Reverend J Wilson Associate Curate (NSM) The Reverend K Richardson Associate Priest Retired 12/7/20 The Reverend Dr Joe Mottram Assistant Curate Ordained 19/9/20
Churchwardens (ex-officio)
St John Baptist Holy Trinity St Lawrence Oct 20 – Miss A Anderson Mr P Cottey (Vice-Chair) Mrs M Austin Apr 21 Mr N Robbins Mrs B Springate Miss P Phillips Apr 19 – Mr P Flaherty Mr P Cottey (Vice-Chair) Mrs M Austin Oct 20 Dr R Dolton Mrs B Springate Miss P Phillips Elected Members St John Baptist Holy Trinity St Lawrence Oct 20 – Mr A Breakspear-Jones Mr J Lawrence Mr J Light Apr 21 Mrs E Chapman Mr I Hillier Mr M Spittle Mr H Gray Mr J Bathurst Mrs J Wilkinson Miss R Ivison Mr P Ewart Mr P Kerton Mrs C Mockett Apr 19 – Mr K Greenwood Mrs J Wilkinson Mr J Light Oct 20 Mrs E Chapman Mrs D Miller Mr R Williams Mr D Henson Mr J Bathurst Mrs E Ellis Mr P Ewart Mr H Kennard Mrs C Mockett
Elected Members
Deanery Synod Representatives
Miss A Anderson Mrs J Ivison Mr H Gray Mr J Light Mr M Spittle Miss R Ivison
Ex-Officio Members (additional)
Mr R Marlowe (Reader)
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Trustees Report of the PCC for the Year Ended 31 December 2020
The PCC presents the annual report and financial statements of the Trustees of the Charity for the year ended 31 December 2020.
Structure, Governance and Management (including Risk Management)
The PCC is a body corporate and registered charity. The members of the PCC are the Trustees of the Charity. The PCC members are unpaid volunteers who receive no emoluments from the PCC other than the reimbursement of reasonable and vouched out of pocket expenses.
The method of appointment of PCC members is set out in the Church Representation Rules. The membership consists of the incumbent and all members of the clergy team, churchwardens and members of the congregation elected by members of the congregation on the electoral roll of the church. All members of the congregations are encouraged to register on the Electoral Roll and to stand for election to the PCC. Additional members may be co-opted as required, including to fulfil the roles of Hon. Secretary and Hon. Treasurer. New trustees are given an introduction to their responsibilities as trustees and training as required.
The PCC members are responsible for making decisions on all matters of general concern and importance to the Parish, including deciding on how the funds of the PCC are to be spent. The full PCC met 3 times during the year (2019: 6 times) with an average level of attendance of 88 % (2019: 71%).
Given its wide responsibilities the PCC has a number of committees considering aspects of the Parish life, including: Finance, Personnel, Fabric, and Health and Safety. Other groups overseeing specific elements of the Parish include the Parish Hall at Watermoor committee and the congregational committees at Holy Trinity and St Lawrence churches. A Parish Social Committee organised events during the year. These committees have certain delegated authority under their terms of reference and are all responsible to the PCC and report back to it regularly with minutes of their deliberations being received by the full PCC, where appropriate, and discussed as necessary.
There is a Standing Committee, comprising of the Vicar, Associate Vicar, together with the churchwardens from all churches, the chairs of PCC committees, the Secretary and the Treasurer, which has the power to transact business in emergency situations. Any decisions by it are required to be ratified by the full PCC at the next meeting.
As a registered charity the PCC must comply with all aspects of charity law, including submitting annual returns to the Charity Commission. In addition, the PCC is required to submit an annual report and financial statements to the Diocese of Gloucester.
Whilst the PCC has no formal Risk Management Strategy Policy, it regularly identifies and discusses issues which may impact on its assets and operations. Follow-up action is communicated to subcommittees or individuals where appropriate and reinforced at weekly staff/management meetings. The PCC reviews its policies for Children and Young People/Vulnerable Adults regularly and has adopted other Diocese Policies as necessary.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Aims and Purposes
Objectives and Activities for the Public Benefit
The aims of the PCC as defined under the PCC (Powers) Measure 1956 are to co-operate with the Vicar in promoting in the Parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
The PCC is committed to enabling as many people as possible to worship at our churches and to become part of our Parish community. The PCC maintains an overview of worship throughout the Parish. Our services and worship put into practice faith, through prayer, scripture, music and sacrament.
When considering our activities for the year the Vicar and the PCC have considered the Charity Commission’s guidance on public benefit and in particular, the specific guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our Parish community through:
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Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus
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Provision of pastoral care for people living in the Parish
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Outreach that informs and directs our Mission.
To facilitate this work, it is important that we maintain the fabric of our churches and other buildings.
The work of our organisation can be summarised as follows:
The Parish has embraced the Diocesan LIFE vision and continues to build upon strengthening the leadership both lay and ordained. The regular commitment of a weekly staff meeting, monthly extended team meeting and the implementation of sub-groups to the workings of the PCC enabled the work of the PCC to become more task focused. The Diocesan Vision providing the hooks for reviewing leadership at all levels of Parish life. One of the key themes to emerge was that of accountability, particularly concerning the financial arrangements. Under the heading of Imagination a number of key worship events were continuing to build. Restore at 4 providing an informal gathering offering the opportunity for more lay-involvement, has been appreciated. The opportunity for all three churches to play their part in offering significant services that punctuate the liturgical year has underpinned the ethos of ‘three churches one Parish’. The PCC has continued to express its desire to provide a broad-based churchmanship across the Parish, this is undoubtedly one of the Parish’s great strengths.
March 16 2020 was a challenging date for this organisation, along with many others. The Covid pandemic has been an ‘assault’ on the life of the Parish the likes of which have never been experienced before.
All Church activity was halted in line with Government enforced restrictions. This is where our imagination took control as the Parish looked to find ways to continue with its ministry to the parishioners and the wider town community.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Much of what had become our regular pattern of services and Parish life needed to be suspended. The willingness of the leadership team to explore new and very different ways of delivering our liturgies grew a ministry experience that has continued to flourish despite all the challenges.
Indeed, those challenges were most keenly felt in the area of Youth and Children’s work. Fiona Hawes, our Families Worker, has provided materials via our website for our young families, this has been really appreciated. Our Youth Work, under covid regulations, has ceased in the area of dealing with face to face encounters. As with the Families Worker, our Youth Worker has been creative in using social media for keeping in touch with the youth of our parish community. This has been especially noticeable in the inclusion of young people in the parish church choir. Both the Youth and Families workers have where possible been able to give ongoing support to volunteers in both HTW and the Parish Church, enabling the various channels of communication to be kept open. In the forthcoming year the PCC will be looking at reviewing this whole area of our outreach to families and young people in the parish.
The Parish activated and coordinated a home shopping service to those who were housebound. The pastoral cell groups evident amongst the congregations became the vehicle for communication, the phrase ‘pick up the phone’ and keep in touch with your pew neighbours became the new norm for pastoral contacts. The mothballing of our buildings was very challenging as footfall disappeared over night and with it, cash flow. The finances of the Parish have held up remarkably, despite the underlying challenges with budgetary requirements to curb spending without curbing our activity.
The lockdown has tested the nerve and resolve of all colleagues across the Parish. Thanks is expressed to those of our staff team, and volunteers who have enabled the clergy and laity to continue in their work and reach out in new and exciting ways. Our core pastoral work has continued as best we can, despite the many pandemic constraints around personal contact etc. The support given and received during 2020 was at times overwhelming despite all the odds stacked against the task of reaching out. During the course of the year, we got back to a regular pattern of services in all three buildings albeit for a brief window. As the year drew to a close the opportunity to think about our missional activity has been foremost in the minds of the leadership as we poise ourselves for coming out of the lock down period.
A massive lesson has been the use of Digital Live Streaming and the use of all social media where appropriate, and our website www.cirenparish.co.uk for communication. These have proven to be very important tools for the ongoing mission of the Parish throughout 2020, and one the Parish will want to build upon. All major festivals were live streamed or pre-recorded. Daily Offices continued publicly when possible.
At the October Annual Meeting the number recorded on the Electoral Roll of the Parish was 246 (248 in 2019).
Our church buildings, including the halls at Watermoor and St Lawrence, have not been fully utilised during the course of the year due to the restrictions. This has contributed to the substantial loss of income and of pastoral contact with our wider community overall. Where possible we have maintained links with our schools and the Royal Agricultural University. We were able to live stream the Carol Service for the RAU celebrating its 175[th] anniversary.
As the Parish approached the end of the year, the process for securing an Associate Vicar was met with success. Reverend Alison Love was appointed to be licensed in January 2021. Her role will be alongside the incumbent of the Parish but with particular responsibility for Holy Trinity and St Lawrence congregations.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
A number of other key activities and involvement with groups associated with the Parish has continued throughout this challenging year. We note the particular involvement in both Powell’s and Watermoor Church of England Schools. Open the Book, a project that prepares and delivers Christian assemblies to the schools in Cirencester has not been able to access local schools. The PCC will want to give its support to this group once the pandemic restrictions are lifted. The PCC continues to embrace its strong links with the Upper Room Community (Hope Cirencester), through participation in the Partnership Forum set up by the Bishop’s Mission Order, and by the Ministry Team working as closely with the project co-leaders as restrictions allowed throughout the year. This project has provided ongoing valuable support to many individuals and families within the wider community of Cirencester.
The Parish is well represented at a number of other organisations within the town. The opportunity for a collaborated approach ‘town wide’ in terms of ‘mission and outreach’ enables the Parish to stand alongside Churches Together in Cirencester, Cirencester Street Pastors, Signpost, Christian Aid, Foodbank, the Mothers’ Union and the Churn Project. All of these enable the Parish to contribute in some way to the ongoing ecumenical dimension of making the Gospel known throughout the town.
The PCC is affiliated with the project ‘Black Jack’. The replacement of two statues on the tower of the Parish Church. John Baptist (Black Jack) and the Virgin with Child. Despite the parameters placed upon the project committee by the pandemic; the sculptor Rodney Munday has been able to continue developing the statues throughout the year. The Vicar and Church Wardens express their sincere thanks to all who have contributed to the life of this Parish, during what has been one of the most challenging years on record. Thank you.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Financial Review
The financial position for the year, as summarised in the Statement of Financial Activities, shows a reduction of £113,072 (2019: £57,993 reduction) in unrestricted funds in the year, before investment movements or transfers between funds. This worsening position compared to last year is the direct result of reduced income due to the Covid-19 pandemic. Added to this is the loss sustained on the sale of the Parish Rooms of £62,174. However, this has been partially supported by investment assets movements of £27,573 (2019: £ 52,583). After adjustment for these items the financial result for the year for the PCC is a loss of £147,674 (2019: £5,410). This is a significantly greater loss than the PCC has experienced in recent years and has been managed through the strength of reserves arising from the generosity of past generations. It is also worth noting that despite a paper loss on the sale of the Parish Rooms, the cash injection into the Parish funds resulting from this sale was £241,000.
The PCC is aware that a policy of relying on reserves to meet current expenditure is unsustainable, and in setting a budget for 2021 continued its approach to constraining expenditure as far as possible.
During the year the PCC agreed to designate £104,000 of unrestricted funds for the purposes of refurbishment of 6a West Market Place (£97,000) and repair to St Lawrence Car Park (£7,000).
The expenditure on both Restricted Funds and Endowment funds was covered by interest earned and new restricted donations and grants. Therefore, there was no requirement to access any of our restricted investments to fund expenditure. The losses on both the Restricted Funds and Endowment Funds were entirely due to unrealised drop in capital value over the year.
During the year there were significant movement of assets between funds. £104,000 of Unrestricted funds were moved to Designated funds for the reasons described above. There was also a transfer of £780,236 from Restricted reserves to Unrestricted to correct a previous misallocation of assets.
Reserves Policy
The PCC aims to maintain free reserves in unrestricted funds at a level which equates to approximately 6 months of unrestricted expenditure (c.£200,000) to provide for emergency situations that may occur from time to time. The balance of reserves of £605,345 at the year-end significantly exceeds this target.
Investment Policy
Funds which may be required to meet short-term liabilities are held immediately available in bank accounts or deposit funds. The balance of funds, including Restricted and Endowment funds, are currently invested in a portfolio of income generating assets, which is diversified both through the “managed funds” selected being well diversified, and through the PCC investing in a range of “managed funds” from different providers. Direct investment in a single company is limited to less than 1% of total funds.
During 2020 the income generated from assets totalled £42,944 (£41,169 2019). The change in capital value of the assets in 2020 was a reduction of £45,020 (£171,157 increase in 2019).
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Trustees’ Responsibilities for the Financial Statements
The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time its financial position and to enable them to ensure that any financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Trust deed.
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the Trustees are required to:
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select suitable accounting policies and apply them consistently
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observe the methods principles in the applicable Charities SORP
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make judgements and estimates that are reasonable and prudent
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
By order of the Trustees
Signed: …………………………………………… Reverend Canon Graham Morris
Date: 21 April 2021
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Parochial Church Council of Cirencester with Watermoor & St Lawrence For the year ending 31 December 2020
Independent Examiner’s Report to the Trustees of Cirencester Parochial Church Council with Watermoor and St Lawrence
I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2020.
Responsibilities and basis of report
As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
Since the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Accountants which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name:
Ruth Herbert
Relevant Professional qualification or body: Association of Chartered Certified Accountants Address: Wenn Townsend
Wenn Townsend 5 Gosditch Street Cirencester Gloucestershire GL7 2AG
Date: 22 April 2021
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Statement of Financial Activities
For the year ending 31 December 2020
| Note | Unrestricted | Restricted | Endowment | TOTAL | FUNDS | |
|---|---|---|---|---|---|---|
| 2020 | 2019 | |||||
| £ | £ | £ | £ | £ | ||
| INCOME | ||||||
| Voluntary income: | ||||||
| -Incoming resources from donors | 2(a) | 171,001 | 19,022 | - | 190,023 | 241,869 |
| -Other voluntary incoming resources | 2(b) | 21,976 | 49,643 | - | 71,619 | 46,051 |
| Other activities | 2(c) | 47,474 | - | - | 47,474 | 95,799 |
| Investment income | 2(d) | 14,795 | 17,731 | 10,418 | 42,944 | 41,169 |
| TOTAL | 255,246 | 86,396 | 10,418 | 352,060 | 424,888 | |
EXPENDITURE |
||||||
| Charitable activities | 3(a) | 330,657 | 66,906 | 9,477 | 407,040 | 423,961 |
| Church management and administration | 3(b) | 37,661 | 9,627 | 941 | 48,229 | 58,758 |
| Raising funds | 3(c) | - | - | - | - | 2,423 |
| TOTAL | 368,318 | 76,533 | 10,418 | 455,269 | 485,142 | |
| (113,072) | 9,863 | - | (103,209) | (60,254) | ||
| INVESTMENT MOVEMENTS | ||||||
| Realised gains/ (losses) on disposals of | ||||||
| fixed assets | (62,175) | - | - | (62,175) | - | |
| Unrealised gains/(losses) on investments | 27,573 | (65,608) | (6,985) | (45,020) | 171,157 | |
| NET INCOME/(EXPENDITURE) | (147,674) | (55,745) | (6,985) | (210,404) | 110,903 | |
| Transfer between funds | 780,236 | (780,236) | - | - | - | |
| NET MOVEMENT IN FUNDS | 632,562 | (835,981) | (6,985) | (210,404) | 110,903 | |
| RECONCILIATION OF FUNDS: | ||||||
| BALANCES BROUGHT FORWARD AT | ||||||
| 1 JANUARY 2019 | 421,472 | 1,317,817 | 305,382 | 2,044,671 | 1,933,768 | |
| BALANCES CARRIED FORWARD AT | ||||||
| 31 DECEMBER 2020 | 1,054,034 | 481,836 | 298,397 | 1,834,267 | 2,044,671 |
The Statement of Financial Activities includes all gains and losses recognised in the year. All Incoming Resources and Resources Expended derive from continuing activities.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Balance Sheet
For the year ending 31 December 2020
| PCC | |||
|---|---|---|---|
| Notes | 2020 | 2019 | |
| £ | £ | ||
| Fixed Assets | |||
| Investments | 5(a) | 1,414,061 | 1,365,488 |
| Tangible Fixed Assets | 5(b) | 298,992 | 602,751 |
| NET FIXED ASSETS | 1,713,053 | 1,968,239 | |
| Current Assets | |||
| Debtors | 7 | 39,676 | 58,662 |
| Cash at bank and in hand | 90,863 | 83,790 | |
| TOTAL CURRENT ASSETS | 130,539 | 142,452 | |
| Current Liabilities | |||
| Creditors | 8 | 9,325 | 66,020 |
| NET CURRENT ASSETS | 121,214 | 76,432 | |
| TOTAL NET ASSETS | 1,834,267 | 2,044,671 | |
| Funds | |||
| Unrestricted | 9 | 967,778 | 421,472 |
| Designated | 9a |
86,256 | - |
| Restricted | 9 | 481,836 | 1,317,817 |
| Endowment | 9 | 298,397 | 305,382 |
| TOTAL FUNDS | 1,834,267 | 2,044,671 |
Approved by the Parochial Church Council on 21 April 2021 and signed on its behalf by:
……………………………………………
Rev. Canon Graham Morris
……………………………………………
Mr E Paterson Honorary Treasurer
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
1. Accounting Policies
The principal accounting policies adopted, judgements and key sources of estimating uncertainty in the preparation of the financial statements are as follows:
Basis of Reporting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – (Charities SORP (FRS 102)). Parochial Church Council of Cirencester with Watermoor and St Lawrence meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The Charity has applied Update Bulletin 2 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
Funds
Unrestricted funds represent the funds of the PCC that are not subject to any restriction regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
Restricted funds are to be used in accordance with specific restrictions imposed by the donor. Funds have been given historically for a number of specific areas of expenditure, and the remaining restricted funds include:
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the fabric of St John Baptist
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the bells of St John Baptist
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separate funds for both the flowers of St John Baptist and Holy Trinity Watermoor
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funding for Youth and Children’s Workers within the Parish
The PCC also has a number of permanent endowment funds which provide an income to support the repair and maintenance of St John Baptist.
Income
Voluntary income and capital sources
Collections are recognised when received by or on behalf of the PCC.
Special collections are recognised as Restricted Income.
Planned giving receivable under Gift Aid is recognised only when received.
Income tax recoverable on Gift Aid donations is recognised when the income is recognised.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements For the year ending 31 December 2020
Accounting Policies (Continued)
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain.
Funds raised by fetes, garden parties and similar events are accounted for gross.
Other Income
Rental income from the letting of PCC buildings is recognised when the rental is due.
Income from investments
Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year.
Gains and losses on investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or losses are accounted for on the revaluation of investments at 31 December.
Expenditure
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
Allocation between funds
Relevant expenses are allocated firstly against income from endowment funds, and then, where possible, against restricted funds. All remaining expenses are met from unrestricted funds.
Fixed Assets
Consecrated property and moveable church furnishings
Consecrated and beneficed property of any kind is excluded from the financial statements by section 10(2)(a), Charities Act 2011.
Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the respective Church Inventories, which can be inspected (at any reasonable time). For inalienable property acquired prior to 2000, there is insufficient cost information available and therefore such assets are not valued in the financial statements. Items acquired since January 2000 have been capitalised and depreciated in the financial statements over their currently anticipated useful economic life, which is estimated at 15 % on a reducing balance basis.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
Accounting Policies (Continued)
All expenditure in the year on consecrated or beneficed buildings, individual items under £1,500 or on the repair of moveable church furnishings acquired before 1 January 2000, is written off as incurred.
Other freehold properties
Property is depreciated at 2% on a straight-line basis on the buildings element only; land is not depreciated.
Other fixtures, fittings and office equipment
Equipment used within church premises is depreciated at 25% on a straight-line basis. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired.
Investments
Investments are valued at market value at 31 December.
Current assets
Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors, with provision being made for any amounts that may prove impossible to collect.
Net Expenditure
Net expenditure in the year is stated after charging:
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Depreciation | 5,830 | 11,569 |
| Independent Examiners Fees | 2,000 | 2,000 |
| Accounts preparation Fees | 2,000 | 3,142 |
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
2. INCOME
| Unrestricted | Designated | Restricted | Endowment | TOTAL | FUNDS | ||
|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | 2020 | 2019 | ||
| £ | £ | £ | £ | £ | £ | ||
| 2(a) | Incoming resources from donors | ||||||
| Planned Giving | 94,158 | - | - | - | 94,158 | 101,799 | |
| Collections at all services | 5,488 | - | - | - | 5,488 | 18,556 | |
| Parish Church visitor donations | 23,001 | - | - | - | 23,001 | 55,938 | |
| Sundry donations | 12,838 | - | 5,294 | - | 18,132 | 41,814 | |
| Income tax recoverable | 22,442 | - | 1,494 | - | 23,936 | 23,762 | |
| Grants | 13,074 | - | 12,234 | - | 25,308 | - | |
| ______ | ______ | ______ | ______ | ______ | |||
| 171,001 | - | 19,022 | - | 190,023 | 241,869 | ||
| 2(b) | Other voluntary incoming | ||||||
| resources | |||||||
| Special collections | - | - | - | - | - | 2,165 | |
| Youth & family worker donations | - | - | 6,485 | - | 6,485 | 16,981 | |
| Friends of Cirencester Parish Church | 11,284 | - | - | - | 11,284 | 905 | |
| John Jones charity donation | - | - | - | - | - | 26,000 | |
| Legacies | 10,692 | - | 43,158 | - | 53,850 | - | |
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 21,976 | - | 49,643 | - | 71,619 | 46,051 | ||
| 2(c) | Income from activities for | ||||||
| generating funds | |||||||
| Church hire | - | - | - | - | - | 21,597 | |
| Hall hire | 7,216 | - | - | - | 7,216 | 29,036 | |
| Fees | 19,458 | - | - | - | 19,458 | 29,454 | |
| Other income | 12,411 | - | - | - | 12,411 | 2,726 | |
| Rents received | 6,239 | - | - | - | 6,239 | 7,805 | |
| Events | 2,150 | - | - | - | 2,150 | 5,181 | |
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 47,474 | - | - | - | 47,474 | 95,779 | ||
| 2(d) | Income from investment | ||||||
| Quoted shares and securities | 14,795 | - | 17,731 | 10,418 | 42,944 | 40,911 | |
| Bank etc deposits | - | - | - | - | - | 258 | |
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 14,795 | - | 17,731 | 10,418 | 42,944 | 41,169 |
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements For the year ending 31 December 2020
3. EXPENDITURE
Unrestricted |
Designated | Restricted | Endowment | TOTAL | FUNDS | ||
|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | 2020 | 2019 | ||
| £ | £ | £ | £ | £ | £ | ||
| 3(a) | Charitable Activities | ||||||
| Ministry: | |||||||
| Diocesan Share | 167,736 | - | - | - | 167,736 | 170,036 | |
| Clergy expenses | 6,373 | - | - | - | 6,373 | 8,600 | |
| Upkeep of services | 2,699 | - | - | - | 2,699 | 14,741 | |
| Music and musicians | 17,184 | - | 600 | - | 17,784 | 24,394 | |
| Flowers | - | - | 987 | - | 987 | 447 | |
| Youth and family | - | - | 25,187 | - | 25,187 | 37,439 | |
| Buildings & Equipment: | |||||||
| Building & ground maintenance | 5,544 | 17,744 | 28,012 | 1,838 | 53,138 | 60,418 | |
| Capital projects | - | - | - | - | - | 1,191 | |
| Equipment purchase &maintenance | 3,592 | - | 11,941 | 7,639 | 23,172 | 7,285 | |
| Insurance | 19,490 | - | - | - | 19,490 | 21,082 | |
| Utilities | 37,732 | - | - | - | 37,732 | 40,246 | |
| Cleaning | 8,186 | - | - | - | 8,186 | 7,036 | |
| Vergers & staff/volunteer expenses | 41,525 | - | 179 | - | 41,704 | 28.930 | |
| Other | 2,852 | - | - | - | 2,852 | 2,116 | |
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 312,913 | 17,744 | 66,906 | 9,477 | 407,041 | 423,961 | ||
| 3(b) | Church management and | ||||||
| Administration | |||||||
| Administration: | |||||||
| Wages | 13,238 | - | 5,335 | 481 | 19,055 | 32,355 | |
| Stationery, printing etc | 1,666 | - | 676 | 72 | 2,415 | 5,686 | |
| Telephone, internet & computing | 4,838 | - | 1,963 | 210 | 7,012 | 2,397 | |
| Equipment & miscellaneous | 1,695 | - | - | - | 1,695 | 1,609 | |
| Depreciation | 5,830 | - | - | - | 5,830 | 11,569 | |
| Accounting & professional fees | 4,071 | - | 1,652 | 177 | 5,900 | 5,142 | |
| Bad debt write off | 6,322 | - | - | - | 6,322 | - | |
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 37,661 | - | 9,627 | 941 | 48,229 | 58,758 | ||
| ______ | ______ | ______ | ______ | ______ | ______ | ||
| 3(c) | Cost of raising funds | - | - | - | - | - | 2,423 |
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
EXPENDITURE (CONTINUED)
4(a) Employees
The average number of persons employed by the PCC is 10. There is no employee earning over £60,000.
4(b) The Diocesan Parish Share
The Diocesan “Parish Share” is payable to the Diocese of Gloucester and is the Parish’s contribution to Diocesan expenditure. It is calculated by the Gloucester Diocesan Board of Finance using a formula based on usage of clergy resources and average Sunday attendance.
4(c) Clergy Expenses
The clergy are reimbursed travelling expenses at the recommended Diocesan rates. It is the PCC’s policy also to reimburse the clergy’s out of pocket parish expenses. Clergy stipends are met by the Diocese of Gloucester and accordingly, are not provided for in these financial statements.
4(d) PCC Members Remuneration
PCC members received no emoluments and their expenses in the year were also zero. PCC members were offered one ream of A4 printing paper to help defray the cost of printing papers for meetings.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
5. FIXED ASSETS FOR USE BY THE PCC
5(a) Fixed Asset Investments
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Shares and Securities As note 6 | 1,281,274 | 1,236,294 |
| Bank Deposits | 132,787 | 129,194 |
| ______ | ______ | |
| 1,414,061 | 1,365,488 |
5(b) Tangible Fixed Assets
| Properties | Office Equipment |
Furniture and Fittings |
Total | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| ACTUAL/DEEMED COST | At 1 Jan 2020 | 752,601 | 21,585 | 42,742 | 816,928 |
| Additions | - | 5,365 | - | 5,365 | |
| Disposals | (424,172) | - | - | (424,172) | |
| ______ | ______ | ______ | ______ | ||
| At 31 Dec 2020 | 328,429 | 26,950 | 42,742 | 398,121 | |
| DEPRECIATION | At 1 Jan 2020 | 151,651 | 21,585 | 40,941 | 214,177 |
| Charge for the year | 4,888 | 671 | 271 | 5,830 | |
| Disposals | (120,878) | - | - | (120,878) | |
| ______ | ______ | ______ | ______ | ||
| At 31 Dec 2020 | 35,661 | 22,256 | 41,212 | 99,129 | |
| ______ | ______ | ______ | ______ | ||
| NET BOOK VALUE | At 31 Dec 2020 | 292,768 | 4,694 | 1,530 | 298,992 |
| ______ | ______ | ______ | ______ | ||
| NET BOOK VALUE | At 31 Dec 2019 | 600,950 | - | 1,801 | 602,751 |
| ______ | ______ | ______ | ______ |
The value of freehold land included within the Properties category above is £23,380.
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements For the year ending 31 December 2020
| 6. | INVESTMENTS AND SECURITIES Designation Item Units Prices Value Additions Realised Reval’n Value 31/12/19 31/12/20 31/12/19 31/12/20 31/12/19 31/12/20 £ £ £ £ £ £ £ Unrestricted Funds HT CCLA CBF Inv’t Inc Units 5,375 5,375 - 2.05 103,028 - - 7,082 110,110 PC CCLA CBF Inv’t Inc Units 5,375 2,775 1.92 2.05 103,028 - 50,000 3,829 56,857 John Vernon Bequest CCLA CBF Inv’t Inc Units 3,094 3,094 - 2.05 59,317 - - 4,076 63,393 PM Radway Trust CCLA CBF Inv’t Inc Units 3,564 3,564 - 2.05 68,323 - - 4,696 73,018 Quilter Cheviot - - - - 179,286 153,142 38,350 7,888 301,966 Total: Cirencester Parish Unrestricted Fund 512,981 27,572 605,345 Restricted Funds: Jennings – SJB Fabric M & G Charifund Inc Units 4,125 4,125 - 13.73 68,503 - - (11,884) 56,619 W Saunders – SJB Fabric M & G Charifund Inc Units 19,315 19,315 - 13.73 320,762 - - (55,650) 265,112 J Vernon – SJB Fabric CCLA CBF Fix’d Int Secs Inc Units 17,378 17,378 - 169.62 28,472 - - 1,004 29,476 E Stevens – SJB Fabric CCLA COIF – Ethical Inv’t Inc Units 37 37 - 2.76 97 - - 5 102 E Stevens - Foundation CCLA COIF – Ethical Inv’t Inc Units 36 36 - 2.76 95 - - 6 101 Jones Legacy for HT Quilter Cheviot - - - - - 36,858 11,650 912 26,120 Total: Restricted Funds 417,929 (65,608) 377,529 Endowment Funds: Cumberland Jones CCLA CBF Fix’d Int Secs Inc Units 4,205 4,205 1.66 1.70 6,990 - - 143 7,133 Queen Annes Bounty CCLA CBF Fix’d Int Secs Inc Units 29 29 1.66 1.70 48 - - 1 49 S H Saunders CCLA CBF Fix’d Int Secs Inc Units 440 440 1.66 1.70 731 - - 15 746 Taylor M & G Charibond Inc Units 18,198 18,198 1.24 1.25 22,575 - - 260 22,835 Unknown donors CCLA COIF– Ethical Inv’t Inc Units 35,562 35,562 2.60 2.76 92,284 - - 5,804 98,088 Unknown donors CCLA COIF- Ethical Inv’t Inc Units 28,351 28,351 2.60 2.76 73,571 - - 4,626 78.197 Vernon CCLA CBF Fix’d Int Secs Inc Units 3,442 3,442 1.66 1.70 5,722 - - 116 5,838 Vernon M & G Charifund Inc Units 881 881 16.61 13.73 14,631 - - (2,539) 12,092 Dyer Street M & G Charifund Inc Units 5,349 5,349 16.61 13.73 88,830 - - (15,411) 73,419 - Total: Cirencester Parish Endowment Funds 305,382 - (6,984) 298,398 __ _ GRAND TOTAL: 1,236,292 190,000 100,000 (45,020) 1,281,272 ___ |
|---|---|
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
7. DEBTORS
| DEBTORS | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Parish of Cirencester Limited | 38,347 | 38,347 |
| Trade debtors | - | 19,227 |
| Other | 1,329 | 1,088 |
| ______ | ______ | |
| 39,676 | 58,662 |
8. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Trade Creditors | 993 | 56,064 |
| Accountancy & Examination fees | 4,000 | 3,200 |
| Clergy expenses | 529 | 1,000 |
| Other taxes and social security costs | 201 | 1,574 |
| Rent | - | 1,875 |
| Other liabilities | 3,602 | 2,307 |
| ______ | ______ | |
| 9,325 | 66,020 |
9. ANALYSIS OF NET ASSET BY FUND
| PCC | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | TOTAL | FUNDS | |
| 2020 | 2019 | ||||
| £ | £ | £ | £ | £ | |
| Investments | 737,835 | 377,829 | 298,397 | 1,414,061 | 1,365,488 |
| Tangible Fixed Assets | 298,992 | - | - | 298,992 | 602,751 |
| Current Assets | 26,532 | 104,007 | - | 130,539 | 142,452 |
| Current Liabilities | (9,325) | - | - | (9,325) | (66,020) |
| _ | _ | _ | _ | _ | |
| Total | 1,054,034 | 481,836 | 298,397 | 1,834,267 | 2,044,671 |
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Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
9(a ). Unrestricted Funds
| General As at 1 January 2019 421,472 (Deficit)/Surplus for the year 650,306 Transfers between Funds (104,000) ______ Total 967,478 |
Designated Total - 421,472 (17,744) 632,562 104,000 - __ ____ 86,556 1,054,034 |
|---|---|
Different types of funds are defined as follows:
-
Unrestricted funds are those that are not subject to any restriction regarding their use and are available for any purpose deemed appropriate by the PCC.
-
During the year it transpired that funds returned to us from The Diocese in 2015 as unrestricted, general funds were wrongly designated as restricted funds in our accounts. On advice from The Diocese, we have transferred the remaining amount of £179,286 from restricted reserves. The properties held under restricted funds were also deemed to be unrestricted and also transferred across, the amount £600,950.
-
Restricted funds are those in relation to which both income and capital elements are available to the PCC, but only for a certain purpose(s) specified when the money is received. For example, the terms of the gift may stipulate that it can only be used for maintaining the fabric of one or more of the churches. Currently the Restricted funds include funds for:
-
the fabric of St John Baptist
-
Stevens SS fund
-
Jones Legacy for Holy Trinity
-
Watermoor deposit
-
St John Baptist bells
-
St John Baptist deposit
-
Ralston fund St John Baptist
-
Higgs legacy for Holy Trinity
-
Servers fund
-
Camera project
-
Shopping service
-
Flower fund
-
Choral Foundation fund
-
Youth Appeal fund
-
Endowment funds arise where the PCC is entitled to benefit from the income received from a particular investment (usually for a purpose specified when the gift was made) but cannot benefit from the capital itself. The PCC has a number of permanent endowment funds which provide an income for the repair and maintenance of St John Baptist.
-
During the year the PCC agreed to designate part of our unrestricted funds for work on 6a West Market Place and the unfunded part of the repairs to St Lawrence car park. £104,000 was therefore moved into a new designated fund for this purpose.
-22-
Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
10. MOVEMENT OF FUNDS
PCC
| PCC | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | TOTAL | FUNDS | |
| 2020 | 2019 | ||||
| £ | £ | £ | £ | £ | |
| Balance brought forward at 1 Jan 20 | 421,472 | 1,317,817 | 305,382 | 2,044,671 | 1,933,768 |
| Surplus/(deficit) for the year | (147,674) | (55,745) | (6,985) | (210,404) | 110,903 |
| Transfers | 780,236 | (780,236) | - | - | - |
| _ | _ | _ | _ | _ | |
| Balance carried forward at 31 Dec 20 | 1,054,034 | 481,836 | 298,397 | 1,834,267 | 2,044,671 |
11. Parish of Cirencester Limited (trading as The Corner Stone)
The Parish of Cirencester Limited is effectively controlled by the PCC, and therefore its income, costs, assets and liabilities are consolidated with those of the PCC in these financial statements. The company is limited by guarantee and consequently does not have a share capital. The guarantee is provided by the directors of the company and is limited to £1 each. The directors of the company can only be appointed by resolution approved by the PCC.
A summary of the Financial Performance of the subsidiary alone is noted below:
| Cornerstone | 2020 | 2019 |
|---|---|---|
| £ | £ | |
| Turnover | 16,822 | 53,649 |
| Cost of sales | (14,437) | (31,438) |
| Gross profit | 2,385 | 22,211 |
| Other | ||
| Administrative expenses | (13,283) | (22,290) |
| Government grants | 3,941 | - |
| Covenant to the PCC | - | 8,894 |
| The aggregate of the assets, liabilities and funds is: | ||
| 2020 | 2019 | |
| £ | £ | |
| Assets | 31,728 | 41,945 |
| Liabilities | (9,815) | (13,075) |
| Interest free loan from PCC repayable | (30,000) | (30,000) |
| on demand | ||
| Funds | (8,087) | (1,130) |
As a result of trading in 2020 the company covenanted profits of £nil to the PCC (2019: £8,894)
-23-
Parochial Church Council of Cirencester with Watermoor & St Lawrence Notes to the Financial Statements
For the year ending 31 December 2020
12. Related Party Transactions
The following related party transactions are noted:
-
Mr R Williams was paid to provide gardening services to the PCC during the year.
-
Mr P Cottey, Mr H Gray and Mr J Lawrence undertook verging duties during the year.
-
Mr H Kennard is employed as a youth and children’s worker and receives a salary for provision of music services.
-
Mrs C Mockett is employed by Parish of Cirencester Ltd as a shop manager.
13. Insurance Valuation of the Buildings
The properties owned and managed by the PCC are currently valued for insurance purposes as follows:
Building Description Insurance Valuation St John Baptist Church £30,868,593 Holy Trinity, Watermoor Church £ 7,436,242 St Lawrence, Chesterton Church and Community Hall £ 380,595 Watermoor Hall Community Hall £ 338,267 1 Coxwell Street Office space £ 240,800 6 West Market Place Commercial premises £ 230,000
14. Government Grants
Furlough claims of £7,728.58 were received during the year.
-24-