2023-11-30-accounts - The Raheli Trust

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THE RAHELI TRUST

Trustees Report and Financial Statements

From 1 December 2022 to Year ended: 30 November 2023 Charity no: 1135046

Reference and administration details

Charity Name : The Raheli Trust

Registered charity number : 1135046

Trustees:

Lynda Helen Addison James William Bailey (resigned September 2023) Gillien Carter Frances Mary Jones - Treasurer Kathryn Alyson Liston Susan Mary Elizabeth Percy - Chair Thomas James Perry Catherine Moyra Tuke - Secretary Dru Vesty Sarah Jane Wixey

Charity Address :

186 Connaught Road Brookwood WOKING Surrey GU24 0AH

Structure and governance

The Trust is a registered charity and is constituted under a Trust Deed dated 28 October 2009.

The deed states that there must be least three Trustees and, after the initial staged appointments of the first set of Trustees, it provided for every Trustee to be appointed (or re-appointed) by resolution at a special meeting of the Trustees for a term of 4 years.

If at any time there are fewer than three Trustees, none of the powers or discretions conferred by the deed or by law on the Trustees are exercisable by the remaining Trustees except the power to appoint new ones.

The deed states that the Trustees must hold at least two ordinary meetings each year. At each meeting the date, time and place of the next meeting is fixed, unless already arranged. Further ordinary meetings may be called at any time by the person elected each year to chair the meetings or by any two Trustees, in which case at least 10 days’ clear notice must be given.

Special meetings require 21 days’ clear notice if the agenda is to include the appointment of a Trustee and may take place immediately after or before an ordinary meeting.

New Trustees are provided as a minimum with:

(a) A copy of the Trust Deed
(b) Regulations made under the Trust Deed
(c) The Annual Return made to the Charity Commission for the preceding year
(d) The Annual Report for the preceding year

(e) Receipts and Payments Accounts
(f) Trustees’ Report on the latest of the bi-annual visits to Tanzania
(g) A set of ‘Frequently Asked Questions’ and a leaflet on the Trust’s work in Tanzania produced for sponsors
(h) A list of students being sponsored at the time of appointment
(i) Meeting papers and Minutes for the previous meeting of the Trustees

Prospective trustees are also referred to the Charity Commission website with guidance on how charities should operate and what is expected of a Trustee.

The Trust held four Board Meetings in 2022/2023. The Trust also held one special meeting with the sole purpose of election of Trustees.

Objectives and Activities

The objects of the Trust are :

The prevention or relief of poverty or financial hardship in Western Tanzania by assisting in the provision of education and training and support designed to enable individuals to generate a future income and be self-sufficient.
For the public benefit to provide for the education and/or training of children and young people in Western Tanzania in poverty or suffering financial hardship by:
(i) Awarding to such persons and/or providing funds for the educational establishments responsible for advancing their education, to cover fees, scholarships, maintenance allowances and/or grants for travel, uniforms, books and stationery and bedding and personal needs; and/or
(ii) In providing for their education and/ or training, funding for them to undertake travel in furtherance of that education and/or to prepare for entry into any occupation, trade or profession.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

In 2020/21 the Trustees took a longer term look at all its activities and prepared a 3 to 5 year Strategic Plan, so as to ensure it can remain an effective organisation to fulfil its objectives. The plan sets out the Trusts mission as:

“To support girls from deprived backgrounds through education to realise their potential and provide a way out of poverty.”

The plan then sets out the Trust’s vision as:

“To enable the girls we sponsor to stay in school, progress through secondary education and further education and eventually become self-reliant adults.”

The plan also sets out our five strategic priorities as: (i) To have modest and sustainable growth in the number of students we support (ii) To support students through their whole education life cycle
(iii) To encourage students to support the Trust once they have completed their education and to become role models
(iv) To develop a more sustainable financial model for the Trust, based on a variety of methods of fundraising and sponsorship
(v) To focus our efforts predominately on supporting girls

Risk Management

The major risk is an inability to pay fees and costs for the individual young people taken on for set periods for each stage of their education. This is not a legal commitment, but Trustees would not want to disappoint a student doing well.

The risk for secondary school students has been mitigated by forward calculations of potential commitments and income for each new academic year, made in October/ December before the start of the main school year each January. Forward cash flow figures are presented to the autumn meeting of the Trust and sponsor payments are checked at the end of December.

Requests for secondary school students to continue into high schools, colleges and universities are sent from Tanzania when allocations are made by the government. The number of such students has grown. Trust capability to make up any shortfall in sponsors funds is dealt with by in-year finance update reports to Board members.

Measures for risk mitigation would have been identified and actioned by the Trust should these have proved necessary. In the last 14 years of operation, however, a loyal and committed set of sponsors have always paid in accordance with their original offers. The forward cash flows did not include any assumptions about the likelihood or otherwise of ‘one off’ donations during the year.

Funds from any donations and from HMRC tax relief are used to provide general school assistance, with items needed usually identified during the bi-annual Trustee visits to Tanzania. No money is ever sent without adequate cover in the bank account. The Trust currently has reserve funds to cover any shortfall in donations for 2022/23.

The Trust has an agreed Reserves Policy, which is reviewed annually, as follows: The Raheli Trust maintains reserves to enable the Trust to fulfil its objectives and to implement the Action Plan as well as ensuring provision of liquid resources representing a minimum three months operating expenditure. In addition, contingencies may arise due to the long-term nature of the Trust’s activities which may need funding out of reserves in the event of unforeseen circumstances.

It is acknowledged that Coronavirus presented a risk to individual sponsors. No problem arose in 2022/23 and the Trust will keep a watchful eye on any effects in the future. Financial security is available from reserves.

Exchange rate risk is dealt with by close attention to fluctuating rates. In 2023 the rates of the £UK against the Tanzanian Shilling/$USD did not differ to the extent that the Trust needed to ask its sponsors to add to their agreed donations. Accumulated reserves will cover any likely shortfall.

Operational risk in the U.K. is minimal. All activities are carried out by volunteers, mainly the Trustees of the charity. There are no paid advisers and there were no administrative costs in the year ended 30 November 2023, other than bank charges.

Achievements and Performance during the year to November 2023

We see our main role as supporting individual pupils for whom we can find sponsors. But we also seek to improve some of the facilities at the schools they attend so as to benefit all the pupils and support the dedicated staff.

The main activities undertaken in the year ended 30 November 2023 for the public benefit were:

Communication with local partners in Kigoma following the earlier establishment of the Raheli Education and Livelihood Support Development Group continued. This has enabled our donations to be used for community benefit under local law, in particular to support pupils who were at the Archbishop Kahurananga Secondary School and those now pursuing postsecondary school education.
Our relationship with ABK School has now come to an end due to our final students graduating and starting new courses elsewhere.
Formal arrangements with Bishop Mpango Secondary School in Kibondo continued so that the Trust could ensure that the benefits it provided were more widely spread and enjoyed by a school in a different part of western Tanzania.
Fund raising for the provision of fees and support for 49 students, specifically:
20 students are attending Bishop Mpango Secondary School in Kibondo, where the Trust has started a sponsorship programme so as to widen its sphere of influence.
12 students are attending High School.
17 are at University or Vocational Colleges

For those at Bishop Mpango Secondary School costs included school fees and contributions; uniforms, transport; pocket money; books and stationery; and accommodation for those in the school hostels.

Costs for those undertaking post-secondary studies included fees; food and accommodation; transport; and pocket money.

Students at high schools and colleges are based in locations across Tanzania and college students are studying a variety of courses including Mining Engineering, Clinical Medicine, Procurement and Teaching.

This support could not be given without the generous help of our sponsors.

The Trust continues with the provision of information for sponsors on the progress of individual students and arrangements for communication from students to the sponsors and vice versa. A sponsors’ evening event took place in January 2023.
Two Trustees were planning to visit Tanzania in early 2021. This had to be postponed, due to Coronavirus and travel restrictions. Two Trustees now plan to visit in early 2024.
The Trust has considered the need to improve the marketing of its work. To assist it set up a Facebook page which is regularly updated and has proved a useful mechanism for publicity to individual sponsors and others.
The Trust has also identified the need to secure funding from sources other than individual sponsors. It has produced a corporate funding fund-raising leaflet in 2023.
The Trust has also begun to develop a website which is planned to go live in 2024.
The Trust has established an Alumni Network of students who have been supported by the Trust and have finished their studies. It is hoped that the members of the Network will be able to be role models for current students, and provide mentoring as appropriate.

The Trust has identified a former teacher from Archbishop Kahurananga School to support the Trust, particularly by making personal contact with all those young people being supported. It has been particularly useful to have additional support in the country.

Financial Review

The Charity operates on a Payments and Receipts basis, in accordance with the requirements of the Charity Commission.

In the year ended 30 November 2023 the Trust received (to the nearest pound) a total of £25,419 from sponsors and in donations. With the Gift Aid refund amounting to £10,090, and restricted funds totalling £1,010its total income was £36,519. It sent £43,326 to recipients in Tanzania during the year in staged payments and incurred £330 in bank transfer fees. There were no other UK expenses.

The balance in the bank account on 30 November 2023 was £19,349. There are no other liabilities.

They were also subject to inspection by an Independent Examiner, whose report is attached.

Financial Statement for the year ended 30 November 2023 (2022/23)

RECEIPTS AND PAYMENTS
	Unrestricted funds £	Restricted funds £	Total Funds £	Last year 2021/22 £

Receipts
Sponsorships	24,954	1,010	25,964	45537
Individual donations	465		465	648
HMRC tax relief	10,090		10.090	16543
Total Receipts	35,509	1,010	36,519	62,728

Payments
Sent to Tanzania	43,326	500	43826	57,468
Expenses in the UK (bank charges)	330		330	525
Totalpayments	43,656	500	44,156	57,993

Excess of receipts overpayments				4,735
Excess ofpayments over receipts			7,637
Cash funds lastyear end			26,986
Cash funds thisyear end			19,349

Statement of assets and liabilities	at the end of theperiod
Cash Funds	14,349	5,000	19,349
Other assets
Legal Liabilities
		£ 330
Expenses - UK		£
Bank charges		330

Summary Financial position (£)

Bank at 1.12.22 £	Income from sponsors Includes individuals £	HMRC Gift Aid refund £	Total Income £	Bank + income £	Payments to Tanzania Includes charges £	Expenses in UK £	Total Expenditure £	Bank at 30.11.23 £
26,986	26,429	10,090	36,519	63,505	44,156	330	44,156	19,349

Signature	Print Name	Date of Approval
	S. M. E. PERCY	13/08/2024
	C. M. TUKE	13/08/2024

	Raheli Trust Charity Name	Raheli Trust Charity Name	Raheli Trust Charity Name	1135046 No (if any)	CC16a
	For the period from	01-Dec-22 Period start date	To	30-Nov-23 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 24,954 465 10,090 - - - - - 35,509 - - - 35,509 43,326 330 - - - - - - - 43,656 - - - 43,656 - 8,147 - 26,986 18,839	Restricted funds to the nearest £ 1,010 - - - - - - - 1,010 - - - 1,010 500 - - - - - - - - 500 - - - 500 510 - 510	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 25,964 465 10,090 - - - - - 36,519 - - - 36,519 43,826 330 - - - - - - - 44,156 - - - 44,156 - 7,637	Last year to the nearest £
Sponsorship	24,954				45,537
Individual donations	465				648
HMRC tax relief	10,090				16,543
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	35,509				62,728

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					62,728

sent to Tanzania	43,326				57,468
expenses in the UK(bank charges)	330				525
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	43,656				57,993

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					57,993

	- 8,147	510	-	- 7,637	4,735
	-	-	-		-
	26,986		-		26,986
	18,839	510	-	19,349

CCXX R1 accounts (SS)

14/08/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details cash funds Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 14,349 5,000 - - - - 14,349 5,000 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name S.Percy C. Tuke	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		S.Percy	13/08/2024
		C. Tuke	13/08/2024

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

14/08/2024

CHARIIY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Rwort to tho trustees Rahdi Trust On accounts for the year ended Decwnber 2023 Charlty no (rf any) 1135046 Set out on pages ddrfioria-' sheei I retM)rt to the trustees on my examinatio[7 of the accounts of the above charity {Ihe Trusf) for the year ended Responslbllltles and basis of report As the tharivs trustees. you are responsiNe for the preparation of the a(nts in a(rdan with the requirements of the Charities Act 2011 (Ihe Acr). I re[rt (n respect of my examination of the Trust's accounts Irried out under sec11 145 of the 2011 t and in carying out my examination, I have followed all the appli(2ble Directions given by the Charity Commission under Secti 145(5Xb} of th& ACL Independent rrhe ¢hariVs gross income exceeded £250.LX)O and l am qualified to erdminerfs statement undertake the examination by teiTrJ a qualÉfEd member of [Insert name of applicable listed bcKly]l. Delete [ ] rfnot applicable. I have completed my examination. l (x)nfirm that no material matters have come to my attention in Connecti{ with the examination (other than that disdosed bolow ") thich gives me cause to believe that in, any matorial the accriunting re{xts were rK)t kept in aC[danCe with section 130 of the Charilies Act: or the accounts did nol acc)yd with the accounting reC(ds. or the aUnts did not CoMY with the applicable requirements (xjnceming the fcm and content of accounts set out in the Charities (Acc3)unts and RerK)rts) Regulations 2tKJ8 other than any requir8ment that the accounL8 give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no fxjnwns and have come across no other matters in connection with the examinat#)n to which attention should be drawn in this report in order to enable a prcw under5tsnding of the accounts io be reached. . Pleas6 delete the *Dnls in Ihe brackets rflhey do not appty. Signed: P ki Date: Name: Relevant professional quallfication(s> or body LTI p A((cNrA0 IER Oct 2018

01 any): ILL STO (ItfvJ£, 4oL¢rA STAF Section 8 Disclosure Only o)mplete rf the examiner needs to highlight material matters of concem (see CC32. Independent examinaticm of charity accounts: dlrections and guidance eXam1rts). Glve here brlef details of any items that tho examlner wis15 to disclose. IER Oct 2018