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2022-11-30-accounts

THE RAHELI TRUST

Trustees Report and Financial Statements

Year ended: 30 November 2022

Charity no: 1135046

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Reference and administration details

Charity Name : The Raheli Trust

Registered charity number : 1135046

Trustees:

Lynda Helen Addison James William Bailey Gillien Carter Frances Mary Jones Kathryn Alyson Liston Susan Mary Elizabeth Percy Thomas James Perry Catherine Moyra Tuke Dru Vesty Sarah Jane Wixey

Charity Address :

186 Connaught Road Brookwood WOKING Surrey GU24 0AH

Structure and governance

The Trust is a registered charity and is constituted under a Trust Deed dated 28 October 2009.

The deed states that there must be least three Trustees and, after the initial staged appointments of the first set of Trustees, it provided for every Trustee to be appointed (or re-appointed) by resolution at a special meeting of the Trustees for a term of 4 years.

If at any time there are fewer than three Trustees, none of the powers or discretions conferred by the deed or by law on the Trustees are exercisable by the remaining Trustees except the power to appoint new ones.

The deed states that the Trustees must hold at least two ordinary meetings each year. At each meeting the date, time and place of the next meeting is fixed, unless already arranged. Further ordinary meetings may be called at any time by the person elected each year to chair the meetings or by any two Trustees, in which case at least 10 days’ clear notice must be given.

Special meetings require 21 days’ clear notice if the agenda is to include the appointment of a Trustee and may take place immediately after or before an ordinary meeting.

New Trustees are provided as a minimum with:

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Prospective trustees are also referred to the Charity Commission website with guidance on how charities should operate and what is expected of a Trustee.

The Trust held five Board Meetings in 2021/2022, three of them virtually and two in person but also with virtual access. The Trust also held one special meeting with the sole purpose of election of Trustees.

Objectives and Activities

The objects of the Trust are :

  1. The prevention or relief of poverty or financial hardship in Western Tanzania by assisting in the provision of education and training and support designed to enable individuals to generate a future income and be self-sufficient.

  2. For the public benefit to provide for the education and/or training of children and young people in Western Tanzania in poverty or suffering financial hardship by:

  3. (i) Awarding to such persons and/or providing funds for the educational establishments responsible for advancing their education, to cover fees, scholarships, maintenance allowances and/or grants for travel, uniforms, books and stationery and bedding and personal needs; and/or

  4. (ii) In providing for their education and/ or training, funding for them to undertake travel in furtherance of that education and/or to prepare for entry into any occupation, trade or profession.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Risk Management

The major risk is an inability to pay fees and costs for the individual youngsters taken on for set periods for each stage of their education. This is not a legal commitment, but Trustees would not want to disappoint a student doing well.

The risk for secondary school students has been mitigated by forward calculations of potential commitments and income for each new academic year, made in October/ December before the start of the main school year each January. Forward cash flow figures are presented to the autumn meeting of the Trust and sponsor payments are checked at the end of December.

Requests for secondary school students to continue into high schools, colleges and universities are sent from Tanzania when allocations are made by the government. The number of such students has grown. Trust capability to make up any shortfall in sponsors funds is dealt with by in-year finance update reports to Board members.

Measures for risk mitigation would have been identified and actioned by the Trust should these have proved necessary. In the last 13 years of operation, however, a loyal and committed set of sponsors

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have always paid in accordance with their original offers. The forward cash flows did not include any assumptions about the likelihood or otherwise of ‘one off’ donations during the year.

Funds from any donations and from HMRC tax relief are used to provide general school assistance, with items needed usually identified during the bi-annual Trustee visits to Tanzania. No money is ever sent without adequate cover in the bank account. The Trust currently has healthy reserve funds to cover any shortfall in donations for 2022/23.

It is acknowledged that Coronavirus presented a risk to individual sponsors. No problem arose in 2021/22 and the Trust will keep a watchful eye on any effects in the future. Financial security is available from reserves.

Exchange rate risk is dealt with by close attention to fluctuating rates. In 2022 the rates of the £UK against the Tanzanian Shilling/$USD were more volatile than in previous years but did not differ to the extent that the Trust needed to ask its sponsors to add to their agreed donations. Accumulated reserves will cover any likely shortfall.

Operational risk in the U.K. is minimal. All activities are carried out by volunteers, mainly the Trustees of the charity. There are no paid advisers and there were a limited number of administrative costs in the year ended 30 November 2022, other than bank charges.

Achievements and Performance during the year to November 2022

We see our main role as supporting individual pupils for whom we can find sponsors. But we also seek to improve some of the facilities at the schools they attend so as to benefit all the pupils and support the dedicated staff.

The main activities undertaken in the year ended 30 November 2022 for the public benefit were:

  1. Communication with local partners in Kigoma following the earlier establishment of the Raheli Education and Livelihood Support Development Group continued. This has enabled our donations to be used for community benefit under local law, in particular to support pupils at the Archbishop Kahurananga Secondary School.

  2. Formal arrangements with Bishop Mpango Secondary School in Kibondo continued so that the Trust could ensure that the benefits it provided were more widely spread and enjoyed by a school in a different part of western Tanzania.

  3. Fund raising for the provision of fees and support for 64 students, specifically:

  4. 8 students at Archbishop Kahurananga Secondary School, Kigoma, where the Trust has had sponsorships since it started active work in 2009.

  5. 15 students are attending Bishop Mpango Secondary School in Kibondo, where the Trust has started a sponsorship programme so as to widen its sphere of influence.

  6. 19 students are attending High School.

  7. 22 are at University or Vocational Colleges, including the Tanzanian Institute of Accountancy in Kigoma.

For those at Archbishop Kahurananga Secondary School and Bishop Mpango Secondary School costs included school fees and contributions; uniforms, transport; pocket money; books and stationery; and accommodation for those in the school hostels.

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Costs for those undertaking post-secondary studies included fees; food and accommodation; transport; and pocket money. Students at the Tanzanian Institute of Accountancy were able to board locally or to live at home.

This support could not be given without the generous help of our 60 sponsors.

  1. In January 2020 the Trustees decided to continue sponsoring needy youngsters, mostly girls, but giving emphasis to taking on new students at Bishop Mpango Secondary School in Kibondo whilst still supporting only those students still at Archbishop Kahurananga (ABK) Secondary School in Kigoma. The remaining students at ABK are all in their final year (Form 4). Once they have completed their final exams our relationship with this school will come to an end.

  2. It was also decided to continue to support students undertaking post-secondary education. This review process continued in 2021/22.

  3. At its meeting in June 2020 the Trustees agreed a Reserves Policy Statement, to be reviewed annually, as follows:

The Raheli Trust maintains reserves to enable the Trust to fulfil its objectives and to implement the Action Plan as well as ensuring provision of liquid resources representing a minimum three months operating expenditure. In addition, contingencies may arise due to the long-term nature of the Trust’s activities which may need funding out of reserves in the event of unforeseen circumstances.

  1. The Trust has continued with the provision of funds for mid-day meals for day students, so that they do not have to go home at 2pm but can stay in school and study with the benefit of electric lighting and the additional lessons now provided.

  2. The Trust continues with the provision of information for sponsors on the progress of individual students and arrangements for communication from students to the sponsors and vice versa. A newsletter was published in September 2022.

  3. Despite world-wide restrictions due to Coronavirus the Trust’s income, and therefore its ability to continue to provide a similar level of support to our students, was maintained thanks to the generosity of the sponsors.

  4. Two Trustees were planning to visit Tanzania in early 2021. This had to be postponed, due to Coronavirus and travel restrictions. Four Trustees now plan to visit in autumn 2023.

  5. In 2020/21 the Trustees took a longer term look at all its activities and prepared a 3 to 5 year Strategic Plan, so as to ensure it can remain an effective organisation to fulfil its objectives. The plan sets out the Trusts mission as:

“To support girls from deprived backgrounds through education to realise their potential and provide a way out of poverty.”

The plan then sets out the Trust’s vision as:

“To enable the girls we sponsor to stay in school, progress through secondary education and further education and eventually become self-reliant adults.”

The plan also sets out our five strategic priorities as:

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Financial Review

The Charity operates on a Payments and Receipts basis, in accordance with the requirements of the Charity Commission.

In the year ended 30 November 2022 the Trust received a total of £41,964 from sponsors and in donations. With the Gift Aid refund amounting to £16,543, and restricted funds totalling £4,221 its total income was £62,728. It sent £57,468 to recipients in Tanzania during the year in staged payments and incurred £525 in bank transfer fees. There were no other UK expenses.

The balance in the bank account on 30 November 2022 was £26,986 – an increase of £4,735 over the year. There are no other liabilities.

They were also subject to inspection by an Independent Examiner, whose report is attached.

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Financial Statement for the year ended 30 November 2022 (2021/22)
RECEIPTS AND PAYMENTS
Unrestricted
funds
£		 Restricted
funds
£		 Total
Funds
£		 Last year
2020/21
£
Receipts
Sponsorships 41,316 4,221 45,537 55,850
Individual donations 648 648 10,691
HMRC tax relief 16,543 16,543 0
Total Receipts 58,507 4,221 62,728 66,541
Payments
Sent to Tanzania 56,968 500 57,468 63,298
Expenses in the UK (bank
charges)		 525 525 560
Totalpayments 57,493 500 57,993 63,858
Excess of receipts overpayments 4,735 2,683
Excess ofpayments over receipts
Cash funds lastyear end 22,251
Cash funds thisyear end 26,986
Statement of assets and liabilities at the end of theperiod
Cash Funds 26,986
Other assets -
Legal Liabilities

Expenses - UK £
Bank charges 525

Summary Financial position (£)

Bank at
1.12.21
£		 Income from
sponsors
Includes
individuals
£		 HMRC
Gift Aid
refund
£		 Total
Income
£		 Bank +
income
£		 Payments to
Tanzania
Includes
charges
£		 Expenses
in UK
£		 Total
Expenditure
£		 Bank at
30.11.22
£
22,251 46,185 16,543 62,728 84,979 57,468 525 57,993 26,986
Signature Print Name Date of
Approval
S. M. E. PERCY 8.6.23
J. W. BAILEY 8.6.23

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Charity Name No (if any) THE RAHELI TRUST 1135046 Receipts and payments accounts CC16a

For the period Period start date Period end date To from 01.12.2021 30.11.2022

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
41,316
648
16,543
-
-
-
-
-
58,507
-
-
-
58,507
56,968
525
-
-
-
-
-
-
-
57,493
-
-
-
57,493
1,014
-
22,251
23,265		 Restricted
funds
to the nearest £
4,221
-
-
-
-
-
-
4,221
-
-
-
4,221
500
-
-
-
-
-
-
-
-
500
-
-
-
500
3,721
-
-
3,721		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
45,537
648
16,543
-
-
-
-
-
62,728
-
-
-
62,728
57,468
525
-
-
-
-
-
-
-
57,993
-
-
-
57,993
4,735		 Total funds
to the nearest £
45,537
648
16,543
-
-
-
-
-
62,728
-
-
-
62,728
57,468
525
-
-
-
-
-
-
-
57,993
-
-
-
57,993
4,735		 Last year
to the nearest £
Sponsorships 41,316 55,850
Individual Donations 648 10,691
HMRC tax relief 16,543
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 58,507 66,541
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
66,541
Sent to Tanzania 56,968 63,298
Expenses in UK(bank charges) 525 560
- -
- -
- -
- -
- -
- -
- -
**Sub total ** 57,493 63,858
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
63,858
1,014 3,721 - 4,735 2,683
- - - - -
22,251 - - 22,251 22,251
23,265 3,721 - 26,986

CCXX R1 accounts (SS)

07/08/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
to nearest £
23,265
-
-
23,265
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
to nearest £
3,721
-
-
3,721
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
now paid
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature

Print Name
S. M. E. PERCY
J.W.BAILEY		 Date of
approval
S. M. E. PERCY 8.6.23
J.W.BAILEY 8.6.23

CCXX R2 accounts (SS)

07/08/2023

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl embers of Raheli Trust On accounts for the year onded 30 Novembgr 2022 Charlty no (If any) 1135046 Sot out on pages I report to the trustees on my exarnination of Ihe accounts of the above charlty (Ihe Trust") fcrf the year ended R￿pOnsIbIlItI08 and A8 Ihe charity trustees of the Twst. Y￿ are re$￿SIble for the preparation bas1$ of TOPOrt of the 8(xxJunts in aC￿dance with the requlrements of the Charitles Act 2011 ("the Acr). I report in respect of my examlnatSon of the Tnjst's accounts carried out under secllon 145 of Ihe 2011 Act and In carrylng out my 8xamination, I have followed the applicable Directions given by the Charity Commisslon under secbon 145{5)Ib} of the Act. I have completed my examlnatlon. I C#)nfirm that no materlal matters have come to my attention {other than that dlsdosed below'} in ¢onnecOon with the exeminatlon ¥thlch glv8s me (¥ustt to believe that In. any materlal accountlng rerJ)rds were not kept In accordance wlth Secti￿ 130 of the Act or the accounts do not accord with the acu>unting records Independent examlnerfs statement I have no concems and have come across no other matteTS in connection wlth tho examination lo whl¢h attention should be drawn in orrler to enable a proper understanding of the acoounts to be reathed. . Please delets the ￿rdS in lh8 brack8ts rfthey t*0 not apply. Slgned: Name: Relevant profosslonal qualification{s) or l)ody (If any)- Ti AccoLIMTPfft . Address: ILL STc)NsÉ VL4 , 5)u-CFI STAfr-fO£lJSW L& bYI IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examinalion of charity accounts: directions and guidance for examiners). Give here brlef details of any items that tho examiner wlshes to dlsclose. IER October 2018