2021-11-30-accounts - The Raheli Trust

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THE RAHELI TRUST

Trustees Report and Financial Statements Year ended: 30 November 2021

Charity no: 1135046

Reference and administration details

Charity Name : The Raheli Trust

Registered charity number : 1135046

Trustees:

Lynda Helen Addison James William Bailey Gillien Carter Frances Mary Jones Kathryn Alyson Liston Susan Mary Elizabeth Percy Thomas James Perry Catherine Moyra Tuke Dru Vesty Sarah Jane Wixey

Charity Address : 85 Quentin Road London SE13 5DG

Structure and governance

The Trust is a registered charity and is constituted under a Trust Deed dated 28 October 2009.

The deed states that there must be least three trustees and, after the initial staged appointments of the first set of trustees, it provided for every trustee to be appointed (or re-appointed) by resolution at a special meeting of the trustees for a term of 4 years.

If at any time there are fewer than three Trustees, none of the powers or discretions conferred by the deed or by law on the Trustees are exercisable by the remaining Trustees except the power to appoint new ones.

The deed states that the Trustees must hold at least two ordinary meetings each year. At each meeting the date, time and place of the next meeting is fixed, unless already arranged. Further ordinary meetings may be called at any time by the person elected each year to chair the meetings or by any two Trustees, in which case at least 10 days’ clear notice must be given.

Special meetings require 21 days’ clear notice if the agenda is to include the appointment of a Trustee and may take place immediately after or before an ordinary meeting.

New Trustees are provided as a minimum with:

(a) A copy of the Trust Deed
(b) Regulations made under the Trust Deed
(c) The Annual Return made to the Charity Commission for the preceding year
(d) The Annual Report for the preceding year
(e) Receipts and Payments Accounts
(f) Trustees’ Report on the latest of the bi-annual visits to Tanzania
(g) A set of ‘Frequently Asked Questions’ and a leaflet on the Trust’s work in Tanzania produced for sponsors

(h) A list of students being sponsored at the time of appointment
(i) Meeting papers and Minutes for the previous meeting of the Trustees

Prospective trustees are also referred to the Charity Commission website with guidance on how charities should operate and what is expected of a Trustee.

The Trust held six virtual Board Meetings in 2020/2021.

Objectives and Activities

The objects of the Trust are :

The prevention or relief of poverty or financial hardship in Western Tanzania by assisting in the provision of education and training and support designed to enable individuals to generate a future income and be self-sufficient.
For the public benefit to provide for the education and/or training of children and young people in Western Tanzania in poverty or suffering financial hardship by:
(i) Awarding to such persons and/or providing funds for the educational establishments responsible for advancing their education, to cover fees, scholarships, maintenance allowances and/or grants for travel, uniforms, books and stationery and bedding and personal needs; and/or
(ii) In providing for their education and/ or training, funding for them to undertake travel in furtherance of that education and/or to prepare for entry into any occupation, trade or profession.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Risk Management

The major risk is an inability to pay fees and costs for the individual youngsters taken on for set periods for each stage of their education. This is not a legal commitment, but Trustees would not want to disappoint a student doing well.

The risk for secondary school students has been mitigated by forward calculations of potential commitments and income for each new academic year, made in October/ December before the start of the main school year each January. Forward cash flow figures are presented to the autumn meeting of the Trust and sponsor payments are checked at the end of December.

Requests for secondary school students to continue into high schools, colleges and universities are sent from Tanzania when allocations are made by the government. The number of such students has grown. Trust capability to make up any shortfall in sponsors funds is dealt with by in-year finance update reports to Board members.

Measures for risk mitigation would have been identified and actioned by the Trust should these have proved necessary. In the last 12 years of operation, however, a loyal and committed set of sponsors have always paid in accordance with their original offers. The forward cash flows did not include any assumptions about the likelihood or otherwise of ‘one off’ donations during the year.

Funds from any donations and from HMRC tax relief are used to provide general school assistance, with items needed usually identified during the bi-annual Trustee visits to Tanzania. No money is ever sent without adequate cover in the bank account. The Trust currently has healthy reserve funds to cover any shortfall in donations for 2021.

It is acknowledged that Coronavirus presents a risk to individual sponsors. No problem arose in 2020/21 and the Trust will keep a watchful eye on any effects in the future. Financial security is available from reserves.

Exchange rate risk is dealt with by close attention to fluctuating rates. In 2021 the rates of the £UK against the Tanzanian Shilling/$USD did not differ to the extent that the Trust needed to ask its sponsors to add to their agreed donations. Accumulated reserves will cover any likely shortfall.

Operational risk in the U.K. is minimal. All activities are carried out by volunteers, mainly the Trustees of the charity. There are no paid advisers and there were a limited number of administrative costs in the year ended 30 November 2021, other than bank charges.

Achievements and Performance during the year to November 2020

We see our main role as supporting individual pupils for whom we can find sponsors. But we also seek to improve some of the facilities at the schools they attend so as to benefit all the pupils and support the dedicated staff.

The main activities undertaken in the year ended 30 November 2021 for the public benefit were:

Communication with local partners in Kigoma following the earlier establishment of the Raheli Education and Livelihood Support Development Group continued. This has enabled our donations to be used for community benefit under local law.
Formal arrangements with Bishop Mpango Secondary School in Kibondo were confirmed so that the Trust could ensure that the benefits it provided were more widely spread.
Fund raising for the provision of fees and support for 62 students, specifically:
18 students at Archbishop Kahurananga Secondary School, Kigoma, where the Trust has had sponsorships since it started active work in 2009.
10 students are attending Bishop Mpango Secondary School in Kibondo, where the Trust has started a sponsorship programme so as to widen its sphere of influence.
2 students are attending other secondary schools.
32 are at High School, University or Vocational Colleges, including the Tanzanian Institute of Accountancy in Kigoma.

For those at Archbishop Kahurananga Secondary School and Bishop Mpango Secondary School costs included school fees and contributions; uniforms, transport; pocket money; books and stationery; and accommodation for those in the school hostels.

Costs for those undertaking post-secondary studies included fees; food and accommodation; transport; and pocket money. Students at the Tanzanian Institute of Accountancy were able to board locally or to live at home.

In January 2020 the Trustees started a process of reviewing the Trust’s future role and organisation. It decided to continue sponsoring needy youngsters, mostly girls, but giving emphasis to taking on new students in Kibondo whilst still supporting only those students still at Kigoma. It was also decided to continue to support students undertaking post-secondary education. This review process continued in 2020/21.
At its meeting in June 2020 the Trustees agreed a Reserves Policy Statement, to be reviewed annually, as follows:

The Raheli Trust maintains reserves to enable the Trust to fulfil its objectives and to implement

the Action Plan as well as ensuring provision of liquid resources representing a minimum three months operating expenditure. In addition, contingencies may arise due to the long-term nature of the Trust’s activities which may need funding out of reserves in the event of unforeseen circumstances.

Provision of funds for mid-day meals for day students, so that they do not have to go home at 2pm but can stay in school and study with the benefit of electric lighting and the additional lessons now provided.
Information for sponsors on the progress of individual students and arrangements for communication from students to the sponsors and vice versa.
Despite world-wide restrictions due to Coronavirus the Trust’s income, and therefore its ability to continue to provide a similar level of support to our students, was maintained thanks to the generosity of the sponsors.
Two Trustees were planning to visit Tanzania in early 2021. This had to be postponed, due to Coronavirus and travel restrictions, but will be re-instated when possible.
Lynda Addison who has been chair of the Board for many years retired in February 2021 but has continued to serve as a Trustee. Susan Percy, a long-standing Trustee, took over as chair in March 2021.
In 2020/21 the Trustees took a longer term look at all its activities and prepared a 3 to 5 year Strategic Plan, so as to ensure it can remain an effective organisation to fulfil its objectives. The plan sets out the Trusts mission as:

“To support girls from deprived backgrounds through education to realise their potential and provide a way out of poverty.”

The plan then sets out the Trust’s vision as:

“To enable the girls we sponsor to stay in school, progress through secondary education and further education and eventually become self-reliant adults.”

The plan also sets out our five strategic priorities as:

(i) To have modest and sustainable growth in the number of students we support
(ii) To support students through their whole education life cycle
(iii) To encourage students to support the Trust once they have completed their education and become role models
(iv) To develop a more sustainable financial model for the Trust, based on a variety of methods of fundraising and sponsorship
(v) To focus our efforts predominately on supporting girls
The Trust has considered the need to improve the marketing of its work. To assist it has set up a Facebook page which is regularly updated and has proved a useful mechanism for publicity to individual sponsors and others.
The Trust has continued to be viable in 2020/21 despite Covid. No students or sponsors have been lost during the epidemic.
The Trust has identified a former teacher from Archbishop Kahurananga School to support the Trust, particularly by making personal contact with all those young people being supported. It has been particularly useful to have additional support in the country.

Financial Review

The Charity operates on a Payments and Receipts basis, in accordance with the requirements of the Charity Commission.

During the year the Charity was very grateful to receive a legacy of £5,000 from a long-term supporter. Also one of our Trustees took part in the Marathon des Sables (in the Sahara) and donated the funds raised to the Trust. An incredible effort.

In the year ended 30 November 2021 the Trust received a total of £66,541 from sponsors and in donations. With no Gift Aid refund, its total income was £66,541. It sent £63,298 to recipients in Tanzania during the year in staged payments, and incurred £560 in bank transfer fees. There were no other UK expenses.

The balance in the bank account on 30 November 2021 was £22,251. There are no other liabilities.

They were also subject to inspection by an Independent Examiner, whose report is attached.

Financial Statement for the year ended 30 November 2021 (2020/21)


RECEIPTS AND PAYMENTS
	Unrestricted funds £	Restricted funds £	Total Funds £	Last year 2019/20 £

Receipts
Sponsorships	55,850		55,850	43,337
Individual donations	6545	4,146	10,691	3,744
HMRC tax relief	0		0	14,902
Total Receipts	62,395	4,146	66,541	61,983

Payments
Sent to Tanzania	62,748	550	63,298	45,359
Expenses in the UK (bank charges)	560		560	1,206
Totalpayments	63,308	550	63,858	46,565

Excess of receipts overpayments			2,683	8,325
Excess ofpayments over receipts
Cash funds lastyear end				19,568
Cash funds thisyear end			22,251

Statement of assets and liabilities at the end of theperiod
Cash Funds			22,251
Other assets			-
Legal Liabilities
		£ 560
Expenses - UK		£
Bank charges		560

Summary Financial position (£)

Bank at 1.12.20	Income from sponsors Includes individuals	HMRC Gift Aid refund	Total Income	Bank + income	Payments to Tanzania Includes charges	Expenses in UK	Total expenditure	Bank at 30.11.21
19,568	66,541	-	66,541	86,109	63,858	-	63,858	22,251

Signature	Print Name	Date of Approval
	S. M. E. PERCY	7.4.22
	J. W. BAILEY	7.4.22

Charity Name No (if any) THE RAHELI TRUST 1135046 Receipts and payments accounts CC16a For the period Period start date Period end date To from 30.11.2021

For the period Period start date from 01.12.2020

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 55,850 6,545 - - - - - - 62,395 - - - 62,395 62,748 560 - - - - - - - 63,308 - - - 63,308 - 913 - 19,568 18,655	Restricted funds to the nearest £ - 4,146 - - - - - - 4,146 - - - 4,146 550 - - - - - - - - 550 - - - 550 3,596 - - 3,596	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 55,850 10,691 - - - - - - 66,541 - - - 66,541 63,298 560 - - - - - - - 63,858 - - - 63,858 2,683	Last year to the nearest £
Sponsorships	55,850				43,337
Individual Donations	6,545				3,744
HMRC tax relief	-				14,902
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	62,395				61,983

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					61,983

Sent to Tanzania	62,748				53,591
Expenses in UK(bank charges)	560				66
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	63,308				53,657

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					53,657

	- 913	3,596	-	2,683	8,326
	-	-	-	-	-
	19,568	-	-	19,568	19,568
	18,655	3,596	-	22,251

CCXX R1 accounts (SS)

19/07/2022

Section B Statement of assets and liabilities at the end of the period

Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Signature 2	Unrestricted funds Restricted funds to nearest £ to nearest £ 18,655 2,644 - - - - 18,655 2,644 OK Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name S. M. E. PERCY J.W.BAILEY	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)
		now paid





		Date of approval
	S. M. E. PERCY	7.4.22
2	J.W.BAILEY	7.4.22 19/07/2022

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trusteesl members of Raheli Twst On accounts for the year endod 30 November 2021 Charfty no {if any) 1135046 Set out on pag•s Annud RepK)rt and Financial RevigN pages 1-7 and CC16a pages 1-2 I rewrt to the trustees on my ex8mlnatlon of the arxounts of the atrthie arbty (Ihe Trusf) for the year ended 30111r2021. Responslbllltl•8 and As the ¢harlty trust of the Trus( you are responslble for the prpparation basls ol roport of Ihe accounts In accordance wltr* th8 requlrgments of Char1118s Act 2011 ('th8 Acr). I report in respect of my examlnation of the Trust's accounts carried out under Sect1 145 of Ihe 2011 Act and In carying out my examinallon, I have followed the applicable Dlrections glven by the Charity Commisslon under $8clbon 145(5)(b) of thg Act I have cOMpted my examination. I confim that no material matters have come to my attenllon In connecllon wllh the examlnatlon whlch glves me cause to believe that In, any mat8rlal respect. accountlng recor(Is were rKJt kept In acixjrdance wlth 8ectkn 130 of the Act or the accounts do not accord with the ac¢ountlng record8 I hav8 no ncernS and have comg across no othw matt8r5 In connedon wllh tho examinatlon to which attention should be drawn In order to enabFe a propor understandlng of thg accounts tr) be reathed. Independent •xamlnerfs ststement $1gn•d: Jq 2012 Relevant profo8slonal quallflcatlon(8) or body Ilf any): T I¢£E> KccoL4 Nrrp Addross: Section B Disclosure Only ¢ompl8te if the examiner needs to highlight matters of concern (see CC32. Independwrt examination d tharity 8(XXnts. diTrctiorts and guKlance for examiners). IER octob 2018

Give here brlef details of any ltsms that the examlner wlshes to dls¢loso. lknber 20f8