Baildon Community Link
Charity number 1134980
A company limited by guarantee number 03387537
Annual Report and Financial Statements
for the year ended 31 March 2023
Baildon Community Link
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 13 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Baildon Community Link
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Jeffrey Thompson Roger Armstrong John Briggs Carolyn Hargeaves Tom Gurney Roger L'Amie James Saville
Acting Chair Treasurer
Appointed 10 May 2023 Appointed 10 May 2023 Appointed 10 May 2023 Resigned 10 May 2023 Resigned 10 May 2023 Resigned 10 May 2023
Charity number
Company number
1134980 03387537
Registered in England and Wales Registered in England and Wales
Registered and principal address
Bankers
35 Cliffe Avenue Santander UK plc Baildon Bootle Shipley Merseyside BD17 6NX L30 4GB
Independent examiner
Alan Dodd FCCA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 17 June 1997. It is governed by a memorandum and articles of association amended by special resolution dated 25 November 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
To promote for the benefit of the inhabitants of Baildon in West Yorkshire and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the conditions of the said inhabitants.
The charity's main activities
The main activity is running a community centre.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the provision of facilities for recreation and leisure time.
Achievements and performance
Activities provided include: community cafe; youth club and youth drop-in groups; a film club; a bingo afternoon; a tea dance / social afternoon; a Hygge group. There are a range of private groups that hire the facilities and we have been a Warm Space for local residents this year.
Financial review
The net expenditure for the year was £22,746, including net expenditure of £20,753 on unrestricted funds and net expenditure of £1,993 on restricted funds, after transfers.
Reserves policy
The charity's unrestricted reserves, excluding fixed assets, at the year end were £93,288, which included £16,610 designated by the trustees for specific purposes as set out below.
Baildon Community Link has adopted a formal reserves policy which is to have a running costs reserve to enable us to continue to provide core services for between 6 and 9 months, if funding for key activities should cease. In May 2022, the trustees designated £10,000 towards staff training and support costs, of which £3,390 was expended in the year. A further £10,000 was designated in the previous year as an emergency fund to cover unexpected repairs and technology costs.
Free reserves after the above designations therefore amounted to £76,678 at the year end, which includes £13,000 previously earmarked for potential redundancy and associated costs in the event of a cessation of activities. This is slightly below the upper reserves target, which is calculated as approximately £80,880. The level of reserves is monitored so that any necessary action to manage the reserves to be within the target range is taken on a planned basis.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2023
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
approved by the board of trustees on 18/12/2023
John Briggs (Trustee)
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Baildon Community Link
Independent examiner's report to the trustees of Baildon Community Link
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
18/12/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Baildon Community Link
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 14,608 Room hire and sessional fees 27,133 Fundraising 359 Clients' contributions 5,888 Kitchen income 58 Feed in tariff 3,807 Sundry income 349 Bank interest 167 Total income 52,369 Expenditure on: Salaries, NIC and pensions (3) 58,236 Payroll costs 896 Travel and transport 12 Training and volunteers expenses 3,551 Rates 832 Utilities 3,419 Insurance 2,640 Repairs and maintenance 4,893 Office costs 1,761 Equipment and materials 1,757 Advertising and publicity - Subscriptions and membership 13 Activities and Day Centre costs - Youth activities - Sessional costs 2,535 Kitchen costs 220 Independent examination 858 Sundries 226 Depreciation 1,046 Professional fees - Total expenditure 82,895 Net income / (expenditure) (30,526) Transfers between funds 9,773 Net movement in funds (20,753) Fund balances brought forward 117,181 Fund balances carried forward (4) 96,428 |
2023 Restricted funds £ 39,417 - - - 3,770 - - - 43,187 25,533 576 66 - - - - - - 2,242 - - 2,082 851 - 3,252 - 627 - 178 35,407 7,780 (9,773) (1,993) 2,523 530 |
2023 Total funds £ 54,025 27,133 359 5,888 3,828 3,807 349 167 95,556 83,769 1,472 78 3,551 832 3,419 2,640 4,893 1,761 3,999 - 13 2,082 851 2,535 3,472 858 853 1,046 178 118,302 (22,746) - (22,746) 119,704 96,958 |
2022 Total funds £ 83,879 16,706 103 2,088 1,247 4,176 398 8 108,605 70,900 1,108 32 1,540 425 3,258 2,517 10,096 1,560 6,676 575 13 1,238 1,413 2,065 1,161 720 1,588 1,046 - 107,931 674 - 674 119,030 119,704 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Baildon Community Link
Balance sheet
| as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 3,140 Total fixed assets 3,140 Current assets Debtors and prepayments (6) 12,987 Cash at bank and in hand (7) 82,079 Total current assets 95,066 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,778 Total current liabilities 1,778 Net current assets / (liabilities) 93,288 Net assets 96,428 Funds Unrestricted funds General unrestricted funds 79,818 Designated funds (10) 16,610 Unrestricted funds 96,428 Restricted funds - Total funds 96,428 |
2023 Restricted £ - - - 530 530 - - 530 530 - - - 530 530 |
2023 Total £ 3,140 3,140 12,987 82,609 95,596 1,778 1,778 93,818 96,958 79,818 16,610 96,428 530 96,958 |
2022 Total £ 4,186 4,186 4,898 112,665 117,563 2,045 2,045 115,518 119,704 94,181 23,000 117,181 2,523 119,704 |
|---|---|---|---|
For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 18/12/2023
John Briggs (Trustee)
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Baildon Community Link
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 3 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Baildon Community Link
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies continued
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Bradford Metropolitan District Council (BDMC) Baildon Town Council (BTC) Mechanics Institute Other donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2023 Unrestricted funds £ - 14,076 - 532 14,608 |
2023 Restricted funds £ 28,554 10,125 600 138 39,417 |
2023 Total funds £ 28,554 24,201 600 670 54,025 2023 £ 78,991 5,074 (5,000) 4,704 83,769 |
2022 Total funds £ 51,106 30,000 - 2,773 83,879 2022 £ 66,936 4,024 (4,000) 3,940 70,900 |
|---|---|---|---|---|
The average number of employees during the year was 8.7, being an average of 2.9 full time equivalent (2022: 6.8, 2.7 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Community Café - 11,041 Elderly Day Care - 21,131 Youth Commissioning - 10,040 Big Lottery grant fund 44 - Additional restrictions grant 2,479 - Jubilee event - 375 Mechanics Institute - 600 2,523 43,187 |
Outgoing £ 7,180 16,104 9,155 44 1,949 375 600 35,407 |
2023 £ 4,704 174 Transfers £ (3,861) (5,027) (885) - - - - (9,773) |
2022 £ 3,940 161 Balance c/f £ - - - - 530 - - 530 |
|---|---|---|---|
Purpose of restriction
Fund name Purpose of restriction Community Café For health and wellbeing activities and the café Elderly Day Care For elderly day care Youth Commissioning For youth provision Big Lottery grant fund For the maintenance of the green roof. Additional restrictions grant For IT, software and support Jubilee event Towards community events. Mechanics Institute For playground inspection and towards planting costs
Transfers
Other transfers relate to overhead costs, incurred by the centre, as agreed with the funder.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2023
| 5 6 7 **8 ** |
Tangible assets Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Creditors Accruals Other creditors |
£ 5,232 - 5,232 1,046 1,046 2,092 3,140 4,186 2023 £ 3,543 137 9,307 12,987 2023 £ 81,328 1,281 82,609 2023 £ 920 858 - 1,778 Equipment |
Total £ 5,232 - 5,232 1,046 1,046 2,092 3,140 4,186 2022 £ 3,875 124 899 4,898 2022 £ 111,728 937 112,665 2022 £ 1,021 720 304 2,045 |
|---|---|---|---|
9 Security over assets
The Big Lottery Fund holds a charge, value £475,910, on the leasehold and buildings at 35 Cliffe Avenue, Baildon, Shipley, BD17 6NX.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2023
| 10 Designated funds Repairs and IT reserve Staffing contingency Training and support |
Balance b/f £ 10,000 13,000 - 23,000 |
Incoming £ - - - - |
Outgoing £ - - 3,390 3,390 |
Transfers £ - (13,000) 10,000 (3,000) |
Balance c/f £ 10,000 - 6,610 16,610 |
|---|---|---|---|---|---|
Reason for designation
Fund name Reason for designation Repairs and IT reserve Emergency fund to cover unexpected repairs and technology costs. Staffing contingency Provision towards statutory redundancy and associated costs, now released to general unrestricted reserves Training and support Towards staff training and support costs
11 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £41,193 (previous year: £40,764).
12 Operating leases
| Within one year In the second to fifth years inclusive Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: |
2023 £ 302 806 1,108 |
2022 £ 302 1,108 1,410 |
|---|---|---|
Land and buildings at Cliffe Avenue, Baildon, West Yorkshire are leased to Baildon Community Link for use as a community centre; the lease is for a period of twenty years starting 31 January 2011. The landlord, City of Bradford Metropolitan District Council, charges a peppercorn rent and no monies have been charged to the Statement of Financial Activities in this financial year. The trustees are continuing to engage with a solicitor to transfer the charge to the owners, City of Bradford Metropolitan District Council.
| 13 Funds held as agent Baildon Parkinson's Support Group |
Balance b/f £ 2,635 2,635 |
Incoming £ 503 503 |
Outgoing £ 2,203 2,203 |
Balance c/f £ 935 935 |
|---|---|---|---|---|
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Baildon Community Link
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 14,608 11,599 Room hire and sessional fees 27,133 16,706 Fundraising 359 103 Clients' contributions 5,888 2,088 Kitchen income 58 1 Feed in tariff 3,807 4,176 Sundry income 349 398 Bank interest 167 8 Total income 52,369 35,079 Expenditure Salaries, NIC and pensions 58,236 30,813 Payroll costs 896 528 Travel and transport 12 32 Training and volunteers expenses 3,551 903 Rates 832 425 Utilities 3,419 3,258 Insurance 2,640 2,517 Repairs and maintenance 4,893 6,963 Office costs 1,761 1,560 Equipment and materials 1,757 3,004 Advertising and publicity - 14 Subscriptions and membership 13 13 Activities and Day Centre costs - 54 Youth activities - 13 Sessional costs 2,535 2,065 Kitchen costs 220 98 Independent examination 858 720 Sundries 226 971 Depreciation 1,046 1,046 Professional fees - - Total expenditure 82,895 54,997 Net income / (expenditure) (30,526) (19,918) Transfers between funds 9,773 20,179 Net movement in funds (20,753) 261 Fund balances brought forward 117,181 116,920 Fund balances carried forward 96,428 117,181 |
2023 Restricted funds £ 39,417 - - - 3,770 - - - 43,187 25,533 576 66 - - - - - - 2,242 - - 2,082 851 - 3,252 - 627 - 178 35,407 7,780 (9,773) (1,993) 2,523 530 |
2022 Restricted funds £ 72,280 - - - 1,246 - - - 73,526 40,087 580 - 637 - - - 3,133 - 3,672 561 - 1,184 1,400 - 1,063 - 617 - 52,934 20,592 (20,179) 413 2,110 2,523 |
2023 Total funds £ 54,025 27,133 359 5,888 3,828 3,807 349 167 95,556 83,769 1,472 78 3,551 832 3,419 2,640 4,893 1,761 3,999 - 13 2,082 851 2,535 3,472 858 853 1,046 178 118,302 (22,746) - (22,746) 119,704 96,958 |
2022 Total funds £ 83,879 16,706 103 2,088 1,247 4,176 398 8 108,605 70,900 1,108 32 1,540 425 3,258 2,517 10,096 1,560 6,676 575 13 1,238 1,413 2,065 1,161 720 1,588 1,046 - 107,931 674 - 674 119,030 119,704 |
|---|---|---|---|---|
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