Baildon Community Link
Charity number 1134980
A company limited by guarantee number 03387537
Annual Report and Financial Statements
for the year ended 31 March 2022
Baildon Community Link
Annual Report and Financial Statements for the year ended 31 March 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 13 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Baildon Community Link
Trustees' report for the year ended 31 March 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Tom Gurney Treasurer Roger L'Amie Secretary James Saville Jeffrey Thompson David McDougall Georgina Gowland
Resigned 23 June 2021 Resigned 20 January 2022
Charity number 1134980 Company number 03387537 Registered and principal address Bankers 35 Cliffe Avenue Santander UK plc Baildon Bootle Shipley Merseyside Bradford L30 4GB BD17 6NX
Registered in England and Wales Registered in England and Wales
Independent examiner
Alan Dodd FCCA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 17 June 1997. It is governed by a memorandum and articles of association amended by special resolution dated 25 November 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2022
Objectives and activities
The charity's objects
To promote for the benefit of the inhabitants of Baildon in West Yorkshire and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the conditions of the said inhabitants.
The charity's main activities
The main activity is running a community centre.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the provision of facilities for recreation and leisure time.
Achievements and performance
Provision of facilities for the benefit of local residents. We have been reintroducing activities following the pandemic and introducing new ones. Activities provided include: community cafe; youth club and youth drop-in groups; a film club; a bingo afternoon; women's friendship group; and a craft group.
Financial review
The net income for the year was £674, including net income of £261 on unrestricted funds and net income of £413 on restricted funds, after transfers.
Reserves policy
The charity's unrestricted reserves, excluding fixed assets, at the year end were £112,995, which included £23,000 designated by the trustees for specific purposes as set out below.
Baildon Community Link has adopted a formal reserves policy which is to have a running costs reserve to enable us to continue to provide core services for between 6 and 9 months, if funding for key activities should cease. The trustees have designated sufficient funds (£13,000) to cover legal redundancy requirements and any other financial liabilities as agreed by the trustees. The trustees have also designated £10,000 as an emergency fund to cover unexpected repairs and technology costs.
The trustees recognise that the reserves held at 31 March 2022 exceed the upper reserves target, which is calculated as approximately £76,500. Given the uncertainties facing the charity, particularly in light of the covid19 pandemic, the trustees believe the level of reserves are appropriate and the level of reserves is being monitored so that any necessary action to manage the reserves to be within the target range is taken on a
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2022
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 14/12/22
Roger L'Amie (Trustee)
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Baildon Community Link
Independent examiner's report to the trustees of Baildon Community Link
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2022, which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
14/12/22
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Baildon Community Link
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2022
| Notes 2022 Unrestricted funds £ Income from: Grants and donations (2) 11,599 Room hire and sessional fees 16,706 Fundraising 103 Clients' contributions 2,088 Kitchen income 1 Feed in tariff 4,176 Sundry income 398 Bank interest 8 Total income 35,079 Expenditure on: Salaries, NIC and pensions (3) 30,813 Payroll costs 528 Travel and transport 32 Training and volunteers expenses 903 Rates 425 Utilities 3,258 Insurance 2,517 Repairs and maintenance 6,963 Office costs 1,560 Equipment and materials 3,004 Advertising and publicity 14 Subscriptions and membership 13 Activities and Day Centre costs 54 Youth activities 13 Sessional costs 2,065 Kitchen costs 98 Independent examination 720 Sundries 971 Food donations - Covid PPE costs - Depreciation 1,046 Total expenditure 54,997 Net income / (expenditure) (19,918) Transfers between funds 20,179 Net movement in funds 261 Fund balances brought forward 116,920 Fund balances carried forward (4) 117,181 |
2022 Restricted funds £ 72,280 - - - 1,246 - - - 73,526 40,087 580 - 637 - - - 3,133 - 3,672 561 - 1,184 1,400 - 1,063 - 617 - - - 52,934 20,592 (20,179) 413 2,110 2,523 |
2022 Total funds £ 83,879 16,706 103 2,088 1,247 4,176 398 8 108,605 70,900 1,108 32 1,540 425 3,258 2,517 10,096 1,560 6,676 575 13 1,238 1,413 2,065 1,161 720 1,588 - - 1,046 107,931 674 - 674 119,030 119,704 |
2021 Total funds £ 93,181 4,017 1,520 512 - 3,511 1,080 107 103,928 66,307 1,178 - 573 - 5,534 2,366 2,551 2,583 1,046 279 13 1,134 708 - 72 720 2,559 1,070 647 - 89,340 14,588 - 14,588 104,442 119,030 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Baildon Community Link
Balance sheet
| as at 31 March 2022 2022 Unrestricted £ Fixed assets Tangible assets (5) 4,186 Total fixed assets 4,186 Current assets Debtors and prepayments (6) 4,898 Cash at bank and in hand (7) 110,142 Total current assets 115,040 Current liabilities: amounts falling due within one year Creditors and accruals (8) 2,045 Total current liabilities 2,045 Net current assets / (liabilities) 112,995 Net assets 117,181 Funds Unrestricted funds General unrestricted funds 94,181 Designated funds (10) 23,000 Unrestricted funds 117,181 Restricted funds - Total funds 117,181 |
2022 Restricted £ - - - 2,523 2,523 - - 2,523 2,523 - - - 2,523 2,523 |
2022 Total £ 4,186 4,186 4,898 112,665 117,563 2,045 2,045 115,518 119,704 94,181 23,000 117,181 2,523 119,704 |
2021 Total £ - - 3,375 117,155 120,530 1,500 1,500 119,030 119,030 116,920 - 116,920 2,110 119,030 |
|---|---|---|---|
For the year ending 31 March 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 14/12/22
Roger L'Amie (Trustee)
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Baildon Community Link
Notes to the accounts
for the year ended 31 March 2022
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2022
1 Accounting policies continued
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
| 2 Grants and donations Bradford Metropolitan District Council (BDMC) Baildon Town Council (BTC) Bradford VCS Alliance Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2022 Unrestricted funds £ 8,826 - - 2,773 11,599 |
2022 Restricted funds £ 42,280 30,000 - - 72,280 |
2022 Total funds £ 51,106 30,000 - 2,773 83,879 2022 £ 66,936 4,024 (4,000) 3,940 70,900 |
2021 Total funds £ 54,280 31,441 1,566 5,894 93,181 2021 £ 62,619 3,370 (3,370) 3,687 66,307 |
|---|---|---|---|---|
The average number of employees during the year was 6.8, being an average of 2.7 full time equivalent (2021: 7.4, 2.6 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2022 | 2021 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 3,940 | 3,687 |
| Amount of any contributions outstanding at the year end | 161 | 165 |
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2022
| 4 Restricted funds Big Lottery Grant Fund ABCD grant Additional restrictions grant Ageing Well Community Café (BMDC) Community Chest Community Worker (BTC) Elderly Day Care (BMDC) Infection, prevention, control Youth - Forest School Skylark Youth Work (BTC) |
Balance b/f £ 44 743 - 823 - - - - - 500 - 2,110 |
Incoming £ - - 3,957 - 8,207 500 20,000 20,000 10,862 - 10,000 73,526 |
Outgoing £ - 743 1,478 498 2,941 500 20,000 11,259 5,630 500 9,385 52,934 |
Transfers £ - - - (325) (5,266) - - (8,741) (5,232) - (615) (20,179) |
Balance c/f £ 44 - 2,479 - - - - - - - - 2,523 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Big Lottery Grant Fund ABCD grant Additional restrictions grant Ageing Well Community Café (BMDC) Community Chest Community Worker (BTC) Elderly Day Care (BMDC) Infection, prevention, control
Youth - Forest School Skylark Youth Work (BTC)
For the maintenance of the green roof.
For a Community Recipe Project
For IT, software and support package For an exercise project For health and wellbeing activities and the café Provision of mindfulness bags Community development funding For elderly day care
For cleaning materials, equipment and additional cleaning. Transfer relates to the purchase of fixed assets held for the general use of the charity. To run a short Forestry School course For youth provision
Transfers
Other transfers relate to overhead costs, incurred by the centre, as agreed with the funder.
| **5 ** | Tangible assets Cost At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
£ - 5,232 5,232 - 1,046 1,046 4,186 - Equipment |
Total £ - 5,232 5,232 - 1,046 1,046 4,186 - |
|---|---|---|---|
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2022
| 6 Debtors and prepayments Debtors Prepayments Other debtors 7 Cash at bank and in hand Cash at bank Cash in hand 8 Creditors and accruals Creditors Accruals Other creditors |
2022 £ 3,875 124 899 4,898 2022 £ 111,728 937 112,665 2022 £ 1,021 720 304 2,045 |
2021 £ 1,868 1,507 - 3,375 2021 £ 116,905 250 117,155 2021 £ 780 720 - 1,500 |
|---|---|---|
9 Security over assets
The Big Lottery Fund holds a charge, value £475,910, on the leasehold and buildings at 35 Cliffe Avenue, Baildon, Shipley, BD17 6NX.
| 10 Designated funds Repairs and IT reserve Staffing contingency |
Balance b/f £ - - - |
Incoming £ - - - |
Outgoing £ - - - |
Transfers £ 10,000 13,000 23,000 |
Balance c/f £ 10,000 13,000 23,000 |
|---|---|---|---|---|---|
Fund name
Repairs and IT reserve Staffing contingency
Reason for designation
Emergency fund to cover unexpected repairs and technology costs. Provision towards statutory redundancy and associated costs
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2022
11 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and Chief Officer. The total employee benefits received were £40,764 (previous year: £38,969).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
12 Operating leases
| Within one year In the second to fifth years inclusive Over five years from the balance sheet date Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: |
2022 £ 302 1,108 - 1,410 |
2021 £ 150 - - 150 |
|---|---|---|
Land and buildings at Cliffe Avenue, Baildon, West Yorkshire are leased to Baildon Community Link for use as a community centre; the lease is for a period of twenty years starting 31 January 2011. The landlord, City of Bradford Metropolitan District Council, charges a peppercorn rent and no monies have been charged to the Statement of Financial Activities in this financial year. The trustees are continuing to engage with a solicitor to transfer the charge to the owners, City of Bradford Metropolitan District Council.
13 Funds held as agent on behalf of other groups
During the year the charity acted as an agent on behalf of Baildon Parkinson's Support Group. In this role the charity received £1,082 and paid out £988 and held £2,635 on behalf of this group at 31 March 2022. The charity also received £3,434 on behalf of Baildon Green Community Association, to whom it then transferred this amount. The above transactions have been excluded from these accounts, in accordance with the Charities SORP.
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Baildon Community Link
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022
| 2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 11,599 32,138 Room hire and sessional fees 16,706 4,017 Fundraising 103 1,468 Clients' contributions 2,088 - Kitchen income 1 - Feed in tariff 4,176 3,511 Sundry income 398 1,053 Bank interest 8 107 Total income 35,079 42,294 Expenditure Salaries, NIC and pensions 30,813 28,707 Payroll costs 528 425 Travel and transport 32 - Training and volunteers expenses 903 573 Rates 425 - Utilities 3,258 5,534 Insurance 2,517 2,366 Repairs and maintenance 6,963 2,551 Office costs 1,560 2,583 Equipment and materials 3,004 747 Advertising and publicity 14 279 Subscriptions and membership 13 13 Activities and Day Centre costs 54 83 Youth activities 13 - Sessional costs 2,065 - Kitchen costs 98 - Independent examination 720 720 Sundries 971 1,618 Food donations - 170 Covid PPE costs - 647 Depreciation 1,046 - Total expenditure 54,997 47,016 Net income / (expenditure) (19,918) (4,722) Transfers between funds 20,179 17,244 Net movement in funds 261 12,522 Fund balances brought forward 116,920 104,398 Fund balances carried forward 117,181 116,920 |
2022 Restricted funds £ 72,280 - - - 1,246 - - - 73,526 40,087 580 - 637 - - - 3,133 - 3,672 561 - 1,184 1,400 - 1,063 - 617 - - - 52,934 20,592 (20,179) 413 2,110 2,523 |
2021 Restricted funds £ 61,043 - 52 512 - - 27 - 61,634 37,600 753 - - - - - - - 299 - - 1,051 708 - 72 - 941 900 - - 42,324 19,310 (17,244) 2,066 44 2,110 |
2022 Total funds £ 83,879 16,706 103 2,088 1,247 4,176 398 8 108,605 70,900 1,108 32 1,540 425 3,258 2,517 10,096 1,560 6,676 575 13 1,238 1,413 2,065 1,161 720 1,588 - - 1,046 107,931 674 - 674 119,030 119,704 |
2021 Total funds £ 93,181 4,017 1,520 512 - 3,511 1,080 107 103,928 66,307 1,178 - 573 - 5,534 2,366 2,551 2,583 1,046 279 13 1,134 708 - 72 720 2,559 1,070 647 - 89,340 14,588 - 14,588 104,442 119,030 |
|---|---|---|---|---|
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