Baildon Community Link
Charity number 1134980
A company limited by guarantee number 03387537
Annual Report and Financial Statements
for the year ended 31 March 2021
Baildon Community Link
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 12 |
Prepared by West Yorkshire Community Accounting Service
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Baildon Community Link
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
David McDougall Tom Gurney Roger L'Amie Nina Oakes James Saville Jeffrey Thompson Georgina Gowland Paul Marfell
Acting Chair since June 2020 Treasurer Secretary
Resigned 15 February 2021 Appointed 28 October 2020 Appointed 28 October 2020 Appointed 28 October 2020 Resigned 28 June 2020
Chair to June 2020
Charity number
Company number
1134980 03387537
Registered in England and Wales Registered in England and Wales
Registered and principal address
35 Cliffe Avenue Baildon Shipley Bradford BD17 6NX
Bankers
Santander UK plc Bootle Merseyside L30 4GB
Independent examiner
Rhys North ACA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 17 June 1997. It is governed by a memorandum and articles of association amended by special resolution dated 25 November 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
To promote for the benefit of the inhabitants of Baildon in West Yorkshire and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interest of social welfare and with the object of improving the conditions of the said inhabitants.
The charity's main activities
The main activity is running a community centre.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the provision of facilities for recreation and leisure time.
Achievements and performance
Provision of facilities for the benefit of local residents. During the pandemic we have been unable to provide our full range of activities. However, we have been contacting members of our youth club and over-55s group via telephone and/or Zoom and doing doorstep delivery of activity packs for both age groups. We have also been active in the local community providing a food parcel service, lending out puzzles and books, and working on projects such as the community banner.
Financial review
The net income for the year was £14,588, including net income of £12,522 on unrestricted funds and net income of £2,066 on restricted funds, after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £116,920.
Baildon Community Link has adopted a formal reserves policy which aims to have between 6 and 9 months of current expenditure, an emergency repair and technology fund (£10,000) and sufficient funds (£13,000) to cover legal redundancy requirements and any other financial liabilities as agreed by the trustees.
The trustees recognise that the reserves held at 31 March 2021 exceed the upper reserves target. Given the uncertainties facing the charity, particularly in light of the covid-19 pandemic, the trustees believe the level of reserves are appropriate although will be ensuring that the level of reserves are monitored so that any necessary action to manage the reserves to be within the target range is taken on a planned basis.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
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Baildon Community Link
Trustees' report (continued) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 7/12/2021
Tom Gurney (Trustee)
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Baildon Community Link
Independent examiner's report to the trustees of Baildon Community Link
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 6 to 12.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
7/12/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Baildon Community Link
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 32,138 Room hire and sessional fees 4,017 Fundraising 1,468 Clients' contributions - Kitchen income - Feed in tariff 3,511 Sundry income 1,053 Bank interest 107 Total income 42,294 Expenditure on: Salaries, NIC and pensions (3) 28,707 Payroll costs 425 Travel and transport - Training and volunteers expenses 573 Rates - Utilities 5,534 Insurance 2,366 Repairs and maintenance 2,551 Office costs 2,583 Equipment and materials 747 Advertising and publicity 279 Subscriptions and membership 13 Activities and Day Centre costs 83 Youth activities - Sessional costs - Kitchen costs - Independent examination 720 Sundries 1,618 Food donations 170 Covid PPE costs 647 Total expenditure 47,016 Net income / (expenditure) (4,722) Transfers between funds 17,244 Net movement in funds 12,522 Fund balances brought forward 104,398 Fund balances carried forward (4) 116,920 |
2021 Restricted funds £ 61,043 - 52 512 - - 27 - 61,634 37,600 753 - - - - - - - 299 - - 1,051 708 - 72 - 941 900 - 42,324 19,310 (17,244) 2,066 44 2,110 |
2021 Total funds £ 93,181 4,017 1,520 512 - 3,511 1,080 107 103,928 66,307 1,178 - 573 - 5,534 2,366 2,551 2,583 1,046 279 13 1,134 708 - 72 720 2,559 1,070 647 89,340 14,588 - 14,588 104,442 119,030 |
2020 Total funds £ 66,273 24,745 1,636 14,472 3,902 3,450 296 289 115,063 71,805 1,242 8 2,433 1,638 6,317 2,625 5,461 1,673 4,704 - 247 10,658 1,519 50 2,562 660 1,547 - - 115,149 (86) - (86) 104,528 104,442 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Baildon Community Link
Balance sheet
| as at 31 March 2021 2021 Unrestricted £ Current assets Debtors and prepayments (5) 3,375 Cash at bank and in hand (6) 115,045 Total current assets 118,420 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,500 Total current liabilities 1,500 Net current assets / (liabilities) 116,920 Net assets 116,920 Funds Unrestricted funds 116,920 Restricted funds - Total funds 116,920 |
2021 Restricted £ - 2,110 2,110 - - 2,110 2,110 - 2,110 2,110 |
2021 Total £ 3,375 117,155 120,530 1,500 1,500 119,030 119,030 116,920 2,110 119,030 |
2020 Total £ 4,127 101,132 105,259 817 817 104,442 104,442 104,398 44 104,442 |
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 7/12/2021
Tom Gurney (Trustee)
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Baildon Community Link
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Project and office equipment: over 3 years Computer equipment: over 3 years Fixtures and fittings: over 4 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2021
1 Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
| 2 Grants and donations Bradford Metropolitan District Council (BDMC) Baildon Town Council (BTC) Other small grants Bradford VCS Alliance Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Unrestricted funds £ 27,319 - - - 4,819 32,138 |
2021 Restricted funds £ 26,961 31,441 - 1,566 1,075 61,043 |
2021 Total funds £ 54,280 31,441 - 1,566 5,894 93,181 2021 £ 62,619 3,370 (3,370) 3,687 66,307 |
2020 Total funds £ 30,037 30,000 4,300 - 1,936 66,273 2020 £ 67,721 3,292 (3,000) 3,792 71,805 |
|---|---|---|---|---|
The average number employees during the year was 7.4, being an average of 2.6 full time equivalent (2020: 7, 2.7 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 3,687 | 3,792 |
| Amount of any contributions outstanding at the year end | 165 | 157 |
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2021
| 4 Restricted funds Big Lottery Grant Fund Community Café (BMDC) Community Worker (BTC) Elderly Day Care (BMDC) Youth Work (BTC) Youth - Forest School Skylark ABCD grant Ageing Well Food bank donations |
Balance b/f £ 44 - - - - - - - - 44 |
Incoming £ - 6,961 20,941 20,387 10,379 500 743 823 900 61,634 |
Outgoing £ - 501 20,941 11,007 8,975 - - - 900 42,324 |
Transfers £ - (6,460) - (9,380) (1,404) - - - - (17,244) |
Balance c/f £ 44 - - - - 500 743 823 - 2,110 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Big Lottery Grant Fund For the maintenance of the green roof. Community Café (BMDC) For health and wellbeing activities and the café Community Worker (BTC) Community development funding Elderly Day Care (BMDC) For elderly day care Youth Work (BTC) For youth provision Youth - Forest School Skylark To run a short Forestry School course ABCD grant For a Community Recipe Project Ageing Well For an exercise project Food bank donations For provision of a food bank
Transfers
All transfers relate to overhead costs, incurred by the centre, as agreed with the funder.
| 5 Debtors and prepayments Debtors Prepayments 6 Cash at bank and in hand Cash at bank Cash in hand 7 Creditors and accruals Creditors Accruals |
2021 £ 1,868 1,507 3,375 2021 £ 116,905 250 117,155 2021 £ 780 720 1,500 |
2020 £ 2,895 1,232 4,127 2020 £ 100,850 282 101,132 2020 £ - 817 817 |
|---|---|---|
7 Security over assets
The Big Lottery Fund holds a charge, value £475,910, on the leasehold and buildings at 35 Cliffe Avenue, Baildon, Shipley, BD17 6NX.
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Baildon Community Link
Notes to the accounts continued
for the year ended 31 March 2021
8 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustee, the Centre Manager and Youth Work cover. The total employee benefits received by the Centre Manager and Youth Work cover were £38,968 (previous year: £37,909).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
| 9 Operating leases Within one year In the second to fifth years inclusive Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: |
2021 £ 150 - 150 |
2020 £ 300 150 450 |
|---|---|---|
Land and buildings at Cliffe Avenue, Baildon, West Yorkshire are leased to Baildon Community Link for use as a community centre; the lease is for a period of twenty years starting 31 January 2011. The landlord, City of Bradford Metropolitan District Council, charges a peppercorn rent and no monies have been charged to the Statement of Financial Activities in this financial year. The trustees are in the process of engaging a solicitor to transfer the charge to the owners, City of Bradford Metropolitan District Council.
10 Funds held as an agent on behalf of other groups
During the year the charity acted as an agent on behalf of Baildon Parkinson's Support Group. In this role the charity received £152 and paid out £748 and held £2,541 on behalf of this group at 31 March 2021. The above transactions have been excluded from these accounts in accordance with the Charities SORP.
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Baildon Community Link
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 32,138 6,376 Room hire and sessional fees 4,017 24,745 Fundraising 1,468 1,527 Clients' contributions - - Kitchen income - - Feed in tariff 3,511 3,450 Sundry income 1,053 256 Bank interest 107 289 Total income 42,294 36,643 Expenditure Salaries, NIC and pensions 28,707 26,351 Payroll costs 425 410 Travel and transport - 8 Training and volunteers expenses 573 179 Rates - 1,638 Utilities 5,534 6,317 Insurance 2,366 2,625 Repairs and maintenance 2,551 5,461 Office costs 2,583 1,673 Equipment and materials 747 1,371 Advertising and publicity 279 - Subscriptions and membership 13 33 Activities and Day Centre costs 83 - Youth activities - - Sessional costs - 50 Kitchen costs - - Independent examination 720 660 Sundries 1,618 - Food donations 170 - Covid PPE costs 647 - Total expenditure 47,016 46,776 Net income / (expenditure) (4,722) (10,133) Transfers between funds 17,244 11,445 Net movement in funds 12,522 1,312 Fund balances brought forward 104,398 103,086 Fund balances carried forward 116,920 104,398 |
2021 Restricted funds £ 61,043 - 52 512 - - 27 - 61,634 37,600 753 - - - - - - - 299 - - 1,051 708 - 72 - 941 900 - 42,324 19,310 (17,244) 2,066 44 2,110 |
2020 Restricted funds £ 59,897 - 109 14,472 3,902 - 40 - 78,420 45,454 832 - 2,254 - - - - - 3,333 - 214 10,658 1,519 - 2,562 - 1,547 - 68,373 10,047 (11,445) (1,398) 1,442 44 |
2021 Total funds £ 93,181 4,017 1,520 512 - 3,511 1,080 107 103,928 66,307 1,178 - 573 - 5,534 2,366 2,551 2,583 1,046 279 13 1,134 708 - 72 720 2,559 1,070 647 89,340 14,588 - 14,588 104,442 119,030 |
2020 Total funds £ 66,273 24,745 1,636 14,472 3,902 3,450 296 289 115,063 71,805 1,242 8 2,433 1,638 6,317 2,625 5,461 1,673 4,704 - 247 10,658 1,519 50 2,562 660 1,547 - - 115,149 (86) - (86) 104,528 104,442 |
|---|---|---|---|---|
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