## **Southend Malayalee Association (SMA)** 

## **Secretary’s Report** 

Reporting Period: January 2023 – December 2023 

Presented for submission to the Charity Commission 

Dear Members, 

I am pleased to present the Secretary’s Report of the Southend Malayalee Association for the period January 2023 – December 2023. During this period, the association continued its efforts to bring together the Malayalee community through cultural, social, and communityoriented programs. 

## **Major Activities Conducted** 

- Smash 2023 sports activities 

- Goal 2023 football activities 

- La Fete 2023 cultural event 

- SMA One Day Tour 

- Onam 2023 celebrations 

- Christmas and year-end celebrations 

- Community charity and member support initiatives 

## **Administrative Activities** 

Regular committee meetings were conducted to plan and manage association activities. Communication with members was maintained through official announcements and digital platforms to ensure transparency and coordination. Member participation and volunteer support remained strong. 

## **Acknowledgment** 

The committee extends sincere appreciation to all volunteers, sponsors, committee members, and families whose continued support contributed to the success of association programs. 

## **Conclusion** 

With continued cooperation and community participation, the association looks forward to further strengthening cultural and social engagement in the coming years. 

Secretary Southend Malayalee Association 



## **Sma Icome and Expenditure statement 2023** 

Period 01/012023 to 31/12/2023 

## **Opening Balance** 

Bank Balance: £5,343.00 

Cash Balance: £133.35 

## **Programme / Activity Account** 

|Programme / Item|Income (£)|Expense (£)|Surplus / (Deficit)|
|---|---|---|---|
||||(£)|
|Christmas 2022|6,133.20|6,876.27|-743.07|
|Smash 2023|940.00|1,084.50|-144.50|
|Goal 2023|390.00|407.07|-17.07|
|La Fete 2023|2,692.43|3,203.26|-510.83|
|SMA One Day Tour|3,920.00|3,875.88|+44.12|
|Onam 2023|14,407.04|15,874.67|-1,467.63|



## **Other Income & Expenses** 

|Item|Income (£)||Expense (£)|
|---|---|---|---|
|SMA New Membership|1,950.00||-|
|Charity money returned|1,000.00||-|
|Charity Donation (Sep|1,310.00||-|
|2023)||||
|SMA New Phone|-||149.00|
|UUKMA Kalamela|-||75.00|
|Registration||||
|Public Liability Insurance|-||283.77|
|**Financial Summary**||||
|Description||Amount (£)||
|Total Income||32,742.67||





|Total Expenses|32,829.42|
|---|---|
|Net Result|86.75|
|**Closing Balance**||
|Bank Balance: £4,076.47||
|Cash Balance: £47.35||





## **Auditor’s Report** 

Southend Malayalee Association (SMA) 

Financial Period: January 2023 – December 2023 

## **Scope of Examination** 

We have examined the accounting records and financial statements of Southend Malayalee Association for the period stated above. The examination included review of bank statements, income and expenditure records, supporting vouchers, and financial summaries provided by the association’s officers. 

## **Responsibilities of the Committee** 

The association’s committee is responsible for maintaining proper accounting records and preparing financial statements that fairly reflect the financial activities of the association. 

## **Auditor’s Responsibility** 

Our responsibility is to examine the records and provide an independent report based on the information and explanations made available during the examination process. 

## **Financial Summary Examined** 

|**Financial Summary Examined**||
|---|---|
|Description|Amount (£)|
|Total Income|53,327.22|
|Total Expenditure|52,341.31|
|Net Movement for Period|985.91|
|Closing Bank Balance|4,076.47|
|Closing Cash Balance|47.35|



## **Auditor’s Opinion** 

Based on our examination, the accounting records and explanations provided are consistent with the financial summary presented and reasonably reflect the association’s financial position for the period stated. 

## **Auditor Details** 

Internal Auditor: Joby Baby John 

External Auditor: Joe V. Jose