## **Trustees’ Annual Report for the period** **From 1[st] August 2023 to 31[st] July 2024** **Charity name: Chess Valley Barbershop Singers** **Charity registration number:** ## **1134927** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the Charity are to further
the education and practice of singing in an a
cappella style in four-part harmony. As
members of the British Association of
Barbershop Singers, the choir/chorus sings
and performs in the Barbershop Harmony
style.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The choir rehearses and sings in the local
community, including schools, care homes
and other areas with public access.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Charity, through education and practice
of singing, continues to meet its charitable
objectives. The Trustees have complied with
their duty to have a due regard to
the guidance on public benefit, published by
the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The chorus will from time-to-time offer grants
or bursars in support of membership and for
attending BABS’ Harmony College for
education purposes.| |Policy on social investment
including program related
investment|Para 1.38|The chorus holds open days and time-to-
harmonise educational courses. These serve
to allow members of the public access to
observe and take part in chorus rehearsal
activities, learning and improving skills in the
process.| |Contribution made by
volunteers|Para 1.38|The organisation is entirely volunteer run,
with support from a range of skill-sets and
experience across the chorus.| ||Other||A proportion of funds is held in reserve to
support chorus members who may not have
the means to participate in all activities. This
fund is topped-up by donations from alumni
as well as other active chorus members.| |---|---|---|---| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|After last year’s success breaking the 70%
barrier at national BABS sing convention,
this year we improved our overall score and
achieved 5thplace nationally in the singing
category.
The chorus entertains the public via singouts
and shows which it attends throughout the
year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The chorus continues to improve its fiscal
position, restoring a healthier reserve in
comparison with pre-covid and covid years.
It is also working on recruiting new members
to help improve the sustainability for
generations to come.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The chorus aims to hold in reserve sufficient
funds equivalent to 1 year of turnover.| |Amount of reserves held|Para 1.22|£22,649| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Primary sources of income include
membership subscriptions (paid by monthly
standing order), grants from supporting local
authorities and from BABS as well as
fundraising from sing-outs, shows and
donations from past and present
membership.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The executive committee continue to focus
on restoration of a sound financial footing
and increasing subscription membership.| |A description of the principal
risks facing the charity|Para 1.46|Whilst an auditioned chorus, we aim to
reduce barriers to access and support
diversity and breadth of appeal to new
recruits.
Potential loss of membership is the principal
risk factor faced by the charity today.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The charity has a constitution and guidelines
for is executive leadership team.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity executive leadership team are
non-beneficiary trustees in post for up to 5
consecutive years.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Chess Valley Barbershop Singers| |---|---| |Other name the charity uses|Knights of Harmony| |Registered charity number|1134927| |Charity’s principal address|c/o 71 Vicarage Road
Marsworth
TRING
Hertfordshire
HP23 4LU
07771376567
chairman@knightsofharmony.org.uk
www.knightsofharmony.org.uk| **Names of the charity trustees who manage the charity** |1
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|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---|---|---| |||Neil Kennedy|Chairperson||||| |||Steve Freestone|Treasurer||||| |||Sam Winwood|Music Director||||| |||Peter Hawes|Vice Chair||||| |||JeremyElphick|Secretary||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**
**n/a**|||||| |||**Director name**|||||| |||**n/a**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**n/a**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** The charity is volunteer run and has no employees ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Neil Kennedy|Steve Freestone| ||
Chairperson|Treasurer| ||25/05/2024|| ||25/05/2024|| Declaratlons Th? trust•e• d¢¢lare that thoy hav• approv•d tho tru$to•s' r•port abov•. Slgn•d on b•￿11 of th• ¢h•rWs Irust••• Slgnature(sl Full naThl¥l Posltlon (eg Secretary. Chalr. •tsl Nel Kemedy Steve Freeslono 2510512024 ## **Trustees’ Annual Report for the period** **From 1[st] August 2023 to 31[st] July 2024** **Charity name: Chess Valley Barbershop Singers** **Charity registration number:** ## **1134927** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the Charity are to further
the education and practice of singing in an a
cappella style in four-part harmony. As
members of the British Association of
Barbershop Singers, the choir/chorus sings
and performs in the Barbershop Harmony
style.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The choir rehearses and sings in the local
community, including schools, care homes
and other areas with public access.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Charity, through education and practice
of singing, continues to meet its charitable
objectives. The Trustees have complied with
their duty to have a due regard to
the guidance on public benefit, published by
the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The chorus will from time-to-time offer grants
or bursars in support of membership and for
attending BABS’ Harmony College for
education purposes.| |Policy on social investment
including program related
investment|Para 1.38|The chorus holds open days and time-to-
harmonise educational courses. These serve
to allow members of the public access to
observe and take part in chorus rehearsal
activities, learning and improving skills in the
process.| |Contribution made by
volunteers|Para 1.38|The organisation is entirely volunteer run,
with support from a range of skill-sets and
experience across the chorus.| ||Other||A proportion of funds is held in reserve to
support chorus members who may not have
the means to participate in all activities. This
fund is topped-up by donations from alumni
as well as other active chorus members.| |---|---|---|---| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|After last year’s success breaking the 70%
barrier at national BABS sing convention,
this year we improved our overall score and
achieved 5thplace nationally in the singing
category.
The chorus entertains the public via singouts
and shows which it attends throughout the
year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The chorus continues to improve its fiscal
position, restoring a healthier reserve in
comparison with pre-covid and covid years.
It is also working on recruiting new members
to help improve the sustainability for
generations to come.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The chorus aims to hold in reserve sufficient
funds equivalent to 1 year of turnover.| |Amount of reserves held|Para 1.22|£22,649| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Primary sources of income include
membership subscriptions (paid by monthly
standing order), grants from supporting local
authorities and from BABS as well as
fundraising from sing-outs, shows and
donations from past and present
membership.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The executive committee continue to focus
on restoration of a sound financial footing
and increasing subscription membership.| |A description of the principal
risks facing the charity|Para 1.46|Whilst an auditioned chorus, we aim to
reduce barriers to access and support
diversity and breadth of appeal to new
recruits.
Potential loss of membership is the principal
risk factor faced by the charity today.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The charity has a constitution and guidelines
for is executive leadership team.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity executive leadership team are
non-beneficiary trustees in post for up to 5
consecutive years.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Chess Valley Barbershop Singers| |---|---| |Other name the charity uses|Knights of Harmony| |Registered charity number|1134927| |Charity’s principal address|c/o 71 Vicarage Road
Marsworth
TRING
Hertfordshire
HP23 4LU
07771376567
chairman@knightsofharmony.org.uk
www.knightsofharmony.org.uk| **Names of the charity trustees who manage the charity** |1
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|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---|---|---| |||Neil Kennedy|Chairperson||||| |||Steve Freestone|Treasurer||||| |||Sam Winwood|Music Director||||| |||Peter Hawes|Vice Chair||||| |||JeremyElphick|Secretary||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**
**n/a**|||||| |||**Director name**|||||| |||**n/a**|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**n/a**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** The charity is volunteer run and has no employees ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Neil Kennedy|Steve Freestone| ||
Chairperson|Treasurer| ||25/05/2024|| ||25/05/2024|| Declaratlons Th? trust•e• d¢¢lare that thoy hav• approv•d tho tru$to•s' r•port abov•. Slgn•d on b•￿11 of th• ¢h•rWs Irust••• Slgnature(sl Full naThl¥l Posltlon (eg Secretary. Chalr. •tsl Nel Kemedy Steve Freeslono 2510512024 a) (o (i ¢v ozs J X(TJ ) a) c t(no¢n UO ¢D (D ¢D > ¢D a) ¢DD>D (UE (IJ C £ 0£ (D J£J CVBS Income & Expenditure for the period Aug 2023 to Jul 2024 General Income & Expenditure Variance Actual Year 23/24 Actual Year Actual Year 22/23 to 22/23 21/22 23/24 Income Membership Dues Grants Saturday Knights Donations Donations Donations- other 13,327 250 12,435 1,100 40 11,685 1,800 710 892 850 40 656 4,300 265 1,959 255 1,281 185 1,303 4,045 210 Singout Fees Annual Show Annual Dinner 475 250 4,326 1,290 1,401 2,368 3,767 616 4,007 1,254 319 587 36 Other Dinners 1,401 505 AIL day rehearsals Gift Aid 2,872 5,915 180 965 2,148 436 Uniform Click online 16 47 16 32 Riser hire lees Sundries Bank interest Grand draw Football draw 300 200 100 45 27 18 1,320 480 34,724 1.323 245 1,537 376 19,394 Teas Total Income 235 2,390 32,334 Expenditure Hall Storage Hall/Venue Hire WeekendHaLIHire Admin/Charges Music BABS Membership dues Chorus Director Annual Show Annual Dinner Other Dinners Convention & Competition Costs All Day Rehearsals Retreat Coaching Uniform/CLothing PR & Advertising WebMMP 150 3,005 142 138 2,822 3,157 143 183 60 526 60 96 797 225 271 2,030 7,203 2,348 1,311 1,474 2,696 2,610 2,170 8,085 4,396 2,056 1,637 7,533 12 140 882 2,048 745 1,110 2,500 586 2,617 577 197 2,024 1,811 1,150 262 103 746 730 128 661 262 124 21 Donations Sundries Depreciation Maintenance Total Expenditure 189 181 75 762 466 480 26,255 466 296 480 43 26,299 19,389 Net Income 8,425 6,079 8,421 CVBS Balance Sheet at 31 Jul 2024 31 Jul 2023 Fixed Assets 4th Step Risers Risers Back Rail Side Rail Container Net Book Value 1,307 3,005 131 1,494 134 149 474 415 475 542 5,332 2,793 Bank current account- CAF 22,649 16,762 Total at Bank 22,649 16,762 Creditors Total Net Assets 27,981 19,556 Accumulated surplus fund Balance at start ofyear (General) Excess of Income over expenditure Balance at End of Year 18,186 8,425 12,107 6,079 26,611 18,186 Round Table Fund Balance at start of year Excess of Income over expenditure Balance at End of Year 1,370 1,370 1,370 1,370 Totalfunds end of year 27,981 19,556