-Brfn8in8peopleto8ether FAN- Frlend5 P4tighboy The FAN Charity Company Registration Number: 07157056 (England and Wales) Charity no: 1134900 Financial statements For the year ending 31$¢ March 2025 stsrt date: 1st April 2024 End date: 31ST March 2025 CONTENTS eNo l. Company Infonnation 2. Report of the Directors 3. Independent Examiner's report 4. Statement of Financial Activities 5. Balance Sheet 6. Notes to the Accounts 8-11 Page l of 15
The FAN Charity Company Information For the year ended 31st March 2025 Registered address: 29 Park Avenue, Whitchurch, Cardiff, Wales, CF147AL Company Registration Number: 07157056 (England and Wales) Charity no: 1134900 Bankers: HSBC (Albany Roa(L Cardiffj Directorsrfrnstees as at 31st March 2025 Peter Akers Jane Tooby Sara Jones Ian Thomson Huda Khirelsied. Katherine Kanyeihamba Jane Booty Deepika Bagga Donald Sargeant Mohammad Jazini Page 2 of IS
Annual Director51 Trustees Report of Fan Chanty {Reg.Charty No.1134900 Companies House No. 7157058) 1 st April 2024 - 31 st March 2025 1) Objectives and Activits'es of the FAN Charty Objectives: to promote religious arhj racial harmony by developing and strengthening good relations between individuals of all beliefs, races and cultures thus fostering a spirit of kinship, mutual understanding ar)d respect among the peoples of the world. Aclivities: FAN Groups bring Peop together lo meet, listen and talk. The FAN Charity encourages the growth of FAN Groups, both face to face and online, to achieve its objectives,. increase participation in FAN Groups, and adheren to the FAN principles as outlined in the Opening and Closing statements that govern each meeb"ng, thus increasing public benefft to all parts"cipants and the communth.es in which they sit. Trustees confimi that they have regard to Ihe Chanty Commission's guidance on public benefrt. In assessing success Trustees use a combination of partiapation rates, and feedback from participants lat FAN meetings, Questionnaires and in case histories) from Facilitators and partners. 2} Development of the FAN Chanty This is the fourteenth year of operating as a chartiable company recognised by the Charf(ies Commission and CoMpanS House. Trustees meet regularfy on Zoom and have begun to meet face to fa On again. Attendance remains high. Meeb'ngs are minuted with active participation by all Trustees in meetings and Working Groups. Trustees ensure that governance arKI staff support and supervision are robust. Trustees do not operate separately from FAN Groups., both partt¢ipating in and leading FAN Groups. While many Tnjstee meets"ngs, and especially Working Groups take pla on Zoom increasingly Trustee meetings take pla fa to fa as did the FAN Charity AGM in October 2024. FAN Groups are Predominant fa to fa. of our 48 Groups only 4 are online meeting the needs of those vtho are unable or unwilling to attend in petson, and 6 Groups are Nn in house by partner organisations (J¢)b Centre Plus. the YMCA hostel, Tros Gynnal Plant. EYST and Riverside Communty Development) who have adopted the FAN mcKlel as a usefijl way to build relationships with their clients. Two of OUT Groups now meet in Welsh as we have a new monthly face to face Group in Cardiff. Having the option of virtual FAN is valued by parbcipants. Our National Lottery Cornmunty Fund (NLCF) project Sustainable FAN 2022-2025 is now coming to an end in May 2025. Our Work on this project has teft us with a thriving nelwork of FAN Groups in South Wales. Our Iwo steering groups in West Wales and serving the East have proved a valuable place to monrtor our progress against outcomes set by the Lottery. It is pleasing that 3 of the 4 outcomes have Page 3 of 15
been met convincingly with work to be done embedding FAN'S dementia friendly status and links to Carer organisations. Our work with Tros Gynnal Plant. SASS and Oasis and REACH have increased our profile wrth younger people as shown by our survey of participants in November 2024. Training of Facilitators is flexible and appropriate with training sessions delivered online and in person to meet local need. There is still a gap between those trained and those active in FAN but this is being tackled by more iargeted recruitment and the recognibon that after training. trainees and the organisations that they represent are then in a better posrtion to see rf FAN will meet their needs. Half yearly reports to the Lottery have been favourable received. OL¢r final report is in developrnent. Cost of Living (COL) Support from the Lottery extends until Juty 2025, and we are grateful to the Lottery for this additional support. vthich has meant that we have been able to bring our main Lottery funding to a SUss[u1 conclusion. The greatest part of FAN'S expendrture is on salaries for our less than 1.5 Full Time Equivalent staff, and that FAN achieves a great deal wrth this small staff team, working wrth our wonderful volunteers. During this year we brought two separately funded projects to a successful conclusion". furKling from the Postc¢xle Community Trust enabled staff to work reatively with volunteers to develop their skills as FAN Ambassadors- taking out infom)ation about FAN into their communiiies. While the tit 'Ambassador' was not popular the work done was enjoyable and consttuctive. In addition, one of our young volunteers has set up and runs our new InstaJram account. Funding in Swansea from the UK Government Shared Prosperity Fund gave us an opportunty to follow up an idea from FAN participants and a cookbook of recipes and stories was produced by Swansea FAN friends. This was a mammoth task but the end resu was professional and worth it. Well done Philippa and her Swansea volunteers. Sales of the cookbook have raised over £1000 for FAN. We have received £500 so far from the Coop Communty Fund which will pay the lent for our Bridgend FAN Group. Building on our Glamorgan Voluntary Servi$ Loneliness funding in St Athan, our FAN Group for Afghan women arKI the local communty continues to meet and has provided a stepping stone io greater cooperation w01ng wilh other organisations COTnrnitted to communtty cohesion in the va of Glamorgan. Our stsff team Ccmnprises of FAN Manager, Sarah Duncan-Jones and Admin Support worker, Sally Smtlh, who focuses on data. DEWIS Cymru and reaching out on social media. Our NLCF Development and Support Workers are Philippa Imsdom in Swansea and Janina Kuczys in Cardtff. Caroline Dc#Jd worked as a Development Officer in Bary arKI St Athan on the Ambassador project. All staff are home-based bui regularly gel out and about to visrt Groups and promote FAN to the wider public. Being able to mix and match fatstIFfa and online training has been a very Page 4 of IS
effective tool this year. Tfustees are grateful for the ccmnmitment and efforts of our Staff. Partnerships are vital to FAN'S development and sustsinabilty. Building on established partnerships with Library Hubs in Cardiff and The Vale, cafes, community centres, churches, ntreS for Asylum Seekers and Refugees in Swansea and Cardrff, new links have been forged with The Ukraine Hub in Cardrtl and Morriston Library in Swansea. FAN continues to innovate and new FAN+ Groups for Poetry and Walking have started. inspired and led by volunteer Facilttators. Two conversation groups followed by FAN were set up dunng the year to give FAN participants with English as an additional language specific support. FAN slaff and volunteers reached out to the wider community through attendan at Health Fayres, Into Wotk events. Community festivals and through links to SvRnsea cty of Sanciuary. Increasingty. such events are slaffed by volunteers. Almost all Faalrtators use our Vkty data collecbon system. Fomi completion time has reduced and our Administrattve worker is increasingly ab to fuS on Social Media and group support. Attendan at Groups lluctuates, but li is monitored and supported where appropriate. SUcs is rnea5ured by the number of Groups, numbers attending. but also by the beneffts reported by participants and Facilitators of Confiden gr¢)wn, loneliness alleviated. opportunities for connection and integration provided. along with opportunities for informal English practice. which was measured autumn 2024 through a questionnaire to partiupants and to Facilitators. While FAN continues to appeal to people from many dnyerent countries now living in the UK. two thirds of FAN participants are bcal people. We recognise that il can sometimes be difficutt within a FAN Group to reconcile the needs of English learners and those who are local but lonely and isolated. However, we are clear Ihat there are great beneffts in bringing these disparate groups tcgether. As a FAN participant says.. I like getting to know each other and speak to others is a help to me. There is good discussion and people share about things Ihis is interesting. The human nature is to talk, to leam about each other and give support. I can share my feelings at FAN and this realty helps me. There is always a group he and there is trust, we share equally. with no judgment and no teacFw. It is clear that FAN Groups continue to be a useful, economical, and vitsl resour in communities. FAN Groups benefit from having dedicated indNiduals or small groups of people. who volunteer as FAN Facilitators. who ensure that the group meets weekly and follovts FAN principles. A training programme using Zoorn and Teams has been developed and regular training sessions take pla in person or online. Development Workers mentor new trainees and offer them opportunitie5 to put their new skills into practice. While some FAN Groups have been set up in London and cOn Bay. these groups have not continued once the key person left. Currently, the only FAN Groups operating outside the South Wales area are through friends in Page 5 of 15
Kenya. All SoLrth Wales Facilitators are supported by FAN staff. Facilitator Get Togethers were held online and in person this year- it is wonderful to be able to be back in a room together" and small team meetings vfftre held with Swansea FAN Group, where concems. experiences arKI good practice can be shared. FAN ensures that our Website and Fabook pages are up-t(Fdate and engaging. FAN now has over 1300 followets and increasing engagement with posts. We have come off X and set up an Instsgram a¢unt. Our website manager is no longer able to support the site and this is something of a concem for FAN- Trustees are working to resolve this. A second Newsletter was produced in June 2024. FAN is active in the WCVA Safeguarding Community of Practi Group. REACH in Swansea and Cardrff, and the Cardiff and Vale of Glamorgan Communty Cohesionlmore in Common Networks as V11 as Bridgend's Croeso nerk. We continue to hokl Great Winter and Summer Get Together everrts. linking with the Eocal More in Common Groups. 31 Sustaining FAN beyond the end of our NLCF Grant. May 2025 In Spring 2024 FAN undertook an exiensive consultation with our communty to establish our way forward 2025 $0 that a new Strategic Plan could be agreed and written. It VRS clear that participants valued the Charity's wotk and that our aim should be seeking out fijrther funding that would enable FAN maintain rts current position and to continue to employ at least1he same amourrt of staffing. However, despite extensive work and consuttation wilh funders and potential partners and after much consideration, Trustees decided in Dernber 2024 not to pursue an application to the National Lottery Communty Fund for substsntial fvnds to cover our core costs for the next or three years, and also nol to apply for a smaller but signrficant amount from the WCVA Volunteering Fund Essentially. this was because tFE crtterta for securing funds from these sources were impossible for FAN to fulfil at this time. This means that FAN will be entering a new era from May 2025. Our intention is to strive to continue our FAN Group activities as before, and even to develop new FAN Groups when opportunitses arise. We are very grateful for the support of all our funders as noted above. In addFtion, we have the support of new funder The Communty Foundation Wales, funds raised by former Chair Roy Skelton and his family by running for his 80th birthday cookbook sales and generous donations by FAN supporters we have saved enough money to continue to employ stsff in the short tern. However, we will be working with significantty fewer stsff hours and can onty commit to these new arrangements for one year at Ihis point. We are delighted to report that Sally, Janina and Philippa our Current staff members have agreed to stay wrth us under new contracts. We will hugely miss the contribution of Sarah Duncan-Jones FAN Manager who has relired Page 6 of 15
from that role. However. Sarah has expressed a willingness to become a volLJnteer FAN Trustee. Going folwards, Trustees are Wor9 wrth the Chairman as they take on additional responsibilities and new ways of worf(ing in FAN. We will be focusing on continuing to support our Facilitators in their vf(al role of running our existing neiwork of FAN Groups and delivering an exlIent FAN experience to our participants - and indeed expanding the nerk where possible. Thanks are extended to lan Thomson. Chair of the FAN Charity, who works tirelessty on the Charity's behalf. Many thanks to Peter Akets our efficient Treasurer who manages FAN finances. Thanks also to Jane Tooby, who continLJes to line manage the FAN Manager, and to all Trustees who give enomious support to FAN, many of whom participate in Groups and who bnng with them a wide range of skills. Their work at Trustees and in FAN Groups has been critical to FAN'S suss. 4) Plans for 2025-2026 Our plans for the coming year are lo . Continue to seek new funding for ry)re ar project vrk . Make the new Trustee and staffirg arrangements work for FAN, Facilitatrjrs and participants ensure the continued operation of our network of FAN Groups across South Wales with or without significant funding The FAN Charty is grateful to our generous fijnders for their support 2024-25 see logo page Ariemif gan CRONFA Fwthl by FUND P38e 7 of 15
Funded by UK Govemment Sijpporled typlayers of Awèr¢ie¢J funds from MAGIC:. LfTTLE GRANrs IIPEOPLES• ', posrcoDEll '. POSTCODE IIILorrERYII IITRUSTII CARDIFF CAERDYDD SIGNED ON BF.HALF OF THE BOARD BY: i) (Director) 25-),,)Lr 2) (Dirtttor) . Date Page 8 of IS
INDEPENDENT EXAMINF,R'S REPORT TO THE TRUSTEES OF THE FAN CHAKITY, for the 12 months ended 315t March 21125 I rcport on thc accounts of thc chariti" for the fitwiciai cndcd at 31 March 2025. RESPECTIVE RESPONSIBILITIFS OF TRUSTEES AND INDEPENDENT EXAMINER The charity's trustccs arc responsible for ihe prcparaiion of thc accounts. The charity's trnstees considcr that an audit is not rcquircd for this year under section 43(2) of the Charities Act 1993 (the I W3 Aci) and that an independeni examination is needed. It is my SnSIbIlity to: examine the accounts under seciion 43 of the 1993 ACL to follow the procedures laid in the general Directions given by the Chlty Commission {under Section 43{7Xb) of the 1993 Acl). and to state whether any particular matters have come to mv attention. BASIS OF INDEPENDENT EXAMIIYER'S STATEMENT My examination was carried oul in accordance llth general Direclions given by the Charity Commission. Att examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounrs and seeking oylanatlOILS from Ihe trustees conceming any such matt¢rs. It does not include an examination of whctbcr expenditure is consien[ wilh the provisions of any grant agreements. The procedures Ulldcrtaken do not provide all the evidence that Thould be required in an audiL and consequently no opinion is given &5 to whether the accounts presenl a 'true and fair, view. My report is limhted to those matters set out in the statement b¢10.. INDEPENDENT EXAMINER'S STATEMENT In connection wilh m). examination. no matter h&5 come lo my attentio which gives me reasonable cause lo klieve thaL in any material respect, the requirements: to kcL'P accounitng records in accordance with stttion 41 of the 1993 Act; and to prepare accounts wthich accord with the accounting records and comply with the accounting requirements of the 1993 Act have not tten met. or 2. 10 Whic in my Opinio attention should be drnwn in order enable a pro understanding of the accounts to be reached. Independent Examiner: Wayne Strong Signature: IKlig |2¥ Page 9 of 15
The F4n Charity Financial Stslements for thc ye4r ended 31 l¥larch 2025 Tots] St teme•t d fiADcial 2025 2025 2024 IncnIng rescijrces Grants DonatiOD5 Donations in kind Fundraising Investsn¢nt Inwm¢ Totsl incomiNg resowTC 45.332 850 45.332 5.123 55.245 4.273 073 4&)82 5L255 J37 Costs of ¢haritabl¢ actitIeS TO rysourus expeodtd 57,221 57J21 59,019 59.019 50.932 50,932 1.798 Net lncomioi resoortu (11.039) (6.764) Total fuDds brwghi fonv&rd Totsl Fwrtds CrIed fOrwd bttore ITfer5 17,367 21.642 14,889 32,256 2&492 24.851 32,256 Trfer b&ween fund5 {812} 20AJiI 812 Total funds wried fornrd ,492 Cash ai baT& aJ]d itt Iwld 20.830 20.830 4.062 4.662 25.492 31256 32.?56 Totsj ¢urr¢ni lets Creditorj: Amounts due witlun le ye4r Net A55ets 2S492 32356 rinanced b).: Araunulated funds b[gt fcRivard iiecosni5ed 8aitts and losses Transfer between futLds l7.367 4.275 (812) 20J30 14,889 (11.039) 812 32.256 (6,7641 24.851 7,405 Closiry reveTrue accusnulted funds 662 25.492 32,256 Page 10 of 15
The direciors ackno.1tdge their responsibilities for. li) Ensuring that the cornpan) keeps adequate a¢cotJnting records which cotnplj Hryth 5cction -386 of the ACL and (li) preparing tinancial statements th]Ch gIe a true and fair %'iew of thc statc of affairs of the compan). at the end oj.the finanLial period and of its" profEt or1055 for th¢ financial period in accordance [h the requirements of section 393. artd V¥tiich otherwise comply M'iih the rcquircmcllts of Ibc Acl rclating lo fllwicial statctncnt& so far &$ applicable to ihe compan). These financial stafrments have been prepared accordance with the SFecial provisions for small companies under Part 15 of the Companies Aci 2006 aDd with Financial Rewrting Standard for Smallcr Entitics (cffcctive April 2008). SIG.WED ON BEHALF OF THE BOARD BY: (Director ) IDirector) .. Date_- 25 Page 11 of 15
Tbe Fan charity Noles fo the Accounts For the period i'llded 31 Mareh 2025 I ACCOLINfll%G POLICIES Baqi% of accounting "lThe financial staiements hai"c bLfn prcparcd undcr the historical ¢osi convlntion and in accordance with &ppli¢able U'nited Kingdom accountinLY stsnd, the Statcment of Rccorntnendcd Praclice "A¢counting and Rew>rting bv Charities" issued in March 2005 (SORP ?OOi) and ihe Companies Act ?006. and in accordance with the Financial Rcwjrting Sthndard for Smaller Entities (effective April 2008). Insofar as the Statement of Recommended Prnthice for Accounting and ReportlDg issued by thc Charity. Commissioners for Ellglgd & Wales. effectiie April 25 rcquircs compliance ith 5Fecific Financial Rep)rting Standard% other than the FRSSE then the specific Financial ReportingJ Standards have been folloNNed w.here rwuir¢tDents dilTcr from those of the FRSSF.. 'IThL charity. has iaken advantsge ofthv LXL'mption in Financial RepoTling Stsndard No I from the requirement to produce a e4sh flo. statevnent. 'lTh¢ parti¢ular accounting policies adopted are set out below. Accounting Convention The financial slaiements are prepaTcd on a going concern basi& under the bi5torical cost convenlion. The chty is entirel)". dependent on eonlinuing donation5 granl aid and as a ¢onsiwuence the gJoingy concern basis is also deraeni on the continuing donatiolls grdllt aid. Basis of pr¢pgr4¢ion of the ac¢oMnts "I'he tindncial statements hai'e been prepared tn aLYordance witb the Financial Reporting StaE]dard for Smaller Entities (FRSSE), effective Januarv 2007. and all other appli¢iible dCCOiillting standards, as m(NJified b). the 2005 ReTrision of the Sthtrmcnt of Recommended Praclicc for Accounting alld ReEK)rting issued bv th¢ CharÉty Commissioncr5 for l..ngland & Walcs, effccliK'e Aptil 200). Ihc accounts hai'e en dra up in accordance wilh the provisions of the Charities Act. Income receiTrable Revenue grants received are Credited to thc StaMellt of financial activities in the vw in which Ihey are due. Legacies, donations and woluntary income are credited to the statement of linallcial actii'ities in the vear in which they are TeceiN'ed. Resources Expended The policy tor includinq items 7th1n the relean1 acliviN categories of resources expended is to recognize then] ihere is a legal and construcl1C obligation comtnittiDg the charit} to Ihe expenditure as described in the Financial Reporting Standards 5 and 12. Page 12 of 15
Costs of Charitable Ac¢ii'ities Costs included itt charitsble actiNitie5 comprise all resources applied to the charit!, in ulldcrtaking its work to tncct ils cftwitable objcctiN'es as OPFX)sed to the costs of rdisingy the lunds to linance these actiiities and govcrnance Losls. C•Thvernan¢¢ Costs Included are the ofgovernance arrangements which Telate io the generaj running of the chariiv as opwsed io ibe diteci managem¢ni fim¢tions inheTent in generaiing lldS: Service delivery and pro&)rammed project work. Allo¢a¢ion of Costs within Types of Rere¢S Eipended Tbe mcthods and pritLciplcs for the allocation and apportionment of all costs betsTrren the different activity categories of resources are b&sed on direcdy attribuÉable costs. WindiJJ% Up or Dissolution of the Charity If i%inding up or dissoluiion of the Charl there remains anv assets, after the salisfdction of all debis and liabilities. the assets represented by the acctunulatrd fvnd shall be transferred to SOllLC Other clwitablc body or EK)dic5 having siuTrilar objccts to thc charity. 2 INCOMING RESOURCES UDrewtcrcd R¢strictEd Total ToT&I 21)25 2025 2025 ?0•4 Dotlativns 4273 850 5.12) DottalioS sn kind GraDts 45.332 45.332 1.800 55.245 Fundrabsing Totsl 1173 4&182 52.255 Infrestmelli Income Other bank. derN)sit interest received Totsl IDwestmeLt IDcoffje Totsi ith¢omi#g R¢sour¢¢s 6,1173 46,182 52255 58J37 Page 13 of 15
3 CIL4RITABLF. F.XPENDITL Uftrestricted Rtttiitted Totsl Totsl 21125 2024 2025 21J25 C05t of Wages ICoDsuItsrtL Hiring costs Admin and h¢r Offi¢e Exr]Se 1,632 50201 51.833 44,414 124 2.658 2.782 1,010 Subsisienc¢llintrel 1.696 1_827 Publiciti, 143 416 ertinLT ExFeTh5¢5 Trninillg IEJ5urafjce 42 1,779 5.821 2.817 274 275 240 469 208 Totwl F.xp¢llded Cknaritable AetivitiES 1,798 57221 59,019 50.932 Number of part-lim¢ employee5 included within cost of ages. 5 Q024-25) Trustces, tim¢ given wolunwily lo thc c1w1 dlD8 the past year ha5 bccn the equivalent of 2 x full-time emplo)ces. 4 PARTICLTLARS OF 6XRESTRicfED FITryDS Loltery COL Othe Grauts &donati 05 ttery Balan¢e at 11412024 2,633 28,137 4.937 7J?O 3.410 IncotDi])g Regources 14.6)5 30, 170 19.572 10.7 OutgoiDg Resources Balance 31i3f202 28.717 20,384 1053 (8121 8.120 Trdnsfets 812 Balanc¢ at 3113i2025 io Page 14 of 15
Other small grants & reStriCd (ionations wcrc: Brigend volunteers dOnlOnS. Postcode lottery Swansea SPF PCF Page 15 of 15