2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date

From 1st April 2020 To 31st March 2021

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1134890

Equip

Charity's principal address Lakesmere House Allington Lane Fair Oak, Eastleigh Postcode SO50 7DB

Names of the charity trustees who manage the charity

1 2 3	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Paul Johnson	Chairman		FoundingTrustee
	Jonathan Sweeney			FoundingTrustee
	Martin Hughes			FoundingTrustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

The charity is run by the Trustees.

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Trust Deed

• (eg. trust deed, constitution)

How the charity is constituted

Trust

• (eg. trust, association, company)

Trustee selection methods

Appointed by the original founding trustees.

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

As of 1[st] July 2018, Equip has worked as a registered INGO (International Non-Governmental Organisation) in Rwanda. The Trustees are now accountable directly to the Rwandan Governance Board and the Rwandan Ministry of Education for all projects funded by the Charity.

The Trustees (of Equip) have appointed a Director of Operations who is resident in Rwanda and responsible for managing and monitoring all activities. This representative is empowered to carry out the work of Equip in Rwanda. The Trustees are provided with regular feedback on the progress of all agreed objectives.

The Trustees have set up regulated ‘Equip’ bank accounts in Rwanda and all planned expenditure is now carried out under the direct control of the UK Charity. Management accounts are maintained and are scrutinised by qualified agents working in Rwanda and in the UK.

Equip continues to work within its Memoranda of Understanding with the Rwandan Ministry of Education (MINEDUC) and Eglise Presbyterienne au Rwanda (EPR). These partnerships are designed to enable the development of TVET schools across the country.

The Trustees continue to maintain an up to date risk register which outlines action taken to minimise risk. The Trustees are confident that the actions taken this year have provided increased accountability and better value for money.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Object 1- to prevent and relieve poverty in east Africa and elsewhere for the public benefit by (but not by way of limitation) providing and assisting in the provision of education, training, health care projects and all the necessary support designed to enable individuals to generate a sustainable income and be self-sufficient and to support communities to find sustainable means of economic growth and regeneration. Object 2- the advancement of education on the basis of Christian principles in east Africa and elsewhere for the public benefit including (but not by way of limitation) the provision of such education in any educational establishment and the provision of one or more educational establishments for the general education of children or adults on the basis of such Christian principles as the trustees may from time to time think fit. Object 3- to relieve the sickness and promote the preservation of health among people in east Africa and elsewhere for the public benefit by (but not by way of limitation) providing or assisting in the provision of medical supplies, equipment, facilities, services, support, education and practical advice. Object 4- the advancement of the Christian faith in accordance with the doctrines set out in the schedule to the articles hereto and the worship of God in East Africa and elsewhere for the public benefit as the trustees from time to time think fit including (but not by way of limitation) the preaching and proclamation of the Christian gospel and the teaching of Christian doctrine and principles and other such purposes which are exclusively charitable according to the law of England and wales and are connected to the charitable work of the charity.

Equip continues as a registered INGO in Rwanda working with the Rwandan Governance Board, the Ministry of Education and local district authorities to deliver quality TVET (Technical and Vocational Education and Training) education and a range of church-led youth community projects. Equip is currently running TVET schools, working closely with the local leadership to provide appropriate staff and resources. Equip is also working to ensure that the all schools are properly registered with the Workforce Development Agency (WDA) so that all students can receive approved qualifications. Equip’s work with local leaders to develop an appropriate business development model designed to support the newly skilled TVET students as they enter into the business arena is currently under review. Finally, Equip has allocated funds which will support a number of community projects, many run in conjunction with local churches. These include a feeding programme for needy children and a soccer academy to develop the aspirations of young people. In reviewing these activities, the Trustees are confident that they have complied with the guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

Equip continues to utilise offers of help from supporters and activities are designed on an ad hoc basis according to the availability of support, the suitability of skills and the availability of opportunities within the Charity’s overall aims and objectives.

It has not been possible for Trustees to visit Rwanda during this period because of COVID-19 restrictions. Therefore, additional monitoring has been increased using online communication.

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

• Update on 2020-2021 Objectives

• Summary of the main achievements of the charity The Trustees would like to point out that the COVID 19 crisis has impacted

• during the year activities during 2020-21. The Trustees are happy to answer any specific questions that may arise from this report. Details of how to contact the Trustees can be found on the website at www.equipuk.org. Objective 1: Continue the development and funding of TVET schools in Rwanda • The EPR partner TVET school in Nyamirama continues to operate and is fully funded by Equip monies.

• • The necessary permissions from local and national governance have all been renewed successfully.

• • The 2020 cohort have graduated meaning that around 100 students both male and female now have a recognised vocational qualification.

• • The school continues to be registered by the WDA (Workforce Development Authority) as an accredited TVET school.

• Objective 2: Develop ways to equip young people with relevant business skills and experience • The Entrepreneurship programme needs to be fully reviewed during the next evaluation period.

• • The work on supporting business education in schools and research into sustainable pathways continues.

• Objective 3: Support a high-quality teaching workforce • Educational specialists in the UK continue to mentor school leaders in Rwandan schools.

• • Discussions between Equip national leadership and Education specialists in the UK regarding a teaching award are now resulting in clear objectives.

• • Plans for implementation for 2022 are now in place.

• Objective 4: Develop community leadership models and activities • The Trustees continue to fund the following community projects: o Miracle Soccer Ministries o Joy of a Child o Educators for Needy Children

• • The Trustees are currently funding community projects within a government funded model village.

• • Equip Rwandan national leadership continues to work with the leaders of these projects to develop best practise and maximise their impact within the communities they serve.

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Section E Financial review

The charity does not hold reserves and ensures that all financial Brief statement of the commitments are conditional upon funds being available. charity’s policy on reserves

Details of any funds materially There are no funds materially in deficit. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity raised funds from regular and individual donations. This has remained at a similar level to previous years. There have been no fundraising events this year due to COVID-19.

• the charity’s principal The Coins for Kigali project raised £1253. sources of funds (including any fundraising); The restricted funds of £6250, earmarked for a church community centre, remain in place. However, the donors have indicated their desire for this

• • how expenditure has money to be used to support other priorities as the Trustees see fit.

• supported the key objectives of the charity; Directors’ expenses are zero for this reporting period due to the lack of

• • investment policy and activity because of COVID-19. objectives including any ethical investment policy adopted.

Section F Other optional information

Objectives for the next year:

Objective 1: Continue the development and funding of TVET schools in Rwanda

Objective 2: Develop ways to equip young people with relevant business skills and experience

Objective 3: Support a high quality teaching workforce

Objective 4: Develop community leadership models and activities

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Jonathan Paul Sweeney	Paul Johnson
	Trustee	Chair of Trustees
	22ndJanuary 2022
	22ndJanuary 2022

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2020/21 Equip Annual Accounts

2020/21 Equip Annual Accounts
			April 2020 to		April 2019 to
Receipts	Notes		March 2021		March 2020
Individual Donations	1	£	5,001.70	£	6,964.00
Regular Donations	2	£	18,150.00	£	15,560.00
Gift Aid received	3	£	4,025.38	£	3,261.25
Coins for Kigali		£	1,252.99	£	1,481.46
Other Fundraising (eg Facebook)		£	242.93	£	5,529.15
Total Receipts		£	28,673.00	£	32,795.86
Payments
Funds transferred to Rwanda	4	£	27,500.00	£	25,500.00
Funds transferred to Other Projects	5	£	100.00		n/a
Administration & Office Equipment		£	898.34	£	900.15
Bank FX Charges & PayPal fees		£	268.01	£	296.44
Directors Travel to Rwanda	6	£	-	£	6,413.75
Churches' Child Protection Advisory Service		£	129.00	£	120.00
Fund raising activities		£	-	£	67.74
School computers & Other equipment		£	-	£	198.17
Total Payments		£	28,895.35	£	33,496.25
Net Surplus / (Deficit) in the year		£	(222.35)	£	(700.39)
Brought forward Surplus / (Deficit) from
prior years		£	(8,097.45)	£	(7,397.06)
Carried forward Surplus / (Deficit)		£	(8,319.80)	£	(8,097.45)
Balance Sheet at Year End Dates
		31st	March 2021	31st March 2020
Assets
Bank account cash		£	6,680.20	£	6,832.65
Debtor		£	-	£	69.90
Total Current Assets		£	6,680.20	£	6,902.55
Liabilities
Directors loan		£	15,000.00	£	15,000.00
Accumulated Surplus/(Deficit)		£	(8,319.80)	£	(8,097.45)
Total Net Liabilities		£	6,680.20	£	6,902.55

Notes to 2020/21 Equip Annual Accounts

Note Comment

• 1 Miscellaneous one off donations

• 2 Regular donations received by Standing Order usually on a monthly basis at bank, or via Paypal Subscription donations.

• 3 Gift Aid claimed cash received in year, usually relating to eligible donations in the prior accounting period.

• 4 Funds used to complete development of Training Centre including local teachers pay

• 5 Support to OWTONS (Donation to their COVID appeal for vulnerable families)

• 6 Travel by the directors to Rwanda was suspended in 2020-21 due to Covid-19 restrictions.

Independent examinerfs report on the accounts Report to tho trusteesl members of Equip On a¢counts for the year anded 31 March 2021 Charlty no (H any) In the Equip Annual Report and ACco￿ts 2020 12021 1134890 Set out on pages R￿p￿tIve rn$pon8lbilibes of trusttts and examiner The trust￿8 are resFon6rt)k lorlhe praparation ol the acc(￿. The ch8FiWs Intytetrs ￿nSIder Ihat an wjrt i¥ not reqUN￿ forthis year vnder 8e(aion 144 ofthe Chafllie8 Act 2011 lthe Ch?rili8sArt) aThJ that an indep￿1 wmirwlth is naeded. It 18 my r¢¥)onsibilty to.. eXa￿ng1h￿ •ccumts uThJer 8ectp)n 145 ofthg charl￿0$A￿. to the procedures laid dm7 in th9 gengral Directions given by ￿ CtrArity Commh88b)n lurKJer ction 145(51(b) ofthe Charte8 A¢t. and Baslg of Indep8nthnt examinaVs statement My oxaminakn was carried wt ￿ 8fx>ydBffe wlh general DirectIc￿ wen by the Charity 4nd a ccrfnparlson ofts amnts wv8•nted wlth those rec£Kd8. It 8180 knc4ud8$ cMsMlwatKJn ofany unuwgb or isdosure8 in the aceounts. and wklng exF4anation frorn the tW5196s ¢£¥Keming any matters. Thts pr(wdw•s undertaken do pThhJe 91 the 6¥J￿ that WOLAd b& rtquir¥d in an oudit. ￿ con8•quenty no opinion18 gNen as to vAtherfv w￿niS Ixesent a'm aFwJ fa¥. WNI thtr Iwt Is Iwnited lo knxe mattern sot In thp ￿rnent bekyw. Ind•pondont examiMV8 statement 1. which gwtrs mt r•asonth cause lo bdieve that in, rneteri81 r¢4)8¢ the arxountirvJ requirements of thè Charl￿8sAct have not ba•n m•t,' or 2. to whicth. in my opinion. attent#M b• In ￿d$y to a KY (A January 2022 Slgned: Philip James Reid Associate Member of the Chartered Institute of Management Accountants (Retirèd) Befford, 2 Bro¢kett VMY, Acaster Malbis, Yorf<. Y023 2PY. UK. 9￿1￿1¢•don￿) or b(Kty Iii any): Addr￿3. Section B Disclosure GI￿ h•r• brfthl d8alh of any 11•rn¥ that th• •x•mlnèr 4shM to dknlo•e. Onty compbts il the examiner needs to tWJhl￿ht material woblems. No comments required. IER Mar¢h 2012