OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-12-31-accounts

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31st DECEMBER 2021

CHARITY REGISTERED NUMBER 1134844

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

Contents Pages
Trustees Annual Report
Reference and Administrative Details 1
Structure, Governance and Management 3
Objects and Activities 4
Achievements and Performance 5
Financial Review 6
Trustees' Responsibilities 7
Report of the Independent Examiner 8
Statement of Financial Activites 9
Balance Sheet 10
Notes to the Accounts 11-15

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st DECEMBER 2021

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS

Name of Charity: THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR Working Name: PCC ST JOHN'S BOXMOOR Charity Registered Number: 1134844 Date Registered: 11th March 2010 Governing Document: Parochial Church Council Powers Measure (1956) as amended and Church Representation Rules

Objects: Promoting in the ecclesiastical parish the whole mission of The Church of England

Principal Office: St John's Church Hall St John's Road HEMEL HEMPSTEAD Herts. HP1 1JY

Trustee:

The Parochial Church Council (PCC) The individual members of the PCC are Trustees and are listed on the next page

Independent Examiner: Mr Roger Taylor Bankers:

NATWEST BANK PLC 9 Bank Court HEMEL HEMPSTEAD Herts. HP1 1BS

1

1

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

The Parochial Church Council (Trustees) 2021

Reverend Michael Macey Vicar Chairman Rosie Akeroyd Elected Member Christopher Angell Elected Member Hon. Treasurer Phil Barton Elected Member Glenn Clayton Elected Member Marion Cowe Elected Member Marian Davies Elected Member Churchwarden Dee Fisher Elected Member Joanne Fisher Deanery Representative Deputy Churchwarden Jean Garner Elected Member Graham Gibbs Deanery Representative Mark Harbour Elected Member Lorraine Ioannou Deanery Representative Carole Lewis Co-opted Member - Reader Anne Lyne Elected Member From 25 April 2021 David Martin Elected Member Until 25 April 2021 James Proehl Elected Member Job Rombout Diocesan Representative Churchwarden Cathy Shaw Elected Member Rosie Shaw Elected Member Deputy Churchwarden Trevor Standen Elected Member Di Tovey Elected Member

Daughter Churches

The Parish of St John's, Boxmoor, contains the daughter churches of St Stephen's, Chaulden, and St Francis of Assisi, Hammerfield.

2

2

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

CONSTITUTION

The Parochial Church Council of the Eccliastical Parish of St John's Boxmoor is a body corporate whose Governing Document is the Parochial Church Council Powers Measure (1956) as amended and the Church Representation Rules (2011).

APPOINTMENT OF TRUSTEES

Members of the Parochial Church Council (PCC) are also its Trustees unless otherwise stated. Under the Church Representation Rules, clergy, churchwardens and readers together with Deanery and Diocesan Representatives are members of the PCC.

A further fifteen lay members are elected by the members registered on the Electoral Roll at the Annual Parochial Church Meeting (APCM) . Elected Trustees shall hold office for three years with one third of their number standing for election each year.

In addition, there may be a maximum of two co-opted members as determined by the Trustees. Co-opted members may only serve until the next APCM

APPOINTMENT OF OFFICERS

In accordance with the Church Representation Rules, the minister of the parish shall be the Chairman.

Vice Chairmen and honorary officers are appointed at the first meeting of the PCC following the APCM.

3

5

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

OBJECTIVES AND ACTIVITIES

OBJECTS

The objects of the Charity are to promote in the ecclesiastical parish the whole mission of The Church of England.

The provision of grants, buildings, facilities and services with the object of enabling the mission of The Church of England to be fulfilled.

ACTIVITIES

The PCC resumed full meetings following the APCM in April 2021, having used an expanded Standing Committee to take operational decisions during the Covid-19 pandemic. During the year activities gradually built up to their pre-pandemic velocity. Regular services of worship recommenced with enhanced pastoral activities to encourage the congregation back into church. The popular ‘OMO’ (on my own) lunches and ‘Friendship Teas’ started afresh as well as some childrens' events.

Following the pandemic, major fund raising activity has been required to balance the boooks. This has included a Summer Fete, Christmas Tree Festival, Countdown to Christmas Fair, New Year concert, quizes, raffles and educational activities involving local schools. We also receive regular educational visits from local schools and host school carol services.

Our Director of Music has enhanced the musical side of our worship and guides an active church choir.

4

6

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

ACHIEVEMENTS AND PERFORMANCE

The Parochial Church Council (PCC) meets in principle on the second Tuesday of every other month, with the Standing Committee meeting, if required, in the alternate months. Detailed minutes are kept of all PCC meetings which are distributed to all PCC members and to any member on the church electoral roll on request. A shortened version of highlights from the PCC minutes is publishedwhen practicable, in the parish magazine. Following the pandemic restrictions, normal meetings of the PCC recommenced following the 2021 APCM.

During 2021 the primary task of the PCC was to manage the parish's operation during the pandemic and to supervise its journey from pandemic conditions back to "new normal". The PCCalso drew up from scratch a new Mission Action Plan ("MAP") to focus on our priorities and it put in place the means to ensure that all the MAP goals would be met over the period of the Plan. It also supervised the introduction of new streaming equipment into St John's church and some structural changes to the choir stalls in St John's. In addition, it monitored the hands-on activities of several PCC committees, including the critical activities of the Finance and Fundraising Committees. The PCC also undertook the more routine but important activities of overseeing our financial position, complying with safeguarding legislation, and the normalisation of the Parish's rich prayer and common lives post-pandemic.

The Standing Committee reverted to its traditional role as soon as the PCC resumed normal meetings. Detailed minutes are kept of Standing Committee meetings, which are then considered for endorsement at the subsequent PCC meeting.

5

7

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

FINANCIAL REVIEW

The Parochial Church Council requires funds only for the achievement of its Objects. This includes

The PCC's policy is to maintain a General Fund for St John's and St Stephens together and seperately for St Francis both with sufficient working capital to meet the next three month's budgeted expenditure. Restricted Funds have been established for specific purposes as detailed in Note 9 to the Accounts.

Other reserves comprise four Endowment Funds:

The Centenary Fund (established to provide for the maintenance, repair and extension of the Church, its fixtures and fittings) generates interest which is reinvested until required for the St John's Fabric Fund.

The Rolph Bequest provides an income stream for the support of assistant clergy in the Parish.

The Freeman-Rolph Fund provides income for use at the Incumbent's discretion to assist parishioners in need.

The Gulliver Bequest provides an income to St Francis' Church.

Apart from the income from endowments, the General Fund relies on Parishioner giving, donations, fees from weddings and funerals, Hall lettings and fundraising events.

Our finances were again adversely affected by the Covid 19 pandemic, and the consequent restrictons imposed on our activities. Happily, the financial results for 2021 showed considerable improvement over those for 2020 for both St John's and St Stephen's and at St Francis', and all areas of income recovered to some degree. Halls reopened, services restarted, Fee income rose and Fundraising resumed in earnest, whilst Planned Giving improved following a Stewardship campaign. Expenditure remained constrained and, as a result, the surplus built up over 2020 by withholding Parish Share payments for St John's and St Stephen's proved sufficient to avoid cashflow difficulties and enable a full Share to be paid in 2021. St Francis were again able to meet their Share in full.

Despite this both sets of accounts revealed a deficit on day to day activities (unrestricted funds) £3,006 at St Francis and £10,147 at St John's and St Stephen's, which is not a sustainable position in the long-term. However, budgets for 2022 envisage a return to break-even and alegacy and major donation early in 2022 should ensure cashflow is not an issue while activities return to pre-pandemic levels.

The St John's Fabric Fund benefitted from two legacies and significant donations which enabled the boiler replacement project to be completed, with all loans repaid, and sufficient funds were in hand to proceed with the installation of a Broadcast System which should be complete during 2022.

6

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR TRUSTEES' ANNUAL REPORT (CONTINUED) FOR THE YEAR ENDED 31st DECEMBER 2021

TRUSTEES' RESPONSIBILITIES

The Trustees are required to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of its profit or loss for that period. In preparing those accounts the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 1993 (as amended by the Charities Act 2006) and Regulations made thereunder. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Parochial Church Council on 15th March 2022 and signed on its behalf:

M.Macey

Rev'd Michael Macey Chairman

7

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

INDEPENDENT EXAMINERS REPORT TO THE PCC OF THE ECCLESIASTICAL PARISH OF ST JOHN'S, BOXMOOR FOR THE YEAR ENDED 31st DECEMBER 2021

This report on the Financial Statements of the PCC for the year ended 31 December 2021 which are set out on pages 8 to 14 is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 ('the Regulations') and section 145 of the Charities Act 2011 ('the Act').

Respective responsibilities of trustees and examiner

As the members of the PCC you are responsible for the preparation of the Financial Statements; you consider that the audit requirement of the Regulations and Section 144(2) of the Act do not apply. It is my responsibility to examine the Financial Statements under section 145 of the Act; follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act and state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the Financial Statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

Signed:

R.Taylor Roger Martin Taylor Dated: 8th April 2022 8, Varney Road Hemel Hempstead HP1 2LB

8

13

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2021

Note
Incoming Resources
Incoming resources from donors
2a
Other voluntary incoming resources
2b
Income from charitable and ancillary
trading
2c
Other ordinary incoming resources
2d
Income from investments
2e
Total Incoming Resources
Resources Expended
Grants
3a
Activities directly relating to the work
of the church
3b
Fund-raising and publicity
3c
Church management and administration
3d
Total Resources Expended
Net Incoming / (Outgoing) Resources
Gains and Losses on Investments
realised
unrealised
Net Movement in Funds
Balances brought forward at
1st January 2021 (2020)
Transfers between Funds
Balances carried forward		 Unrestricted Restricted Endowment
TOTAL
TOTAL
Funds
Funds
Funds
2021
2020
£
£
£
£
£
98,309
-
-
98,309
91,417
18,728
26,483
-
45,211
9,730
21,268
-
-
21,268
21,582
-
-
-
260
4,026
1,250
-
5,276
5,138
142,331
27,733
-
170,064
128,127
3,033
-
-
3,033
2,526
138,317
5,399
-
143,716
82,787
4,676
-
-
4,676
1,582
9,458
-
-
9,458
10,098
155,484
5,399
-
160,883
96,993
(13,153)
22,334
-
9,181
31,134
-
-
-
-
-
-
-
48,397
48,397
23,419
(13,153)
22,334
48,397
57,578
54,553
59,809
492,570
308,859
861,238
806,685
-
-
-
-
-
46,656
514,904
357,256
918,816
861,238

9

14

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

BALANCE SHEET AS AT 31st DECEMBER 2021

Note
Fixed Assets
Tangible fixed assets
5a
Investment Assets
5b
Current Assets
Stock
Debtors
7
Short Term Deposits
Cash at bank and in hand
Liabilities: Amounts falling due within 1 year
8
Net Current Assets
Long Term Loans
Net Assets
Funds
6 & 9
Unrestricted
Restricted
Endowment		 2021
£
493,474
357,204
850,678
-
6,092
8,596
54,450
69,138
(1,000)
68,138
-
918,816
46,656
514,904
357,256
918,816		 2020
£
493,474
308,807
802,281
-
6,390
8,592
55,975
70,957
(12,000)
58,957
-
861,238
59,809
492,570
308,859
861,238

The notes on the following pages form part of these accounts

Approved by the Standing Committee on behalf of the Parochial Church Council on 24 April 2022 and signed on its behalf:

M.Macey

Chairman

10

15

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

1. Accounting Policies

The accounts are prepared on an accruals basis, in accordance with the Church Accounting Regulations 1997

The accounts also comply with the Accounting and Reporting by Charities: Statement of Recommended Practice (FRSSE 2015); Charities Act 1993 (as amended by the Charities Act 2006) and Regulations made thereunder; and with applicable accounting standards.

The accounts are prepared under the historical cost convention

2. Incoming Resources
2a. Incoming resources from donors
Planned giving
Collections(open plate) at all services
Sundry donations
2b. Other voluntary incoming resources
Appeals
Legacies
Fêtes & other fund raising events
2c. Income from charitable and ancillary
trading
Magazines
Coffee
Church halls lettings etc
Fees
Merchandising & Printing
2d. Other ordinary incoming resources
Insurance claims & settlements
2e. Income from investments
Dividends and interest including any
reclaimed tax
Total Incoming Resources		 Unrestricted Restricted Endowment
TOTAL
FUNDS
Funds
Funds
Funds
2021
2020
£
£
£
£
£
77,034
-
-
77,034
72,318
14,912
-
-
14,912
11,036
6,363
-
6,363
8,063
98,309
-
-
98,309
91,417
-
16,439
-
16,439
5,012
5,000
10,000
-
15,000
-
13,728
44
-
13,772
4,718
18,728
26,483
-
45,211
9,730
1,755
-
-
1,755
1,998
335
-
-
335
450
8,605
-
8,605
7,051
9,264
-
-
9,264
9,987
1,309
-
-
1,309
2,096
21,268
-
-
21,268
21,582
-
-
-
-
260
4,026
1,250
-
5,276
5,138
142,331
27,733
-
170,064
128,127

11

17

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

Unrestricted Restricted Endowment **TOTAL ** FUNDS
Funds Funds Funds 2021 2020
3. Resources Expended £ £ £ £ £
3a. Grants
Missionary & charitable giving:
Church overseas
missionary societies - - - - -
relief & development agencies 220 - - 220 190
Home missions & other Church
Societies 2,813 - - 2,813 2,336
3,033 - - 3,033 2,526
3b. Activities directly relating to work of
the Church
Ministry: diocesan parish share 88,343 - - 88,343 39,986
clergy expenses 4,675 - - 4,675 2,411
Church - running expenses 26,991 - - 26,991 23,310
Church maintenance & Repairs 4,048 5,399 - 9,447 5,033
Expenditure on parish magazine 1,047 - - 1,047 1,000
Church hall running costs 1,127 - - 1,127 1,972
Music 12,086 - 12,086 9,006
138,317 5,399 - 143,716 82,718
3c. Fund-raising and publicity
Costs of fêtes and other fund-raising
events 4,676 - - 4,676 1,582
3d. Church management and administration
Administration:
Printing & stationery 3,972 - - 3,972 4,656
Telephones 346 - - 346 333
Administrator 5,140 - - 5,140 5,109
Loan interest & costs - - - -
9,458 - - 9,458 10,098
Total Resources Expended 155,484 5,399 - 160,883 96,924

4. Staff Costs

Music expenses include payments made to St John's Director of Music and Administration costs include payments made to the Parish Administrator. Church hall running costs include payments made to the St John's Hall caretaker and Hall cleaner.

No National Insurance or pension contributions were payable in respect of any of them in 2021 or 2020

18

12

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

5. Fixed Assets for use by the PCC

5a. Tangible fixed assets

Buildings - St John`s Hall & West End £493,474 (2020 £493,474)

5b. Investments
15,274 shares in the CBF Investment
Fund (historical cost at
31st December 2021 : £23,538)
6. Analysis of Net Asset Fund
Fixed Assets
Current Assets
Current Liabilities
Long Term Loans
Fund Balance
7. Debtors
Prepayments of insurance
Gift Aid Claim
Other
8. Liabilities: Amounts Falling Due
Within One Year
Parishioner Loans
Creditors for goods and services		 2021
2020
£
£
357,204
308,807
Unrestricted Restricted Endowment
TOTAL
Funds
Funds
Funds
£
£
£
£
-
493,474
357,204
850,678
47,656
21,430
52
69,138
(1,000)
-
-
(1,000)
-
-
-
-
Market Value		 2021
2020
£
£
357,204
308,807
Unrestricted Restricted Endowment
TOTAL
Funds
Funds
Funds
£
£
£
£
-
493,474
357,204
850,678
47,656
21,430
52
69,138
(1,000)
-
-
(1,000)
-
-
-
-
Market Value
46,656
514,904		 357,256
918,816
2021
2020
£
£
2,348
2,315
3,744
4,075
-
-
6,092
6,390
-
11,000
1,000
1,000
1,000
12,000

13

19

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

9. Fund Details
Restricted Funds
St John's Building Reserve
St John's Fabric Fund
St Francis Fabric Fund
Music Fund
Vicar and Churchwardens' Discretionary Fund
St John's Social Committee
Wedding Advances
Holiday at Home
Joyce Ralphs Bequest (St Francis)
Michael Abbiss Bequest (St Francis)
St Francis Vestments Fund
Endowment Funds
Centenary Fund
Rolph Bequest
Gulliver Bequest
Freeman-Rolph Fund		 Balance at
31/12/21
£
493,474
9,729
-
260
6,909
557
1,400
1,275
1,000
300
-
514,904
150,096
49,206
29,561
128,393
357,256

14

20

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST JOHN'S BOXMOOR

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DECEMBER 2021

10. Missions and Charitable Giving 2021

Beneficiary
Bibles for Children
Bishop's Harvest for the Hungry Appeal
Childrens' Society
Churches Together in Hemel Hempstead
Hospice of St Francis
DENS
St Mungos		 Gross
Donation
£
500
220
556
80
416
740
521
3,033		 Allocation
Collection
from PCC
£
£
96
404
220
-
556
-
-
80
416
-
740
-
521
2,549
484

15

21